Concrete repairs inside drydock – port of durban (6-Month contract)

{"briefingSession":"{"date":null,"time":null,"venue":"ion and Procurement ......................................................... 32","is_compulsory":false}"}

{"name":null,"email":null,"phone":null,"department":"ion and Offensive Weapons ........................................................... 46","address":null}

No eligibility criteria specified

This specification development guideline identifies and encompass the working behaviours and safe

work practices that are expected of all Transnet SOC Ltd employees, Contractors, Consultant,

Visitors and Suppliers, engaged on Transnet managed projects as required by Construction

Regulation of 2014, regulation 5(1)(b).

All contractors and service providers must take careful note of these requirements and must ensure

that adequate provision has been made to ensure compliance.

This Specification development guideline has been compiled to cover a wide range of construction/

work activities and should serve as a guideline for Safety Agents to develop site specific

specifications for construction projects. In order to determine which requirements are applicable,

the contractor must conduct a health and safety risk assessment specific to the project and specific

to the contractor’s scope of work. All applicable requirements must be addressed in the Contractor’s

Health and Safety Management Plan.

This Specification development guideline will be reviewed and updated periodically as and when

necessary) to address and / or include:

• Changes in legislation;
• Client requirements;
• Leading practices; and
• Lessons learnt from incidents.

The specification development guideline provides the minimum requirements for site specific

specification and should be used as a guide to develop the site specific specification as it is

required by the Construction Regulation of 2014.

2. Scope

This Specification applies to all project sites, and to all persons working on or visiting the Transnet

managed projects. The requirements specified in this document are applicable to the contractor as

well as any sub-contractors, EPCM Contractors, Consultant, Vendors and Visitors that may be

appointed by Transnet as an Employer. It is the contractor’s responsibility to ensure that all sub-

contractors comply fully with all legal requirements as well as the requirements of this health and

safety specification.

3. Definitions

Acceptable Risk

A risk that has been reduced to a level that can be tolerated having regard for the applicable legal

requirements and the Health and Safety Policy adopted for the project.

ALARP (As Low As Reasonably Practicable)

The concept of weighing a risk against the sacrifice needed to implement the measures necessary

to avoid the risk. With respect to health and safety, it is assumed that the measures should be

implemented unless it can be shown that the sacrifice is grossly disproportionate to the benefit.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Applicant (Permit to Work)

A person requesting permission to perform work for which a Permit to Work is required. Applicants

must be authorised (in writing) to receive (or accept) Permits to Work and must be competent to

do so by virtue of their training, experience and knowledge of the area or plant in which the work

is to be performed.

Authorised Person (Permit to Work)

A person (typically a Project employee or an employee of the client) who has been authorised (in

writing) by the nominated project management representative to issue Permits to Work within the

scope of his designation. A person may only be appointed to issue Permits to Work if he has

undergone training and has been assessed and found competent in systems, plant and equipment

operation within the scope of his designation.

Barricade

A temporary structure that is erected as a physical barrier to prevent persons from inadvertently

coming into contact with an identified hazard.

Battering

Sloping the sides of an excavation to a predetermined angle (usually less than the natural angle of

repose) to ensure stability.

Benching

The creation of a series of steps in the sides of an excavation to prevent collapse.

Consequence

The outcome of an event expressed qualitatively or quantitatively.

Contractor

An employer (organisation) or a person who performs ANY work and has entered into a legal

binding business agreement contract to supply a product or provide services to Transnet. This

applies to the Suppliers, Vendors, and Consultants, Service providers or Contractors performing

construction work

NB: A Contractor is an employer in his/her own right

Competent Person

A person who has in respect of the work or task to be performed the required knowledge, training,

experience and as per act cr2014.

Construction Supervisor

A competent person responsible for supervising construction activities on a construction site

Clearance Certificate

A signed declaration by an Isolation Officer that a specified hazardous energy source associated

with a particular system, plant or item of equipment has been isolated in accordance with an

approved Isolation and Lockout Procedure.

Discipline Lock (many locks with a restricted number of identical keys)

Attached at a Lockout Station or at a Local Isolation Point in order to lock out a system, plant or

equipment. A Discipline Lock (e.g. A Low Voltage Electricity Discipline Lock) is owned by an

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Isolation Officer who has been authorised in writing to isolate and lockout a particular hazard (e.g.

Low voltage electricity).

Equipment Lock (many locks with one unique key)

Attached directly to pieces of equipment in order to lock them out. Equipment Locks may only be

used by Isolation Officers who have been authorised in writing to perform isolation and lockout

procedures. The key must have a solid key ring that fits over an Isolation Bar.

Excavation

Any man-made cut, cavity, pit, trench, or depression in the earth's surface formed by removing

rock, sand, soil or other material using tools, machinery, and / or explosives. Tunnels, caissons and

cofferdams are specifically excluded and are not addressed in this standard.

First-Aid Injury (FA)

A first-aid injury is any one time treatment and any follow up visit for observation of minor

scratches, cuts, burns, splinters and the like which do not normally require medical care. Such

treatment is considered to be first aid even if administered or supervised by a medical practitioner.

First aid includes any hands on treatment given by a first aider. (E.g. Band-Aid, washing, cleansing,

pain, relief). The following procedures are generally considered first aid treatment:

• Application of Antiseptics.
• Application of Butterfly adhesive dressing or sterile strips for cuts and lacerations.
• Administration of tetanus shot(s) or booster(s). However, these shots are often given in

conjunction with more serious injuries, consequently injuries requiring these shots may be

recordable for other reasons.

• Application of bandages during any visit to medical personnel.
• Application of ointments to abrasions to prevent drying or cracking.
• Inhalation of toxic or corrosive gas, limited to the removal of the employee to fresh air or the

one time administration of oxygen for several minutes.

• Negative X-Ray diagnosis.
• Removal of foreign bodies not embedded in the eye if only irrigation is required.
• Removal of foreign bodies from a wound if procedure is uncomplicated, for example by

tweezers or other simple technique.

• Treatment for first degree burns.
• Use of non-prescription medications and administration of single dose of prescription

medication on first visit for any minor injury or discomfort.

Hazard

A source of potential harm in terms of human injury or ill health, or a combination of these.

Hierarchy of Controls

A sequence of control measures, arranged in order of decreasing effectiveness, used to eliminate

or minimise exposure to workplace health and safety hazards:

• Elimination – Completely removing a hazard or risk scenario from the workplace.
• Substitution – Replacing an activity, process or substance with a less hazardous alternative.
• Isolation (Engineering) Controls – Isolating a hazard from persons through the provision of

mechanical aids, barriers, machine guarding, interlocks, extraction, ventilation or insulation.

• Administrative Controls – Establishing appropriate policies, procedures and work practices to

reduce the exposure of persons to a hazard. This may include the provision of specific training

and supervision.

• Personal Protective Equipment – Providing suitable and properly maintained PPE to cover and

protect persons from a hazard (i.e. Prevent contact with the hazard).

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Isolation and Lockout Procedure

A plant or equipment-specific procedure that describes the method, and sequence to be followed,

for rendering equipment, plant and systems safe to work on.

Isolation Bar

A device used at a Lockout Station to which anyone is able to attach a Personal Lock making it

impossible for an Isolation Officer to remove the key to the Equipment Locks, thus preventing the

de-isolation of a system, plant or equipment while it is still being worked on. A Discipline Lock must

always be the first lock attached to an Isolation Bar and last to be removed.

Isolation Officer

A person (typically a Project employee or an employee of the client) who has been authorised (in

writing) by the nominated project management representative to perform isolation and lockout

procedures. A person may only be appointed as an Isolation Officer if he has undergone training

and has been assessed and found competent in the isolation and lockout of systems, plant and

equipment within the scope of his designation.

Incident

An event (or a continuous or repetitive series of events) that results or has the potential to result

in a negative impact on people (employees, contractors and visitors), the environment, operational

integrity, assets, community, process, product, legal liability and / or reputation.

Likelihood

A description of probability or frequency, in relation to the chance that an event will occur.

Lost Time Injury (LTI)

Any occurrence that resulted in a permanent disability or time lost from work of one day/shift or

more.

If an employee is injured and cannot return to work in the next shift (will ordinarily miss one whole

shift), and the department brings the employee in to only receive treatment by the Supervisor/

Return to Work Coordinator in that shift, this is still considered an LTI.

Lost Time Injury Frequency Rate (LTIFR) - Number of LTI’s multiplied by 1 million or 200,000 and

divided by labour hours worked.

Light Vehicle

A vehicle that:

• Can be licensed and registered for use on a public road;

• Has four or more wheels, and seats a maximum of 12 adults (including the driver);

• Requires the driver to hold only a standard civil driving licence; and

• Does not exceed 4.5 tonnes gross vehicle mass (GVM), which is the maximum loaded mass of

the motor vehicle as specified by:

 The vehicle’s manufacturer; or

 An approved and accredited automotive engineer, if the vehicle has been modified to the

extent that the manufacturer’s specification is no longer appropriate.

Examples of light vehicles include passenger cars, four-wheel drive vehicles, sports utility vehicles

(SUVs), pick-ups, minibuses, and light trucks.

Any vehicle falling outside of this definition must be considered mobile equipment.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Medical Treatment Injury (MTI)

A work injury requiring treatment by a Medical Practitioner and which is beyond the scope of normal

first aid including initial treatment given for more serious injuries. The procedure is to be of an

invasive nature (e.g. Stitches, removal of foreign body).

The following procedures are generally considered medical treatment:

• Application of sutures (stitches).

• Cutting away dead skin (surgical debridement).

• Loss of consciousness due to an injury or exposure in the work environment.

• Positive X-Ray diagnosis (fractures, broken bones etc.).

• Removal of foreign bodies embedded in the eye.

• Removal of foreign bodies from the wound by a physician due to the depth of embedment,

size or shape of object or the location wound.

• Reaction to a preventative shot administered because of an occupational injury.

• Sprains and strains - series (more than one) of hot and cold soaks, use of whirlpools, diathermy

treatment or other professional treatment.

• Treatment of infection.

• Treatment for second or third degree burns

• Use of prescription medications (except a single dose administered on first visit for minor injury

or discomfort.)

Mobile Equipment

A vehicle (wheeled or tracked) that generally requires:

• The driver to hold a specific state or civil license; or

• The operator to hold a nationally recognized certificate of competency.

Examples of mobile equipment include, but are not limited to, dump trucks, water trucks, graders,

dozers, loaders, excavators, forklifts, tractors, back-actors, bobcats, mobile cranes, tele-handlers,

drill rigs, buses and road-going trucks.

Near Hit

An incident that has occurred that did not result in any injuries, illnesses, environmental or property

damage but had the potential to cause an injury, illness, environmental or property damage.

Personal Lock

A single lock with one unique key controlled by the owner. Used for personal protection.

Regulation

In the context of this guideline, ‘Regulation(s)’ refers to the Construction Regulations, 2014

required by Section 43 of the Occupational Health and Safety Act , published under

Government Notice R 84 in Government Gazette 37305 of February 2014.

Risk

A combination of the likelihood of an occurrence of a hazardous event or exposure and the severity

of injury or ill health that can be caused by the event or exposure.

Risk Assessment

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

A process of evaluating the risk arising from a hazard, taking into account the adequacy of any

existing control measures, and deciding on whether or not the risk is acceptable.

Risk Management

The systematic application of management policies, processes and procedures to identifying

hazards, analysing and evaluating the associated risks, determining whether the risks are

acceptable, and controlling and monitoring the risks on an ongoing basis.

4. Abbreviations

DSTI - Daily Safety Task Instruction

CR – Construction Regulations

EPC - Engineering Procurement and Construction

EPCM - Engineering Procurement and Construction Management

HIRA - Hazard Identification and Risk Assessment

HEALTH AND SAFETY - Integrated Management System

MS - Management System

OHS Act - Occupational Health and Safety Act

SOC - Safety Observation and Conversation

VFL - Visible Felt Leadership

OHS - Occupational Health and Safety

SACPCMP - The South African Council for Project and Construction Management Professions, here

in refer to as they register of Health and Safety Professionals

5. SHE Management Plan

The contractor must prepare, implement and maintain a project-specific SHE Management Plan.

The plan must be based on the requirements set out in this specification as well as all applicable

legislation. It must cover all activities that will be carried out on the project site(s), from mobilisation

and set-up through to rehabilitation and decommissioning.

The plan must demonstrate the contractor’s commitment to HEALTH AND SAFETY and must, as a

minimum, include the following:

• A copy of the contractor’s Health and Safety Policy; in terms of the OHS Act section 7

• Procedures concerning Hazard Identification and Risk Assessment, including both

Baseline and Task-Based Risk Assessments;

• Arrangements concerning the identification of applicable Legal and Other Requirements,

measures to ensure compliance with these requirements, and measures to ensure that this

information is accessible to relevant personnel;

• Details concerning Health and Safety Objectives – a process must be in place for setting

objectives (and developing associated action plans) to drive continual improvement;

• Details concerning Resources, Accountabilities and Responsibilities – this includes the

assignment of specific health and safety responsibilities to individuals in accordance with legal

or project requirements, including the appointment of a Project Manager, Health and Safety

Officers, Supervisors, Health and Safety Representatives, and First Aiders;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Details concerning Competence, Training and Awareness – a system must be in place to

ensure that each employee is suitably trained and competent, and procedures must be in place

for identifying training needs and providing the necessary training;

• Communication, Participation and Consultation arrangements concerning health and

safety, including Safety Observations and Coaching, Toolbox Talks, Daily Safe Task

Instructions, project health and safety meetings, and notice boards;

• Documentation and Document Control – project-specific documentation required for the

effective management of health and safety on the project must be developed and maintained,

and processes must be in place for the control of these documents;

• Processes and procedures for maintaining Operational Control, including rules and

requirements (typically contained in Safe Work Procedures) for effectively managing health

and safety risks, particularly critical risks associated with working at heights, confined spaces,

mobile equipment and light vehicles, lifting operations, hazardous chemical substances, etc.;

• Emergency Preparedness and Response procedures;

• Management of Change – a process must be in place to ensure that health and safety risks

are considered before changes are implemented;

• Sub-contractor Alignment procedures – a process must be in place for the assessment of

sub-contractors and suppliers with regard to health and safety requirements and performance

(before any contract or purchase order is awarded);

• Measuring and Monitoring plans, including a plan for the measuring and monitoring of

employee exposure to hazardous substances or agents (e.g. Noise, dust, etc.) In order to

determine the effectiveness of control measures;

• Incident Reporting and Investigation procedures describing the protocols to be followed

with regard to incident reporting, recording, investigation and analysis;

• Non-conformance and Action Management procedures concerning the management of

corrective actions;

• Performance Assessment and Auditing procedures concerning health and safety

performance reporting, monthly internal audits to assess compliance with the project health

and safety requirements, and daily site health and safety inspections; and

• Details concerning the Management Review process followed to assess the effectiveness of

health and safety management efforts.

Prior to mobilisation, the HEALTH AND SAFETY Management Plan must be forwarded electronically,

and as a hard copy, to the nominated project management representative for review. The plan will

be audited for completeness and, if found to be adequate, will be accepted (typically “with

comments”). Work may not commence until the plan has been accepted.

Once the plan has been accepted, the contractor must action and resolve any issues within 30 days

from the start of work.

If the issues requiring corrective action are not resolved within this 30 day period, the contractor

will be required to stop any work related to the outstanding actions until they have been resolved.

Any proposed amendments or revisions to the contractor’s Health and Safety Management Plan

must be submitted to the nominated project management representative for acceptance.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Should it be identified that the contractor has overlooked a high risk activity, and as a result has

omitted the activity and associated control measures from the Health and Safety Management Plan,

the plan will not be approved.

6. Policy

The contractor must develop, display and communicate a Health and Safety Policy that clearly

states the contractor’s values and objectives for the effective management of health and safety as

required by OHS Act of 1993, 7(3). These values and objectives must be endorsed by the

contractor’s management representatives and must be consistent with those adopted for the

project.

The policy must be signed and dated, and must be reviewed annually.

The policy must commit to:

• Compliance with all applicable legal requirements in the TCP regulatory universe;

• The effective management of health and safety risks;

• The establishment of measurable objectives for improving performance, and the provision of

the necessary resources to meet these objectives;

• The prevention of incidents; and

• Achieving continual improvement with regard to health and safety performance.

All employees of the contractor as well as the employees of any sub-contractors that may be

appointed by the contractor must be made aware of the policy. This must be done through Health

and Safety Induction Training and Toolbox Talks (refer to Sections 10 and 11).

A copy of the policy must be displayed in each meeting room and on each notice board.

7. Hazard Identification and Risk Assessment.

Detailed hazard identification and risk assessment processes must be followed for all work to be

performed as well as for all associated equipment and facilities as required by the Construction

regulation of 2014, regulation 9(1) – (7).

The client will provide a baseline risk assessment informing contractor on the hazards and risks on

site. Contractor must ensure that effective procedures and risk assessment systems are in place to

control hazards and to mitigate risks to levels that are as low as is reasonably practicable.

The risk assessment processes must be applied to:

• The full life cycle of the project;

• Routine and non-routine activities;

• Planned or unplanned changes (refer to Section 15);

• All employees, sub-contractors, suppliers and visitors; and

• All infrastructure, equipment and materials.

The risk assessment processes and methodologies must be appropriate for the nature and scale of

the risks, and must be implemented by competent persons.

The process of analysing and managing risk must include the following:

• Establishing the context of the risk assessment;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Identifying hazards and determining possible risk scenarios (unwanted events);

• Evaluating risks and assigning ratings (classification);

• Recording the risk analysis in a risk register;

• Managing risks according to their classification (prioritising for action);

• Identifying and implementing control measures (through the application of the Hierarchy

of Controls) to ensure that risks are managed to levels that are as low as is reasonably

practicable (ALARP);

• Developing action plans for reducing risk levels (where possible);

• Verifying the completion of actions;

• Re-evaluating the risks and classifications as appropriate; and

• Reviewing and updating the risk register.

7.1 Baseline Risk Assessments

Prior to site establishment, the client must conduct a detailed Baseline Risk Assessment identifying

foreseeable hazards and risk scenarios associated with the contractor’s scope of work on the project

site(s) as required by Construction Regulations of 2014, regulation 5(1)(a) . Details concerning

proposed control measures must be included. The risk assessment process must be facilitated by

a competent person who has been appointed in writing and must involve the participation of the

contractor’s site management representatives, supervisory personnel and technical experts (as

required). An attendance register must be completed and retained for reference purpose. The

Baseline Risk Assessment must be reviewed and approved by the Project Health and Safety

Manager and Project Construction Manager.

When carrying out a Baseline Risk Assessment or a Task-Based Risk Assessment (refer to Section

6.2), Hazard (Energy) Types must be specified in accordance with the categorisation detailed in

Table 6-1. Risk scenarios must be described indicating the manner in which a person may come

into contact with, or be exposed to, a specific hazard.

An initial risk rating must be assigned to each risk scenario without taking any control measures

into consideration. Control measures for managing the risks to levels that are as low as is

reasonably practicable must then be identified for implementation on the project, and a residual

risk rating must be assigned to each risk scenario taking the identified control measures into

consideration.

Ratings must be assigned qualitatively using TCP consequence and likelihood scales and descriptors

(i.e. TCP 5x5 qualitative risk matrix). Refer to Tables 6-2, 6-3 and 6-4.

Table 7-1: Hazard (Energy) Types

A Risk Register comprised of all significant risks (i.e. Risks rated as major or catastrophic) identified

for the project will be compiled using the information contained in the project Baseline Risk

Assessment as well as the contractor’s Baseline Risk Assessment. Key control measures for

managing each of these risks will be specified in the register.

For the significant risks in particular, action plans will be developed for reducing the risk levels

(where possible).

The project Risk Register will be reviewed and, if necessary, updated:

• On a quarterly basis during construction;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• When changes are made to a design and / or the construction scope, schedule, methods, etc.

That result in a change to the risk profile; and

• Following an incident.

The contractor must ensure that the hazards, risk scenarios and control measures identified in the

contractor’s Baseline and Task-Based Risk Assessments are taken into consideration when

developing, implementing and maintaining the various elements of the contractor’s health and

safety management system for the project (e.g. Competence, training and awareness

requirements).

All persons potentially affected must be made aware of the hazards, risk scenarios and control

measures identified in the contractor’s risk assessments. This must be done through training,

Toolbox Talks, and Daily Safe Task Instructions (refer to Sections 10 and 11).

7.2 Task-Based Risk Assessments

The contractor must carry out detailed project-specific Task-Based Risk Assessments which must

be reviewed and approved by the Client’s Project Health and Safety Manager and Contract Manager

prior to the commencement of any work.

The risk assessment process must be facilitated by a competent person who has been appointed

in writing in terms CR 9 sub regulation (1). The contractor’s site management representatives,

supervisory personnel, technical experts (as required) and workforce personnel directly involved

with the task being examined must participate in the risk assessment process. An attendance

register must be completed and retained.

Please Note: Under no circumstances may a Contractor Health and Safety Officer perform a risk

assessment in isolation. The active participation of all persons referred to above is mandatory.

A Task-Based Risk Assessment must at least:

• Be accompanied by a Work Method Statement (describing in sufficient detail how the specific

job or task is to be performed in a logical and sequential manner);

• Provide a breakdown of the job or task into specific steps;

• Identify the hazards and potential risk scenarios associated with each step;

• Include consideration of possible exposure to noise, heat, dust, fumes, vapours, gases,

chemicals, radiation, vibration, ergonomic stressors, or any other occupational health hazard

or stressor;

• Describe the control measures that will be implemented to ensure that the risks are managed

to levels that are as low as is reasonably practicable; and

• Assign an initial risk rating (without taking any control measures into consideration) and a

residual risk rating (taking the identified control measures into consideration) to each risk

scenario.

A Task-Based Risk Assessment must be reviewed and, if necessary, updated:

• On an annual basis (as a minimum);

• When changes are made to the associated Work Method Statement; and

• Following an incident.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

7.3 Pre-Task Hazard Assessments

A pre-task hazard assessment must be completed whenever a change is identified while carrying

out an activity. Any deviation from what was discussed during the Daily Safe Task Instruction (prior

to the activity commencing), or anything that was not discussed, constitutes a change.

Before carrying out the particular task that involves the identified change, a few minutes must be

spent identifying the hazards and risks associated with that task as well as suitable control

measures.

8. Legal and Other Requirements

The Contractor must comply with the requirements of all applicable legislation as well as Transnet

and project-specific standards and procedures as amended from time to time.

The Contractor must compile and maintain a register of all legal and other requirements applicable

to the work that will be carried out and / or services that will be provided. This register must be

updated regularly to ensure that it remains relevant.

Applicable laws and standards must be appropriately communicated to all employees of the

contractor (as well as the employees of any sub-contractors that may be appointed by the

contractor) through training, Toolbox Talks, and Daily Safe Task Instructions (refer to Sections 10

and 11).

9. Objectives

In order to drive continual improvement, the contractor must set project-specific objectives, and

must develop improvement action plans to achieve these objectives. The contractor’s objectives

must be aligned with the objectives set for the project as a whole as required by the Construction

regulations of 2014, regulation 7.

Eliminating hazards, minimising risks, preventing incidents, injuries and illnesses, and ensuring

legal compliance must be the primary considerations for setting objectives.

When setting objectives, consideration must be given to the following:

• Leading indicators such as inspection findings, audit findings, hazard reporting, and

observations;

• Lagging indicators (i.e. Incidents including Near Hits);

• Leading practices and lessons learnt; and

• Injury frequency rates with due understanding that the goal is “no harm”.

The objectives must be specific and measurable. The improvement action plans must specify the

resources (both human and financial) required to achieve the objectives, the person’s responsible,

and realistic timeframes for completion. The contractor must ensure that adequate resources are

allocated and that progress towards meeting the objectives is monitored regularly.

The objectives and associated improvement action plans must be documented and must be

communicated to all contractor employees. Furthermore, to ensure that the objectives remain

relevant, they must be reviewed on a quarterly basis and whenever significant change has taken

place on the project (i.e. Changes to activities, scope of work, operating conditions, etc.).

Performance reviews must be carried out at quarterly intervals to assess and document

performance against these personal or team objectives.

If a reward or incentive scheme is introduced, it must be designed in such a manner that health

and safety performance is not compromised in order to maximise financial reward.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

10. Resources, Accountabilities and Responsibilities

The Contractor must adequately allocate resources, responsibility and accountability to ensure the

effective implementation, maintenance and continual improvement of the contractor’s HEALTH

AND SAFETY management system on the projects required by Construction regulation 0f 2014,

regulation 7(2)(c)

For each role that carries health and safety accountability and / or responsibilities (including

legislative requirements), a role description detailing the accountability and / or responsibilities

must be documented.

All appointments (i.e. the assignment of specific SHE responsibilities to individuals in accordance

with legal or project requirements) must be done in writing. Documented proof of each

appointment (i.e. a signed appointment letter) must be retained.

Contractor should not discharge any legal responsibilities to employees who are not legally

appointed.

The contractor must comply with the requirements of all applicable legislation concerning health

and safety related appointments and delegations for the project.

A Organogram specific to the project must be documented and maintained. All roles that carry

SHE accountability and / or responsibilities must be included, and all individuals that carry health

and safety appointments must be clearly identified.

The provision of dedicated professionals on the project must be appropriate for the nature and

scale of the work to be carried out.

The contractor is solely responsible for carrying out the work under the contract whilst having the

highest regard for the health and safety of all persons on the project site(s).

Health and safety is the responsibility of each and every individual on the project site(s), but in

particular, it is the responsibility of the contractor’s management team who must set the tone.

Visible commitment is essential to providing and maintaining a safe workplace. The contractor’s

managers and supervisors at all levels must demonstrate their commitment and support by

adopting a risk management approach to all health and safety issues. These individuals must

consistently take immediate and firm action to address violations of health and safety rules, and

must actively participate in day to day activities with the objective of preventing harm.

The contractor’s management representatives are responsible and accountable for health and

safety performance on the project. Key responsibilities include the following:

• Preparing, implementing and maintaining a risk-based Health and Safety Management Plan

specific to the work that will be carried out (refer to Section 4);

• Establishing, implementing and maintaining health and safety programmes and procedures to

ensure that all work is carried out in compliance with the requirements of this specification,

the contract, and all applicable legislation;

• Establishing, implementing and maintaining effective hazard identification and risk

management processes and procedures to ensure that all reasonably foreseeable hazards are

controlled in order to minimise risk (refer to Section 6);

• Providing the resources necessary to meet the requirements of this specification (refer to

Section 9);

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Ensuring that all contractor employees have clearly defined responsibilities with regard to

health and safety, and that these responsibilities are clearly communicated and understood

(refer to Section 9);

• Establishing, implementing and maintaining a system for ongoing training and assessment of

skills and competence (refer to Section 10);

• Establishing, implementing and maintaining procedures to ensure that only qualified and

competent personnel are permitted to work on the project site(s) (refer to Section 10);

• Establishing, implementing and maintaining effective communication and consultative

processes concerning health and safety for the duration of the contract (refer to Section 11);

• Maintaining operational control for the protection of all persons on the project site(s) as well

as the public (refer to Section 13);

• Establishing, implementing and maintaining effective emergency preparedness and response

procedures (refer to Section 14);

• Establishing, implementing and maintaining effective management of change processes and

procedures (refer to Section 15);

• Establishing, implementing and maintaining effective incident reporting and investigation

processes and procedures (refer to Section 18);

• Establishing, implementing and maintaining effective auditing and inspection processes and

procedures (refer to Section 20); and

• Formally reviewing the contractor’s Health and Safety Management System annually to ensure

that the system continues to be effective in managing health and safety performance and

meeting project requirements (refer to Section 21).

All costs associated with meeting these responsibilities shall be borne by the contractor.

Any cost associated with any work stoppage due to non-compliance with a health and safety

requirement shall be for the contractor’s account.

10.1 Contractor Construction Manager

The Contractor must appoint a competent Construction Manager who shall be responsible for the

successful and safe completion of all work to be carried out by the contractor as required by the

Construction regulations of 2014, regulation 8(1).

The contractor’s Project Manager shall be responsible for:

• Ensuring that a Health and Safety Policy that clearly states the contractor’s values and

objectives for the effective management of health and safety on the project is in place and is

communicated to all contractor and sub-contractor employees;

• Ensuring that all applicable legal and project health and safety requirements are identified and

complied with at all times;

• Ensuring that effective hazard identification and risk management processes are established

and implemented for all work to be carried out by the contractor;

• Participating in the Baseline Risk Assessment for the contractor’s scope of work (prior to site

establishment);

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Participating in (and approving) all Task-Based Risk Assessments conducted for the work to be

carried out by the contractor;

• Driving the achievement of agreed health and safety objectives;

• Ensuring that the necessary resources are made available for the effective implementation of

the contractor’s Health and Safety Management Plan;

• Ensuring that all work is adequately and competently supervised;

• Ensuring that all contractor employees have clearly defined responsibilities with regard to

health and safety (assigned in writing), and that these responsibilities are clearly

communicated and understood;

• Ensuring as far as is reasonably practicable that each contractor and sub-contractor employee

is competent to perform his role, and has received appropriate workplace health and safety

training and instruction;

• Managing all appointed sub-contractors with regard to health and safety performance;

• Establishing and maintaining effective communication and consultative processes to ensure

that all contractor and sub-contractor employees are kept up to date with regard to health and

safety information (e.g. Incidents and lessons learnt, leading practices, hazards, risks and

control measures, etc.) And that feedback is provided promptly regarding issues and / or

concerns raised;

• Participating in the project’s Visible Felt Leadership (VFL) programme;

• Chairing monthly Contractor Health and Safety Meetings and attending monthly Site Health

and Safety Meetings;

• Implementing programmes that encourage continual improvement and providing recognition

for suggestions made by contractor and sub-contractor employees;

• Implementing the contractor’s Health and Safety Management Plan and associated Safe Work

Procedures;

• Acting consistently and strictly against any contractor or sub-contractor employee who

transgresses a health and safety rule or requirement;

• Ensuring that an effective management of change process is in place;

• Implementing, testing and maintaining an effective Emergency Response Plan for all contractor

and sub-contractor activities, and ensuring that the plan is adequately resourced;

• Ensuring that workplace exposure of contractor and sub-contractor employees to hazardous

substances or agents is measured and monitored to determine the effectiveness of controls

and compliance with legal (and project) requirements;

• Ensuring that all incidents are reported without delay and are investigated thoroughly;

• Participating in investigations into significant incidents;

• Ensuring that accurate health and safety statistics are maintained, and that health and safety

performance reports are compiled as required;

• Providing the necessary resources for regular health and safety audits and inspections to be

conducted, and supporting the auditing process;

• Participating in health and safety audits, and carrying out workplace inspections;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Ensuring that corrective actions (arising from incident investigations, audits, inspections, etc.)

Are implemented, and that adequate resources are provided for this purpose; and

• Participating in an annual review of the contractor’s Health and Safety Management System.

10.2 Contractor Health and Safety Officers

The contractor must appoint a full-time Health and Safety Officer for the duration of the contract

who is registered with the SACPCMP (The South African Council for Project Construction

Management Professions). The project site(s) (directly or through sub-contractors), must at least

appoint two full-time Health and Safety Officers depending on the scope, complexity, budget and

high risk activities involved, as required by the Construction regulations of 2014, regulation 7(2)(c).

The Health and Safety Officer must be on site when work commences at the start of the day and

must remain on site until all activities for that day (including the activities of sub-contractors) have

been completed. A Health and Safety Officer must be present during all shifts, so if work is carried

out over more than one shift per day, the contractor must make provision for an additional Health

and Safety Officer.

Each Contractor Health and Safety Officer shall be responsible for:

• Reviewing all applicable legal and project health and safety requirements and providing

guidance to contractor and sub-contractor personnel (particularly the contractor’s Project

Manager) to help ensure compliance at all times;

• Assisting with the implementation of effective hazard identification and risk management

processes for all work to be carried out by the contractor;

• Participating in the Baseline Risk Assessment for the contractor’s scope of work (prior to site

establishment) and ensuring that identified control measures are implemented;

• Participating in all Task-Based Risk Assessments conducted for the work to be carried out by

the contractor and ensuring that identified control measures are implemented;

• Conducting contractor health and safety induction training for all contractor and sub-contractor

personnel;

• Compiling and maintaining all health and safety related documents and records required of the

contractor;

• Communicating relevant health and safety information to contractor and sub-contractor

personnel (e.g. Incidents and lessons learnt, leading practices, hazards, risks and control

measures, etc.);

• Carrying out Safety Observations and Coaching (one per day);

• Evaluating (on a daily basis) the content of the Daily Safe Task Instructions (DSTI’s) conducted

by the contractor’s appointed supervisors, and attending at least one DSTI each day;

• Attending monthly Contractor and Site Health and Safety Meetings;

• Assisting with the implementation of the contractor’s Health and Safety Management Plan and

associated Safe Work Procedures;

• Carrying out Planned Task Observations on an ad hoc basis;

• Assisting with the implementation, testing and maintenance of an effective Emergency

Response Plan for all contractor and sub-contractor activities;

• Responding to workplace incidents (as appropriate);

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Participating in incident investigations;

• Maintaining accurate health and safety statistics (for the contractor and all sub-contractors),

and compiling health and safety performance reports as required;

• Auditing the health and safety management system and workplace activities of the contractor

and each sub-contractor on a monthly basis to assess compliance with the project health and

safety requirements; and

• Tracking and reporting on the implementation of corrective actions (arising from incident

investigations, audits, inspections, etc.).

The contractor must ensure that each Health and Safety Officer is adequately equipped to enable

him to perform his duties effectively. Each Health and Safety Officer must be provided with the

following:

• A computer with access to all necessary systems, including access to e-mail and the internet;

• A mobile telephone on contract or with adequate pre-paid airtime; and

• A vehicle where required or instructed by a nominated project management representative

(depending on the size and location of the project site(s)).

A Health and Safety Officer must over and above the SACPCMP registration as an Officer; be

computer literate, fluent in English, and must have the following minimum qualifications, training

and experience:

• At least 5 years’ experience as a Health and Safety Officer on construction projects;

• SAMTRAC,NEBOSH or an equivalent training course with accredited health and safety service

provider as a minimum qualification ;

• Experience and appropriate training with regard to implementing and maintaining a health and

safety management system compliant with national legislation or an international standard;

• Experience and appropriate training with regard to construction related hazard identification

and risk management processes;

• Competence, experience and relevant training with regard to incident investigation procedures

and causation analysis;

• Health and safety auditing experience and training;

• A valid First Aid certificate of competency;

• Fire prevention and protection training; and

• A valid Driving Licence (light motor vehicle).

• Registered as a Health and Safety Officer or Health and Safety Manager with SACPCMP

depending on the size of the project and on the risk.

Before placing a Health and Safety Officer on the project site(s), the contractor must forward a

copy of the person’s CV to the nominated project management representative or to the Programme

Health and Safety manager for review and acceptance. A proposed candidate may be rejected

should he not meet the experience and / or qualification requirements, or due to poor work

performance on previous projects.

10.3 Contractor Supervisors

The contractor must ensure that all project and / or construction works are supervised at all times

by an adequate number of qualified, competent and appointed supervisors who have experience

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

in the type of work being carried out as required by Construction regulations of 2014, regulation

8(7).

No work may be carried out without an appointed supervisor being physically present in the work

area and daily safety task instruction.

Each Contractor Supervisor shall be responsible for:

• Ensuring that all work carried out under his supervision is done so in accordance with the

requirements of all applicable legislation, rules, standards, specifications, plans and

procedures;

• Participating in Baseline and Task-Based Risk Assessments;

• Ensuring that all employees under his supervision are made aware of the hazards, risk

scenarios and control measures identified in relevant risk assessments;

• Ensuring that the control measures stipulated in all relevant risk assessments are in place and

are implemented fully for all work carried out under his supervision;

• Ensuring that all employees under his supervision conduct pre-task hazard assessments when

necessary;

• Driving the achievement of health and safety objectives set for his team;

• Ensuring that the necessary written appointments are in place for each employee under his

supervision (e.g. First aider, mobile crane operator, etc.);

• Ensuring that all employees under his supervision attend all required training;

• Ensuring that no employee carries out any work that he is not competent to perform or has

not been appointed to perform;

• Identifying training needs within his team;

• Carrying out Safety Observations and Coaching (one per day);

• Conducting a weekly Toolbox Talk with his team;

• Leading a Daily Safe Task Instruction discussion with his team;

• Attending Health and Safety Meetings as required;

• Maintaining a Health and Safety Management Information Notice Board in the work area for

which he is responsible;

• Recording, on a daily basis, a description of the day’s activities as well as a breakdown (by

occupation) of the personnel on site under his supervision (e.g. 5 bricklayers, 2 carpenters, 3

welders, 22 general workers, and 1 supervisor);

• Ensuring that all Safe Work Procedures applicable to the work carried out under his supervision

are adhered to and are fully implemented;

• Maintaining discipline and taking the necessary action whenever an employee under his

supervision does not adhere to a rule or requirement;

• Carrying out Planned Task Observations (one per day);

• Ensuring that emergency response procedures are understood by all employees under his

supervision and that these procedures are followed in the event of an emergency;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Reporting all incidents immediately, participating in incident investigations, communicating the

lessons learnt to all employees under his supervision, and implementing corrective actions

where required; and

• Carrying out workplace health and safety inspections.

Each supervisor must accept these responsibilities in writing as part of his appointment.

Each supervisor must be equipped with a mobile telephone to ensure that effective communication

can be maintained for the duration of the contract.

10.4 Health and Safety Representatives

The team of employees on site must have a health and safety representative deployed on the

project site(s), a Health and Safety Representative must be elected and appointed. Taking into

consideration the number of employees deployed, the geographical area in which the work is taking

place, the different work disciplines, and the shift pattern (if applicable), the contractor must ensure

that an adequate number of Health and Safety Representatives (at a minimum ratio of one Health

and Safety Representative per 50 employees) are elected and appointed to effectively represent

all site personnel as required by the OHS Act , section 17 - 18.

Each Health and Safety Representative must attend an accredited training course for health and

safety representatives. The cost of this training shall be for the contractor’s account.

The contractor must make the necessary allowances for the Health and Safety Representatives to

carry out their duties as specified in the applicable legislation.

The contractor must ensure that an appropriate sticker is affixed to the safety helmet of each

Health and Safety Representative for identification purposes.

10.5 First Aiders

If 10 or more employees are deployed on the project site(s), at least one trained and competent

First Aider must be in place and must be appointed. Taking into consideration the number of

employees deployed, the geographical area in which the work is taking place, the different work

disciplines, and the shift pattern (if applicable), the contractor must ensure that an adequate

number of First Aiders (at a minimum ratio of one First Aider per 50 employees) are in place and

have been appointed to administer first aid treatment should this be required.

First Aid training must be done through an accredited training institution. The cost of this training

shall be for the contractor’s account.

The contractor must ensure that an appropriate sticker is affixed to the safety helmet of each First

Aider for identification purposes.

10.6 Duties of Client

As per the Construction regulations of 2014, regulation 5(1) – (8) a client must—

• Prepare a baseline risk assessment for an intended construction work project;
• Prepare a suitable, sufficiently documented and coherent site specific health and

safety specification for the intended construction work based on the baseline risk

assessment contemplated in paragraph

• Provide the designer with the health and safety specification contemplated in

paragraph (b);

• Ensure that the designer takes the prepared health and safety specification into

consideration during the design stage;

• Ensure that the designer carries out all responsibilities contemplated in CR

regulation 6;

• Include the health and safety specification in the tender documents;
• Ensure that potential principal contractors submitting tenders have made adequate

provision for the cost of health and safety measures;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• Ensure that the principal contractor to be appointed has the necessary

competencies and resources to carry out the construction work safely;

• Take reasonable steps to ensure co-operation between all contractors appointed

by the client to enable each of those contractors to comply with these Regulations;

• Ensure before any work commences on a site that every principal contractor is

registered and in good standing with the compensation fund or with a licensed

compensation insurer as contemplated in the Compensation for Occupational

Injuries and Diseases Act, 1993 (Act No. );

• Appoint every principal contractor in writing for the project or part thereof on the

construction site;

• Discuss and negotiate with the principal contractor the contents of the principal

contractor's health and safety plan contemplated in CR regulation 7(1), and must

thereafter finally approve that plan for implementation;

• Ensure that a copy of the principal contractor's health and safety plan is available

on request to an employee, inspector or contractor;

• Take reasonable steps to ensure that each contractor's health and safety plan

contemplated in

• CR Regulation 7(1)(a) is implemented and maintained;
• Ensure that periodic health and safety audits and document verification are

conducted at intervals mutually agreed upon between the principal contractor and

any contractor, but at least once every 30 days;

• Ensure that a copy of the health and safety audit report contemplated in paragraph

(o) is provided to the principal contractor within seven days after the audit;

• Stop any contractor from executing a construction activity which poses a threat to

the ensure that a copy of the health and safety audit report contemplated in

paragraph (o) is provided to the principal contractor within seven days after the

audit;

• Stop any contractor from executing a construction activity which poses a threat to

the health and safety of persons which is not in accordance with the client's health

and safety specifications and the principal contractor's health and safety plan for

the site;

• Where changes are brought about to the design or construction work, make

sufficient health and safety information and appropriate resources available to the

principal contractor to execute the work safely; and

• Ensure that the health and safety file contemplated in CR regulation 7(1) (b) is

kept and maintained by the Principal contractor.

Where a client requires additional work to be performed as a result of a design change or

an error in Construction due to the actions of the client, the client must ensure that

sufficient safety information and appropriate additional resources are available to execute

the required work safely.

Where a fatality or permanent disabling injury occurs on a construction site, the client

must ensure that the contractor provides the provincial director with a report contemplated

in section 24 of the Act, in accordance with regulations 8 and 9 of the General

Administrative Regulations, 2013, and that the report includes the measures that the

contractor intends to implement to ensure a safe construction site as far as is reasonably

practicable.

Where more than one principal contractor is appointed as contemplated in sub-regulation

CR 5(1) (k), the client must take reasonable steps to ensure co-operation between all

principal contactors and Contractors in order to ensure compliance with these Regulations.

Where a construction work permit is required as contemplated in CR 3(1), the client must,

without derogating from his or her health and safety responsibilities or liabilities, appoint

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

a competent person in writing as an agent to act as his or her representative, and where

such an appointment is made the duties that are imposed by these Regulations upon a

client, apply as far as reasonably practicable to the agent so appointed.

Were notification of construction work is required as contemplated in CR regulation 4(1),

the client may, without derogating from his or her health and safety responsibilities or

liabilities, appoint a competent person in writing as an agent to act as his or her

representative, and where such an appointment is made the duties that are imposed by

these Regulations upon a client, apply as far as reasonably practicable to the agent so

appointed: Provided that, where the question arises as to whether an Agent is necessary,

the decision of an inspector is decisive.

An agent contemplated in CR sub-regulations (5) and (6) must—

Manage the health and safety on a construction project for the client; and

Be registered with a statutory body approved by the Chief Inspector as qualified to perform

the required functions;

When the chief inspector has approved a statutory body as contemplated in CR sub-

regulation (7) (b), he or she must give notice of that approval in the Gazette.

10.7 Duties of the Designer

As per the Construction regulations of 2014, regulation 6(1) – (2) a designer must –

• Ensure that the applicable safety standards incorporated into these Regulations

under section 44 of the Act are compiled within the design;

• Take into consideration the health and safety specification submitted by the client;
• Before the contract is put out to tender, make available in a report to the client—
• All relevant health and safety information about the design of the relevant structure

that may affect the pricing of the construction work;

• The geotechnical-science aspects, where appropriate; and
• The loading that the structure is designed to withstand;
• Inform the client in writing of any known or anticipated dangers or hazards relating

to the construction work, and make available all relevant information required for

the safe execution of the work upon being designed or when the design is

subsequently altered;

• When modifying the design or substituting materials; take into account the hazards

relating to any subsequent maintenance of the relevant structure and must make

provision in the design for that work to be performed to minimize the risk;

• When mandated by the client to do so, carry out the necessary inspections at

appropriate stages to verify that the construction of the relevant structure is carried

out in accordance with his design: Provided that if the designer is not so mandated,

the client’s appointed agent in this regard is responsible to carry out such

inspections;

• When mandated stop any contractor from executing any construction work which

is not in accordance with the relevant design’s health and safety aspects: Provided

that if the designer is not so mandated, the client’s appointed agent in that regard

must stop that contractor from executing that construction work;

• When mandated in his or her final inspection of the completed structure in

accordance with the National Building Regulations, include the health and safety

aspects of the structure as far as reasonably practicable, declare the structure safe

for use, and issue a completion certificate to the client and a copy thereof to the

contractor; and

• During the design stage, take cognisance of ergonomic design principles in order

to minimize ergonomic related hazards in all phases of the life cycle of a

structure.

The designer of temporary works must ensure that -

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• All temporary works are adequately designed so that it will be capable of

supporting all anticipated vertical and lateral loads that may be applied;

• The designs of temporary works are done with close reference to the structural;
• The designs of temporary works are done with close reference to the structural

design drawings issued by the contractor, and in the event of any uncertainty

consult the contractor;

• All drawings and calculations pertaining to the design of temporary works are

kept at the office of the temporary works designer and are made available on

request by an inspector; and

• The loads caused by the temporary works and any imposed loads are clearly

indicated in the design.

10.8 Duties of Principal Contractor

As per the Construction regulations of 2014, regulation 7(1) – (8) a Principal Contractor

and Contractor must

• Provide and demonstrate to the client a suitable, sufficiently documented and

coherent site specific health and safety plan, based on the client's documented health

and safety specifications contemplated in CR 5(1)(b), which plan must be applied

from the date of commencement of and for the duration of the construction work and

which must be reviewed and updated by the principal contractor as work progresses;

• Open and keep on site a health and safety file, which must include all documentation

required in terms of the Act and these Regulations, which must be made available on

request to an inspector, the client, the client’s agent or a contractor; and

• On appointing any other contractor, in order to ensure compliance with the provisions

of the Act-

• Provide contractors who are tendering to perform construction work for the principal

contractor, with the relevant sections of the health and safety specifications

contemplated in CR regulation 5(1)(b) pertaining to the construction work which has

to be performed;

• Ensure that potential contractors submitting tenders have made sufficient provision

for health and safety measures during the construction process;

• Ensure that no contractor is appointed to perform construction work unless the

principal contractor is reasonably satisfied that the contractor that he or she intends

to appoint, has the necessary competencies and resources to perform the

construction work safely;

• Ensure prior to work commencing on the site that every contractor is registered and

in good standing with the compensation fund or with a licensed compensation insurer

as contemplated in the Compensation for Occupational Injuries and Diseases Act,

1993;

• Appoint each contractor in writing for the part of the project on the construction site
• Ensure that a copy of his or her health and safety plan contemplated in paragraph

(a),

• As well as the contractor's health and safety plan contemplated in CR 7 sub-regulation

(2)(a), is available on request to an employee, an inspector, a contractor, the client

or the client's agent;

• Hand over a consolidated health and safety file to the client upon completion of the

construction work and must, in addition to the documentation referred to in CR 7 sub-

regulation (2)(b), include a record of all drawings, designs, materials used and other

similar information concerning the completed structure;

• In addition to the documentation required in the health and safety file in terms of

paragraph (c)(v) and CR 7 sub-regulation (2)(b), include and make available a

comprehensive and updated list of all the contractors on site accountable to the

principal contractor, the agreements between the parties and the type of work being

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

principal contractor, the agreements between the parties and the type of work being

done; and

• Ensure that all his or her employees have a valid medical certificate of fitness specific

to the Construction work to be performed and issued by an occupational health

practitioner in the form of Annexure 3.

10.9 Duties of Contractor

A contractor must -

• Prior to performing any construction work provide and demonstrate to the principal

contractor a suitable and sufficiently documented health and safety plan, based on

the relevant sections of the client's health and safety specification) and provided by

the principal contractor), which plan must be applied from the date of commencement

of and for the duration of the construction work and which must be reviewed and

updated by the contractor as work progresses;

• Open and keep on site a health and safety file, which must include all documentation

required and must be made available on request to an inspector, the client, the

client’s agent or the principal contractor;

• Before appointing another contractor to perform construction work be reasonably

satisfied that the contractor that he or she intends to appoint has the necessary

competencies and resources to perform the construction work safely;

• Co-operate with the principal contractor as far as is necessary to enable each of them

to comply with the provisions of the Act; and

• As far as is reasonably practicable, promptly provide the principal contractor with any

information which might affect the health and safety of any person at work carrying

out construction work on the site, any person who might be affected by the work of

such a person at work, or which might justify a review of the health and safety plan.

Where a contractor appoints another contractor to perform construction work, the duties

that apply to the principal contractor apply to the contractor as if he or she were the

principal contractor.

A contractor must take reasonable steps to ensure co-operation between all contractors

appointed by the principal contractor to enable each of those contractors to comply with

these Regulations.

No contractor may allow or permit any employee or person to enter any site, unless that

employee or person has undergone health and safety induction training pertaining to the

hazards prevalent on the site at the time of entry.

A contractor must ensure that all visitors to a construction site undergo health and A

contractor must ensure that all visitors to a construction site undergo health and safety

induction pertaining to the hazards prevalent on the site and must ensure that such

visitors have the necessary personal protective equipment.

A contractor must at all times keep on his or her construction site records of the health

and safety induction training and such records must be made available on request to an

inspector, the client, the client’s agent or the principal contractor;.

A contractor must ensure that all his or her employees have a valid medical certificate of

fitness specific to the construction work to be performed and issued by an occupational

health practitioner in the form of Annexure 3.

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

10.10 Management and supervision of Construction work

A principal contractor must in writing appoint one full-time competent person as the

construction manager with the duty of managing all the construction work on a single

site, including the duty of ensuring occupational health and safety compliance, and in the

absence of the construction manager an alternate must be appointed by the principal

contractor.

A principal contractor must upon having considered the size of the project, in writing

appoint one or more assistant construction managers for different sections thereof:

Provided that the designation of any such person does not relieve the construction

manager of any personal accountability for failing in his or her management duties in

terms of this regulation.

Where the construction manager has not appointed assistant construction managers as

in the opinion of an inspector, a sufficient number of such assistant construction

managers have not been appointed, that inspector must direct the construction manager

in writing to appoint the number of assistant construction managers indicated by the

inspector,

No construction manager appointed may manage any construction work on or in any

construction site other than the site in respect of which he or she has been appointed.

A contractor must, after consultation with the client and having considered the size of

the project, the degree of danger likely to be encountered or the accumulation of hazards

or risks on the site, appoint a full-time or part-time construction health and safety officer

in writing to assist in the control of all health and safety related aspects on the site:

Provided that, where the question arises as to whether a construction health and safety

officer is necessary, the decision of an inspector is decisive.

No contractor may appoint a construction health and safety officer to assist in the control

of health and safety related aspects on the site unless he or she is reasonably satisfied

that the construction health and safety officer that he or she intends to appoint is

registered with a statutory body approved by the Chief Inspector and has necessary

competencies and resources to assist the contractor

A construction manager must in writing appoint construction supervisors responsible for

construction activities and ensuring occupational health and safety compliance on the

construction site.

A contractor must, upon having considered the size of the project, in writing appoint one

or more competent employees for different sections thereof to assist the construction

supervisor and every such employee has, to the extent clearly defined by the contractor

in the letter of appointment, the same duties as the construction supervisor: Provided

that the designation of any such employee does not relieve the construction supervisor

of any personal accountability for failing in his or her supervisory duties in terms of this

regulation.

No construction supervisor appointed under may supervise any construction work on or

in any construction site other than the site in respect of which he or she has been

appointed: Provided that if a sufficient number of competent employees have been

appropriately designated on all the relevant construction sites, the appointed construction

supervisor may supervise more than one site.

10.11 Construction Health and Safety Agent

A Construction Health and Safety Agent, based on their experience, knowledge and

capabilities, as prescribed in the registration requirements for the Construction Health

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

and Safety Agent. A person will obtain registration once they have submitted the

required documentation and met the registration criteria in full.

Construction Health and Safety Agent an applicant must provide proof of:

• Recognized and appropriate health and safety qualifications
• Relevant experience in the health and safety industry, with specific detail on

construction experience

• Knowledge, skill and experience by attending and passing a professional

interview

• Registration letter with SACPCMP

A Construction Health and Safety Agent is required to comply with the Continuing

Professional Development (CPD) Policy Framework. A Construction Health and Safety

Agent shall be expected to demonstrate detailed knowledge of health and safety

requirements at all levels, with the capability to design, compile, implement and manage

the health and safety requirements for a construction project from Initiation and Briefing

to Project Close-out. A Construction Health and Safety Agent shall also be required to

show ability to mentor, coach and guide Construction Health and Safety Managers and

Construction Health and Safety Officers.

Construction project health and safety management systems.

A Construction Health and Safety Agent is expected to be experienced and

knowledgeable in:

• Identifying and developing an appropriate health and safety legal framework for

a construction project

• Principles of cause and effect analysis and its application to hazard identification

and risk management on a construction project

• Identifying leading construction health and safety practice and applying such to

a construction project

• Construction project health and safety risk profiling
• Designing and developing a construction project health and safety management

system

• Construction project health and safety policy and standards
• Design risk management

10.12 Operational legal appointment letters

The contractor must ensure other legal appointment letter are compiled and be submitted

with the Contractor compliance plan, below is some appointment required as per the legislation,

the appointment letters varies based on the project;

• OHSA Sec 16(2)
• Sec 17,18,19 SHE Representative
• GSR 3(4) First Aider
• GAR 9(2) Incident investigator
• GMR 2(1) Supervisor of machinery
• GMR 2(7) Assistant Supervisor of machinery
• CR 4(1)(c) Principal Contractor
• CR 8(1) Construction Manager
• CR 8(2) Assistant Construction Manager
• CR 8(7) Construction Supervisor
• CR 8(8) Assistant Supervisor of construction work
• CR 8(5) Construction Health and Safety Officer
• CR 9(1) Construction Risk Assessor

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

• CR 10(1)(a),(b) Fall protection plan
• Developer
• CR 10(2)(d) Inspector of fall arrest system
• CR 14(2) Scaffolding Supervisor
• DMR 17(2),18 Inspector of lifting machinery
• CR17(8) Material hoist Inspector
• CR 19(2)(g)(i) Explosive powered tool issuer
• CR 23(1)(k) Construction vehicle and mobile plant Inspector
• CR 24(d) Temporary Electrical Installation Controller
• CR 24(e) Temporary Electrical Installation Inspector
• CR 28(a) Stacking and storage Supervisor
• CR 29(h) Fire extinguisher inspector
• EMR 8(8) Appointment for electrical installation in hazardous location- Master

Electrician (Inspector)

• EIR 9 Installation Electrician appointment

11. Safety Agents in Project Stages

The safety agent, must be involved in all stages of project management and take

charge of all the health and safety related matters.

11.1 Stage 1 – Project Initiation and Briefing

The deliverables at this stage shall include agreeing client requirements and

preferences, assessing user needs and options, appointment of necessary

consultants in establishing project brief, objections, priorities, constraints,

assumptions and strategies in consultation with client.

Standard Services:

• Demonstrate the Construction Health and Safety Agent competency and

resource;

• Assist in developing a clear construction project health and safety brief;
• Attend the construction project initiation meetings;
• Conclude the terms of the agreement with the client;
• Advise on the necessary surveys, analyses, tests and site or other

investigations where such information will be required for the next stage of the

project;

• Advise the client on the adequacy of health and safety competency and

resources of the other consultants

• Identify construction project health and safety risk profile
• Provide necessary information within the agreed scope of the construction

project to the other consultants;

• Define the Construction Health and Safety Agent scope of work and services;

11.2 Stage 2 – Concept and Feasibility

Finalisation of the project concept and feasibility.

Standard Services:

• Agree the documentation programme with the principal consultant and other

consultants

• Attend design and consultants meetings;
• Review and evaluate design concepts and advise on construction project health

and safety in conjunction with the other consultants;

TRN-IMS-GRP-GDL-014.3 Version 2.0 of 157

Contractor Management Procedure

©Transnet SOC Ltd

Risk assessments and associated Work Method Statements must be reviewed on an annual basis as a minimum, when changes are made to the Work Method Statement, and following an incident.

Persons appointed to receive or accept Permits to Work must be authorised in writing and competent by virtue of training, experience and knowledge of the area or plant. Authorised Persons issuing Permits to Work must have undergone training and been assessed competent in systems, plant and equipment operation within their designation.

Contractor Supervisors must be qualified, competent and appointed, with relevant experience. Health and safety personnel must hold recognised and appropriate health and safety qualifications, relevant construction experience, and registration with SACPCMP (South African Council for the Project and Construction Management Professions). A contractor may be replaced if he does not meet experience or qualification requirements, or due to poor work performance on previous projects.

The contractor must prepare, implement and maintain a project-specific SHE Management Plan covering all activities from mobilisation to decommissioning. The plan must include:

• A health and safety policy (OHS Act section 7).
• Hazard identification and risk assessment procedures (baseline and task-based).
• Arrangements for identifying and complying with legal and other requirements.
• Health and safety objectives and action plans.
• Assignment of responsibilities, including Project Manager, Health and Safety Officers, Supervisors, Health and Safety Representatives and First Aiders.
• Competence, training and awareness systems.
• Communication, participation and consultation arrangements (toolbox talks, Daily Safe Task Instructions, meetings, notice boards).
• Documentation and document control processes.
• Operational control procedures for critical risks (working at heights, confined spaces, mobile equipment, lifting operations, hazardous chemical substances).
• Emergency preparedness and response procedures.
• Management of change process.
• Sub-contractor alignment and assessment.
• Measuring and monitoring plans, including exposure monitoring.
• Incident reporting and investigation procedures.
• Non-conformance and corrective action management.
• Performance assessment and auditing, including monthly internal audits and daily site inspections.
• Management review process.

The plan must be submitted electronically and as a hard copy to the nominated project management representative before mobilisation. Work may not commence until the plan is accepted. Issues must be resolved within 30 days of starting work; unresolved issues may stop work. Amendments require acceptance. If a high-risk activity is omitted, the plan will not be approved.

completion certificate to the client and a copy thereof to the

appointment letters

appointment letter) must be retained

appointment letter are compiled and be submitted

appointment letters varies based on the project

The contractor must develop, display and communicate a Health and Safety Policy as required by the OHS Act, section 7(3). The policy must be signed, dated, reviewed annually, and commit to legal compliance, effective risk management, measurable objectives, incident prevention and continual improvement. All employees and sub-contractors must be made aware of it through induction and toolbox talks. Copies must be displayed in meeting rooms and on notice boards.

Detailed hazard identification and risk assessment processes must be followed for all work, equipment and facilities as required by the Construction Regulations 2014, regulation 9(1)-(7). The client will provide a baseline risk assessment; the contractor must implement effective risk assessment systems to control hazards to levels as low as reasonably practicable (ALARP). The process must cover the full project life cycle, routine and non-routine activities, planned or unplanned changes, all personnel, and all infrastructure. Risk assessments must be conducted by competent persons and include hazard identification, risk evaluation, control measures, action plans and regular review.

Prior to site establishment, the client must conduct a detailed Baseline Risk Assessment identifying foreseeable hazards and risk scenarios, facilitated by a competent person appointed in writing, with participation of contractor site management. The assessment must be reviewed and approved by the Project Health and Safety Manager and Project Construction Manager. Hazard types must be specified, initial and residual risk ratings assigned using a 5x5 qualitative risk matrix, and a Risk Register compiled for significant risks. The register must be reviewed quarterly, upon design or scope changes, and after incidents.