Appointment of a sanitation expert to advise agrément south africa’s technical executive committee

• Submit the General Conditions of Contract document with your bid, signed by an authorised representative.\n• Bidders cover all costs for preparing, submitting, and presenting their response.\n• Strict confidentiality: Do not disclose or distribute bid information without written approval from Agrément South Africa. Breach may lead to disqualification and civil action.\n• Misrepresentation in the tender may result in contract termination and legal claims by Agrément South Africa, even after the SLA is signed.

• Mandatory disqualifiers:\n - Non-tax compliance at any stage (award, contract duration, or verification against CSD).\n - Appearance on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.\n - Past conviction for fraud/forgery, regardless of sentencing.\n - Evidence of collusive tendering, anti-competitive conduct, or offering inducements to ASA officials.\n• Ethical declarations required:\n - No access to ASA proprietary information giving unfair advantage.\n - Commitment to honesty, fairness, due skill, and transparency in dealings with ASA.\n - Full disclosure of conflicts of interest or material information.

• Post-award, a Service Level Agreement (SLA) will be negotiated to define specific terms for the sanitation advisory services.\n• Bidder’s SLA must explicitly include:\n - Resources allocated to Agrément South Africa.\n - Clear inclusions and exclusions for the scope of work.\n - Standard turnaround times for deliverables.\n• The SLA prevails over the bidder’s proposal in case of conflict.

• Bidders bear all costs related to bid preparation, submission, and presentations.\n• Agrément South Africa is not liable for any bidder costs, damages, or losses incurred during the process.\n• Penalty clause: Non-adherence to commission terms (as per SLA) will trigger penalties.\n• Escape clause: ASA may terminate or suspend the contract if funds become unavailable, with payment only for services rendered up to the termination/suspension date.

• Tax compliance: Must be valid at award and maintained throughout the contract. Fraudulent tax clearance certificates or CSD non-compliance will void the award.\n• Blacklisting: Bidders (or their directors/members) on the Register of Tender Defaulters or List of Restricted Suppliers are ineligible.\n• Ethical and legal standards:\n - No collusion, corruption, or conflicts of interest (direct or indirect).\n - No gifts, inducements, or unauthorized assistance from ASA representatives.\n - Full transparency in business dealings with ASA.\n - Confidentiality of ASA information unless written consent is obtained.\n• Sub-contractors: Bidders are responsible for ensuring their sub-contractors comply with all tender terms.

Evaluation uses the 80/20 preference point system. Points breakdown: Price (80 points), Specific Goals (20 points). Specific Goals: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points). Tenderers must submit proof/documentation to claim specific goal points. Failure to submit proof means no points are awarded for specific goals. The organ of state may require substantiation of claims at any time. Fraudulent claims or non-compliance may lead to disqualification, cost recovery, contract cancellation, business restrictions, or criminal prosecution.

Preference points are awarded for B-BBEE-related goals: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points). Tenderers must provide proof/documentation to claim these points. Failure to submit required proof results in no points for specific goals. The organ of state may verify claims and disqualify tenderers for fraudulent claims. Open to all legal entities (partnerships, sole proprietors, companies, etc.).

Department: Supply Chain Management. No specific name, email, phone, or physical address provided in the document.

Submit a completed SBD4 Bidder’s Disclosure form. Disqualification risks: Bidder or any director/trustee/shareholder/member/partner with controlling interest is listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bids will be disqualified if the disclosure is incomplete, false, or contains material omissions. Collusive bidding (consultation, communication, or agreements with competitors on pricing, specifications, bid decisions, or market allocation) is prohibited. Joint ventures/consortia are exempt from this rule. Disclosure of bid terms to competitors before official opening is forbidden. Bidder must certify that the bid was prepared independently and without prior involvement in drafting specifications or terms of reference.

Pass/fail criteria: 1) Bidder must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. 2) Full disclosure of any state employment connections (names, ID numbers, employee numbers) for bidder or controlling interests. 3) Declaration of any relationships with procuring institution employees. 4) Certification of bid independence and absence of collusive practices. 5) Confirmation of no prior involvement in drafting tender specifications or terms of reference. Non-compliance with any of these will result in disqualification.

Mandatory compliance: 1) Bidder must certify no conflicts of interest with state employees or officials of the procuring institution. 2) Must declare any relationships or interests in other enterprises bidding for the same contract. 3) Must confirm bid was prepared independently, without consultation or agreement with competitors. 4) Must attest to no prior involvement in drafting specifications or terms of reference for this bid. 5) Must accept potential penalties under PFMA SCM Instruction 22, Competition Act, or Prevention and Combating of Corrupt Activities Act for false declarations.