Rand water seeks to appoint a service provider to perform agreed-upon procedures on its short-term incentive (sti) review process over a three-year period. The tender is a request for quotation (RFQ) open to qualified bidders, requiring them to demonstrate relevant experience, capacity, and resources through the submission of four returnable schedules.
Key Requirements
Submit all four returnable schedules: Record of Previous Work Experience (3 similar projects), Human Resources Capacity (organogram), Equipment Resource Capacity, and Project Programme.
Provide contactable references for each completed project, with details including project title, scope, client, contract number, value (excl. VAT), award date, and reference contact information.
Demonstrate adequate human resources and equipment to undertake the work over the 3-year period.
Indicate project duration (once-off or short/medium term) and expected delivery date in days/months, with a task schedule.
Sign and date each schedule on behalf of the supplier.
Submit before the closing date: 21 July 2026 at 16:30.
Note that no submission method, pricing format, or compliance requirements are specified in this document; refer to the main RFQ cover letter or Rand Water procurement portal for these details.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Rand Water is seeking a service provider to perform agreed upon procedures on the Short-Term Incentive (STI) review process over a 3-year period. The tender requires bidders to complete several mandatory forms demonstrating previous experience, human resource capacity, equipment resources, and a project programme.
Rand Water seeks a single service provider for a 3-year contract to perform agreed-upon procedures (ISRS 4400) on the Short-Term Incentive (STI) review process. Evaluation uses an 80/20 preferential point system (price/B-BBEE) with a functionality gate requiring minimum 70% score across four criteria: experience (40%), key personnel (35%), technology resources (20%), and project schedule (5%).
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Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Submit bids by the stipulated time to the email address stipulated above. Late bids will not be accepted.
All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.
Failure to provide all Returnable Documents used for scoring by the closing date will not result in disqualification, but bidders will receive an automatic score of zero for the applicable evaluation criterion.
Essential Returnable Documents include: Completed and signed SBD 4 Form (Declaration of Interest) and Company Resolution Letter (proof of authority).
Returnable Documents used for scoring include: B-BBEE Status Level Verification Certificate (SANAS Approved) / Sworn Affidavit (for EMEs & QSEs) / the dtic B-BBEE Certificate, and functionality evaluation supporting documents.
No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members/persons in the service of the state.
Rand Water will provide any clarifications/addenda/extension of closing date by no later than one (1) calendar day before the closing date.
The RFQ will be evaluated based on the following criteria:
Test for Responsiveness/Pre-qualification: Responses that fail to meet pre-qualifying criteria will not be further evaluated.
Functionality: Minimum 70% required to be further evaluated. Functionality criteria include:
Previous Related Experience (40%): Demonstrated relevant experience in executing agreed-upon procedures, audit or assurance engagements relating to remuneration, incentives, or performance-based payments. Rated on a four-point scale: None=0%, Weak=33.3% (1 reference), Moderate=66.7% (2 references), Good=100% (3 references).
Human Resource Capacity (35%): Key personnel with minimum 5-10 years' experience in Governance, Risk, Compliance and agreed-upon procedures engagements (ISRS 4400), preferably involving remunerations, executive remuneration reviews, or financial controls testing. Team should include Chartered Accountants, CA(SA), Certified Internal Auditors. Rated on four-point scale based on organogram adequacy.
Resource and Technology Requirements (20%): Demonstrate access to and capability in using data analytics and reporting tools such as SQL (or equivalent). Rated on four-point scale based on evidence of resources.
Work Breakdown/Schedule/Project Programme (5%): Aligned with contractual requirements, credible and acceptable. Rated on four-point scale based on clarity and duration indication.
Preferential Point System: 80/20 system, where 80 points for price and 20 for specific goals (B-BBEE).
Bidders not submitting B-BBEE certificate/affidavit will score zero for B-BBEE but will not be disqualified.
Failure to provide scoring returnables by closing date results in zero for that criterion but not disqualification.
Essential returnables (SBD 4, Company Resolution) must be submitted.
Bidders cannot be in service of the state, have directors in state service, or be listed on Register for Tender Defaulters/List of Restricted Suppliers.
Must comply with SBD 4 declaration requirements including no collusive bidding, no undisclosed conflicts of interest.
Scope: Appointment of a service provider to perform agreed-upon procedures on the Short-Term Incentive (STI) review process over a period of 3 years.
Maximum number of suppliers to be awarded: One.
Key personnel requirements: Minimum 5-10 years’ experience in Governance, Risk, Compliance and agreed-upon procedures engagements (ISRS 4400), preferably involving remunerations, executive remuneration reviews, or financial controls testing. Team should include Chartered Accountants, CA(SA), Certified Internal Auditors.
Resource and technology requirements: Bidder must demonstrate access to and capability in using data analytics and reporting tools such as SQL (or equivalent).
Deliverables: External Assurance Service Provider for Year 1, Year 2, and Year 1 (as per pricing schedule).
B-BBEE: Specific goal to empower previously disadvantaged designated groups. Evaluated using SANAS accredited B-BBEE certificate, sworn affidavit for QSE/EME, or dtic B-BBEE certificate. Non-submission or non-compliance scores zero points but does not disqualify.
Central Supplier Database (CSD): Supplier must provide CSD number.
Tax Compliance: Supplier must provide Tax Compliance System PIN.
Declaration of Interest: Completed and signed SBD 4 Form required.
Company Resolution Letter: Proof of authority required.
Disqualification: Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
State employees: No bids accepted from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
RFQReturnable Schedules 2024.pdfReview complete
Description
Source: Returnable Schedules 2024.pdf
The returnable schedule for Previous Work Experience requires the bidder to complete three project references with the following fields for each:
Project Title
Detailed scope of work in the project
Client name
Contract Number
Contract Value (excl. VAT)
Award Date
Contact details of reference at client company: Name, Position Held, Tel, Cell, Fax, Email
Supplier name and authorised signature with date are required at the end of the schedule.
Important Dates
Source: Returnable Schedules 2024.pdf (RFQ)
Closing date: 21 July 2026 at 16:30 (from tender record).
No compulsory briefing, site visit, or clarification deadline mentioned in this document.
Contact Information
Source: Returnable Schedules 2024.pdf (RFQ)
No contact details (SCM, technical, email, phone, submission address) are provided in this document. Refer to the main RFQ advertisement or Rand Water’s procurement office.
Submission Guidelines
Source: Returnable Schedules 2024.pdf (RFQ)
Complete and sign all four returnable schedules included in this document:
Record of Previous Work Experience – provide details of three completed projects similar to the agreed-upon procedures for STI review.
Human Resources Capacity – submit a company organogram clearly indicating staff dedicated to this contract.
Equipment Resource Capacity – list major equipment owned, leased, hired, or planned for the contract.
Project Programme – indicate total duration (once-off or short/medium term), expected delivery date in days/months, and a task schedule with start/finish dates and resources.
Each schedule must be signed by or on behalf of the supplier with the date.
No submission method (email, portal, physical address) or packaging instructions are stated in this document; refer to the main RFQ cover letter or Rand Water procurement portal for delivery details.
Closing date per tender record: 21 July 2026, 16:30.
Returnable Documents
Source: Returnable Schedules 2024.pdf (RFQ)
Four returnable schedules must be completed and signed:
Record of Previous Work Experience (three projects)
Human Resources Capacity (company organogram)
Equipment Resource Capacity (equipment list)
Project Programme (duration and task schedule)
Each schedule ends with: "Name of Supplier:" and "Signed by or on behalf of Supplier: Date: ___________________"
Evaluation Criteria
Source: Returnable Schedules 2024.pdf (RFQ)
Demonstrable experience performing agreed upon procedures or similar audit/review work, particularly related to incentive review processes.
Adequate human resources with relevant qualifications.
Appropriate equipment/resources and capacity to deliver over a 3-year period.
References must be contactable and willing to provide performance information.
Rand Water reserves the right to inspect completed works to verify quality of workmanship.
Technical Specifications
Source: Returnable Schedules 2024.pdf (RFQ)
Scope: Perform agreed-upon procedures on the Short-Term Incentive (STI) review process over a 3-year period.
Bidder must demonstrate relevant experience by providing three completed projects of similar nature, including project title, detailed scope, client, contract number, value (excl. VAT), award date, and contactable reference details.
Human resources: submit an organogram showing staff allocated to this contract.
Equipment: list major equipment (owned/leased/hired/planned) with capacity/size and quantity.
Programme: define total duration (once-off or short/medium term), delivery timeline, and a task breakdown with durations, start/finish dates, and resource allocation.
No detailed technical standards, service levels, or methodology requirements are specified in this document.
Methodology
Source: Returnable Schedules 2024.pdf (RFQ)
Indicate total contract duration: once-off or short/medium term (tick applicable).
State expected delivery date in days and/or months.
Provide a task schedule with columns: Task No, Duration (days), Task Name, Start Date, Finish Date, Resources, Comments.
Experience & Qualifications
Source: Returnable Schedules 2024.pdf (RFQ)
Provide details of three completed works similar to the agreed-upon procedures for STI review.
For each project: title, detailed scope, client, contract number, value (excl. VAT), award date, and contactable reference (name, position, telephone, cell, fax, email).
Human Resource Capacity: submit a company organogram clearly indicating personnel dedicated to this contract.
Equipment Resource Capacity: list major equipment (owned, leased, hired, or planned) with description, capacity/size, and quantity.
All schedules require supplier name, authorised signature, and date.
Quality Management
Source: Returnable Schedules 2024.pdf
Quality of workmanship may be verified through inspection of previous works at Rand Water’s discretion.
References must be willing to provide performance-related information.
Financial Requirements
Source: Returnable Schedules 2024.pdf (RFQ)
Previous project values (excl. VAT) are requested in the experience schedule.
No pricing format, bill of quantities, bonds, guarantees, payment terms, or financial capacity thresholds are stated in this document.
Compliance Requirements
Source: Returnable Schedules 2024.pdf (RFQ)
No specific compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) are mentioned in this document. Standard Rand Water and National Treasury compliance likely applies but is not detailed here.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity. Relevant because this tender appears to involve legal services, records, administrative justice, access to information, or regulated advice.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Issuer-specific rules
These rules are linked to the type of public body issuing this tender.
1
Companies Act
Act 71 of 2008
medium
Relevant to governance and reporting obligations for state-owned companies and public entities.
Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
1
Financial Intelligence Centre Act (FICA)
Act 38 of 2001
medium
Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.
Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.
522 Impala Rd, Dikole Section, Johannesburg South, 2058, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
02 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.