Preventative & corrective maintenance of mv/lv power reticulation network – upington international airport (5-Year nec3 term service contract) – rfq7694
Upington International Airport Diedericks street - Diedericks street - Upington - 8801
Organization Type
GOVERNMENT
Published
13 Jul 2026
OCDS Reference
ocds-9t57fa-162151
Summary
Airports company south africa (acsa) is seeking quotations for a 5-year nec3 term service contract covering preventative and corrective maintenance of the medium voltage (mv) and low voltage (lv) power reticulation network at upington international airport. The successful bidder will be responsible for all scheduled maintenance, testing, and ad hoc corrective repairs to ensure the network's reliability and safety, with a focus on maintaining high availability and compliance with OHS and coid regulations.
Key Requirements
Submit a signed Form of Offer and Acceptance (C1.1) with total price exclusive of VAT, VAT at 15%, and total inclusive of VAT before the closing date.
Provide key personnel (Artisan and Artisan's Assistant) with CVs appended to the Resource Proposal, demonstrating relevant qualifications and experience.
Comply with the NEC3 Term Service Contract (April 2013) under Option A (priced contract with price list), including all Z-clauses and secondary options (X17, X18, X19, X20).
Sign the Occupational Health and Safety Agreement (C1.3) and comply with the OHS Act and COID Act, including submitting a baseline risk assessment and safety documentation 7 days before work commences.
Provide proof of aviation liability insurance (R100,000 for landside or R300,000 for airside) before work starts and annually, as per the ACSA insurance clause (C1.5).
Ensure availability of the power reticulation network is not less than 80% for six consecutive months; failure may lead to contract termination.
Submit a Task Order programme within 2 weeks after the starting date and provide forecasts of the final total Prices every 4 weeks.
Preventative & Corrective Maintenance of MV/LV Power Reticulation Network – Upington International Airport (5-Year NEC3 Term Service Contract) – RFQ7694
Tender context
Return to this tender’s issuing organisation, province, or category.
Request for quotation for preventative and corrective maintenance of the power reticulation network (mv & lv) for a period of 5 years at airports company south africa for upington international airport
Briefing SessionCompulsory
Date & Time
Friday, 07 August 2026 - 16:00
Venue
Upington International Airport Diedericks street Upington 8801
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Review in progress · 1 of 2 document being finalised
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Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: CIDB 7694.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentNEC contract.pdfReview complete
Important Dates
13 Jul
2026
PUBLICATION
Tender Published
Tender was published
07 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Airports Company South Africa (ACSA) invites tenders for a 5-year contract for preventative and corrective maintenance of the Medium Voltage (MV) and Low Voltage (LV) power reticulation network at Upington International Airport. The contract requires a CIDB grading of 3 EP/EB or higher, with fixed pricing for the full duration. Evaluation follows a 5-stage process including mandatory administrative compliance, functionality assessment (minimum 80/100 points), and price/preference scoring (80/20).
Airports Company South Africa (ACSA) invites tenders for a 5-year preventative and corrective maintenance contract for the Medium Voltage (MV) and Low Voltage (LV) power reticulation network at Upington International Airport. The contract will be governed by the NEC3 Term Service Contract (TSC) framework, with a priced contract structure using a price list. The service includes managing risks related to airport operations and safety.
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Contact Information
Source: NEC contract.pdf (unknown)
Employer: Airports Company South Africa SOC Limited (ACSA), Registration No 1993/004149/30, VAT no 4930138393.
Complete and sign the Form of Offer and Acceptance (C1.1), stating the offered total price exclusive of VAT, VAT at 15%, and total inclusive of VAT.
Submit the signed offer before the closing date and time.
The employer may accept by signing the acceptance part and returning one copy before the end of the validity period.
After acceptance, within two weeks, contact the employer's agent to arrange delivery of any bonds, guarantees, proof of insurance, and other required documentation.
Failure to fulfil these obligations constitutes repudiation of the agreement.
Within five working days of receiving the signed agreement, notify the employer in writing if you cannot accept its contents; otherwise, it becomes binding.
Ensure all required documents are submitted as per the tender data and addenda.
Evaluation Criteria
Source: NEC contract.pdf (unknown)
Must be a registered legal entity in South Africa with a valid VAT number.
Must demonstrate financial and technical capacity to perform a 5-year service.
Must provide proof of required insurance (aviation liability) before work starts and annually.
Must be in good standing with the Compensation Fund or a licensed insurer for COID Act compliance.
Must sign the Occupational Health and Safety Agreement (Section 37(2) of OHS Act).
No specific B-BBEE level is stated in the provided excerpts, but general South African procurement rules may apply.
Technical Specifications
Source: NEC contract.pdf (unknown)
Scope: Preventative and corrective maintenance of the power reticulation network (MV & LV) at Upington International Airport for a period of 5 years.
Annual MV switchgear maintenance, calibration, and testing.
Annual 400V switchgear maintenance and testing.
Annual thermal imaging/infrared scanning of all MV and LV switchboards, transformers, DBs, and PFC panels.
Ad hoc cable joints and pressure testing.
Annual power factor correction maintenance.
Ad hoc CoC issue and inspection.
Annual calibration certificates.
Corrective maintenance covers any non-scheduled work charged at specified labour rates.
Contractor must provide key personnel: Artisan and Artisan's Assistant with qualifications and experience detailed in CVs appended to Resource Proposal.
Working areas are defined in Service Information (C3).
Experience & Qualifications
Source: NEC contract.pdf
Must provide key personnel: Artisan and Artisan's Assistant.
CVs detailing qualifications and experience relevant to the contract must be appended to Resource Proposal.
Must have experience in electrical maintenance and risk management (e.g., unavailability of spares, disruption due to faults, injuries from faulty equipment).
Annual MV and 400V switchgear maintenance and testing.
Annual thermal imaging/infrared scanning.
Calibration certificates annually.
CoC issue and inspection ad hoc.
All work must be performed in accordance with Service Information and fit for intended purpose.
Financial Requirements
Source: NEC contract.pdf (unknown)
Pricing format: Option A - Priced contract with price list. Prices are derived from a list of items priced as lump sums or expected quantities multiplied by rates.
The Price List (C2.2) includes items for preventative maintenance, call-outs/task orders, and spares.
Bidders must provide accurate and complete pricing schedule.
Contract value estimated over 5 years with annual CPI adjustments (6% illustrative).
Payment terms: Assessment interval upon receipt of valid tax invoice; payments made within 30 days in South African Rand (ZAR).
No performance bond or parent company guarantee required.
Insurance: Contractor must provide aviation liability insurance cover (indemnity limit R100,000 for landside, R300,000 for airside) and submit proof annually.
Labour rates include all personnel insurance, holidays, bonuses; no travel charges.
Pricing schedule includes:
Part 1: Preventative maintenance with items such as safety file, airport permits, insurance, transformer testing, switchgear maintenance, cable joints, power factor correction, thermal imaging, CoC inspections, and calibration certificates.
Part 2: Corrective maintenance labour rates for electrician, electrician's assistant, and OEM specialist (normal hours, after hours, Sundays/public holidays).
Call-out fees per annum.
Spares provisional sum R300,000 with mark-up structure.
All prices exclude VAT.
Compliance Requirements
Source: NEC contract.pdf (unknown)
Legal and regulatory: Contract governed by South African law.
Must comply with Occupational Health and Safety Act (OHS Act) and Compensation for Occupational Injuries and Diseases Act (COID Act).
A signed Occupational Health and Safety Agreement (C1.3) is required before work commences.
Must be in good standing with Compensation Fund or licensed insurer.
Insurance requirements as per C1.5.
Ethics: Must not engage in corrupt practices and must comply with Prevention and Combating of Corrupt Activities Act.
Confidentiality: Must treat all contract information as confidential.
Intellectual property: Must grant employer a royalty-free licence to use IP related to the service.
B-BBEE, tax, CSD, CIDB, CIPC, or local content requirements are not explicitly stated in the extracted text.
Health & Safety
Source: NEC contract.pdf
Must comply with Occupational Health and Safety Act (OHS Act) and Compensation for Occupational Injuries and Diseases Act (COID Act).
A signed Occupational Health and Safety Agreement (C1.3) is mandatory before work starts.
Must perform baseline risk assessment, appoint competent persons, enforce safety discipline, provide PPE, report incidents, and prohibit alcohol on premises.
Employer may stop unsafe work; this is not a compensation event.
Contractor availability less than 80% for six consecutive months (contractor's fault) leads to termination.
Contractual Terms
Source: NEC contract.pdf
Contract duration: 5 years after signing by ACSA.
Starting date: upon signing of the contract by ACSA.
Law: Republic of South Africa.
Language: English.
Dispute resolution: Option W1 adjudication; if parties cannot agree on adjudicator within 30 days, appointed by nominating body (Chairman of Johannesburg Advocates Bar Council).
Tribunal: Arbitration under The Rules for the Conduct of Arbitrations 2013 Edition.
Liability: Neither party liable for indirect or consequential loss. Contractor's liability for loss/damage to employer's property limited to total of losses incurred/repairs.
Termination: Employer may terminate if contractor defaults and fails to remedy within 4 weeks of notification.
Additional Z clauses cover ethics, confidentiality, intellectual property, step-in rights, and amendments to NEC3 conditions.
RFQCIDB 7694.pdfCompliance review in progress
Important Dates
Source: CIDB 7694.pdf (RFQ)
Tender documents available: from 13 July 2026 via National Treasury e-Tender Portal.
Compulsory clarification meeting and site inspection: 21 July 2026 at 10:00 at Upington International Airport, Diedericks Street, Upington, 8801. Bring ID, safety boots, and reflector vest.
Closing date for enquiries: 28 July 2026 at 16:00.
Bid submission deadline: 07 August 2026 at 16:00.
Tender offer validity period: 12 weeks (84 days) after closing.
Employer's Agent: Bulelani Tebele (Email: [email protected]). All tender-period communication must go to ACSA’s Supply Chain Department, not the Principal Agent.
General ACSA contact: Tel +27 11 723 1400, Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632.
Submission Guidelines
Source: CIDB 7694.pdf (RFQ)
Submit your bid via email only to [email protected]. Do not cc or bcc any ACSA employee.
Closing date and time: 07 August 2026 at 16:00 (South African Time). Late bids will not be accepted.
Use the official tender forms provided; do not retype them.
Break your submission into at least four attachments, each no larger than 4MB.
Submit one original plus one copy in electronic format (USB Flash Drive) if submitting on paper, along with an English translation for any non-English documents.
Seal and mark packages as "ORIGINAL" and "COPY" with the bid reference RFQ7694 and your contact details.
Bids must be valid for acceptance for 12 weeks (84 days) after the closing time.
Failure to provide required tax compliance documents (PIN or CSD number) may render your bid invalid.
Telegraphic, telephonic, telex, facsimile, or e-mailed tenders will not be accepted (except the email submission address provided).
Evaluation Criteria
Source: CIDB 7694.pdf (RFQ)
Only tenderers with CIDB 3 EP/EB or higher may submit. Must attend compulsory briefing and site inspection. Must meet all mandatory administrative criteria: completed/signed offer form, site attendance, valid CIDB grading, CSD registration, tax compliance. Must achieve minimum 80/100 functionality points. Foreign suppliers must answer residency questionnaire. No alternative bids considered. Joint ventures require consolidated B-BBEE certificate. Stage 1: Responsiveness test. Stage 2: Mandatory administration criteria. Stage 3: Functionality evaluation (80/100 threshold). Stage 4: Price and preference (80/20 split). Stage 5: Objective criteria evaluation.
Technical Specifications
Source: CIDB 7694.pdf (RFQ)
Scope: Preventative and corrective maintenance of the medium voltage (MV) and low voltage (LV) power reticulation network at Upington International Airport for a period of 5 years.
Key personnel requirements:
Bidder must be registered as an electrical contractor with the Department of Labour (DOL).
Must deploy an Installation Electrician (IE) registered with DOL, with a trade test, minimum N3 electrical qualification, and at least 5 years’ experience in MV/LV reticulation maintenance.
Must deploy an Electrical Assistant with a trade test, minimum N2 electrical qualification, and at least 3 years’ experience in MV/LV reticulation maintenance.
Experience: Bidder must demonstrate extensive experience in MV and LV power reticulation network maintenance, servicing, and repairs, supported by reference letters from previous clients.
Standards: Contract is subject to CIDB Standard Conditions of Tender and the Preferential Procurement Policy Framework Act.
Financial Requirements
Source: CIDB 7694.pdf (RFQ)
Pricing must be fixed for the full 5-year contract duration; no contract price adjustments or foreign fluctuations apply.
Bidders must submit pricing in the format prescribed in the pricing schedules (Part C2).
Financial securities, bonds, guarantees, or insurance may be required upon award (details refer to Contract Data).
Proof of insurance and a valid letter of good standing with the Compensation Commissioner (COIDA) are mandatory for contract signing after award.
Compliance Requirements
Source: CIDB 7694.pdf (RFQ)
Central Supplier Database (CSD) registration is mandatory for award.
Tax Compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. For consortia/JVs/sub-contractors, each party must submit separate proof.
B-BBEE: Provide proof of B-BBEE status via a sworn affidavit or SANAS-accredited certificate. Points are awarded per the 80/20 preference point system, with levels 1-8 scoring from 5 to 0.1 points, plus additional points for black youth/women/disabled majority-owned entities.
CIDB: A valid CIDB contractor grading of 3 EP/EB or higher is mandatory.
Other: The successful bidder must have valid insurance and a COIDA letter of good standing for contract signing.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Upington International Airport Diedericks street - Diedericks street - Upington - 8801
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Official source
eTenders.gov.za
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2
Last checked
03 Aug 2026
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Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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