Supply of refined bulk fuel nationally for five years – TRANSNET master agreement

This annexure covers the technical evaluation criteria for the RFP for the supply of refined bulk fuel nationally for five years. It details four scored elements: capacity to supply, company experience, compliance, and deliveries.

Technical submission must be labelled 'Annexure B: Technical' and include a table of contents. Bidders must provide a technical response to all four elements (Capacity to Supply, Company Experience, Compliance, Deliveries); failure to respond to any element results in disqualification. Returnable forms are not detailed in this annexure; refer to the main RFP document for SBD forms and other returnables.

Technical evaluation is scored out of 100 points. Minimum qualifying score is 80 points.

• Capacity to Supply (30 points): scored on a signed confirmation letter from an oil company or licensed importer (or manufacturer) confirming monthly supply capacity. 30 points for more than 2,000,000 litres/month; 20 points for 1,500,001–2,000,000 litres/month; 10 points for 1,000,001–1,500,000 litres/month; 0 points if no letter or capacity below 1,000,000 litres/month. Letters from licensed importers must confirm regular importation into South Africa, ports of entry, and storage terminals used, or the letter is deemed non-responsive.
• Company Experience (40 points total):
• 2.1 Years of bulk fuel supply (15 points): 15 points for 5+ years, 10 for 4–<5 years, 5 for 2–<4 years, 0 for <2 years. Cumulative years counted from reference letters; overlapping periods counted once.
• 2.2 Monthly volumes supplied (15 points): 15 points for ≥1,000,000 litres/month, 10 for 600,000–<1,000,000, 5 for 400,000–<600,000, 0 for <400,000 or no letter.
• 2.3 Customer satisfaction (10 points): scored on highest-rated reference letter. >95% Excellent = 10, >90–95% Very Good = 8, >80–90% Good = 6, >70–80% Acceptable = 4, >60–70% Poor = 2, ≤60% Unacceptable or no feedback = 0.
• Compliance (20 points total):
• 3.1 Product quality (10 points): valid Product Quality Certificate or SANAS-accredited Certificate of Analysis issued within 3 months before closing, demonstrating MARPOL Annex VI (SAMSA/IMO) or equivalent compliance. Certificate must correspond to the supplier named in the capacity letter.
• 3.2 ISO 14001 (5 points): valid certificate applicable to operations and scope, valid at closing date.
• 3.3 ISO 45001 (5 points): valid certificate applicable to operations and scope, valid at closing date.
• Deliveries (10 points): proof of logistics and transportation capability, either own fleet (with vehicle/tanker numbers, capacity, registration documents) or a signed logistics agreement with an outsourced provider/subcontractor/JV partner. All documentation valid at closing date.

Reference letters must be on client's official letterhead and include company name, contact person's position, phone number, duration of supply, and contract start/end dates (or ongoing status). Letters not supporting a specific sub-criterion are not scored for that sub-criterion. 'Client' means end user, excluding intermediaries or resellers. Transnet may verify information and allocate points strictly per the RFP.

Scope: Supply of refined bulk fuel (diesel 50ppm, 10ppm where available) nationally for a five-year period.

Capacity requirement: minimum 2,000,000 litres per month.

Product quality: must comply with MARPOL Annex VI (SAMSA/IMO requirements) or equivalent, evidenced by a Product Quality Certificate or Certificate of Analysis from a SANAS-accredited laboratory, issued within 3 months before closing date.

Environmental: ISO 14001 certification required.

Health and safety: ISO 45001 certification required.

Logistics: bidder must demonstrate own fleet or a signed logistics agreement with an outsourced provider, subcontractor, or JV partner.

Bidders must submit:

• Proof of product quality compliance (Product Quality Certificate or SANAS-accredited Certificate of Analysis) per MARPOL Annex VI or equivalent.
• Valid ISO 14001 Environmental Management System certificate.
• Valid ISO 45001 Occupational Health and Safety Management System certificate.

All certificates must be valid as at the closing date and issued by accredited bodies. For unincorporated JVs, certificates must be in the name of at least one JV partner. The appointed bidder must keep certifications valid for the full contract duration.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees).

Returnable documents — all must be completed, signed and submitted with the bid:

• RFX Declaration Form: certifies the bidder has read and agrees to the Integrity Pact content.
• Breach of Law Form: declares any previous transgressions involving corruption, fraud, theft, extortion or Competition Act contraventions in the last five years.
• Signed Integrity Pact: the pact forms part of the final contract with the successful bidder.

Disqualification risks:

• Any false or forged documents or misrepresented facts.
• Failure to disclose conflicts of interest with Transnet employees.
• Withdrawing a bid in bad faith after the closing date.
• Subcontracting without declaring it to Transnet (penalty up to 10% of contract value).
• Appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must declare any previous transgressions related to corruption, fraud, or competition law.

Bidders must disclose any conflicts of interest with Transnet employees.

Failure to comply with the Integrity Pact may lead to disqualification and exclusion from future bids for up to 10 years.

to the defined specifications of the works, goods and services; and

Pricing must be reasonable and competitive, conforming to the defined specifications.

Under-pricing is considered a corrupt practice.

Bidders must not collude on pricing methods or formulas.

Pricing must be reasonable and competitive, conforming to the defined specifications.

Under-pricing is considered a corrupt practice under the Integrity Pact.

Transnet may encash advance bank guarantees and performance or warranty bonds to recover payments plus interest in cases of violation.

Bidders must sign and comply with the Integrity Pact to be registered as a Transnet vendor.

Bidders must certify in the RFX Declaration Form that they have read and agree with the Integrity Pact.

Bidders must declare any previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last five years.

Bidders must disclose any conflicts of interest with Transnet employees.

Bidders must uphold the ten principles of the United Nations Global Compact (human rights, labour, environment, anti-corruption).

Bidders of foreign origin must disclose agents or representatives in South Africa; South African bidders must disclose foreign principals.

Transnet may require a copy of the bidder's code of conduct.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must uphold the ten principles of the United Nations Global Compact, including environmental principles: supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging environmentally friendly technologies.

The Integrity Pact commits bidders to avoid dishonesty, fraud, corruption and anti-competitive practices.

Transnet commits to fair treatment and to exclude employees with conflicts of interest.

Bidders must refrain from bribery, collusion and misrepresentation.

Violations may lead to disqualification, contract cancellation, recovery of payments, and exclusion from future business.

Disputes are to be resolved amicably; the pact is governed by South African law.

Bidders must not collude with competitors on prices, market allocation, pricing methods, or the decision to bid.

Bids must be prepared independently, without consultation or arrangement with any competitor.

Bid prices must not be disclosed to competitors before bid opening or award.

Suspicious bids will be reported to the Competition Commission and may be referred to the National Prosecuting Authority.

False statements on local content or B-BBEE status can lead to restriction.

The annexure lists Transnet sites nationally, grouped into four corridors, with each site assigned to a discipline: Marine, Traction, or HomeBase. The list covers sites across KZN, MP, WC, NC, FS, EC, GP, LP, and NW provinces.

No eligibility criteria specified

The site list annexure covers four corridors:

• KZN Coastal Corridor (Marine, Traction, HomeBase)
• Western & Northern Cape Corridor (Marine, Traction, HomeBase)
• Eastern + FS + MP Support (Marine, Traction, HomeBase)
• Inland Core Corridor (Marine, Traction, HomeBase)

Sites are listed per operating division (Transnet Freight Rail, Transnet Port Terminals, Transnet National Ports Authority, Transnet Engineering, Transnet Property), with site name, province, and discipline (Marine, Traction, or HomeBase).

KZN Coastal Corridor sites include Vryheid, Richards Bay, Wentworth, Pier 2 Diesel, Pier 2 Petrol, Pier 1 Container Terminal, T. Jetty, Richards Bay MPT, Durban, Bay 56 Bayhead, South Dunes, ELD Umbilo, Insezi, Rotating Machine Umbilo, Tank Washout Durban, Vryheid East, Wagon Maintenance Bayhead, Wagons Newcastle, Rossburgh Terminal, Kings Rest, Newcastle Container Terminals, Umbilo Loco, Airport & Loliwe House, and Masons Mill.

Western & Northern Cape Corridor sites include Salt River, Bellville Terminal, Bellville Rail, Klawer, Worcester, Saldanha Depot, Ground Zero (Sishen), Beaconsfield, De Aar, Upington, Halweg Diesel, Halweg Petrol, Lohatla Terminal, Saldanha MPT, Cape Town Container Terminal, Saldanha Terminal, Cape Town, Saldanha, Mossel Bay, and Saldanha (Property).

Eastern + FS + MP Support sites include Transwerk Bloemfontein, Bloemcon, Bloemfontein, Cambridge, Swartkops, Deal Party, Ngqura Container Terminal, Port Elizabeth Terminal, East London MPT, Ngqura, Port Elizabeth, East London, Nelspruit, Waterval Boven, Witbank, Gqeberha & Kariega, and Springs.

Inland Core Corridor sites include Capital Park, Sentrarand ELD, Germiston, Koedoespoort, City Deep, Karserne, Pretoria Terminal, Salvokop, Vaalcon, Sasolburg, Sentrarand Rail, Komatipoort, Polokwane, Thabazimbi, Tzaneen, Phalaborwa, Rustenburg, Mafikeng, Coligny, Klerksdorp, Ogies, Thuthuka Eskom, Koedoespoort (Property), Kroonstad, Bethlehem, Richards Bay (Marine), and Newcastle.

No specific requirements found

The SLA defines critical service levels, their numerical minimums, and when obligations begin. The supplier must meet or exceed these levels throughout the agreement term, measured at intervals set out in the SLA.

Returnable Documents: ANNEXURE F - SERVICE LEVEL AGREEMENT SERVICE LEVELS The successful Supplier(s) shall adhere to the Service Levels set out and agreed to in this Annexure. The Supplier will implement a formal process to ensure that Service Levels set out in this Annexure will be met monthly. 2.5. The Supplier shall discuss such proposals during the following 2.5.1. Contract Management Review meeting and the parties shall agree dates within which these remedial actions shall be completed; and 2.5.2. The Supplier shall maintain a record of the interim fixes, long-term solutions and remedial actions and the status of each action and provide reports in respect of those issues. The Supplier will keep Transnet updated on the progress of these actions during the Contract Management Review meeting., Reporting 3.1. Unless otherwise specified elsewhere in this SLA, each service level and key measure shall be measured on a Monthly basis, or as stated in the criteria listed in paragraph 7 below. 3.2. The Supplier shall provide to Transnet, a set of reports to verify the Supplier’s performance and compliance with the service levels and key measurements. 3.3. The Supplier shall submit a monthly Sustainability and Emissions Report to Transnet no later than the 15th calendar day of each month, covering the preceding reporting period 3.3.1. The Supplier shall report its Scope 1 and Scope 2 greenhouse gas emissions in accordance with the Greenhouse Gas Protocol, supported by verifiable activity data. 3.3.2. Activity data for Scope 1 reporting must include the following: 3.3.2.1. Vehicle Fuel Consumption: Total fuel consumed by each delivery vehicle used for Transnet deliveries (litres). 3.3.2.2. Vehicle Type: The report must clearly state the type of vehicle used for Transnet deliveries. 3.3.2.3. Loaded Distance Travelled: Total distance travelled while transporting fuel products from the loading depot/terminal to Transnet delivery locations (kilometres) 3.3.2.4. Vehicle Fuel Efficiency: Average fuel consumption rate of each delivery vehicle used for Transnet deliveries (e.g., litres per 100 km or km per litre). 3.3.2.5. Transport Efficiency: Average fuel consumed to transport one tonne of product over one kilometre, expressed as litres per tonne-kilometre (L/t-km), where available. 3.3.3. Activity data for Scope 2 reporting must include the following: 3.3.3.1. Electricity Consumption: Total electricity purchased and consumed during the reporting period, expressed in kWh, supported by meter readings or utility invoices. 3.3.3.2. Energy Source: the report must clearly differentiate between electricity sourced from the grid and electricity sourced from renewable energy sources, expressed in kWh. Respondent’s Signature Date & Company Stamp of 4 RFP No. TCC/2025/09/0002/106003/RFP, General Principles 4.1. If the Supplier is unable to provide performance reports, the maximum Service Level Credit will become payable. 4.2. All Reports must be signed off by a nominated Transnet and Supplier representative. 4.3. On request from Transnet and in the event that the Supplier deems it as appropriate, the Supplier will provide information on planned or unplanned maintenance work., Additions and Deletions of Performance Categories 5.1. Transnet may request to add or delete Performance Categories by sending a written change request to the Supplier. All requested changes shall be agreed to by Transnet and the Supplier before implementation and the agreed changes shall be implemented within the next reporting period, unless otherwise agreed to by both Parties. 5.2. Such change request shall include changes necessary to accommodate the addition of new Performance Categories., Service Levels 6.1. The Service Levels are summarised in accordance with the service categories as explained below: Ref Service Categories Acceptable Service Levels (Targets) 1 Lead Times 95% + 2 Ordered vs Delivered Litres 95% + 3 Relief/Self-help 95% + 4 Delivery Communication 95% + Incidents [Transit and Delivery Incidents (i.e. 5 95% + spillages, contamination, etc)] 6 Submission of monthly reports 95% + 7 Sustainability & Emissions Reporting 95% + 6.2. Failure to submit the Monthly Sustainability and Emissions Report by the applicable due date shall constitute a failure against Service Category 7: Sustainability & Emissions Reporting and may be subject to the same corrective action and performance management requirements applicable to other service level failures. Respondent’s Signature Date & Company Stamp of 4 RFP No. TCC/2025/09/0002/106003/RFP 6.3. The Service Levels are described below. The Respondents are required to comply with the lead times they commit to under means of measurement below: No. Performance Category Performance Target 1 Lead times Deliveronthedayspecifiedinthedelivery 1.1 Normal order schedule 1.2 Urgent order 24hoursfromreceiptofTransnetorder 2 Ordered vs Delivered Litres Number of orders placed vs Number of orders 2.1 100% delivered 3 Relief Orders: 3.1 Number of orders waived Zero 4 Delivery Communication: 4.1 Completion SignedDeliveryNoteconfirmingreceiptofFuel 5 Incidents Transit and Delivery Incidents (i.e. spillages, 5.1 Zero contamination, etc) 6 Submission of Reports Every15thofthemonthfortheprecedingmonth 6.1 Monthly Delivery/Savings Report report Every15thofthemonthfortheprecedingmonth 6.2 Monthly SLA Report report 7 Sustainability & Emissions Reporting Bythe15thcalendardayofeachmonthforthe 7.1 Monthly Sustainability and Emissions Report precedingmonth'sreport Respondent’s Signature Date & Company Stamp of 4

The document does not specify general eligibility criteria such as CSD registration, tax clearance, or B-BBEE requirements. Bidders must comply with the service level agreement and reporting obligations as described. The document includes a signature and company stamp line for the respondent, indicating that the bid must be signed and stamped.

Service level targets by category, all at 95% or better: lead times, ordered vs delivered litres, relief/self-help, delivery communication, transit and delivery incidents, submission of monthly reports, and sustainability and emissions reporting.

Performance targets: normal orders delivered on the day specified in the delivery schedule; urgent orders within 24 hours of Transnet's order; 100% of orders placed delivered; zero relief orders waived; signed delivery note confirming receipt of fuel; zero transit and delivery incidents such as spillages or contamination.

Monthly reports due by the 15th of each month for the preceding month: Delivery/Savings Report, SLA Report, and Sustainability and Emissions Report.

Acceptable service level targets by category, all 95% or better: lead times, ordered vs delivered litres, relief/self-help, delivery communication, transit and delivery incidents, submission of monthly reports, and sustainability and emissions reporting.

Failure to submit the monthly sustainability and emissions report by the due date is a failure against that category and may be subject to the same corrective action and performance management as other service level failures.

Sustainability and emissions reporting is a contractual obligation: monthly report by the 15th calendar day covering the preceding month, reporting Scope 1 and Scope 2 greenhouse gas emissions under the Greenhouse Gas Protocol with verifiable activity data.

Scope 1 activity data: vehicle fuel consumption (litres), vehicle type, loaded distance travelled (km), vehicle fuel efficiency (litres per 100 km or km per litre), and transport efficiency (litres per tonne-kilometre).

Scope 2 activity data: electricity consumption (kWh) supported by meter readings or utility invoices, and differentiation between grid and renewable energy sources.

Failure to submit the monthly sustainability and emissions report on time counts as a service level failure and may trigger corrective action and performance management.

The supplier must implement a formal process to meet the service levels monthly and must meet or exceed them at all times during the agreement term.

The supplier must monitor performance against each service level, report and demonstrate performance, proactively identify and mitigate problems, and provide trend analysis.

If a service level is missed, the supplier must provide a report within 24 hours on reasons and rectification plans, and for three consecutive monthly failures, define interim fixes and long-term solutions, submitting details in writing by the 5th business day after the Service Level Report is agreed.

Remedial proposals are discussed at Contract Management Review meetings, where completion dates are agreed; the supplier keeps a record of interim fixes, long-term solutions and remedial actions and reports progress.

Service levels and key measures are measured monthly unless otherwise specified. Reports must be signed off by nominated Transnet and supplier representatives.

If the supplier cannot provide performance reports, the maximum Service Level Credit becomes payable.

Transnet may request to add or delete performance categories via written change request, subject to agreement by both parties, implemented within the next reporting period unless otherwise agreed.

Performance targets: normal orders delivered on the day specified in the delivery schedule; urgent orders within 24 hours of Transnet's order; 100% of orders placed delivered; zero relief orders waived; signed delivery note confirming receipt of fuel; zero transit and delivery incidents such as spillages or contamination; monthly Delivery/Savings Report and SLA Report due every 15th of the month for the preceding month; monthly Sustainability and Emissions Report due by the 15th calendar day of each month for the preceding month.

{"name":null,"email":null,"phone":null,"department":"ies, know-how, trade secrets and","address":"net SOC Ltd [Transnet] [Registration No. 1990/000900/30]"}

Bidders must sign and return the Non-Disclosure Agreement as part of the bid response. The agreement must be executed by the bidding company and submitted with the RFP bid response.

Bidders must sign the Non-Disclosure Agreement as part of the bid response. The agreement requires bidders to act as principal, not as nominee or agent. No other eligibility criteria are stated in the provided document.

supply a certificate signed by a director as to its full compliance with the

requirements of clause 3.3.2 above.

4. Announcements

4.1 Neither party will make or permit to be made any announcement or disclosure of its prospective interest

in the Bid without the prior written consent of the other party.

4.2 Neither party shall make use of the other p

Bidders must sign the Non-Disclosure Agreement, which commits them to confidentiality obligations, including secure storage of information, returning or destroying confidential information within 7 days of a written demand from Transnet, and providing a director-signed certificate of compliance if requested.

The Non-Disclosure Agreement governs the exchange of confidential information between Transnet and the bidder.

• Confidential Information: any information relating to the bid, including systems, operations, plans, market opportunities, know-how, trade secrets, and business affairs, but excluding information that is publicly available, already in the bidder's possession, or received from a third party not bound by confidentiality.
• Obligations: the bidder must keep all confidential information secret, use it only for bid-related discussions or contract performance, and disclose it only to agents who need it and are bound by confidentiality.
• Permitted disclosures: may be made to the extent required by law, with prompt notification to Transnet and cooperation regarding the form and content of such disclosure.
• Breach: the bidder must notify Transnet promptly of any unauthorised use or disclosure and take steps to remedy or prevent further breaches.
• Records and return: the bidder must store information securely, keep a written record of confidential information received, and return or destroy it within 7 days of a written demand from Transnet, providing a director-signed certificate of compliance if requested.
• Announcements: neither party may announce its interest in the bid or use the other party's name for publicity without prior written consent.
• Duration: confidentiality obligations survive termination of discussions and continue for 5 years.
• Principal status: the bidder acts as principal, not as nominee, agent, or broker, and bears its own costs.
• Remedies: Transnet may pursue legal or equitable remedies for breach, including specific performance and damages.
• Privacy and data protection: the bidder must comply with South African privacy protections and have appropriate technical and organisational measures against unauthorised data processing.
• General: no assignment without consent (except Transnet may assign to its group), no waiver by delay, severability, modifications only in writing, no partnership or joint venture, governed by South African law with exclusive jurisdiction of South African courts.

Annexure A is the record of technical pre-qualification criteria for the supply of refined bulk fuel. It lists mandatory returnable documents that bidders must submit with their proposal.

Annexure A is a mandatory returnable document. Bidders who do not submit the required supporting documents will be disqualified. Transnet may perform due diligence on any supply agreement submitted with a proposal.

Technical pre-qualification is assessed against four criteria: legal authority to trade bulk fuel, dangerous goods compliance for drivers, dangerous goods compliance for vehicles, and insurance cover. Each criterion has documented evidence requirements that must be submitted with the proposal. Failure to submit the required supporting documents results in disqualification.

The tender is for the supply of refined bulk fuel nationally for five years. Bidders must be legally authorised to trade in bulk petroleum products in South Africa, evidenced by a valid Wholesale Petroleum Licence issued by the DMRE under the Petroleum Products Amendment Act, 2003. The licence must be valid at the closing date and remain valid throughout the bid validity period, and must be issued in the name of the bidding entity (or one JV partner for unincorporated JVs). The appointed bidder must maintain a valid licence for the contract duration.

Bidders must provide valid proof of third-party liability insurance with a minimum cover of R10 million per incident, issued by a licensed insurer registered with the FSCA. The proof must be valid at the closing date and issued in the name of the bidding entity (or one JV partner, provided cover extends to the JV). The appointed bidder must maintain this insurance for the full contract duration.

Mandatory supporting documents for Annexure A include: a valid Wholesale Petroleum Licence, Dangerous Goods training certificates for at least three drivers, Dangerous Goods compliance certificates for at least three vehicles and tankers, and proof of third-party liability insurance. Drivers' certificates must be from a TETA-accredited provider, aligned to SAQA Unit Standard 123259, and compliant with Chapter VIII of the National Road Traffic Act. Vehicle certificates must be issued by an authorised Dangerous Goods inspection authority approved by the National Department of Transport, confirming compliance with applicable SANS standards. Transnet may conduct due diligence to verify authenticity of all certificates.

This is a national transversal contract for the supply of refined bulk fuel to Transnet SOC Ltd, covering three disciplines: Home Base, Traction and Marine. The contract serves Transnet Engineering, Transnet Freight Rail, Transnet National Ports Authority, Transnet Properties and Transnet Port Terminals, with the right to extend to other divisions. Fuel is strategic, with TFR the largest user for diesel locomotives.

Transnet seeks a partner to reduce acquisition costs, improve service and strengthen competitive advantage through economies of scale, proactive improvements and streamlined processes.

Scope includes supply and delivery of different fuel grades to sites nationally, with requirements such as 48-hour turnaround, weekend/holiday orders, SANS 342:2016 compliance, quality testing, sealed deliveries, tracking systems and contingency plans.

Products: Diesel 50ppm, 10ppm (when available), Petrol (all grades). Bio diesel not accepted. Estimated volume 1 billion litres (98% diesel, 2% petrol).

Four corridors, each ~52 million litres per annum: KwaZulu-Natal Coastal; Western and Northern Cape; Eastern + Free State + Mpumalanga Support; Inland Core (Gauteng, Mpumalanga, Limpopo, North-West). Bidders may bid for multiple corridors but appointed to only one.

TFR may withdraw from Year 3 (~60% of volumes); pricing must accommodate this.

Four bidders appointed, one per corridor, with non-sequential relief arrangement.

Closing date: 28 August 2026 at 23:00 PM.

Briefing session: Non-compulsory, held via Microsoft Teams on 17 August 2026 at 10h00, lasting approximately three hours. Bidders must confirm attendance by emailing [email protected] with contact details and number of representatives. Meeting link, ID and passcode are provided in the RFP.

Clarification deadline: RFP Clarification Request Form must be submitted to [email protected] before 23h00 on 19 August 2026. Responses will be published on the e-tender portal and Transnet website.

Bid validity: 180 business days from closing date. Bidders may be asked to extend validity if evaluation is not finalised.

Technical and procedural enquiries: Mthokozisi Nkosi, email [email protected]. Telephone and fax not applicable.

Complaints: [email protected]. The SCM Complaints office will acknowledge and send a complaint form.

Submission portal: https://transnetetenders.azurewebsites.net. RFP also downloadable from National Treasury e-Tender portal at www.etenders.gov.za.

Submission channel: Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net. Bidders must register their own company profile, log an intent to bid, and upload bid documents against the tender. Uploads are limited to 30mb per upload; multiple uploads are permitted. Bids must be submitted at least a day before closing to avoid technical issues; late submissions are not accepted. Each company must submit through its own profile; no company may submit on behalf of another, except a JV party may submit on behalf of the JV.

Returnable documents: All documents listed in Section 5 (Proposal Form) must be completed, signed, stamped and dated on each page, and uploaded. Key forms include SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 8 (Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Certificate of Acquaintance with RFP, RFP Declaration and Breach of Law Form, Specific Goals Points Claim Form, Job-Creation Schedule, and SBD 5. Annexures A–K must be completed as applicable.

Disqualification risks: Late submission, missing or unsigned returnable documents, submitting through another company's profile, collusion, or material deviation from standard terms. Bidders must check the e-tender portal and Transnet website for addenda and clarifications before finalising their bid.

Evaluation is staged: Stage 1 tests administrative and substantive responsiveness; Stage 2 applies minimum thresholds and weighted scoring; Stage 3 involves post-tender negotiation and selection of preferred bidder.

Stage 1 – Responsiveness: Checks include timely lodgement, compliance with general and legislative qualification criteria, a priced offer in the prescribed format, material compliance with scope, and technical pre-qualification (legal authority to trade bulk fuel, dangerous goods compliance for drivers and vehicles, insurance cover).

Stage 2 – Technical/Functionality: Minimum qualifying score is 80 out of 100. Technical criteria weightings include Company Experience 40%, Compliance 20%, Deliveries 10%, and other criteria totalling 100. Technical scores are rounded to two decimal places. Bidders must meet or exceed the threshold to progress.

Stage 3 – Final weighted scoring: Price is weighted 90 points; Specific Goals (B-BBEE) is weighted 10 points. Price scoring uses the formula PS = 90(1 - (Pt - Pmin)/Pmin). Final scores are rounded to two decimal places.

Objective criteria: A bidder may be appointed to only one corridor. Bidders must rank corridor preferences, which are binding. If the highest-scoring bidder wins more than one corridor, they are awarded only their highest preference; the second-ranked bidder is considered for the remaining corridor. Transnet may disregard preferences to ensure continuity of supply. If the highest-scoring bidder's price is not market-related, Transnet may negotiate with the next ranked bidders or cancel the RFP.

Scope: Supply and delivery of refined bulk fuel nationally to Transnet sites across three disciplines: Home Base (fuel into Transnet-owned pumps and tanks at depots), Traction (diesel to TFR traction sites by road), and Marine (fuel to TNPA harbour craft by barge, hydrant or direct).

Products: Diesel 50ppm, 10ppm (when available), and Petrol (all grades, inland and coastal). Bio diesel not accepted. All products must comply with SANS 342:2016, MARPOL Annex VI, SAMSA (IMO) and EURO2 standards. Estimated total volume over the contract period is 1 billion litres (98% diesel, 2% petrol). Quantities are estimates; orders are as-and-when-required.

Service requirements: 48-hour turnaround on orders unless otherwise specified; ability to take orders over weekends and public holidays; disclose source of fuel; quality testing for water and illuminating paraffin on every delivery; sealed parcel loads with numbered seals matching bill of lading; tracking system on delivery trucks; compliance certificates with every delivery; contingency plans for breakdowns.

Quality and non-compliance: Transnet may conduct random quality assurance testing. If fuel is contaminated, off-spec or adulterated, the supplier bears all costs of removal, replacement, laboratory testing, tank cleaning, equipment damage, operational disruption and direct losses.

Marine specifics: Certificate of Analysis with every delivery; samples taken in presence of Transnet representative and analysed by SANAS-accredited laboratory for MARPOL Annex VI and SAMSA (IMO) compliance; hoses pressure tested and certificated; fuel bunkered into quarantine tanks until laboratory confirmation; conditional acceptance pending analysis.

Business continuity: Maintain documented BCP and DRP covering refinery outages, transport failures, labour unrest, cyber incidents and force majeure; review and update annually; provide copies to Transnet on request.

Corridors: Four corridors, each with estimated annual volumes of approximately 52 million litres: KwaZulu-Natal Coastal; Western and Northern Cape; Eastern + Free State + Mpumalanga Support; Inland Core (Gauteng, Mpumalanga, Limpopo, North-West). Bidders may bid for multiple corridors but can be appointed to only one.

TFR withdrawal: Transnet Freight Rail may withdraw from the contract from Year 3, accounting for ~60% of volumes. Bidders must provide pricing that accommodates this potential withdrawal.

Relief arrangement: Four bidders appointed, one per corridor. If a primary bidder cannot perform, Transnet will request pricing from the other three appointed bidders and select the most cost-effective solution. All appointed bidders must participate in relief requests.

Service provider obligations: The provider is fully responsible for acts and omissions of persons directly or indirectly employed by them. Must comply with all RFP requirements.

Account management: An experienced national account representative is required to work with Transnet's procurement department; no sales representatives for individual departments. Minimal number of people, fully informed and accountable. Quarterly reviews with the account representative. Transnet may request replacement of any team member.

Innovation and TCO: Bidders must indicate commitment to continuous improvement initiatives to reduce total cost of ownership and describe specific areas for cost reduction. Proposals for innovation tabled at quarterly governance forums.

Digital capabilities: Provide digital capabilities for tracking deliveries, consumption and stock levels, interoperable with Transnet's future Integrated Fuel and Fleet Management System.

Technical evaluation criteria: Company Experience 40%, Compliance 20%, Deliveries 10%, and other criteria totalling 100. Minimum qualifying score is 80. Bidders must complete and submit Annexure B: Technical Submission including a Technical Questionnaire.

Account management: Experienced national account representative required to work with Transnet's procurement department. Minimal number of people, fully informed and accountable. Quarterly reviews with the account representative. Transnet may request replacement of any team member.

Product compliance: All diesel and petrol must comply with SANS 342:2016 and relevant licensing/accreditation requirements, local and international. Compliance certificates must accompany every delivery.

Quality testing: Supplier must conduct quality testing for water and illuminating paraffin on every delivery. Transnet may conduct random quality assurance testing. If fuel is found contaminated, off-spec or adulterated, supplier bears all costs of removal, replacement, laboratory testing, tank cleaning, equipment damage, operational disruption and direct losses.

Marine quality: Certificate of Analysis with every delivery. Samples taken in presence of Transnet representative and analysed by SANAS-accredited laboratory for MARPOL Annex VI and SAMSA (IMO) compliance. Fuel bunkered into quarantine tanks until laboratory confirmation. Conditional acceptance pending analysis; final acceptance only on compliance confirmation.

Sealed deliveries: All deliveries as sealed parcel loads with numbered seals intact; broken seals or mismatched numbers not accepted.

Business continuity: Maintain documented BCP and DRP covering operational disruptions, refinery outages, transport failures, labour unrest, cyber incidents and force majeure; review annually; provide to Transnet on request.

Pricing format: Complete rebate table(s) in Annexure D only for corridors bid for. Rebates quoted in South African cents per litre (inclusive of VAT) as numeric values only; no other wording accepted. Prices on a delivered basis. Rebates fixed for contract duration; fuel price component adjusts per regulated framework.

Pricing principles: Net prices after deduction of rebates, determined at date of delivery or uplift. Rebates effective from contract commencement. Oil Company prices set per regulated pricing mechanism.

Market-related pricing: If highest-scoring bidder's price not market-related, Transnet may negotiate with that bidder, then second and third highest, or cancel RFP. Bidders may propose hedging strategies; failure to provide does not disqualify.

TFR withdrawal: Submit indicative pricing accommodating potential TFR withdrawal, demonstrating impact on rates and pricing structures.

Payment: Invoices supported by signed and date-stamped delivery notes; settled per agreed payment terms. Bidders to provide drop size capabilities table.

Pricing format: Bidders must complete the rebate table(s) in Annexure D for the corridors they are bidding for. Rebates are quoted in South African cents per litre (inclusive of VAT) as numeric values only; no other wording accepted. Prices must be quoted on a delivered basis. Rebates remain fixed for the contract duration; the fuel price component adjusts in line with the regulated fuel pricing framework.

Pricing principles: Prices for bulk product are net prices after deduction of rebates, determined at date of delivery or uplift. Rebates effective from contract commencement and remain for the contract duration unless renegotiated. Oil Company prices set in accordance with the regulated pricing mechanism for fuel.

Market-related pricing: If the highest-scoring bidder's price is not market-related, Transnet may negotiate with that bidder, then the second and third highest scorers, or cancel the RFP. Bidders may propose hedging strategies to stabilise fuel prices; failure to provide this information does not disqualify.

Payment terms: Invoices and statements must be supported by signed and date-stamped delivery notes. Bulk invoices settled as per agreed payment terms. Bidders must provide a table of drop size capabilities.

TFR withdrawal pricing: Bidders must submit indicative pricing that expressly accommodates the potential withdrawal of TFR, demonstrating the impact on contract rates and overall pricing structures.

Tax compliance: Bidders must have a valid SARS Tax Compliance Status PIN or CSD number. Foreign suppliers with no local entity need not register on CSD. Each party in a consortium, JV or sub-contractor arrangement must submit a separate TCS certificate/PIN/CSD number. Failure to comply may render the bid invalid.

CSD registration: Mandatory self-registration on National Treasury's Central Supplier Database at https://secure.csd.gov.za/, except for foreign suppliers with no local registered entity.

B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs and QSEs). JVs are evaluated on a consolidated B-BBEE scorecard. Specific Goals points claimed via the Specific Goals Points Claim Form.

Employment Equity: Comply with the Employment Equity Act, including Section 53.

Subcontracting: Winning bidder must sub-contract a minimum of 30% of the total contract value. Transnet may conduct due diligence on sub-contractors to detect fronting.

Security clearance: Successful bidder, its personnel and sub-contractors may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Legal review: Proposals are subject to review by Transnet's Legal Counsel; material deviation from standard terms may result in disqualification.

Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 8 (Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Certificate of Acquaintance with RFP, RFP Declaration and Breach of Law Form, Specific Goals Points Claim Form, Job-Creation Schedule, SBD 5, and Protection of Personal Information forms (normal and operator contract).

Dangerous goods compliance: Technical pre-qualification requires dangerous goods compliance for drivers and vehicles. Road delivery trucks must have their own meter and issue receipts. Hoses for decanting couplings must meet industry standards; marine hoses must be pressure tested and certificated.

Security clearance: Successful bidder, personnel and sub-contractors may require security clearance to CONFIDENTIAL/SECRET/TOP SECRET level. Supplier responsible for obtaining clearance and implementing security measures.

Safety performance: Key risk elements including safety incidents will be reviewed quarterly. The supplier must comply with all applicable laws and regulations.

Environmental policies: Bidders must submit details of their entity's environmental commitments, including waste disposal, recycling and energy conservation policies.

Emissions reporting: Successful bidder must submit monthly Sustainability and Emissions Reports per Annexure F, including Scope 1 and Scope 2 emissions data associated with services rendered to Transnet, plus supporting activity data.

ESG information: Transnet may request further Environmental, Social and Governance (ESG) information at any stage; this is for record and analysis, not evaluation or disqualification.

Contract duration: Five years. Orders placed as-and-when-required via purchase orders. Transnet may place orders until the last day of the contract for delivery beyond expiry; scheduled deliveries must be strictly complied with; early deliveries may be returned at supplier's cost.

Transformation condition: Winning bidder must sub-contract a minimum of 30% of total contract value. Failure to meet conditions may prevent contract conclusion.

Relief arrangement: Non-sequential relief among four appointed bidders. If a primary bidder cannot perform, Transnet requests pricing from the other three and appoints the most cost-effective. All appointed bidders must participate; refusal without justifiable cause may constitute breach.

Strategic supplier management: The service provider will be managed as a strategic supplier under Transnet's SRM Strategy, with enhanced accountability and governance. Performance measured via the Supplier Performance Management Framework (SPMF) with corrective action plans for underperformance. Supplier Risk Management Framework (SRMF) requires end-to-end risk governance. The supplier is classified in the Strategic Supplier Segment, requiring executive-level oversight.

Innovation and continuous improvement: The provider must contribute to innovation, including digital capabilities for tracking deliveries, consumption and stock levels, interoperable with Transnet's future Integrated Fuel and Fleet Management System. Proposals for innovation and TCO reduction tabled at quarterly governance forums.

Contract management: Structured governance with operational working groups and quarterly Steering Committee meetings, escalation protocols as per Annexure F. SLA (Annexure F) includes penalties for performance below minimum standards and sets expectations for monthly/quarterly reporting, rebate processing, operational performance and contract administration.

Disclaimers: Transnet may modify scope, award for a portion, split award, cancel the bid, validate information, request audited financials, and cancel contract and place bidder on restricted supplier database for up to 10 years for incorrect information. Transnet not liable for preparatory costs.

Evaluation stages: Stage 1 tests administrative and substantive responsiveness; Stage 2 applies minimum thresholds and weighted scoring (Price 90, Specific Goals 10); Stage 3 involves post-tender negotiation and selection of preferred bidder. Technical criteria include Company Experience 40%, Compliance 20%, Deliveries 10%, and other criteria; minimum qualifying score 80. Price scoring uses PS = 90(1 - (Pt - Pmin)/Pmin).

Objective criteria: A bidder can be appointed to only one corridor; bidders must rank corridor preferences, which are binding. Transnet may disregard preferences to ensure continuity of supply if a corridor would otherwise remain unawarded. If the highest-scoring bidder's price is not market-related, Transnet may negotiate with next ranked bidders or cancel the RFP. Transnet may consider risks from risk assessment/probity, including financial stability, conflicts of interest and reputational risks.

The tender is for the supply of refined bulk fuel nationally, covering four corridors: Inland Core (Gauteng, Mpumalanga, Limpopo, North West), KwaZulu-Natal Coastal, Western and Northern Cape, and Eastern + Free State + Mpumalanga Support. Volumes are estimates only; orders will be on an as-and-when-required basis. Prices must be quoted on a delivered basis.

Bidders must complete the pricing schedule in the exact format provided; deviation may render the bid non-responsive. Pricing must be submitted only for the corridors bid for, as per Section 4 (2.1) of the RFP. If the highest-scoring bidder's price is not market-related, Transnet may negotiate with that bidder, then the second and third highest scorers, or cancel the RFP.

The tender covers the supply of refined bulk fuel across four corridors: Inland Core (Gauteng, Mpumalanga, Limpopo, North West), KwaZulu-Natal Coastal, Western and Northern Cape, and Eastern + Free State + Mpumalanga Support. Volumes are estimates only; orders will be on an as-and-when-required basis. Prices must be quoted on a delivered basis.

Pricing must be submitted in South African cents per litre (inclusive of VAT) in the rebate tables of Annexure D. Only numeric values are accepted; any other wording may lead to disqualification. Rebate tables are split into volume ranges (e.g., 1-33 ML, >33-67 ML, >67-135 ML, >135-180 ML, >180 ML) for each corridor. For evaluation, the 'FOR EVALUATION' columns are used; the 'NOT FOR EVALUATION' columns apply at 60% less volumes from Year 3 to Year 5. If the highest-scoring bidder's price is not market-related, Transnet may negotiate a market-related price with the top three scorers in order, or cancel the RFP.

This is a draft master agreement between Transnet SOC Ltd and a supplier for the supply of refined bulk fuel nationally for a period of five years. The agreement appoints the supplier to provide goods/services as per the schedule of requirements and work orders.

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Bidders must have submitted a valid bid including the local content undertaking (SBD 6.2 and Annexure C) as a prequalification criterion. Bidders must maintain a valid B-BBEE verification certificate and tax clearance for the duration of the contract. Bidders must comply with the Supplier Integrity Pact and must not be on the Database of Restricted Suppliers. Subcontracting arrangements require Transnet approval, and subcontracting more than 25% of the contract value to a lower B-BBEE status entity is not allowed unless the subcontractor is an EME.

The agreement covers the supply of refined bulk fuel nationally for a period of five years. Deliveries are controlled by Purchase Orders issued by Transnet, each forming part of the agreement. The supplier must comply with the Schedule of Requirements (Schedule 1) and any Work Orders. Time is of the essence for performance, with deadlines extended only if delays are directly caused by Transnet.

The supplier must ensure continuity of personnel assigned to the services. If personnel are unsatisfactory or absent, the supplier must promptly supply a replacement of equivalent calibre and experience, subject to Transnet approval.

Transnet may inspect goods at the supplier's premises during working hours, with free access for authorised inspectors. The supplier must provide inspection gauges, measuring and test equipment, calibrated by an approved laboratory with certificates not more than 12 months old. The supplier must supply test pieces, samples, and specimens without charge. The supplier must give 7 business days' notice of readiness for inspection. Transnet may recover inspection costs for rejected goods. Non-conforming goods/services must be remedied within the stipulated time frame; failure may lead to further conditions or third-party remediation.

Prices are subject to review as indicated in the Schedule of Requirements. Price adjustment negotiations must commence at least two months before any proposed change. The supplier must keep full and accurate cost records, available for inspection and audit by Transnet. Payment is made within 30 calendar days of receipt of a valid, undisputed tax invoice and supporting documentation. Interest on late payment accrues at Standard Bank prime rate. All prices are stated inclusive and exclusive of VAT, payable in ZAR.

Prices are subject to review as indicated in the Schedule of Requirements. Price adjustment negotiations must commence at least two months before any proposed change, considering market-related pricing, costs, order size and frequency, and specification changes. The supplier must keep full and accurate cost records, available for inspection and audit by Transnet. If Transnet can buy like-quality goods/services at a lower total delivered cost from another supplier, it may notify the supplier. Payment is made within 30 calendar days of receipt of a valid, undisputed tax invoice and supporting documentation. Interest on late payment accrues at Standard Bank prime rate. All prices are stated inclusive and exclusive of VAT, payable in ZAR.

The supplier must maintain a valid B-BBEE verification certificate and tax clearance for the contract duration. The supplier must comply with the Transnet Supplier Integrity Pact and must not be on the Database of Restricted Suppliers. The supplier must comply with the Occupational Health and Safety Act and all applicable environmental legislation. The supplier must obtain and maintain all required licences and permits. The supplier must comply with the National Railway Safety Regulator Act where applicable. The supplier must submit B-BBEE status details and proof at the beginning of March each year, and notify Transnet of any B-BBEE status changes. The supplier must provide B-BBEE data on written request within 30 calendar days. The supplier must implement local content requirements per SBD 6.2 and Annexure C, and may be audited by Transnet, DTIC, or appointed verification authority. The supplier must enter into a NIPP obligation agreement with the DTIC and create new jobs as per the RFP.

The supplier must submit its B-BBEE status and proof annually, notify Transnet of any changes in B-BBEE status, and provide B-BBEE data upon request. Non-compliance may be treated as a default. The supplier must maintain a valid B-BBEE verification certificate for the entire contract term.

The supplier must comply with the Occupational Health and Safety Act and ensure its personnel comply with health and safety requirements at Transnet premises. Personnel must comply with security regulations, policy standards, and codes of practice. The supplier must comply with the National Railway Safety Regulator Act where applicable, and grant Transnet access to review safety-related activities.

The supplier must comply with all applicable environmental legislation and regulations, demonstrate sound environmental performance, and have an environmental management policy ensuring products are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate way. The supplier must provide Transnet with an understanding of its position on waste disposal, recycling, and energy conservation.

The agreement is a master agreement for five years, with commencement and expiry dates to be filled in. Either party may cancel without cause on 30 calendar days' written notice, with the agreement still applying to Purchase Orders placed before cancellation. A contract Risk Register must be prepared within 2 weeks of signature, and monthly progress meetings held. The supplier must keep transaction records for at least 5 years. Subcontracting requires Transnet approval; undeclared subcontracting may incur a penalty of up to 10% of contract value. Subcontracting more than 25% of contract value to a lower B-BBEE status entity is not allowed unless the subcontractor is an EME. Transnet may pay subcontractors directly under certain conditions. Breach and termination provisions apply, including rights on cancellation. Force majeure, confidentiality, insurance, limitation of liability, intellectual property, dispute resolution (AFSA), and amendment procedures are covered.

The supplier has undertaken to enter into a NIPP obligation agreement with the DTIC and to create new jobs as per the RFP. Non-compliance with NIPP may result in penalties. The supplier must comply with local content obligations, with penalties for non-compliance. The supplier must create jobs as committed in its bid; failure to do so may incur penalties of 2% of contract value per job not created.

The supplier has undertaken to implement local content and production requirements set by National Treasury for the designated sector. Compliance audits may be conducted by Transnet, DTIC, or appointed verification authority. The supplier must update local content declarations and may face penalties for non-compliance. If the supplier cannot meet local content milestones, it must approach the DTI for exemption within 10 days. Non-compliance penalties are the difference between required and actual local content spend plus 5% of that difference. Transnet may retain 2% of monthly payments as a non-compliance penalty guarantee.

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Bidders must register on the Transnet eTender portal using the same email address that received the tender invite; using a different email may hide the tender.

• Complete every registration field; if no Central Supplier Database (CSD) number is available, enter the company registration number in that field.
• After registration, log an Intent to Bid on the tender page.
• Upload returnable documents via the portal tabs (Mandatory, Essential, Non Essential, Other). Each file up to 30MB; multiple files allowed.
• Complete the submission at least 24 hours before closing; do not wait until the last minute.
• After uploading, verify submission via the My Bid Document Submission view to confirm all required information is correctly submitted.

Bidders must register on the Transnet eTender portal with the email address that received the tender invite. A Central Supplier Database number is required; if not available, the company registration number must be used in that field.

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Bids must be submitted through the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) before the closing date and time; late bids are not considered.

• Complete the official Transnet bid forms in full; bids on the bidder's own terms and conditions may be rejected.
• All returnable documents listed in the RFX must be submitted; missing mandatory documents cause disqualification, missing other documents may also cause disqualification.
• Additional information may be attached on company letterhead only where the official form lacks space, and must be cross-referenced in the RFX.
• Price alterations must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory; uninitialled alterations may exclude the item from award.
• Bids quoting prices subject to confirmation will not be considered.
• After the closing date, bidders may only communicate with the contact person named in the RFX; unauthorised contact with the Bid Adjudication Committee or other officials may disqualify the bid.
• If the bidder is a company, close corporation, partnership or individual trading under a trade name, the full names of directors, members, partners or the individual must be stated in the bid.
• Foreign bidders must submit a Power of Attorney authorising their South African representative to act and sign, complying with Rule 63 of the Uniform Rules of Court; failure to do so disqualifies the bid.

Bids are evaluated against the General Bid Conditions and the RFX document; where the RFX conflicts with the General Bid Conditions, the RFX prevails.

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; Transnet may withdraw an award or cancel a contract if a bidder is later found to be restricted.
• Bids with prices subject to confirmation will not be considered.
• Bidders must comply with all mandatory returnable document requirements.
• Foreign bidders must provide a valid Power of Attorney for their South African representative.
• Bidders must state a domicilium citandi et executandi in South Africa.

The document is the Transnet General Bid Conditions (June 2022) and contains no tender-specific technical specifications for the supply of refined bulk fuel. The RFX document would contain the scope, quantities and delivery requirements.

Prices must be quoted in the Price Schedule of the Bid Documents.

• Local supplies: Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa, unless otherwise specified.
• Prices must be inclusive of VAT, shown separately on the Tax Invoice.
• Prices subject to confirmation will not be considered.
• Alterations to prices must be initialled by the signatory.

All monetary amounts must be quoted in South African Rand (ZAR) unless the RFP specifically permits otherwise.

• Prices for goods must be quoted on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified in the Bid Documents; bids on any other delivery basis are liable to disqualification.
• For local supplies (manufactured, produced or assembled in South Africa, or imported supplies held in South Africa), prices must be quoted on a Delivered RSA named destination basis.
• For imported supplies, prices must be quoted on a Delivered Duty Paid basis to end destination in South Africa, unless otherwise specified in the Bid Price Schedule.
• Prices must be inclusive of VAT, shown separately on the Tax Invoice at the standard rate.
• Transnet prefers Rand-based agreements; bidders with a foreign currency portion should consider forward exchange cover at a cost acceptable to Transnet.
• The South African Reserve Bank's approval is required before any foreign currency payments can be made.
• Transnet will not recognise price adjustments arising after the delivery date.
• The successful bidder may be required to furnish a guarantee covering any advance payments.
• Conditional discounts for early payment are calculated from the date Transnet receives a correct month-end statement and Tax Invoice; incomplete or incorrect invoices reset the period.
• Transnet does not bind itself to purchase a definitive quantity; the successful bidder must supply such quantities as are ordered against the contract, and Transnet accepts no liability for stocks specially ordered or carried by the bidder.
• Estimated annual quantities are provided in the Bid Documents but are estimates only; Transnet may order only what it needs.
• The successful bidder may be required to provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance; failure to do so may lead to cancellation of the contract.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

• Bidders must submit all mandatory returnable documents listed in the RFX; missing mandatory documents cause disqualification.
• Foreign bidders must provide a Power of Attorney from their principal, complying with Rule 63 of the Uniform Rules of Court, authorising the South African representative to enter into and sign the contract, and to choose the domicilium citandi et executandi.
• The successful bidder must provide a Deed of Suretyship in the form supplied by Transnet, from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance.
• Goods offered must be new, unused, neither second-hand nor reconditioned, unless otherwise stipulated.
• If goods are to be imported, an export licence may be required in the country of origin or supply.

The contract will comprise the General Bid Conditions, the Terms and Conditions of Contract, any Special Conditions, and the bidder's bid response, upon receipt of Transnet's letter of acceptance.

• The law of the Republic of South Africa governs the contract; bidders must specify a domicilium citandi et executandi in South Africa.
• If the bidder finds any contract condition unacceptable, it must indicate which conditions and offer amendments in writing on company letterhead; Transnet's Legal Counsel reviews proposed amendments, and the bidder may withdraw an unacceptable deviation or be disqualified.
• The successful bidder must provide a Deed of Suretyship within 30 calendar days of the letter of acceptance; failure may lead to cancellation of the contract.
• Transnet does not guarantee any minimum quantity; the bidder must supply such quantities as are ordered against the contract.
• Transnet accepts no liability for stocks specially ordered or carried by the bidder in anticipation of orders.
• The bidder may be required to submit periodic progress reports on delivery.
• For emergency demands, the bidder has first right of refusal; if it cannot meet the critical delivery period, Transnet may purchase from other sources.
• Copyright in plans, drawings and specifications compiled by the bidder is governed by the Intellectual Property Rights section of the Terms and Conditions of Contract.
• If the bidder defaults after acceptance (fails to sign a contract, accept an order, furnish security, or comply with conditions), Transnet may accept another bid or call for fresh bids and recover additional expenses from the defaulting bidder.

After the closing date, bidders may only communicate with the contact person named in the RFX; unauthorised communication with the Bid Adjudication Committee or other officials may disqualify the bid.