Awarded Tender: Mfundisweni senior secondary school sanitation tender (eastern cape)

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The mvula trust, on behalf of the eastern cape department of education, is procuring a contractor to construct new ablution facilities at mfundisweni senior secondary school under the sanitation 17 programme. The contract is a state contract under the jbcc principal building agreement, with a practical completion period of 18 weeks and a penalty of r 2,000.00 Per calendar day. Bidders must submit a fully priced bill of quantities, including a separately priced health and safety schedule, and comply with the occupational health and safety act and construction regulations 2014.

AI Document AnalysisMethodology2 documents

Review in progress · 1 of 2 document being finalised

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentECDOE-SAN-MFUN_BoQ.pdfReview complete

Award analysis coverage

0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

34 sourced criteria

financial capacity

18 sourced criteria

pricing

8 sourced criteria

compliance returnables

24 sourced criteria

evaluation

10 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

3 sourced criteria

delivery contract

2 sourced criteria

equity registrations

7 sourced criteria

What the buyer was looking for

1Inferred operational need

Works: Construction of new ablution facilities at Mfundisweni Senior Secondary School, Eastern Cape.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records NTS CONSTRUCTION AND CIVILS as appointed for this tender. Recorded contract value: 6793445 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentTMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdfCompliance review in progress

Important Dates

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Tender documents available: from 10:00 on Tuesday, 11 August 2026.

Closing date and time: Tuesday, 01 September 2026 at 12:00.

No compulsory briefing is held.

Clarification requests must be submitted at least three working days before the closing time.

Tender offer validity period: 12 weeks.

Contact Information

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Employer's representative (Principal Agent): Nzuzo Pukuza, 67/69 Devereux Avenue, Berea, East London 5247. Tel: 043 726 2255. Email: [email protected].

Tender enquiries: [email protected] — use the applicable bid number as the subject line.

Submission address: tender box at 69 Devereux Avenue, Vincent, East London.

Submission Guidelines

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Submission channel: hard copy only. Completed tender documents must be deposited in the tender box at 69 Devereux Avenue, Vincent, East London in a sealed envelope clearly marked with the bid number. No telegraph, telephone, telex, facsimile or email submissions will be accepted. Late submissions will not be considered.

Documents are available for download and self-printing from the National Treasury e-tender portal from 10:00 on 11 August 2026.

Returnable documents and schedules (Part T2) must be completed in full and signed where required. Key returnables include: CSD registration report (not older than 30 days), CIDB print-out, COIDA/FEM certificate of good standing, completed and current projects declarations, addenda record, enterprise questionnaire, resolution for signatory, SBD 1, SBD 4, SBD 6.1, and the Form of Offer and Acceptance (C1.1). Failure to complete or sign any required form may lead to disqualification.

Only one tender offer per cluster is allowed, either as a single entity or as a joint venture member. Mark the original as 'ORIGINAL' and state the employer's address and bidder's details on the outside. Pricing must be in black ink; erasures and masking fluid are prohibited.

Clarifications must be requested in writing at least three working days before closing. No compulsory briefing is held.

Evaluation Criteria

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Evaluation uses the 80/20 preference point system: maximum 80 points for price and 20 points for specific goals.

After price and preference scoring, responsive tenders undergo an arithmetic check and a risk assessment. Only bidders scoring at least 14 points in the risk assessment are considered for award.

Risk assessment areas (A–F) cover: technical qualifications and competence, workload and capacity, reliability, experience and reputation, price offered, and construction implementation plan.

Key personnel requirements: contract manager with built environment qualification and 5 years' building experience; OHS officer registered with SACPCMP; foreman with at least 5 years in school sanitation and building works. Key personnel must attend the compulsory kick-off meeting and be available through construction.

Reliability: at least three completed projects, each worth at least R3 600 000, completed within 10% of the approved contract period in the past three years; at least two must be in the Eastern Cape. Three contactable references from similar sanitation/building projects are required.

Price risk: price within 10% above or below market value is acceptable; more than 20% below market value is high risk. Bidders may be asked for rate build-ups.

Construction implementation plan must cover human resource deployment, materials procurement, plant and equipment, quality control, detailed construction programme, and cash flow projections. Plans covering fewer than 4 of these areas are high risk.

Bidders will not be considered if they performed poorly on previous contracts (completed more than 25% late), had a negative final account, failed to sign final account, or were non-responsive on completion lists and defects.

Bidders can only be awarded one project under the Sanitation 17 Programme and must not have more than two current projects under construction or not yet at works completion at evaluation time. Failure to declare all current projects results in disqualification.

Technical Specifications

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Scope: construction of new sanitation facilities at Mfundisweni Senior Secondary School in the Eastern Cape Province under the ECDOE Sanitation 17 Programme. District: Alfred Nzo West. One project at this school.

Contract duration: 24 weeks from commencement to practical completion.

Local content and SMME participation: 5% of construction value set aside for local suppliers' material procurement within the local area. The contractor is required to subcontract at least 25% of the work to local SMMEs, attaching their CSD reports, share certificates and CK documents.

CIDB grading required: 5 GB or higher.

Health and safety specification: the scope includes a health and safety specification, and certificates of compliance as per Part C3.

Financial Requirements

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

Pricing must be firm for the contract duration, not subject to adjustment except as provided in the conditions of contract. All pricing in black ink.

Cluster offer is to be quoted VAT inclusive (15%).

Bill of Quantities forms part of the pricing data; bidders may be asked to balance the BOQ during evaluation.

No bid bond amount is stated; but a Form of Guarantee (Part C1.3) is listed as being incorporated into the contract, along with insurances and securities and a waiver of lien.

The employer will not take out any insurance; the bidder must provide their own insurance to safeguard the works and cover public injuries/diseases.

Payment terms are not stated beyond the standard conditions of contract.

Compliance Requirements

Source: TMT-ECDoE-2627-SAN17-CL11-MFUNDISWENI.pdf (TENDER)

CSD registration: Central Supplier Database registration report not older than 30 days; if not registered on the day of evaluation and award, bidder is disqualified. If report is older than 30 days, bidder has 48 hours to provide a current one.

CIDB registration: valid contractor grading designation of 5 GB or higher; registration must be valid on the day of evaluation and award and will be verified online. Fraudulent registrations lead to disqualification and a CIDB complaint.

COIDA/FEM: Certificate of Good Standing with the Workmen's Compensation Commissioner required; verified online.

SARS tax compliance: valid Tax Compliance Status PIN (SBD 2) required; verified online during SCM processes.

B-BBEE: SBD 6.1 Preference Points Claim must be completed; failure to complete results in 0 points for specific goals.

Declaration of Interest: SBD 4 must be completed; failure results in disqualification.

Joint ventures: each member must have CIDB registration; combined grading per CIDB Regulation 25(6) Table 9; consolidated CSD registration, SARS tax pins for both partners, COIDA/FEM for both, separate VAT registration for the JV, separate JV bank account with both parties as signatories. JV agreement must be attached and meet CIDB requirements.

SBD 1 (Invitation to Bid) and Form of Offer and Acceptance (C1.1) must be completed and signed.

Other returnable schedules: T2.1.D completed projects, T2.1.E current projects, T2.2.A addenda record, T2.2.B enterprise questionnaire, T2.2.C authority for JV (if applicable), T2.2.D resolution for signatory, T2.2.E proposed subcontractors, T2.2.F briefing certificate (not applicable).

Contract Awarded

Award Information

Winning Supplier

Tender document - the mvula

Award Details

THE MVULA TRUST

Organization Directors

Awards Won: NTS CONSTRUCTION AND CIVILS

View Supplier Intelligence

What the tender required and what the award supports

Works: Construction of new ablution facilities at Mfundisweni Senior Secondary School, Eastern Cape.

Penalty: R 2,000.00 per calendar day for late completion, capped at 10% of the contract amount.

Tender validity: Tenders must remain valid for 20 weeks from the closing date.

Contractor to study all available drawings at the principal agent's office before tendering.

Provisional bills of quantities may be reduced or omitted at principal agent's discretion.

Samples of materials, workmanship samples, and shop drawings required per JBCC clauses.

Contractor responsible for dimensional accuracy and rectifying defects in previous work.

Contractor to protect trees, articles of value, and adjoining properties.

Contractor to provide as-built drawings within 14 days after practical completion.

Contractor to maintain daily record book and site instruction book.

Contractor to provide weekly labour and plant records.

All proprietary branded products to be handled per manufacturer's instructions.

See health_safety entry above for full details.

Contractor to produce a Method Statement when required by the principal agent, outlining construction methods, labour, and plant resources.

Principal agent's approval of the method statement does not relieve the contractor of responsibility for execution.

Contractor to record construction breaks and concrete pours on structural drawings.

Contractor to maintain site instruction book and daily record book.

Contractor to follow principal agent's direction on order of work and expedite sections as required.

Employer and Principal Agent: The Mvula Trust, 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Works description: Construction of new ablution facilities at Mfundisweni Senior Secondary School.

Contract form: JBCC Series Edition 4.1, March 2005, with JBCC Series 2000 Preliminaries, as amended.

Bills of Quantities measured in accordance with the Standard System of Measuring Building Work, Seventh Edition.

General Preambles for Trades 2017 apply, with supplementary preambles taking precedence.

Contractor to provide all temporary works, including water, electricity, telecommunications, and ablution facilities on site.

Contractor to provide a 4 x 3 m site office with concrete floor, lockable, with tables and chairs.

Contractor to provide a lockable storage container with concrete or steel floor.

Contractor to erect and maintain hoardings, safety screens, barriers, and access gates for public protection.

Contractor to provide one main notice board.

As-built drawings: three full sets to be submitted within 14 days after practical completion.

Site instruction book and daily record book to be maintained on site.

Weekly labour and plant records to be submitted to the principal agent.

Method statement to be produced when required by the principal agent.

Scope: construction of new sanitation facilities at Mfundisweni Senior Secondary School in the Eastern Cape Province under the ECDOE Sanitation 17 Programme. District: Alfred Nzo West. One project at this school.

Contract duration: 24 weeks from commencement to practical completion.

Insurance: Contractor must effect contract works insurance (contract sum plus 10%), SASRIA insurance (contract sum plus 20%), and public liability insurance of R 5 million.

Pricing format: Bill of Quantities with individual item rates; items not priced are deemed free of charge.

Preliminaries to be priced per item and categorised as fixed (F), value-related (V), or time-related (T).

VAT provision included in the Final Summary.

Payment: interim payments per JBCC Clause 31; off-site materials only included at principal agent's discretion and require an approved bank guarantee.

No payment guarantee will be provided by the employer (Government Contract).

Penalty for non-completion: R 2,000.00 per calendar day, capped at 10% of the contract amount.

Contract works insurance: contract sum plus 10%, deductible not exceeding 5% per claim.

SASRIA insurance: contract sum plus 20%.

Public liability insurance: R 5 million, deductible not exceeding 5% per claim.

Waiver of contractor's lien required.

Pricing must be firm for the contract duration, not subject to adjustment except as provided in the conditions of contract. All pricing in black ink.

Cluster offer is to be quoted VAT inclusive (15%).

Bill of Quantities forms part of the pricing data; bidders may be asked to balance the BOQ during evaluation.

No bid bond amount is stated; but a Form of Guarantee (Part C1.3) is listed as being incorporated into the contract, along with insurances and securities and a waiver of lien.

The employer will not take out any insurance; the bidder must provide their own insurance to safeguard the works and cover public injuries/diseases.

Payment terms are not stated beyond the standard conditions of contract.

Pricing: Fully priced Bill of Quantities required, including the Health and Safety Bill with quantities inserted per item (not lumped); unpriced items are deemed free of charge.

Health and Safety Bill: quantities to be inserted per item, not lumped.

Priced bill of quantities must be returned with the tender submission.

General Preambles for Trades 2017 apply; rates deemed to include all obligations.

No claims for errors or omissions due to brevity of descriptions.

Prime cost amounts and provisional sums may be reduced or omitted at principal agent's discretion.

Pricing documents: Priced documents must be submitted within 5 working days of the Letter of Appointment.

Only one tender offer per cluster is allowed, either as a single entity or as a joint venture member. Mark the original as 'ORIGINAL' and state the employer's address and bidder's details on the outside. Pricing must be in black ink; erasures and masking fluid are prohibited.

Health and Safety: Compliance with the Occupational Health and Safety Act and Construction Regulations 2014, including a site-specific Health and Safety Plan, a full-time Health and Safety Officer, and a Community Liaison Officer (CLO).

Alternatives to specified trade names require architect's written approval before tender submission.

Returnable documents:

Fully priced Bill of Quantities, including the Health and Safety Bill with quantities inserted per item (not lumped).

Priced Preliminaries schedule, with each item priced individually.

Completed and signed standard tender forms as required by the invitation.

Submission validity: Tenders must remain valid for 20 weeks from the closing date.

Disqualification risks:

Unpriced items in the Bill of Quantities will be treated as provided free of charge.

Failure to include the fully priced Health and Safety schedule with the tender submission.

Compliance with the Occupational Health and Safety Act and Construction Regulations 2014 is mandatory.