Ambulance services for raf outreach community programme at kimberley recreational hall

The Road Accident Fund seeks a service provider to supply ambulance services for its outreach community programme at Kimberley Recreational Hall. The service involves one ambulance with two paramedics on site for a single day.

Closing date: Monday, 17 August 2026 at 11:00. Service required on 05 September 2026. RFQ validity period: 30 days from closing date. No compulsory briefing session or site visit.

Enquiries: Ronewa Ramagovhodo, 011 223 0057, email [email protected]. Submission email: [email protected]. Delivery address: Kimberley Recreational Hall, Cnr Hulana Street and Lang Street, Galeshewe, Kimberley, 8345.

Quotations must be emailed to [email protected]. Late submissions will not be considered. All annexures, including standard bidding documents, must be completed and signed. Failure to follow submission instructions will result in disqualification. Bidders must not submit more than one proposal per company or from multiple companies with common directors/shareholders; collusive behaviour will lead to disqualification. Bidders not contacted within 14 working days of the RFQ issue should consider their quotation unsuccessful.

Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals. Phase 1 is mandatory requirements: HPCSA registration for two paramedics and an Emergency Medical Services Operating License from the Provincial Department of Health. Bidders failing mandatory requirements are disqualified. Specific goals points are verified through CSD. Bidders claiming disability must provide a valid medical certificate.

One ambulance on site from 07:30 to 15:00 on 05 September 2026 at Kimberley Recreational Hall. The ambulance must be staffed by two paramedics or Emergency Care Practitioners registered with HPCSA. Services include onsite treatment and stabilisation, with transport to the nearest government or private hospital if needed. Manage medical emergencies such as fainting, dehydration, injuries, allergic reactions, and more serious conditions.

Prices must be VAT inclusive (if VAT registered) and quoted in South African Rand. Non-VAT registered bidders who charge VAT will be disqualified. Prices must be provided in the cost breakdown table; failure to do so leads to disqualification. No price changes accepted after award. The 80/20 preference point system applies to bids with a rand value between R2,000.01 and R1,000,000.00.

Bidders must be registered on the CSD. Tax matters must be in order with SARS. Returnable forms: SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim in terms of PPR 2022), and Annexure A (Security Measures). Proof of HPCSA registration for two paramedics and an Emergency Medical Services Operating License must be submitted by closing date. Bidders with disabilities must provide a valid medical certificate.

Bidders must be a registered entity (company, close corporation, sole proprietorship, etc.) and must complete the SBD 6.1 form. Preference points are claimed for specific goals (historically disadvantaged individuals, women, persons with disability) and must be substantiated with proof if requested. No other eligibility criteria are stated in the document.

Preference points claim form in terms of the preferential procurement regulations 2022

No specific requirements found

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Bidders must comply with the Protection of Personal Information Act (POPIA) and other applicable data protection laws.

Bidders must have policies and procedures in place to meet RAF's security requirements.

Bidders must be willing to undergo security screening or vetting of company directors and resources by RAF.

Bidders must ensure any subcontractors meet the same data protection and cybersecurity standards.

Bidders must have a documented incident response plan and report any security breaches to RAF.

The service provider will be entrusted with the Road Accident Fund's confidential, private, personal or sensitive information.

The service provider must implement technical and organisational security measures to protect this information, in compliance with the Protection of Personal Information Act.

Required measures include:

• Secure document handling and transportation using lockable containers.
• Accurate record keeping of each document stored, including location, access history, and retention schedule.
• Secure retrieval protocols, verifying requester identity and secure transport.
• Storage in lockable cabinets to prevent unauthorised access.
• Access control limited to authorised personnel, with policies and procedures for controlled and monitored access.
• Fire suppression system with carbon dioxide fire extinguishers.
• Secure premises with controlled access, surveillance, secure doors, locks, and alarms.
• Physical security measures including controlled access points, surveillance cameras, and 24/7 monitoring.
• Network security with firewalls, intrusion detection, and encryption.
• Access control on a need-to-know basis, strong authentication, and regular review of permissions.
• Data protection obligations: handle personal data lawfully, safeguard against unauthorised access, report breaches immediately.
• Cybersecurity standards: robust measures against malware, phishing, unauthorised access; encryption for data in transit and at rest; regular updates and patching.
• Incident response plan and timely reporting of security incidents.
• Subcontractors must adhere to the same standards; the service provider is responsible for their compliance.
• RAF reserves the right to audit and monitor compliance.

The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information, in compliance with the Protection of Personal Information Act.

Measures include secure document handling and transportation (lockable containers), record keeping, secure retrieval, secure storage in lockable cabinets, access control, fire suppression systems, physical security (controlled access, surveillance, 24/7 monitoring), network security (firewalls, intrusion detection, encryption), data protection obligations, cybersecurity standards, incident reporting and response, subcontractor oversight, and audit and monitoring rights for RAF.

The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal or sensitive information.

Physical security: controlled access points, surveillance cameras, 24/7 monitoring; storage facilities protected against unauthorised access.

In case of any real, attempted, or suspected breach of physical security, the service provider must inform RAF and provide CCTV footage, police report, and linked alarm system records.

Access control: grant access on a need-to-know basis, use strong authentication, regularly review and update permissions.

Data protection: handle and process personal data in compliance with applicable laws; safeguard against unauthorised access, disclosure, alteration, destruction; inform RAF immediately of any data breaches.

Confidentiality obligations must be imposed on agents, subcontractors, or third parties receiving records.

Third-party service providers handling PII must be screened or vetted and required to sign a data protection agreement.

RAF reserves the right to conduct security screening or vetting of company directors and resources.

Cybersecurity: implement robust measures against malware, phishing, unauthorised access; use encryption for data in transit and at rest; regularly update and patch systems.

Incident response: have a documented plan to address and mitigate data breaches promptly; report security incidents to RAF in a timely manner.

Subcontractors must adhere to the same data protection and cybersecurity standards; the service provider is responsible for their compliance.

RAF reserves the right to audit and monitor compliance; the service provider must cooperate with audits or assessments.