Supply and delivery of pneumatic tools and waterpumps for clanwilliam dam, western cape (dws construction south)

Bidding procedure enquiries:

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries:

• Contact: M.E Mosito
• Email: [email protected]

Submission address:

Bid Box

Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site

Old N7 Route

Co-ordinates: 32°11'47.99"S and 18°52'34.96"E

Submission method: hard copy bid only, sealed in an envelope and deposited in the bid box. Telegraphic bids are not accepted.

Submission address: Bid Box, Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam Site, Old N7 Route, Co-ordinates 32°11'47.99"S and 18°52'34.96"E.

Envelope endorsement: ORIGINAL BID FOR BID: WTE-0606 CS: SUPPLY AND DELIVERY PNEUMATIC TOOLS AND WATERPUMPS FOR CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH. Show the bidder name clearly.

Contents: original bid, covering letter and supporting documents.

Late bids will not be accepted.

Use official forms only; do not re-type, separate or detach pages from the bid documents.

Section 4 and the Pricing Schedule must be fully completed and priced out, or the bid is invalid.

SBD 1 must be completed and signed, or the bid is invalid.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed by the bidder as the offer cover page.
• SBD 3.1 (Pricing Schedule): completed, signed and priced.
• SBD 4 (Declaration of Interest): completed and signed; declare state employment, relationships and interests.
• SBD 6.1 (Preference Points Claim): claim specific goals under the 80/20 system.
• SBD 7 (Contract Form): the successful bidder must sign the written contract.
• Authority to sign or board resolution: proof of authority to sign; for a company, a resolution certified by the Chairman.
• CSD report.
• SARS Tax Clearance letter and PIN, or the CSD number if no PIN is available.
• CIPC or CIPRO certificate.
• B-BBEE Status Level Verification Certificate (original or certified copy), or a sworn affidavit for an EME or QSE.
• Letter of appointment of the authorised signatory.
• Technical datasheets for all items.
• Manufacturer letter for availability of parts and aftermarket service, or an OEM letter, or a financial arrangement of 10% of the quoted bid value (supporting documents not older than 3 months before closing).
• Percentage Ownership Affidavit (Annexure 1) for women, disability or youth ownership claims.
• Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or a valid rental agreement for the Western Cape location claim.

Disqualification risks:

• Late delivery or unsigned or omitted returnable forms.
• Section 4 or the Pricing Schedule not completed and priced.
• SBD 1 not signed.
• Bid documents separated or pages detached.
• The bidder, a director or a member is in the service of the state.

Evaluation is conducted in four phases.

Phase 1 - Mandatory Requirements: SBD 4 complete and signed with all interests declared. Failure makes the bid non-responsive and disqualified.

Phase 2 - Administrative Compliance:

• CSD registration and a CSD report.
• SARS tax compliance: a Tax Clearance letter and PIN, or the CSD number if no PIN; each consortium, joint venture or sub-contractor party must submit a separate TCS certificate, PIN or CSD number.
• Active CIPC or CIPRO registration and certificate.
• An original or certified B-BBEE Status Level Verification Certificate; failure to submit the certificate and complete SBD 6.1 forfeits preferential points.
• A letter of appointment of the authorised signatory; for a company, a board resolution certified by the Chairman.
• SBD 1, SBD 3.1 and SBD 6.1 completed and signed.
• Technical datasheets for all items, indicating the item and the qualifying specification in Technical Information section 3.2.15.
• A manufacturer letter confirming availability of parts and aftermarket service; if not the OEM, a credit account, cash account, letter of intent or financial arrangement from an accredited financial institution to the value of 10% of the quoted bid value (documents not older than 3 months before closing).

Phase 3 - Technical Evaluation and Specification Compliance: compliance with Technical Information section 3.2.15; failure makes the bid non-responsive.

Phase 4 - Preference Points system: 80/20 system. Price carries a maximum of 80 points. Specific goals carry a maximum of 20 points:

• Women: 5 points.
• People with disability: 5 points.
• Youth (35 and below): 5 points.
• Location of enterprise in the Western Cape Province: 2 points.
• B-BBEE level 1 or 2 contributors who are EME or QSE: 3 points.

Total specific goals: 20 points.

Proof required:

• Percentage Ownership Affidavit (Annexure 1) for women, disability and youth ownership.
• Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or a valid rental agreement.
• A B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit for an EME or QSE.

Failure to submit proof means specific goal points are not claimed and not allocated.

Procurement: supply and delivery of pneumatic tools and waterpumps for Clanwilliam Dam in the Western Cape for DWS Construction South.

Technical datasheets or brochures for all items must:

• clearly indicate the item to be supplied where multiple items appear on one datasheet;
• indicate the qualifying specification set out in Technical Information section 3.2.15.

A letter from the manufacturer confirming availability of parts and aftermarket service for repairs.

If the bidder is the original equipment manufacturer: a letter stating as such.

If the bidder is not the OEM: proof of a credit account, cash account, letter of intent or financial arrangement from an accredited financial institution to the value of 10% of the quoted bid value; documents not older than 3 months before the closing date.

No quantities, item list or delivery schedule are stated in the available document text.

Pricing format: the SBD 3.1 Pricing Schedule must be fully completed and priced out; failure deems the bid invalid.

Non-OEM financial capacity: proof of a credit account, cash account, letter of intent or financial arrangement from an accredited financial institution to the value of 10% of the quoted bid value; supporting documents not older than 3 months before closing.

Payment terms: all payments under the contract by Electronic Fund Transfer.

No bid security, bond, guarantee, retention or turnover threshold is stated in the document.

CSD registration: Central Supplier Database registration and a CSD report are required.

Tax compliance: a SARS Tax Clearance letter and PIN; if no TCS PIN is available but the bidder is CSD-registered, provide the CSD number; each consortium, joint venture or sub-contractor party must submit a separate TCS certificate, PIN or CSD number.

CIPC registration: active registration with the Companies and Intellectual Property Commission and a CIPC or CIPRO certificate.

B-BBEE: an original or certified B-BBEE Status Level Verification Certificate; failure to submit the certificate and complete SBD 6.1 forfeits preferential points; an EME or QSE may use a sworn affidavit.

SBD 4 Declaration of Interest: declare state employment, relationships and interests; failure to disclose linked CSD-registered companies leads to disqualification.

Forms: SBD 1, SBD 3.1 and SBD 6.1 completed and signed.

Authority: a letter of appointment of the authorised signatory; for a company, a board resolution certified by the Chairman.

Restriction: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

CIDB grade: not stated.

Local content requirement: not stated.