RFQ: assessment and determination of irregular, fruitless and wasteful expenditure (ifwe) for the national heritage council

Closing date: 24/07/2026. Closing time: 11:00 AM. Validity period: 30 days from the closing date.

Enquiries and submissions: Email [email protected]. Department: Supply Chain Management, National Heritage Council. Phone: +27 12 748-3910. Invoice submissions: Email [email protected].

Submit quotations electronically to [email protected] before the closing date and time (24/07/2026 at 11:00 AM). Quotations must be submitted on official forms (SBD 4 and SBD 6.1) without retyping. Late or incorrectly submitted bids will be disqualified. Required documents: completed and signed Annexure A (SBD 4 - Supplier’s Disclosure), Annexure B (SBD 6.1 - Preference Points Claim Form), Annexure C (POPIA Notice and Consent Form), Annexure D (NHC’s Supplier Code of Conduct), Annexure E (Supplier Evaluation Checklist). Quotations must be on company letterhead, include contact details, quote number, and be duly signed. Validity period: 30 days from the closing date.

Evaluation is in three phases: Phase 1 – Administrative & Compulsory requirements (CSD registration, tax pin, all annexures, no tender defaulters). Phase 2 – Functionality (key personnel qualifications and experience). Phase 3 – Price and Specific Goals (80/20 preference point system: 80 points for price, 20 points for specific goals including B-BBEE, SMME, woman-owned, youth-owned). B-BBEE points: Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 4, Level 5 = 3, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Specific goals: B-BBEE compliance (10 pts), promotion of SMMEs, woman-owned (5 pts), youth-owned (5 pts).

Scope: Assessment, determination, and identification of irregular, fruitless, and wasteful expenditure (IFWE) as defined in the Public Finance Management Act (PFMA). Deliverables: Investigate IFWE, identify non-compliance with relevant legislation, determine root causes, assess financial loss to NHC, identify breakdowns in internal controls, and recommend remedial actions. Project duration: 60 calendar days from appointment. Report: Submit a final report to Council after investigation. Project management: Coordinated by the Loss Control Committee through the Risk Officer within the Audit and Risk Unit.

Project must be completed within 60 working days from the date of appointment. Failure to meet the deadline may result in NHC rejecting the project. The project will be coordinated by the Loss Control Committee through the Risk Officer within the Audit and Risk Unit.

Mandatory requirements for key personnel: Project Leader – Certified proof of NQF Level 8 qualification (Honours, Post Graduate Diploma in Accounting, Internal Auditing, Risk Management, Taxation, or LLB). Director/Partner – Certified proof of one of the following: Certified Internal Auditor (CIA), Admitted Attorney, Chartered Accountant (CA)(SA), Certified Risk Management Professional (CRM Prof), or Association of Chartered Certified Accountants (ACCA/FCCA). Team Members – Certified proof of NQF Level 7 Degree in Accounting, Internal Auditing, Risk Management, Taxation, or LLB. Project Team Leader CV must demonstrate 3–10 years of experience in accounting, auditing, procurement litigation/law, or IFWE investigations in the public sector. Track Record: Appointment Letters and corresponding Reference Letters from public/government institutions (minimum 1, maximum 5). Certification: Certified copies of all relevant qualifications for the proposed project team, not older than six months.

Service provider must: Identify non-compliance with relevant legislation and recommend corrective actions. Determine root causes of IFWE transgressions. Assess whether NHC suffered financial loss due to IFWE. Identify breakdowns in internal controls and recommend remedial interventions. Submit a final report to Council after investigation.

Pricing must be fixed and inclusive of VAT and all associated costs. Quotations must be valid for 30 days from the RFQ closing date. Payment terms: NHC pays within 30 days after receipt of a compliant invoice. Invoices must be submitted to [email protected] in SARS-prescribed format.

Pricing: Quotes must be in South African Rand, inclusive of VAT and all associated costs (delivery, insurance, taxes). Fixed price for the entire scope; no adjustments post-submission. Validity: Prices must remain valid for 30 days from the RFQ closing date. Payment terms: NHC pays within 30 days after receipt of a compliant invoice. Invoices must be submitted to [email protected] in SARS-prescribed format. Quotations must be on company letterhead, signed, and include contact details and quote number.

Mandatory: Registration on Central Supplier Database (CSD) with CSD number. Tax compliance: Valid Tax Status Pin Code from SARS. B-BBEE: Valid and compliant B-BBEE Certificate or Sworn Affidavit (points claimed depend on B-BBEE level). CIPC registration: Proof of registration with Companies and Intellectual Property Commission (CIPC). Documentation: Completed and signed Annexure A (SBD 4 - Supplier’s Disclosure), Annexure B (SBD 6.1 - Preference Points Claim Form), Annexure C (POPIA Notice and Consent Form), Annexure D (NHC’s Supplier Code of Conduct), Annexure E (Supplier Evaluation Checklist). Financials: Audited financial statements for the past two years. Additional: Suppliers must not be listed in the Register of Tender Defaulters or List of Restricted Suppliers.

Suppliers must provide a safe and healthy working environment for employees and comply with all applicable health and safety laws and regulations.

Suppliers must comply with all applicable environmental laws and regulations and strive to minimize their environmental impact.

Quotation validity: 30 days from RFQ closure. Pricing: Fixed in South African Rand, inclusive of VAT and all costs. NHC reserves the right to accept/reject quotes, cancel the RFQ, or appoint multiple suppliers. No services or goods may be delivered without an official NHC purchase order or signed SLA. Payment: Within 30 days of receiving a compliant invoice. Invoices must be submitted to [email protected] in SARS-prescribed format. Late or incomplete submissions will not be accepted. Intellectual property rights vest in NHC.

Key personnel qualifications are evaluated as part of the bid. Project Leader must have an NQF Level 8 qualification (Honours, Post Graduate Diploma in Accounting, Internal Auditing, Risk Management, Taxation, or LLB). Points are awarded based on experience and qualifications.