Maintenance of airfield ground lighting (agl) systems at upington international airport – 12 months

The purpose of this tender is to provide maintenance of Airfield Ground Lighting infrastructure at Upington International Airport for a period of 12 months in a sustainable manner at the lowest operating and maintenance costs while ensuring compliance to general safety and aviation legislation. The Contractor will be appointed directly by the Airports Company of South Africa. The purpose is to appoint a suitably qualified and competent service provider to conduct the maintenance on the AGL infrastructure, to ensure compliance to general safety and aviation related legislation. The Contractor shall supply all labour, materials, equipment, supervision and access equipment necessary to conduct maintenance of AGL infrastructure at Upington International Airport. The Works involves servicing, troubleshooting, repairs, and testing of all Airfield Lights, Cables, Transformers, Constant Current Regulators and associated communication and control systems. Aeronautical Ground Lighting - Repairing primary circuits of all aeronautical, obstruction, windsock and apron lights. The contractor is to issue a comprehensive report with the results and analysis of the completed tests. Performing all preventative maintenance activities as identified under the recommended maintenance schedule in annex A. PAPI Lights - Maintenance, repairs, testing and calibration of Precision Approach Path Indicator (PAPI) lighting units. Field Systems - Maintenance, repairing and testing of cables, plugs, windsocks, isolation transformers, plugs, and performing MALMS sensor calibrations. Airfield Illuminated Signage - Maintenance, testing, and repairing airfield illuminable signs. Constant Current Regulators and associated communication and control systems - Maintenance, testing, and troubleshooting AGL control system/SCADA.

Employer: Airports Company South Africa SOC Limited, 1 Jones Road, Western Precinct Aviation Park, O.R. Tambo International Airport, Kempton Park, 1632. Tel: 011 723 1400. Employer's Agent: Technician: Electrical Maintenance, Upington International Airport, Diedericks Road, Upington, 8801. Tel: 054 337 7905. Insurance claims contacts: Nokulunga Masiza (011 723 1400, 079 512 0532, [email protected]) and Buhle Mnguni (011 723 1400, 074 535 9075, [email protected]).

Returnable documents: the completed NEC3 Term Service Short Contract (TSSC3) offer and acceptance form, Contract Data Part 2 completed by the contractor, and the priced Price List (Parts 1 and 2). All must be signed by a duly authorised representative. The offered total of the Prices must be stated in words and figures, excluding VAT. Bids must be submitted before the closing time; late submissions are disqualified.

No explicit evaluation criteria are stated in the document. The tender is a Request for Quotation under the NEC3 Short Contract, so evaluation likely focuses on compliance with the required forms, pricing, and the contractor's ability to perform the maintenance service.

Scope: maintenance of Airfield Ground Lighting (AGL) infrastructure at Upington International Airport for 12 months. The contractor supplies all labour, materials, equipment, supervision and access equipment. Work includes servicing, troubleshooting, repairs and testing of airfield lights, cables, transformers, constant current regulators, and associated communication and control systems. Specific tasks: Aeronautical Ground Lighting – repair primary circuits of aeronautical, obstruction, windsock and apron lights; issue comprehensive test reports. PAPI Lights – maintenance, repairs, testing and calibration. Field Systems – maintenance, repair and testing of cables, plugs, windsocks, isolation transformers, and MALMS sensor calibrations. Airfield Illuminated Signage – maintenance, testing and repair. Constant Current Regulators and AGL control systems/SCADA – maintenance, testing and troubleshooting. Preventative maintenance schedule (Annex A) includes quarterly and annual tasks: cleaning and photometric testing of threshold, runway edge, runway end and taxiway edge lights; checking for corrosion, worn parts, resealing fittings, cleaning/replacing prisms and filters; torquing fittings; checking connector plugs and insulation resistance (minimum 50kOhm); cleaning signage panels; testing MCCR units; performing software back-ups and verifying click-on systems. PAPI requires flight calibration. The contractor must attend maintenance planning meetings and conduct safety toolbox talks before working.

Constraints on how the Contractor Provides the Service - Maintenance schedule: Threshold lights (Quarterly: Clean and perform photometric testing, Assess and analyze the results; Bi-Annually: Check for corrosion, worn out parts and replace where required, Reseal all insert Threshold light fittings, Clean or replace prisms and filters on insert fittings). Runway Edge light (Quarterly: Clean and perform photometric testing, Assess and analyze the results; Annually: Torque each light fitting, Check for corrosion, worn out parts and replace where required). Runway End light (Quarterly: Clean and perform photometric testing, Assess and analyze the results; Bi-Annually: Check for corrosion, worn out parts and replace where required, Reseal all insert Threshold light fittings, Clean or replace prisms and filters on insert fittings). Taxiway Edge lights (Quarterly: Torque each light fitting, Check for corrosion, worn out parts and replace where required, Reseal all insert light fittings, Clean or replace prisms and filters on insert fittings; Annually: Torque each light fitting, Check for corrosion, worn out parts and replace where required, Reseal all insert light fittings, Clean or replace prisms and filters on insert fittings). Precision Approach Path Indicator - Perform flight calibration. Primary Cables, Plugs, Connectors and Isolating transformers - Check all connector plugs for cleanness, proper contact and replace where applicable; Improve insulation resistance reading when the circuit has reached the minimum of 50kOhm. Illuminable Signages - Clean signage front panel. MCCR - Test the functional performance of the units and replace faulty components; Clean and inspect the general condition. AGL Control Systems including click-on systems - Perform software back-up for every software update and provide report; Verify the functionality of the click-on systems.

Quality requirements: The contractor must issue comprehensive reports with results and analysis of completed tests. Preventative maintenance activities must follow the recommended maintenance schedule in Annex A, including photometric testing, cleaning, corrosion checks, and replacement of worn parts. PAPI lights require calibration. Insulation resistance readings must be improved when the circuit reaches a minimum of 50kOhm. The contractor must attend maintenance planning meetings and conduct safety toolbox talks before working.

Pricing assumptions: The Price List is in two parts. Part 1 is for work described in the Service Information not requiring the Employer to issue a Task Order. Part 2 is for work to be carried out within a stated period of time on a task by Task basis and instructed by Task Order. The rates and Prices entered for each item includes for all work and other things necessary to complete the item. Part 1: Preventative Maintenance includes: Safety File in accordance with OHS Act of 1993 and Construction Regulation of 2014 (Once-off); Airport personnel access permits, airport vehicle access permits and parking fees (Once-off, Provisional Sum R 10 000); All required labour, tools, equipment and consumables for preventative maintenance and inspections (Quarterly); All required travelling (Quarterly); Contract Management and administration (Quarterly). Part 2: Corrective maintenance labour rates for Technician/Artisan, Technician/Artisan Assistant, and OEM Specialist during Normal hours, After hours, and Sundays/public holidays. Call-out fee includes first hour on site and travelling cost. Spares and other third-party procured items or services as a Provisional sum of R 200,000.00. Mark-up percentages for third party procured items or services at different cost brackets. Cost shall be net cost (excluding VAT) of parts delivered to site with all discounts deducted.

Pricing: Price List has two parts. Part 1 – Preventative Maintenance: items include safety file (once-off), airport personnel/vehicle access permits and parking fees (provisional sum R10,000), labour/tools/equipment/consumables for quarterly preventative maintenance, travelling, and contract management/administration. Part 2 – Corrective Maintenance: labour rates for Technician/Artisan, Technician/Artisan Assistant, and OEM Specialist for normal hours, after hours, and Sundays/public holidays (rates to be quoted excluding VAT). Call-out fees include first hour on site and travelling; call-out fee not applicable when contractor is already onsite. Spares and third-party procured items: provisional sum R200,000. Mark-up on third-party items: tiered percentages for R0.01–R10,000, R10,001–R20,000, and greater than R20,001. All rates exclude VAT. Payment: monthly assessment on the 15th day of each month upon receipt of a valid tax invoice. Tax invoices must include contractor name/address, contract number/title, VAT registration numbers, and detailed breakdown of work done. The offered total of the Prices is for illustrative purposes only; monthly expenditure is calculated strictly according to the Activity Schedule.

Safety File: must comply with OHS Act of 1993 and Construction Regulations 2014. If the service provider already has an approved Safety File with ACSA, no cost provision is required unless it needs updating. Insurance: the Employer provides Contract Works, Public Liability (R100,000,000), Removal of Lateral Support (R50,000,000), SASRIA, and Design & Construct Professional Indemnity (R25,000,000 aggregate) insurances. The Contractor must maintain its own insurances: Construction Plant and Equipment, Employer's Liability/Workmen's Compensation (minimum R20,000,000), Motor Vehicle Liability (minimum R5,000,000), and any buy-down cover for deductibles. Contractor must produce insurance policies within 28 days of contract commencement. B-BBEE: the document mentions a B-BBEE and preferencing scheme but does not specify requirements; bidders should be prepared to comply with applicable B-BBEE measures.

Safety File, in accordance with OHS Act of 1993 and the Construction Regulation of 2014. Note: Please note that should the service provider currently have an approved Safety File on record with ACSA, no cost provision is required unless the Safety File needs to be updated.

Environmental requirements are mentioned as a general specification but no specific details are provided in the document. The contractor must comply with site regulations and access control.

Insurance requirements: Insurance Effected By The Employer (Principle Controlled Insurance) includes Contract Works Insurance for the full value of the Works, Contractors Public Liability Insurance with a limit of indemnity of R100,000,000 per occurrence, Removal Of Lateral Support Liability with a limit of R50,000,000, Contract Works SASRIA cover limited to R500,000,000 in aggregate, and Design & Construct Professional Indemnity Insurance with a limit of R25,000,000 in aggregate. Insurance Effected by the Contractor includes: Insurance of Construction Plant and Equipment; Contractor's Common Law Liability/Worker's Compensation Insurance with a limit of not less than R20,000,000; Motor Vehicle Liability Insurance with a limit of not less than R5,000,000; Insurance For Buy-Down Cover of Employer's Deductibles; Public Liability insurances in excess of the Employer's; Contractor's Professional Indemnity Insurance; Marine Cargo Insurance; and Miscellaneous Insurance as required by applicable Laws. The Contractor shall within twenty eight (28) days of commencement of the contract produce to the Employer the relevant Policy or Policies of Insurance. The Contractor is not liable to the Employer for loss of or damage to the Employer's property in excess of the Total of the losses incurred and/or repairs to the damages caused.

Employer's Agent: Technician: Electrical Maintenance, Upington International Airport, Diedericks Road, Upington, 8801, Tel No. 054 337 7905. Insurance claims contacts: Nokulunga Masiza, Tel: +27 (0)11 723 1400, M: +27 (0)79 512 0532, [email protected]; Buhle Mnguni, D: +27 (0)11 723 1400, M: +27 (0)74 535 9075, [email protected]. Employer's Panel of Adjudicators: Adv. Ghandi Badela (Gauteng, +27 11 282 3700, [email protected]); Mr. Errol Tate Pr. Eng. (Durban, +27 11 262 4001, [email protected]); Adv. Saleem Ebrahim (Gauteng, +27 11 535-1800, [email protected]); Mr. Sebe Msutwana Pr. Eng. (Gauteng, +27 11 442 8555, [email protected]); Mr. Sam Amod (Gauteng, [email protected]); Adv. Sias Ryneke SC (Gauteng, 083 653 2281, [email protected]); Mr. Emeka Ogbugo (Quantity Surveyor, Pretoria, +27 12 349 2027, [email protected]).