Appointment of contractor for siting, drilling and equipping of boreholes in gert sibande district, mpumalanga

Technical enquiries:

• Contact: Sydney Ndima
• Role: Employer's Agent / Technical
• Telephone: 013 754 8116
• Email: [email protected]
• Address: 17 Van Rensburg Street, Bateleur Building, Nelspruit 1200

Supply Chain Management enquiries:

• Contact: Ms B Ramanyimi
• Role: SCM
• Telephone: (013) 754 8000 / 8066
• Email: [email protected]
• Address: 17 Van Rensburg Street, Bateleur Building, 6th Floor, Block E, Nelspruit 1200

Submission / delivery address (tender box):

Department of Land Reform and Rural Development

17 Van Rensburg Street, Bateleur Building

6th Floor, Block E

Nelspruit

1200

Service delivery / site area:

Gert Sibande District Municipality, Mpumalanga Province

Specific farms: Portion 0 (R/E) Farm Tarbert 65 IT; Portion 5 Farm Graspan 222 IS; Portion 6 Farm Goedehoop 308IR; Portion 0 (R/E) Farm Komatidraai 417 JT.

Submission method: Physical delivery to tender box only. No electronic, telegraphic, telexed or facsimiled submissions accepted.

Submission address: Department of Land Reform and Rural Development, 17 Van Rensburg Street, Bateleur Building, 6th Floor, Block E, Nelspruit 1200 (Sixth Floor Tender Box).

Closing time: 30 November 2026 at 11:00. Tender box closes at this time; late submissions not considered.

Packaging: Original completed bid document in a sealed envelope clearly marked with the full tender title and contract number CONMP0009(2026/2027), closing date and time. Two-envelope procedure NOT followed.

Copies: Submit original plus number of copies stated in tender data (not specified in extracted text).

Document layout: Colour-coded sections per SANS 10403 (Part T1 white/pink, Part T2 yellow, Part C1 yellow, Part C2 yellow, Part C3 blue, Part C4 green).

Returnable forms (must be completed, signed and submitted):

• Form of Offer and Acceptance (Section C1.1): fully completed and signed by duly authorised person.
• Returnable Schedules (Section T2.2): all schedules completed in non-erasable ink.
• Pricing Instructions and Bills of Quantities (Sections C2.1, C2.2): completed and priced.
• Scope of Works (Part C3): acknowledged.
• Site Information (Part C4): acknowledged.
• CIDB registration proof (grading 3CE or higher).
• Joint Venture documents (if applicable): resolution from each JV partner plus resolution authorising a JV member to sign (three letters of authority).
• Board resolution / letter of authority to sign for company, CC, partnership or sole proprietor.
• Letter of good standing from Department of Labour (COIDA) for Building Construction projects; each JV member must provide own.
• Tax compliance: SARS PIN / TCS / CSD printout for each party (JV members separately).
• CSD registration number.
• Certified copies of incorporation documents (CM1/CM29/CM44, CK1/CK2, partnership agreement, trust deed, ID for sole proprietor).

Disqualification risks:

• Any returnable form unsigned, incomplete or omitted.
• Submission after 11:00 on 30 November 2026.
• Use of correction fluid (Tipp-Ex) on any price in Bill of Quantities or Form of Offer.
• Failure to attend compulsory clarification meeting.
• Non-compliance with mandatory eligibility criteria (CIDB, tax, CSD, COIDA).
• Failure to provide proof of authorisation to sign.
• Canvassing or obtaining additional information after tender opening.

Evaluation stages (in order):

1. Mandatory criteria (pass/fail): CIDB registration 3CE or higher (or capable prior to evaluation); JV compliance (all members CIDB registered, lead partner min one level below 3CE, combined grading ≥ 3CE); tax compliance (TCS/PIN/CSD); CSD registration; COIDA letter of good standing; specific goals documentation; authorised signatory; completed Form of Offer; attendance at compulsory clarification meeting.
2. Functionality evaluation (100 points, minimum qualifying score 60/100):

• Relevant experience of similar projects (40 points): Borehole drilling and equipping projects of similar nature, scope and value (minimum R250,000 each) completed within last 10 years. Must submit appointment letters, completion certificates, and signed/stamped Tenderer Performance Evaluation Form S (Section T2.2.19) for each project. Scoring: 5 projects = 5, 4 = 4, 3 = 3, 2 = 2, 1 = 1, 0 = 0.
• Relevant plant and equipment resources (20 points): Proof of ownership or signed letter of commitment to hire (Section T2.2.7 Form G). No proof = 0 points.
• Key personnel experience:

• Geohydrologist (20 points) – Section T2.2.10 Form J.

• Foreman (10 points) – Section T2.2.10 Form J.

• OHS Officer with NQF Level 6 Health & Safety qualification and 5 years experience (10 points) – Section T2.2.10 Form J.

Bidders scoring < 60/100 on functionality are eliminated.

3. Price and specific goals (80/20 preference point system):

• Price: 80 points (lowest acceptable tender gets maximum).
• Specific goals: 20 points allocated as:

• Historically Disadvantaged Individuals (HDI): 8 points – attach ID and company registration.

• Female ownership: 5 points – attach ID and company registration.

• Disability: 2 points – certified copy/original doctor's letter confirming disability.

• Youth (≤35 years on closing date): 2 points – attach ID and company registration.

• Locality (enterprise located in Gert Sibande District Municipality, Mpumalanga): 3 points – valid municipal services account in bidder/active director's name, OR valid lease agreement, OR signed/stamped/dated letter from ward councillor/traditional authority/council.

Department verifies specific goals via CSD and submitted documents.

Tender validity: 90 days from closing date (extends to next working day if expiry falls on weekend/public holiday).

Scope: Siting, drilling and equipping of seven (7) boreholes across four farms in Gert Sibande District Municipality, Mpumalanga:

• 3 boreholes at Portion 0 (Remaining Extent) of Farm Tarbert No. 65 IT.
• 2 boreholes at Portion 5 of Farm Graspan 222 IS.
• 1 borehole at Portion 6 of Farm Goedehoop 308IR.
• 1 borehole at Portion 0 (Remaining Extent) of Farm Komatidraai 417 JT.

Standards and specifications:

• General Conditions of Contract (GCC) Third Edition 2015.
• Occupational Health and Safety Act No. 85 of 1993 and Construction Regulations 2014.
• Standard Specification for Civil Engineering Construction (SANS 1200).
• SANS 10403 for document colour-coding.

Contractor obligations:

• Maximise use of at least 80% local unskilled labour (labour-intensive construction methods).
• Allocate 40% of skilled labour to NARYSEC youth if available in the local area.
• Provide Contract Works Insurance limited to tender amount including VAT.
• Provide Public Liability insurance limited to R5,000,000.
• Employer provides no insurance.
• Comply with all applicable legislation and regulations.

Key personnel required (for functionality scoring):

• Geohydrologist.
• Foreman.
• OHS Officer with NQF Level 6 Health & Safety qualification and 5 years experience.

Plant and equipment: Must demonstrate ownership or hire commitment for relevant resources (Form G).

Experience requirement for functionality: Completed borehole drilling and equipping projects of similar nature, minimum value R250,000 each, within last 10 years, with appointment letters, completion certificates and Form S performance evaluations.

Pricing format: Bills of Quantities (Section C2.2) with Pricing Instructions (Section C2.1). Prices inclusive of VAT; corrections must be crossed out in ink and initialled — no correction fluid allowed.

Bid security: Not explicitly stated as a separate bid bond; however, the following guarantees are required for contract formation:

• Performance Guarantee (pro-forma in Section C1.6).
• Retention Money Guarantee (pro-forma in Section C1.7).

Insurance (contractor's cost):

• Contract Works Insurance: limited to tender amount including VAT.
• Public Liability Insurance: limited to R5,000,000.

Payment terms: Not detailed in extracted text; governed by GCC 2015 and Contract Data (Section C1.2).

Financial capacity: No explicit turnover threshold stated; evaluation considers past performance on projects of comparable magnitude and financial resources (Clause C.2.14).

Tender validity: 90 days from closing date (30 November 2026).

CIDB registration: Minimum contractor grading 3CE or higher (Category 3CE). Joint ventures: all members CIDB registered; lead partner grading not lower than one level below 3CE; combined grading ≥ 3CE per CIDB Regulations.

CSD registration: Mandatory; CSD number must be provided.

Tax compliance: SARS tax compliance status PIN / TCS / CSD printout required for each party (JV members separately). Non-compliant tax status may lead to disqualification if not rectified within 7 days.

COIDA: Letter of good standing from Department of Labour (or licensed compensation insurer) for Building Construction projects; each JV member must provide own.

B-BBEE / Specific goals: No minimum B-BBEE level stipulated; instead, 20 specific-goal points under 80/20 system:

• HDI (8 pts): ID + company registration.
• Female (5 pts): ID + company registration.
• Disability (2 pts): certified doctor's letter.
• Youth ≤35 years (2 pts): ID + company registration.
• Locality Gert Sibande District (3 pts): municipal account / lease / ward councillor letter.

Company registration: CIPC documents (CM1/CM29/CM44 for companies; CK1/CK2 for CCs; partnership agreement; trust deed; ID for sole proprietor).

Authorisation to sign: Board resolution (company), members' resolution (CC), all partners or authorised partner (partnership), three letters of authority (JV).

Local labour: 80% unskilled local labour; 40% skilled labour to NARYSEC youth if locally available.

Professional registrations: Geohydrologist and OHS Officer (NQF Level 6) must be registered/qualified as per functionality requirements.

No local content percentage specified beyond labour requirements.