Facilities management (technical services and maintenance) for the kimberley zone in the northern cape operating unit of the gemma cluster on an “as and when” required basis over a period of three (3) years

Closing date: 14 September 2026 at 10h00. Clarification meeting (non-compulsory): 28 August 2026 at 10H00 via MS Teams. Link: https://teams.microsoft.com/meet/369756163625834?p=FTFAxxCuxQBXVOe6UT. Clarification queries must be submitted 5 working days before the tender deadline.

A non-compulsory clarification meeting will be held on 28 August 2026 at 10H00 via MS Teams. Link: https://teams.microsoft.com/meet/369756163625834?p=FTFAxxCuxQBXVOe6UT

Eskom Representative: Lerato Monare, Tel: 051 404 2045, E-mail: [email protected]. Procurement Manager: Ms. Jabu Mtshali. Fraud reporting: 0800 11 2722 / [email protected].

Tenders must be submitted electronically via the Eskom E-tendering site (https://etendering.eskom.co.za/login) by the closing date and time. No hard copies accepted. Documents must be uploaded under the folders Technical, Commercial, Financial, and Other. All documents must be in PDF and Excel formats; the price list must be in both PDF and Excel. Upload size per document is 500 MB, total submission restricted to 4 GB. No zip/condensed files. If resubmitting, the latest version only is accepted. Ensure submission status is marked complete. Late tenders will not be accepted. Mandatory returnables at closing (disqualifiable if missing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA for local goods/services), Annexure H (SBD 1), Annexure J (SBD 4 – Bidders Disclosure), E-tendering Help Manual acknowledgement form. Non-disqualifiable returnables (must be submitted at closing, but if incomplete, may be requested within 5 working days): Annexure I (SBD 6.1 Preference Points Claim), Tax Evaluation Questionnaire, Employment Equity compliance (if applicable), CIDB proof, NEC contract, Pricing schedule. Required prior to award: CSD registration, COIDA certificate, quality/safety/environmental documents, financial statements, IOPSA certificate, electrical contractor registration.

Mandatory returnables at closing (disqualifiable): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer's Particulars (C), Integrity Declaration Form (D), CPA Requirements for Local Goods/Services (E), SBD 1 (H), SBD 4 (J), E-tendering Help Manual acknowledgement. Non-disqualifiable: SBD 6.1 Preference Points Claim (I), Tax Evaluation Questionnaire, Employment Equity compliance, CIDB proof, NEC contract, Pricing schedule. Required prior to award: CSD registration, COIDA certificate, quality/safety/environmental documents, financial statements, IOPSA certificate, electrical contractor registration.

Functionality (Technical) is weighted 100% with a minimum threshold of 80%. Tenderers failing to meet the threshold are disqualified. Price is evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value. Unconditional discounts are considered; conditional discounts are not. Preference points are applied under the 80/20 or 90/10 system. B-BBEE points: Level 1: 20 (80/20) or 10 (90/10); Level 2: 18/9; Level 3: 14/6; Level 4: 12/5; Level 5: 8/4; Level 6: 6/3; Level 7: 4/2; Level 8: 2/1; Non-compliant: 0. Failure to submit preference points documentation does not disqualify but results in zero points for specific goals. Ranking: total points = price + specific goals; tie-break by highest specific goals, then drawing of lots.

Scope: Facilities Management (Technical Services and Maintenance) for the Kimberley Zone in the Northern Cape Operating Unit of the GEMMA Cluster, on an 'as and when' required basis over three (3) years. The tender includes a Scope of Work document and an NEC or other Contract. Additional technical certificates required: IOPSA Certificate and Electrical registration as an electrical contractor with the Department of Labour.

Pricing schedule/BOQ must be submitted in both PDF and Excel formats. Upload size per document 500 MB, total submission 4 GB. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered.

Pricing schedule/BOQ must be submitted in both PDF and Excel formats. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value. Unconditional discounts considered; conditional discounts not. Performance security is not applicable. Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT) and within 60 days for contracts above R50 million (incl. VAT). Eskom reserves the right to negotiate prices if not market related.

Mandatory: Proof of CSD registration. CIDB grading: 5GB or higher (or proof of application at closing, with actual registration by award). JV members must each be CIDB registered; lead partner must have 5GB or higher. Tax clearance: certified copy required for foreign tenderers with SA footprint not on CSD and no SARS PIN; local tenderers must provide SARS e-filing PIN or CSD number. B-BBEE status level certificate or sworn affidavit required for preference points. Additional contractual requirements: SHEQ requirements, financial viability (submission of financial statements), SDL&I requirements. COIDA certificate of good standing (South African tenderers). Employment Equity compliance if designated employer. Returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production – not applicable here).

SHEQ requirements are applicable. Safety: COIDA certificate of good standing or proof of application (South African tenderers). Quality: as per documents in the 'Quality Folder'. Other safety/quality documents as per scope of works in the 'Quality/Safety Folder'. Environmental: as per documents in the 'Environmental Folder'.

Conditions of contract will be NEC3 Term Service Contract. Mandatory contractual requirements: proof of CSD registration. Additional: SHEQ requirements, financial viability (submission of financial statements), SDL&I requirements. Contractual requirements assessed after evaluation; failure may result in non-responsiveness. Eskom payment terms: 30 days for contracts below R50 million, 60 days for above. Eskom reserves right to negotiate prices if not market related. Subcontracting with subsidiaries discouraged and must be declared.

Eligibility: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender; JV/consortium agreement not stating joint and several liability; conflict of interest; tenders signed by non-authorized persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contracting 100% of scope. Basic compliance: meet eligibility, electronic copy in PDF/Excel, valid CIDB grade 5GB or higher, complete tender with commercial/financial/technical info, mandatory returnables. CIDB requirements: contractor grading 5GB or higher; JV members must be registered with CIDB, lead partner 5GB or higher.

Functionality requirements: Technical 100%, threshold 80%. Tenderers not meeting threshold disqualified. Price evaluation: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered. Preference scoring: 80/20 or 90/10 system. B-BBEE points table: Level 1: 20 (80/20) or 10 (90/10), Level 2: 18/9, Level 3: 14/6, Level 4: 12/5, Level 5: 8/4, Level 6: 6/3, Level 7: 4/2, Level 8: 2/1, Non-compliant: 0. Tenderers failing to provide preference points documentation may score 0 for specific goals. Ranking: total points = price + specific goals; tie-break by highest specific goals, then drawing of lots.