Repair of 22kv switchgear panel at newtown substation (PRASA)

Name: Gloria Mokgobi

Phone: 011 013 0343

Emails: [email protected], [email protected]

Submission address: 6th Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, Gauteng

(Also the briefing venue: Newtown sub‑station, corner Carr and Marlhebe, Newtown)

• Bids must be hand‑delivered to 6th Floor Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein – no email or fax submissions are accepted.
• All bids must be placed in a sealed envelope and addressed to PRASA before the closing time.
• Mandatory returnable documents (pricing schedule, BOQ, attendance register, CIDB 3EP proof, SARS PIN or CSD number, signed RFQ forms) must be included; failure to provide any will result in automatic disqualification.
• Attendance at the compulsory briefing on 12 February 2026 @ 11:00 am (Newtown sub‑station, corner Carr and Marlhebe) is required and must be evidenced with a signed attendance certificate.
• Bids received after the closing date/time or at the wrong venue will be rejected.
• Any attempt to canvass PRASA staff between closing and award may lead to disqualification.

Stage 1 – Compliance:

• Mandatory returnable documents (pricing schedule, BOQ, attendance register, CIDB 3EP proof, SARS PIN/CSD number, signed RFQ forms) – if any are missing, the bid is disqualified.
• Other mandatory items (signed RFQ, joint‑venture agreements, CSD registration) – may be requested within 3 working days; failure to supply leads to disqualification.

Stage 2 – Technical/Functional:

• Minimum threshold 60 % – bidders must achieve at least 60 % on technical criteria (experience, staff qualifications, project programme) to proceed.
• Points awarded for similar projects (0–40 pts) and key staff experience (0–40 pts) as detailed in the document.

Stage 3 – Price and Specific Goals:

• Price: 80 points calculated using the 80/20 formula (Ps = 80 × (1‑(Pt‑Pmin)/Pmin)).
• Specific goals (B‑BBEE, black‑women‑owned, black‑youth‑owned, rural‑area, disability, etc.): 20 points, supported by required documentation.
• Total possible points = 100. The highest‑scoring compliant bidder is preferred unless objective criteria justify otherwise.

Scope: Repair of the 22 kV switchgear panel at Newtown distribution sub‑station (once‑off basis).

Deliverables:

• Fully repaired switchgear panel meeting PRISA technical standards.
• Completed Bill of Quantities / Pricing Schedule (Section 4).
• Project programme (MS Project or Excel) covering a 3‑month duration, critical path, resource allocation and safety measures.
• Warranty of 1 year from acceptance (or as stated in contract).

Standards & capacity:

• Proof of CIDB 3EP or higher registration.
• Demonstrated experience on at least one similar 22 kV switchgear repair within the last 10 years (points awarded per number of projects).
• Qualified key staff (team leader, site supervisor) with relevant electrical qualifications and experience.

Service levels:

• Delivery within the earliest possible period; final delivery to be completed within the number of working days stated in the bid form.

• Prices must be quoted in South African Rand, inclusive of VAT, on a fixed‑price basis.
• Use the prescribed Pricing Schedule (Section 4) – no alternative formats accepted.
• Provide cost breakdown, price escalation formula (if applicable) and indicate that the offer is firm.
• No performance bond or guarantee is expressly required in the RFQ.
• Bid validity: 90 working days from the closing date; PRASA may request an extension.
• Payment terms: PRASA will pay within 30 days of receipt of a correct tax invoice.

• Tax compliance: Provide SARS PIN or printed TCS certificate; if no PIN, provide CSD number.
• Central Supplier Database (CSD) registration is mandatory for all bidders (foreign suppliers without a local entity are exempt).
• No persons in the service of the State (or close corporations with such persons) may submit a bid.
• B‑BBEE specific goals – documentation required for black‑women‑owned, black‑youth‑owned, rural‑area, disability and B‑BBEE contributor status (points claimed as per Section 7).
• CIDB registration: Proof of CIDB 3EP or higher.
• Company must be a resident entity in RSA (or provide proof of local establishment if foreign).
• All required returnable documents and declarations (PEP/PIP, conflict of interest, etc.) must be completed and signed.