Supply and delivery of turbine auxiliaries off-the-shelf spares for hendrina power station (5-Year contract)

Signature(s) Name(s) Capacity For the tenderer: (Insert name and address of organisation) Name & signature of Date witness

Supplier must submit an initial programme for acceptance within 2 weeks of contract date. Revised programmes must be submitted at intervals no longer than 4 weeks. Delivery is on an 'as and when required' basis; Supplier must notify Eskom to inspect and accept goods before delivery. Supplier may not bring goods to the delivery place more than one week before the delivery date. INCOTERMS 2010 may apply; Supplier and Purchaser obligations for transport, delivery, and risks are defined accordingly. Supplier must provide: packing lists, invoices, delivery notes, test results, and maintenance manuals. For international procurement, Supplier must handle export/import requirements and provide relevant documentation (e.g., licences, Bills of Lading).

Supplier must implement and maintain a quality system to Eskom’s satisfaction, subject to periodic audits. Deviations must be corrected to Eskom’s satisfaction. Supplier must provide: 1) All material certificates, 2) All inspection reports (NDT, dimensional, etc.), 3) Detailed tax invoice, 4) QIP (on items requested) at the time of delivery.

Pricing is based on a Price Schedule with items priced as lump sums or rates multiplied by quantities. Supplier must include all necessary costs (e.g., defect correction, compliance) in pricing. No adjustments for lump sum items unless due to a compensation event. Price Schedule items include: seals, bolts, bearings, filters, gears, mechanical seals, screens, packings, rings, and assemblies (e.g., Stock numbers 73224, 220063, 222746, etc.). Supplier may add necessary items to the Price Schedule. Pricing assumptions: VAT at 15% (included in total amount due). Price adjustment for inflation: 15% non-adjustable, with indices based on the month prior to enquiry closing date.

Supplier must maintain B-BBEE status as submitted in the tender. Notify Eskom within 7 days of any change in legal status, ownership, or business composition affecting B-BBEE status. Submit updated verification certificate and supporting documentation within 30 days of notification. If B-BBEE status decreases, Eskom may re-negotiate or terminate the contract. Failure to notify Eskom of B-BBEE status changes may result in termination.

Supplier must comply with all applicable health and safety laws, regulations, and Eskom’s procedures. Key requirements: Include sufficient budget for health and safety compliance in pricing. Ensure subcontractors, employees, and others under Supplier’s control comply with health and safety rules. Asbestos handling: Eskom ensures ambient air meets South African standards (OEL: 0.2 fibres/ml as 4-hour TWA; short-term limit: 0.6 fibres/ml as 10-minute TWA). Supplier may request certification of safe conditions. If asbestos is identified, risk assessments and control measures must be implemented. Supplier’s personnel may stop work and leave contaminated areas until declared safe. Contract dates may be extended for asbestos-related delays.

Supplier must comply with all applicable environmental laws and Eskom’s Asbestos Standard 32-303. Asbestos and asbestos-containing materials (ACM) must be handled, stored, and disposed of in line with South African legislation. Removal and disposal of asbestos must be conducted by a registered asbestos contractor at Eskom’s expense. Supplier must ensure environmental compliance for all activities related to the contract.

Contract is governed by NEC3 Supply Contract (April 2013) with Options X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages), X17 (Low performance damages), and Z clauses (Additional conditions for Eskom). Key terms: Contract comes into effect upon receipt of signed original copy by Supplier. Supplier must deliver securities, bonds, guarantees, and proof of insurance within two weeks of contract award. Dispute resolution: Adjudicator selected from ICE-SA or appointed by AFSA; arbitration in South Africa under Association of Arbitrators rules. Termination: Eskom may terminate for reasons including business rescue, Prohibited Actions (corruption, fraud), or failure to maintain B-BBEE status. Liability: Supplier’s liability for indirect/consequential loss is limited to R0.00; total liability capped at contract value. Warranty period commences upon use/installation of goods.

Primary evaluation criteria: 1) Delays on delivery, 2) Quality of deliverables. These will be tracked in the Risk Register. Suppliers must demonstrate capability to meet delivery timelines and quality standards to avoid penalties.

• Tender closing: 20 July 2026 at 10:00.
• Clarification meeting (non-compulsory): 08 July 2026 at 10:00 via Microsoft Teams.
• Tender validity period: 120 days from closing date.
• Deadline for clarification queries: 5 working days before tender submission deadline (13 July 2026 at 10:00).
• Requests for tender closing extension must be made before the clarification query deadline.

• Non-compulsory clarification meeting: 08 July 2026 at 10:00 via Microsoft Teams.
• Tenderers must confirm intention to attend with Eskom Representative, stating name, position, and contact details of each attendee.
• If meeting is mandatory, non-attendance leads to disqualification.

• Eskom Representative: Refilwe Keebine.
• Tel: 013296 3133.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 / [email protected].

• Submit electronically via Eskom E-tendering site (TenderBulletin) by 20 July 2026 at 10:00.
• Upload documents in PDF format; price list must also be submitted in Excel.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/compressed files; no hard copies accepted.
• Ensure submission status is marked as complete.
• Late submissions will not be accepted.
• Mandatory returnables at closing (disqualifiable if incomplete/missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer's Particulars (C), Integrity Pact Declaration (D), CPA for local goods/services (E), SBD 6.2 for local content (G1-G4), SBD 1 (H), SBD 4 (J), Tax Evaluation Questionnaire (k).
• Non-disqualifiable returnables: If incomplete, you will have 5 working days to rectify after a request.
• For joint ventures: Submit letter of intent/JV agreement, confirmation of single business entity, and details of a single designated bank account.

• Authorisation Form (Annexure A) must be completed and signed by authorised person, with certified copy of resolution.
• Acknowledgement Form (B) and Tenderer's Particulars (C) required.
• Integrity Pact Declaration (D) must be signed.
• CPA forms (E/F) required if applicable.
• SBD 6.2 and G1-G4 for local content if designated materials.
• SBD 1 (H) for all tenderers including foreign.
• SBD 6.1 (I) for preference points.
• SBD 4 (J) bidders disclosure.
• Tax Evaluation Questionnaire (k) for services.
• JV documents: letter of intent, single business entity confirmation, single bank account.
• Tax clearance certificate for certain tenderers.
• Employment Equity compliance for designated employers.
• CIDB proof if applicable.
• NEC contract and pricing schedule.
• Additional documents per scope (ECSA/SACPCMP/CVs/permits).
• Mandatory contractual: CSD registration, NEC, price schedule, annexures.
• Safety: COIDA, OHS plan, BRA, OHS policy.
• Quality: Category 2 requirements.
• Environmental: EMS, EMP, permits, method statements, emergency plans, hazardous substance register, SDS, waste management plan.
• Financial: Audited statements for previous 18 months (or last year), JV/SPV statements, startups exempt.

• Functionality (Technical) is scored out of 100 points with a minimum threshold of 70%. Tenderers below threshold are disqualified.
• Functionality criteria (weighted):

• Company Experience (80%): Evidence of completed task orders/contracts for supply of off-the-shelf spares in past 5 years. Scoring: 30 points for 5 orders with delivery notes; 20 points for 3 orders; 10 points for 2 orders; 0 for none. Each order evidence must include company name, project description, contract period, value, and contact person.
• Key Individuals (20%): Quality Controller with N3 technical qualification and experience. Scoring: 20 points for ≥3 years experience; 10 for 2 years; 5 for 1 year; 0 for none. CV and certified copy of qualification required.

• Price is scored out of 80 points (80/20 preference point system). Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.
• Specific Goals (PPPFA) scored out of 20 points. Failure to submit evidence results in 0 points for that goal but not disqualification.
• Ranking: Total score = Price points + Specific Goals points, ranked highest to lowest.
• Objective criteria and reverse e-auction are not applicable.
• Eligibility: Must not be on international sanctions lists, Eskom Tender Defaulters list, or restricted by National Treasury. No conflict of interest. Only one bid per tenderer. JV/consortium must have joint and several liability. No 100% subcontracting. Tenders must be signed by authorised persons.

• Scope: Supply and delivery of turbine auxiliaries off-the-shelf spares to Hendrina Power Station on an 'as and when required' basis for 5 years.
• Functionality criteria require:

• Company experience: Evidence of completed task orders/contracts for supply of off-the-shelf spares in past 5 years.
• Detailed method statement covering procurement, handling, transportation, and storage from order placement to delivery.
• Quality Control Plan (QCP) for sourcing, supply, and delivery.
• Lead time confirmation letter committing to delivery within agreed calendar days (scored based on promised lead time).

• Key personnel: Quality Controller with minimum N3 technical qualification and years of experience (CV and certified copy of qualification required).
• Additional documents may be required per scope of work (e.g., ECSA/SACPCMP registrations, permits, licenses).

• Method statement must detail procurement, handling, transportation, and storage from order receipt to delivery.
• Scoring: 20 points if clearly defined, detailed, comprehensive, and covers full scope; 10 points if clear, minimal errors, covers majority of scope; 5 points if basic, vague, or lacks coverage; 0 if not submitted or irrelevant.
• Lead time confirmation letter required, committing to delivery within agreed calendar days (scored: 10 points for <2 days, 5 for <4 days, 2 for <6 days, 0 for >7 days or no letter).

• Company experience: Provide evidence of completed task orders/contracts for supply of off-the-shelf spares in past 5 years.
• Scoring: 30 points for 5 orders with delivery notes; 20 points for 3 orders; 10 points for 2 orders; 0 for none.
• Each order evidence must include company name, project description, contract period, value, and contact person.
• Key personnel: Quality Controller with N3 qualification and experience (scored as per quality_management section).

• Quality Control Plan (QCP) is required, detailing how quality is ensured through planning, procurement, testing, and delivery.
• Scoring for QCP: 20 points if detailed, comprehensive, and covers full scope; 10 points if clear and covers majority of scope; 5 points if basic, vague, or lacks coverage; 0 if not submitted or irrelevant.
• Quality Controller personnel must have N3 technical qualification and years of experience (scored based on years: 20 points for ≥3 years, 10 for 2 years, 5 for 1 year, 0 for none).

• Pricing schedule/BOQ is required as Annexure M (PDF and Excel formats).
• If cataloguing is required, include a line item for cataloguing in the pricing schedule.
• Pricing is evaluated out of 80 points as part of the 80/20 scoring system.
• Mandatory contractual requirements include submission of Price Schedule along with CSD registration, NEC, and all annexures.

• Payment terms: For contracts below R50 million (incl. VAT), Eskom pays within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days.
• Pricing schedule (BOQ) must be completed and submitted in PDF and Excel formats.
• Cataloguing may be required post-award; include a line item for cataloguing in pricing schedule if applicable.
• Performance security may be required; tenderer must select at least two Eskom-approved financial institutions.
• Prices must be inclusive of VAT.
• Audited financial statements for the previous 18 months (or last year) are required for due diligence; for JVs/SPVs, statements from each participant are needed. Start-ups (formed within last 12 months) are exempt but must furnish statements later.

• Central Supplier Database (CSD) registration is mandatory (provide CSD number/report).
• B-BBEE: Submit proof of B-BBEE status level (certificate or sworn affidavit) as per PPPFA 2022; use SBD 6.1 Preference Points Claim Form (Annexure I).
• Tax compliance: Tax clearance certificate required for foreign tenderers with SA footprint or local tenderers without CSD/SARS PIN verification; foreign suppliers with no SA footprint complete SBD1 only.
• Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4 for local production and content.
• Safety: South African tenderers must provide COIDA certificate of good standing or proof of application.
• Environmental: May require EMS file (ISO14001:2015), ISO 14001 certificate, Environmental Management Plan, permits, method statements, emergency plans, hazardous substance registers, Safety Data Sheets.
• Employment Equity: South African tenderers that are designated employers must provide proof of compliance with Employment Equity Act.
• CIDB: Not applicable.
• Eligibility restrictions: Tenderers must not be under international sanctions, have conflicts of interest, be restricted by National Treasury, or be on Tender Defaulters list.

• Safety requirements include COIDA certificate of good standing (or proof of application) for South African tenderers.
• Additional documents: OHS plan, Baseline OHS Risk Assessment (BRA), valid Letter of Good Standing (COIDA or equivalent), OHS policy signed by CEO.
• Emergency Preparedness Plans for incidents like oil/chemical spills.
• Safety Data Sheets (SDS) for hazardous substances as per scope.
• Refer to Annexure Q for full details.

• Environmental requirements may include: EMS file (ISO14001:2015), ISO 14001 certificate, Environmental Management Plan (EMP), environmental authorisations/permits/licenses (e.g., for waste transport).
• Method statements for specific activities, procedures, work instructions, emergency plans, hazardous substance registers, waste management plans.
• Proof of training for personnel performing significant activities.
• Refer to Annexure S for full details.

• Contract conditions: NEC3 SC with options X1, X2, X7, X17, X19, X20, Z.
• Mandatory contractual requirements: CSD registration, NEC, Price Schedule, all annexures.
• Additional: SHEQ, financial viability, SDL&I targets, CSI=1%.
• Contractual requirements assessed post-evaluation; failure may lead to non-responsiveness.

• Eligibility: Must not be on international sanctions lists, Eskom Tender Defaulters list, or restricted by National Treasury.
• No conflict of interest (shared majority shareholders, access to competitor info, etc.).
• Only one tender per bidder (individual or JV).
• JV/consortium must have joint and several liability.
• No 100% subcontracting.
• Tenders must be signed by authorised persons.
• Must meet all eligibility criteria or be disqualified.

• Functionality (Technical) scored out of 100, threshold 70%.
• Price scored out of 80 points.
• Specific Goals scored out of 20 points.
• Ranking: sum of Price and Specific Goals.
• Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, adjusted for variations, NPV comparison.
• Unconditional discounts considered; conditional discounts applied at payment.
• Objective criteria and reverse e-auction not applicable.

OHS Competency Requirements:

• Submit CVs demonstrating relevant experience
• Include qualifications and certificates
• Competencies must be appropriate to scope of work, identified risks, and OHS plan
• Consider applicability to the specific work activities at Hendrina Power Station

Note: This section requires tenderer to list competencies required for the work.

Required OHS Documents:

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B)
• Health and Safety Plan: Must address project/scope of work OHS risks and align with Eskom's health and safety specifications
• OHS Costing: Detailed breakdown required (not lump sum), based on overall scope of work
• Baseline OHS Risk Assessment (BRA): Identification, assessment, and management of OHS risks with documented methodology
• Valid Letter of Good Standing: COIDA or equivalent
• OHS Policy: Signed by CEO, must comply with OHS Act Section 7
• OHS Competency: CVs, qualifications, and certificates relevant to scope, risks, and OHS plan applicability

Note: This is a high-risk evaluation template. Additional returnables may be required based on scope applicability.

OHS Evaluation Criteria (High Risk Work):

• Document Identifier: 240-77471651 Rev 3 (Effective May 2021)
• Template Identifier: 240-43921898 Rev 5
• Evaluation uses Y/N/N/A scoring for each returnable
• 7 mandatory OHS returnables evaluated
• Additional returnables may be added if applicable to scope
• Reference document: Annexure A (240-77433139) for Supplier Risk Category explanatory notes
• Recommendation status required before contract award

• The supplier's quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Corresponding ISO 9001 principles must be applied: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

• Post-contract award, Eskom will execute contract quality monitoring.
• Supplier quality performance monitoring phase will be applied.

• The tenderer must complete and sign the form to accept Eskom Supplier Quality Requirements per specification 240-105658000.
• Pre-contract award quality requirements are applicable.
• Post-contract award, contract execution and supplier quality performance monitoring will be assessed.
• Quality audit related conditions apply.
• Evaluation references ISO 9001 standard clauses and principles.

The document does not provide specific contact details (names, emails, phones, addresses) for SCM or technical queries. It mentions communication channels for quality issues, including emails, minutes, and meetings, but no actual contacts are listed.

This document is a Contract Quality Plan template. It does not specify submission guidelines, returnables, or disqualification risks for the tender. The tenderer must complete the template as part of their bid, but the actual submission details are not provided in this document.

Explicit pre-qualification criteria are not stated in this template document. However, eligibility will be de facto determined by the ability to submit a comprehensive and compliant Contract Quality Plan. This implies the supplier must have an established Quality Management System, experience in managing complex supply chains, and the capability to deliver quality-critical power station spares. Financial and technical capacity criteria are likely detailed in separate tender documents.

This is a Contract Quality Plan template. The tenderer must complete the following sections to describe the scope and management of the contract:

• Provide a full description of the Works Information.
• Indicate the scope of work category (e.g., Design, Manufacturing, Supply and Delivery, Construction, Commissioning, Professional services, Other).
• Define communication channels with Eskom for quality issues.
• Submit an organogram with roles, responsibilities, and qualifications.
• List interfacing documents (processes, standards, codes, specifications).
• List suppliers and sub-suppliers for materials and outsourced activities.
• Describe monitoring of suppliers and sub-suppliers.
• Describe the interface of sub-suppliers with the supplier's QMS.
• Provide an index of items to be manufactured, refurbished, or purchased.
• Detail items/activities requiring Quality Control Plans/Inspection Test Plans (QCP/ITP).
• Identify work areas requiring special controls (e.g., welding, NDT).
• List documented information to be submitted to Eskom (e.g., method statements, inspection reports, certificates).
• Explain how records will be controlled and retained.
• Describe concession and non-conformance management processes.
• Detail data book management.
• List tools and equipment with calibration/maintenance status.
• Describe procedures for dealing with customer property.
• Outline product preservation, storage, and handling.
• Define identification and traceability methods.
• Specify commissioning and post-delivery activities (warranty, support, defect correction).

The tenderer must provide method statements and related documentation:

• Method statements/Safe Working Procedures/PQRs/Repair Procedures.
• Audit findings reports and action registers.
• Updated procedure registers.
• A register of non-conformances/defects/punch items.
• Databook status registers.
• An organogram showing roles and responsibilities.
• A list of suppliers and sub-suppliers for materials and outsourced activities.
• Examples of outsourced activities (e.g., drilling, hiring equipment) with technical and quality selection criteria.

The tenderer must specify qualifications and experience:

• The organogram must show team members' responsibilities and qualifications necessary to fulfil duties.
• Work verification must indicate who is responsible for tasks and checking work.
• An index of interfacing documents must list the supplier's core processes and industry standards used.

This is a Contract Quality Plan template referencing SANS 466:2005/ISO 10005:2005. Key requirements:

• Complete the template, with revisions during tender evaluation and after contract signing.
• Define Quality Management System, Quality Plan, Quality Assurance, Quality Control, Supplier, Sub-suppliers.
• Describe the scope of work.
• List items/activities needing QCP/ITP.
• Identify processes requiring special controls (e.g., welding, NDT).
• List documented information to be submitted to Eskom.
• Describe concession and non-conformance management.
• Detail data book management.
• Manage working tools and equipment.
• Deal with customer property.
• Ensure product preservation.
• Establish identification and traceability.
• Plan commissioning and post-delivery activities.
• Supplier evaluation, selection, and performance monitoring must follow the supplier's procedures.
• Records control requires a retrievable filing system.
• Tools and equipment must have calibration/maintenance status listed.
• Product preservation requires a process flow for handling and storage.

The document does not specify compliance requirements such as CSD, tax, B-BBEE, CIDB, CIPC, or local content. It is a quality plan template focusing on quality management systems and processes.

The document includes definitions relevant to health and safety:

• Method statements describe how a job is carried out safely, without risks to health/safety, including risk assessment measures.
• It also defines subcontractors and quality objectives but does not specify detailed OHS requirements.

The document mentions post-delivery activities that may form part of contractual terms:

• Warranty period and conditions.
• Customer satisfaction measurement.
• Technical support.
• Defect correction period/retention funds.
• Statutory, regulatory, and scope of work requirements must be considered.

The document is a Contract Quality Plan template. It does not contain evaluation criteria for the tender. It includes definitions and a template index for quality management purposes.

• Experience and qualifications evaluated under qualitative criteria, including company experience (past orders, method statement, QCP, lead time) and key personnel (Quality Controller with N3 and experience).
• Acceptable/unacceptable risks and exceptions defined, such as slight deviation from scope (acceptable) and lack of Eskom standards adherence (unacceptable).

• Quality Control Plan (QCP) required for sourcing, supply, and delivery of spares, detailing quality assurance in planning, procurement, testing, and delivery.
• Points awarded based on QCP detail and coverage: comprehensive (20 points), clear but missing some points (10), basic/vague (5), not submitted (0).
• Quality Controller must have N3 technical qualification and experience; points awarded for ≥3 years (20), ≥2 years (10), ≥1 year (5), none (0).
• Lead time confirmation letter required; points for ≤2 days (10), <4 days (5), <6 days (2), >7 days or not submitted (0).

• Reference to Occupational Health and Safety Act included as informative reference.
• Requirement to supply Material Safety Data Sheet (MSDS) for chemical-based items.

• Roles and responsibilities as per Tender Technical Evaluation Procedure (240-168966153).

• Unacceptable technical exceptions/conditions table referenced but content not detailed.

• The tender requires a Quality Control Plan template.
• The template must be reviewed by September 2027.
• Bidders must have a robust quality management system capable of implementing the prescribed QCP, engaging with an Approved Inspection Authority (AIA), and complying with Eskom's engineering and maintenance standards.

• The tender involves a Quality Control Plan for turbine auxiliaries spares.
• The plan requires a Job/Task Description and Revision Number.
• It must specify the Area of Works, Effective Date, Drawing Number & Revision, and KKS/AKZ or Item/Plant/Material.
• Quality Control Plan approvals require signatures and dates from Eskom Maintenance/Service Provider, Eskom System Engineer, QA/QC/QE Personnel, and an Approved Inspection Authority (AIA).
• Intervention Points (IP) are defined: Hold (cannot be waived), Witness (proceed with notice/waiver), Review, Surveillance.
• Final acceptance requires signatures from Eskom Maintenance/Service Provider, System Engineer, Tech Advisor/QA/QC Personnel, and AIA.

• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are tender returnables if applicable.

• Skills development may involve SETA-accredited training providers.
• You are responsible for the full cost of developing skills; Eskom provides no financial contribution.
• You are advised to approach SETAs for grants and SARS for tax rebates.
• Eskom applies penalties of 1-3% of contract value for SDL&I failures.
• Eskom retains 1-3% of each invoice (excluding VAT) as security for SDL&I obligations, released only upon fulfilment.
• Suppliers must submit quarterly SDL&I reports.

• Your tender response must separate components as per the Price Schedule included with the tender documents.

• Sworn affidavits must include specific details such as deponent information, enterprise details, ownership percentages, revenue, financial year end, B-BBEE status level, empowering supplier status, and Commissioner of Oath requirements.

• Eskom will review SDL&I reports within 30 days and notify you if obligations are not met.
• You must implement corrective measures before the next report if obligations are not met, or retention clauses will be invoked.
• The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days after contract award.

• If CIDB compulsory training applies, you must match Eskom’s Construction Skills Development Goal (CSDG) percentage.
• Failure to meet the mandatory CIDB CSDG percentage will render your tender non-responsive.

• If you fail to provide documentation for preference points, you will not be disqualified but:

• You may only score points out of 90/80 for price.
• You score 0 points out of 10/20 for specific goals.

• Submit a Quality Control Plan (QCP) or Quality Inspection Plan (QIP) as a returnable document for evaluation.
• All spares supplied must be accompanied by quality control documentation.
• Ensure all required returnables are submitted before the closing date and time.
• Non-compliance with submission requirements may lead to disqualification.

• Submit Quality Control Plan (QCP) or Quality Inspection Plan (QIP) as returnable documents.
• These documents must support the tender bid and demonstrate compliance with quality and technical requirements.

• Evaluation is based on the Tender Technical Evaluation process, referencing the Generation Tender Technical Evaluation Procedure (240-168966153) and the Tender Technical Evaluation Strategy (380-137062).
• Compliance with ISO 9001 (Quality Management Systems) and the Occupational Health and Safety Act (OHSA) is mandatory.
• Technical evaluation will assess the ability to supply spares that meet exact specifications, including materials, dimensions, and certifications.
• Suppliers must demonstrate capacity to store and deliver spares to Hendrina Power Station, including emergency deliveries within 24 hours.
• Ability to supply branded items (e.g., Burgmann, Viton, PTFE) as specified is required.
• Compliance with Eskom Procurement Policy and South African National Standards (SANS) is expected.

• Scope: Supply and delivery of off-the-shelf turbine auxiliary spares (e.g., bolts, nuts, washers, gaskets, bearings, seals, valves, filters, gearboxes, pipes, couplings, heat exchangers) to Hendrina Power Station on an 'as and when required' basis for a maximum of 5 years.
• Spares must match exact brand, part numbers, and technical specifications in purchase orders; non-compliant items will be rejected.
• Maintain contingency stock of all listed spares for emergency deliveries; emergency deliveries must reach Hendrina Power Station within 24 hours.
• All spares must be accompanied by material certificates (for metallic products) and applicable guarantees/warranties.
• Provide confirmation of technical specifications upon delivery.
• Storage: Maintain a suitably sized storage facility to keep minimum stock; ensure safekeeping and quality preservation.
• Handling and transportation: Practice safe handling during loading, offloading, and transport; damaged items will not be accepted; supplier remains responsible for replacement of defective items.
• Material specifications: Metallic products must comply with BS EN 10204-2004 (Material Certificate 3.1); graphite seals/packings must be pure (99.8% or higher) and reinforced where specified (e.g., Inconel wire mesh); specific brands may be required (e.g., Burgmann, Viton); dimensions, materials, and finishes must strictly adhere to provided drawings and revision numbers.
• List of components includes but is not limited to: seal repair kits, pressure seals, O-rings, bolts, nuts, washers, glass tubes, gauge glass seals, filters, valve repair kits, gearboxes, bearings, mechanical seals, mesh screens, oil seals, preformed packings, pistons, scraper rings, stem/disc assemblies, Virinta seals, gaskets, coolers, steam traps, ball floats, PTFE flange seals, LP heater plugs, metallic pipes, expandable rubber plugs, dust covers, pump shafts, plate heat exchangers (VT-40), gasket sets, port rings, Turboflex couplings, pump packing (Burgmann 6230/SL), stand-by oil pumps, and flow indicators.

• Compliance with ISO 9001 Quality Management Systems.
• All spares must be accompanied by quality control documentation, material certificates (for metallic products), and applicable guarantees/warranties.
• Ensure all items meet specified technical and material standards.

• Comply with ISO 9001 (Quality Management Systems).
• Comply with the Occupational Health and Safety Act (OHSA).
• Adhere to Eskom Procurement Policy (32-1034).
• Follow the Generation Tender Technical Evaluation Procedure (240-168966153) and Tender Technical Evaluation Strategy (380-137062).
• Provide a Quality Control Plan (QCP) or Quality Inspection Plan (QIP).
• All spares must be accompanied by quality control documentation; material certificates required for metallic products.
• Maintain contingency stock and ensure emergency deliveries within 24 hours.
• Safe handling techniques during loading, offloading, and transportation are mandatory.

• Comply with Occupational Health and Safety Act (OHSA).
• Practice safe handling during loading, offloading, and transportation.
• Damaged or non-functional items not accepted; supplier responsible for replacements including handling and transportation costs.

• Contract effective from date of authorization.
• Supply and deliver spares as and when required for maximum 5 years.
• Maintain contingency stock; emergency deliveries within 24 hours.
• All spares must match purchase order specifications; non-compliant items rejected.
• Supplier responsible for safe handling, transportation, and replacement of defective items.

• Adhere to ISO 9001, OHSA, and Eskom Procurement Policy.
• Provide Quality Control Plan (QCP) or Quality Inspection Plan (QIP).
• All spares accompanied by quality control documentation; material certificates for metallic products.
• Maintain contingency stock; emergency deliveries within 24 hours.

• Evaluation based on Tender Technical Evaluation process, referencing 240-168966153 and 380-137062.
• Mandatory compliance with ISO 9001 and OHSA.