CNR COETZEE AND PRESIDENT STREET, ZEERUST - ZEERUST - ZEERUST - 2865
Organization Type
GOVERNMENT
Published
28 May 2026
OCDS Reference
ocds-9t57fa-157453
Summary
This tender is for the appointment of a service provider to deliver comprehensive security services to the ramotshere moiloa local municipality for a period of three years. IT is aimed at security companies capable of providing physical guarding, tactical support, and an independent online compliance system to protect municipal assets and personnel. The scope includes risk evaluation, incident reporting, access control, and patrols across various municipal sites.
Key Requirements
Submission deadline is Friday 26 June 2026 at 11:00, with physical delivery to the bid box in Zeerust; no electronic submissions are accepted.
Bidders must achieve a minimum functionality score of 70 out of 100 points, evaluated on company experience, personnel experience (with PSIRA certification), regulatory compliance (PSIRA, R2.5m insurance, ICASA radio licence), firearm licences, and vehicle registration.
Mandatory documents include an original Tax Clearance Certificate, B-BBEE verification certificate, PSIRA company and owner certificates, proof of Public Liability Insurance (min R2.5m), company registration, and a completed Pricing Schedule with firm, VAT-inclusive prices.
The service provider must supply a minimum of 10 company-branded vehicles with registration documents, 10 company firearm licences, and ensure all guards are PSIRA-accredited with valid SAPS clearance certificates.
The contract period is three years, with rates that must accommodate potential changes in guard deployment and ad-hoc services; penalties apply for non-compliance with operational requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOC-PROVISION OF SECURITY.pdfReview complete
Description
Source: BID DOC-PROVISION OF SECURITY.pdf
Important Dates
28 May
2026
PUBLICATION
Tender Published
Tender was published
26 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Ramotshere Moiloa Local Municipality invites bids for the appointment of a service provider to supply security services for a period of three (3) years. The scope includes physical guarding, alarm-armed response, asset protection, and risk mitigation across various municipal facilities. The bid closes on **Friday, 26 June 2026, at 11:00 UTC** and is governed by South African Supply Chain Management Regulations and the Preferential Procurement Policy Framework Act (PPPFA).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 4 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provide comprehensive security services to Ramotshere Moiloa Local Municipality for three years.
Services include physical guarding of municipal assets, tactical support, and an independent online SLA compliance system.
Continuously evaluate security risks, report incidents, and propose improvements to enhance security operations.
Protect facilities, equipment, employees, and customers from theft, vandalism, damage, and injury.
Important Dates
Source: BID DOC-PROVISION OF SECURITY.pdf (TENDER)
Closing date and time: Friday 26 June 2026 at 11:00.
Bid box is accessible during office hours: Monday to Friday, 07:30 to 16:00.
No site briefing, clarification deadline, or other dates are specified in the document.
Contact Information
Source: BID DOC-PROVISION OF SECURITY.pdf (TENDER)
For bidding procedure enquiries: Ms B.C Nkgothoe, Finance Department, Ramotshere Moiloa Local Municipality. Email: [email protected]
For technical information enquiries: Mr Ben Tshubi. Email: [email protected]
Physical submission address: Ramotshere Moiloa Local Municipality, Cnr Coetzee and President St, Zeerust, 2865.
No telephone or fax numbers are provided.
Submission Guidelines
Source: BID DOC-PROVISION OF SECURITY.pdf (TENDER)
Submit one sealed envelope clearly marked with the bid number RMLM SCM:2025/2026:MM-015B and the description: 'THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF SECURITY SERVICES TO RAMOTSHERE MOILOA LOCAL MUNICIPALITY FOR A PERIOD OF THREE (3) YEARS'.
Deliver the envelope to the bid box at Ramotshere Moiloa Local Municipality, Cnr Coetzee & President St, Zeerust during office hours (Monday to Friday, 07:30 to 16:00).
Deadline: Friday 26 June 2026 at 11:00. Late submissions will not be considered.
No bids will be accepted via email, fax, telegram, or any electronic means.
The official bid document must be submitted as supplied; do not re-type or separate pages.
All forms must be completed in black ink, signed, and submitted with all required annexures.
Mandatory documents include:
Invitation to Bid (MBD 1)
Original and valid Tax Clearance Certificate (MBD 2)
B-BBEE status level verification certificate (MBD 6.1)
Pricing Schedule – Firm Prices (MBD 3.1) with VAT-inclusive rates
Declaration of Interest (MBD 4)
Declaration for Procurement Above R10 million (MBD 5) if applicable
Preference Points Claim Form (MBD 6.1)
Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8)
Certificate of Independent Bid Determination (MBD 9)
Resolution by Board of Directors/Members/Partners (or Consortium/Joint Venture resolution)
All certificates and proofs listed in the Special Conditions of Bid (e.g., company registration, CSD report, PSIRA certificates, insurance, vehicle and firearm licences, UIF, COIDA, financial statements).
Corrections must be crossed out in ink and signed; correction fluid is not allowed.
Incomplete or unsigned forms will result in disqualification.
Evaluation Criteria
Source: BID DOC-PROVISION OF SECURITY.pdf (TENDER)
Evaluation uses the 90/10 split under the Preferential Procurement Policy Framework Act (PPPFA).
Bids are evaluated for functionality only, with a minimum threshold of 70 out of 100 points.
Functionality criteria and maximum points:
Company Experience (20 points): Provide appointment and reference letters from legally registered entities. Points awarded based on number of references.
Personnel Experience (30 points): Project Manager and Site Supervisors (Grades A, B, C) must submit original PSIRA cards and certificates. Points allocated per role.
Regulatory Compliance (30 points): Valid PSIRA company and owner certificates (10 points), Public Liability Insurance cover of R2.5 million (10 points), valid ICASA radio communication certificate (10 points).
Proof of Company Firearm Licences (10 points).
Proof of Company Vehicle Registration (10 points).
Price evaluation accounts for 10% of the total score after functionality compliance.
The evaluation committee may include external parties.
All submitted documents will be verified for authenticity; submission of fake documents leads to disqualification and possible legal action.
Technical Specifications
Source: BID DOC-PROVISION OF SECURITY.pdf (TENDER)
Scope: Provide comprehensive security services for three (3) years, including physical guarding of assets, tactical support, and an independent online SLA compliance system.
Key duties:
Continuously evaluate security risks and propose improvements.
Protect municipal facilities and equipment against theft, vandalism, and damage.
Minimise risk of injury or loss of life to employees and customers.
Operational requirements:
Incident reporting: Telephonic report immediately, written summary within 24 hours, final report within 72 hours.
Weekly reports submitted electronically by 14:00 on Monday.
Monthly reports submitted by the 3rd of the following month.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
2
Occupational Health and Safety Act (OHS Act)
Act 85 of 1993
high
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Private Security Industry Regulation Act (PSIRA)
Act 56 of 2001
high
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
CNR COETZEE AND PRESIDENT STREET, ZEERUST - ZEERUST - ZEERUST - 2865
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
14 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.