Awarded Tender: The mvula trust RFB – eastern cape quantity surveying

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The mvula trust is seeking a qualified quantity surveying professional service provider to lead a multidisciplinary team delivering stage 6 and stage 7 of the department of basic education’s safe sanitation programme in schools across the eastern cape. The contract is open to entities registered with asaqs and holding the required professional registrations, with submissions due as a sealed hard‑copy by 12:00 hrs on 17 february 2026.

AI Document AnalysisMethodology1 document

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Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: OMS - PSP TENDER DOC.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentOMS - PSP TENDER DOC.pdfCompliance review in progress

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

28 sourced criteria

financial capacity

2 sourced criteria

pricing

1 sourced criteria

compliance returnables

23 sourced criteria

evaluation

7 sourced criteria

experience

4 sourced criteria

personnel

9 sourced criteria

equipment capacity

Source analysis requires completion or review

delivery contract

Source analysis requires completion or review

equity registrations

2 sourced criteria

What the buyer was looking for

1Inferred operational need

Attendance of project meetings by professionally

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: OMS - PSP TENDER DOC.pdf · technical

Known supplier evidence

The linked award records CLARENCE BOBIE as appointed for this tender. Recorded contract value: 1153450 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Appointment of quantity surveying professional service provider to lead a multidisciplinary team for stage 6 and stage 7 of the sanitation programme omitted scope at various schools in eastern cape province

Award Details

THE MVULA TRUST

Organization Directors

Awards Won: CLARENCE BOBIE

View Supplier Intelligence

What the tender required and what the award supports

Attendance of project meetings by professionally

7. registered person

8. Progress report and contractor’s reports

9.

Issuing Notices of defaults to contactors

10. timeously

Application and deduction of penalties

11 progressively

Updating EFMS and uploading documents

timeously

SNAG List (works completion list) timeously

16 Defects list timeously from WC

Issue Final Accounts timeously after issuing of

19 ue As built drawings timeously

Issue Close out report timeously after final

account approval

Total Score

Overall score

of 85

I, the undersigned below hereby confirm the scoring undertaken by myself is a true reflection of

the service provider on the above mentioned project.

Other comments by employer representative

........................................................................................................................

Name of Employer representative Signature

Contact number ...........................................................................................

E-mail address .............................................................................................

Stamp of Employer

Provide valid tax clearance (SARS PIN) and ensure no adverse entry on the Register of Tender Defaulters.

– T2.1.B Valid professional indemnity insurance (must be in force on the day of evaluation).

Valid professional indemnity insurance.

Deliverables include regular progress reports, EFMS updates, OHS compliance monitoring, issuance of payment certificates, variation orders, practical completion, snag lists, WC certificates, final accounts, as‑built drawings, and close‑out reports.

Monitor and ensure OHS Compliance on site

Issuing of Practical Completion certificates

15 Issue WC certificates timeously

Issue Final Completion certificates

final completion certificate

CERTIFIED COPY OF COMPANY REGISTRATION

No specific requirements found

Submit ONE hard‑copy sealed envelope (non‑erasable ink) to the tender box at The Mvula Trust, 69 Devereux Avenue, Vincent, East London, 5241. Electronic, fax or email submissions are expressly rejected.

All returnable documents listed in Part T2 must be completed in full and attached:

– T2.1.A Central Supplier Database (CSD) registration report (must be current – ≤30 days; otherwise 48 h to resubmit).

– T2.1.C Certificate of good standing with COIDA/FEM.

– T2.1.D Company registration copy.

– T2.1.F Completed projects details.

– T2.1.G Current projects details.

The tender box closes at 12:00 hrs on Tuesday 17 February 2026. Late submissions are not accepted.

Certificate of good standing with COIDA/FEM.

Valid Tax Clearance Certificate (SARS PIN) – to be verified online.

No adverse entry on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act).

Company registration (CIPC) in good standing.

Professional registrations: SACQSP for Quantity Surveyors/Principal Agent, ECSA for Civil & Structural Engineer.

Completion of the compulsory Enterprise Questionnaire; disclosure of any state service or conflict of interest.

Compliance with Construction Regulations 2014 (OHS) and registration with SACPCMP (or evidence of ongoing registration).

Submission of all required returnable documents; failure to do so results in disqualification.

Achieve the required scoring: 80 points for price, 20 points for specific goals, and a minimum of 70 points on each reference‑letter risk assessment.

Scoring is based on an 80/20 Preference Point system: 80 points for price, 20 points for specific goals (as detailed in the Preference Schedule – CSD, CIPC, etc.).

After price and specific‑goal scoring, a Risk Assessment is conducted; each reference letter must score at least 70 points for the tenderer to remain eligible.

Minimum eligibility: compliance with all returnable documents, valid tax clearance, no adverse record on the Register of Tender Defaulters, and satisfactory professional indemnity.

The Mvula Trust reserves the right to reject any tender, withdraw the invitation, or accept only part of a tender; the lowest price is not automatically accepted.

Central Supplier Database (CSD) registration (report ≤30 days old; must be current on evaluation day).

Principal Agent – SACQSP‑registered, >5 years post‑registration experience.

Quantity Surveyor – SACQSP‑registered, >5 years post‑registration experience.

Civil & Structural Engineer – ECSA‑registered, >5 years post‑registration experience.

Project Administrator – ≥3 years project administration experience and EFMS training (or willingness to undergo training).

Meet the minimum team composition: Principal Agent (SACQSP, >5 yrs), Quantity Surveyor (SACQSP, >5 yrs), Civil & Structural Engineer (ECSA, >5 yrs), Project Administrator (≥3 yrs, EFMS trained) – all 100 % committed.

Submit complete participation confirmation letters for each core team member; missing letters will lead to disqualification.

– T2.1.E Technical qualifications (CVs, professional registrations).

Failure to provide any mandatory returnable document, to register on CSD, to supply a valid professional indemnity policy, or to demonstrate 100 % staff commitment results in automatic disqualification.

Scope: Lead a multidisciplinary team to deliver Stage 6 and Stage 7 of the Department of Basic Education’s SAFE sanitation programme at various schools in the Eastern Cape.

Core team (minimum per sub‑cluster):

Submit ONE hard‑copy sealed envelope (non‑erasable ink) to the tender box at The Mvula Trust, 69 Devereux Avenue, Vincent, East London, 5241. Electronic, fax or email submissions are expressly rejected.

All returnable documents listed in Part T2 must be completed in full and attached:

– T2.1.A Central Supplier Database (CSD) registration report (must be current – ≤30 days; otherwise 48 h to resubmit).

The tender box closes at 12:00 hrs on Tuesday 17 February 2026. Late submissions are not accepted.

Compliance with Construction Regulations 2014 (OHS) and registration with SACPCMP (or evidence of ongoing registration).

Achieve the required scoring: 80 points for price, 20 points for specific goals, and a minimum of 70 points on each reference‑letter risk assessment.

Scoring is based on an 80/20 Preference Point system: 80 points for price, 20 points for specific goals (as detailed in the Preference Schedule – CSD, CIPC, etc.).

After price and specific‑goal scoring, a Risk Assessment is conducted; each reference letter must score at least 70 points for the tenderer to remain eligible.

Central Supplier Database (CSD) registration (report ≤30 days old; must be current on evaluation day).

Principal Agent – SACQSP‑registered, >5 years post‑registration experience.

Quantity Surveyor – SACQSP‑registered, >5 years post‑registration experience.

Civil & Structural Engineer – ECSA‑registered, >5 years post‑registration experience.

Project Administrator – ≥3 years project administration experience and EFMS training (or willingness to undergo training).

Meet the minimum team composition: Principal Agent (SACQSP, >5 yrs), Quantity Surveyor (SACQSP, >5 yrs), Civil & Structural Engineer (ECSA, >5 yrs), Project Administrator (≥3 yrs, EFMS trained) – all 100 % committed.

Failure to provide any mandatory returnable document, to register on CSD, to supply a valid professional indemnity policy, or to demonstrate 100 % staff commitment results in automatic disqualification.

Scope: Lead a multidisciplinary team to deliver Stage 6 and Stage 7 of the Department of Basic Education’s SAFE sanitation programme at various schools in the Eastern Cape.

All core staff must be 100 % committed; any partial commitment leads to disqualification.

Maintain compliance with CIDB standard conditions, Construction Regulations 2014 (OHS), and hold current professional indemnity insurance; failure to comply results in automatic disqualification.

Registration with CIDB (standard conditions of tender reference CIDB Standard – August 2019).