Catering services (halaal) for mkri strategic planning session

Closing date: 14 July 2026 at 11:00 AM. Delivery date for catering services: 22 September 2026 at 07:00 AM.

Technical and bidding procedure enquiries: Yandisa Kumalo, Telephone: 031 266 1777, Email: [email protected]. Technical enquiries: Ms. Lucelle Norris, Telephone: 031 266 17777, Email: [email protected]. Submission email: [email protected].

Submit your quotation via email to [email protected] by 14 July 2026 at 11:00 AM. Late submissions will not be accepted. Use the official SBD forms provided (do not retype). Required returnable documents: SBD 1 (Invitation to Bid), SBD 1 Part B (Terms and Conditions for Bidding), Section A (Special Instructions), Section B (Declaration of CSD Information), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form). All forms must be completed, signed, and submitted. Bids must remain valid for 120 days from the closing date. Failure to submit any required form or document will result in disqualification. Photocopies of forms are permitted, but original signatures are required. Do not use correcting fluid; initial all alterations. Each page of the bid must be initialed. No bid sent via post will be considered if received after the closing date and time.

and requirements by submitting the following evidence:

(a) Copy of Enterprise Registration Certificate (CIPC)

(b) Copies of an identity document (ID)

(c) Copies of an BBBEE certificate (BBBEE)

(d) Doctor’s medical certificate / Proof of disability letter

(e) Proof of address (utility bill, affidavit, councillor letter or similar evidence to confirm location within KZN

Evaluation is conducted in two stages. Stage 1: (a) Supply Chain Administrative Compliance: All required SBD forms must be completed and submitted. (b) Mandatory Requirements: Food Safety Certificate, Company Profile, 2 reference letters, and Halaal certification. Stage 2: 80/20 Preference Point System. Price (80 points) and Specific Goals (20 points). Specific Goals include Black Ownership (10 points), Women Ownership (3 points), Youth Ownership (3 points), Disability Ownership (2 points), and KZN location (2 points). SBD 6.1 must be completed to claim preference points. Failure to complete any mandatory requirement will result in disqualification.

Provide catering services for a strategic planning session on 22 September 2026 at MKRI Venue, 190 K.E. Masinga Road, Stamford Hill, Durban. Meeting duration: 07:00 to 17:00. Must cater for vegan and Halaal delegates. Menu requirements: Beverage Station (coffee, tea, rooibos, sugar, sweeteners, lemon, honey, milk, 2 soft drinks per person, 2 bottled waters per person) with table linen, cutlery, cups, saucers, and glasses. Continental Breakfast (sandwiches, scones with cream and jam, croissants and cheese, fresh fruit). Lunch (Beef/Mutton Curry and Rice, Vegetable Breyani and Dhall, Grilled Chicken, Beetroot Salad, Green Salad, Potato Salad, 2 soft drinks per person, 2 bottled waters per person) with table linen, cutlery, crockery, and glasses. Afternoon Tea (coffee, tea, juice, assorted pastries/cake). All items must be delivered to the venue by 07:00 on 22 September 2026. Pricing must include VAT, delivery, and labour.

Bidders must submit a Company Profile and a minimum of 2 signed reference letters. Halaal certification is mandatory. These documents are required to demonstrate experience and qualifications for providing catering services.

Pre-bidding testing costs are the bidder’s responsibility. If inspections are required during production or execution, the bidder’s premises must be open for inspection. If inspections reveal non-compliance, the supplier bears the cost and must replace or repair defective supplies. Non-compliant supplies may be rejected and must be substituted at the supplier’s expense. The purchaser may inspect, test, or analyze supplies post-delivery and reject non-compliant items.

Submit SBD 3.1 (Firm Pricing Schedule) with the grand total. Break down the quotation if space is insufficient. The pricing schedule must include: Beverage Station for 20 people, Continental Breakfast for 20, Lunch for 20, and Afternoon Tea for 20 people. Prices must include VAT, delivery, and labour. Offers must remain valid for 120 days from the closing date.

Submit SBD 3.1 (Firm Pricing Schedule) with the grand total. If space is insufficient, attach a breakdown of the quotation. Pricing must cover all items listed in the technical specifications, including VAT, delivery, and labour. Offers must remain valid for 120 days from the closing date. Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission. Payment will be in Rand unless otherwise specified.

Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN issued by SARS or a CSD number if registered on the Central Supplier Database. Bidders must ensure compliance with tax obligations. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. No bids will be considered from persons in the service of the state or companies with directors who are persons in the service of the state. Mandatory Documents: Food Safety Certificate, Company Profile, minimum of 2 signed reference letters, Halaal certification. B-BBEE: Submit a copy of the B-BBEE certificate or affidavit to claim points for Black Ownership. Additional Compliance: Complete SBD 4 (Bidder’s Disclosure) to declare all companies under directors’ names on CSD using MAAA numbers. Failure to disclose may result in disqualification. Submit Authority to Sign Tender or Enterprise’s Resolution Letter. All information on the Central Supplier Database must be correct and up to date; submit Section B (Declaration of CSD Information).

B-BBEE requirements for preference points: ≥70% Black Ownership (10 points), ≥51% Women Ownership (3 points), ≥51% Youth Ownership (3 points), ≥30% People Living with Disability Ownership (2 points), Business Location within KwaZulu-Natal (2 points). Submit: Copy of B-BBEE certificate or affidavit, copies of ID, CIPC registration, medical certificate/proof of disability, and proof of KZN address (utility bill, affidavit, councillor letter).

Mandatory requirements include a valid Food Safety Certificate and Halaal certification. Bidders must submit proof of these certifications with their quotation. Compliance with food safety and Halaal standards is non-negotiable for this tender.

Contract terms include: Warranty of 12-18 months for goods, with defects to be repaired or replaced at the supplier’s cost. Payments must be made within 30 days of invoice submission, in Rand. Prices are fixed as per the bid unless adjusted per SCC. Contract amendments require written agreement. Suppliers cannot assign obligations without purchaser’s consent. Subcontracts must be notified in writing. Delays may incur penalties calculated at the prime interest rate per day. Termination for default or insolvency is possible, with potential restrictions from public sector business for up to 10 years. Force majeure events excuse performance delays. Disputes are resolved via mediation or South African courts. Liability is limited to the contract price except for criminal negligence or willful misconduct. Contracts are governed by South African law and must be in English.

This bid is subject to Treasury Regulations 16A under the Public Finance Management Act, 1999, and the KwaZulu-Natal Supply Chain Management Policy Framework. Offers must remain valid for 120 days from the closing date. Bids must be submitted on official forms; retyped or redrafted forms are not accepted. Photocopies are permitted with original signatures. All pages must be initialed, and alterations must be initialed. No bid sent via post will be considered if received after the closing date and time.

All bids must be submitted on the official forms provided (not to be retyped). This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. The successful bidder will be required to fill in and sign a written contract form (SBD7). Bidders are required to submit their unique personal identification number (PIN) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. Application for Tax Compliance Status (TCS) PIN may be made via e-filing through the SARS website. In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate TCS certificate / PIN / CSD number. Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. Failure to provide or comply with any of the above particulars may render the bid invalid.

Evaluation is conducted in two stages. Stage 1: (a) Supply Chain Administrative Compliance: All required SBD forms must be completed and submitted. (b) Mandatory Requirements: Food Safety Certificate, Company Profile, 2 reference letters, and Halaal certification. Stage 2: 80/20 Preference Point System. Price (80 points) and Specific Goals (20 points). Specific Goals include Black Ownership, Women Ownership, Youth Ownership, Disability Ownership, and KZN location. SBD 6.1 must be completed to claim preference points.