Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
ARC-VIMP 573 Moloto Road, Roodeplaat, Pretoria, - Roodeplaat - Pretoria - 0002
Organization Type
GOVERNMENT
Published
14 Aug 2026
OCDS Reference
ocds-9t57fa-165723
The agricultural research council (arc) invites suitably qualified and experienced service providers to conduct a specialised geotechnical drilling assessment (foundation investigation) for the planned climate smart centre of excellence at the arc campus in roodeplaat, pretoria. The scope includes rotary core drilling, standard penetration testing, sampling, laboratory testing, geophysical surveys, and topographical surveys, with work to be performed under the guidance of smec south africa. Bidders must attend a compulsory physical information session on 26 august 2026 and submit electronically via the purco SA website by 18 september 2026 at 11:00 AM, with a minimum functionality score of 65% required to proceed to price evaluation.
Closing date: 18 September 2026 at 11:00 am; electronic submission only via https://purcosa.co.za (no physical, email, or fax submissions).
Compulsory physical information session: 26 August 2026 at 12:00 pm at ARC-VIMP Campus, 573 and Moloto Road, Roodeplaat, Pretoria, 0002; bidders must arrive at 11:00 am to sign the attendance register; late arrivals (after 12:15 pm) will not be admitted.
Tender document must be purchased at a non-refundable fee of R1,150.00 (VAT included) from the PURCO SA website; only bidders who have purchased the document receive technical responses.
Administrative requirements: valid SARS Tax PIN, recent CSD report, completed and signed SBD forms, completed master bid document initialled and signed, valid B-BBEE certificate or sworn affidavit, resolution letter, and JV/sub-contracting agreement if applicable.
Mandatory requirements: Public Liability Insurance of at least R1 million (or letter of intent), valid COIDA, CIPC registration documents, and attendance of the compulsory briefing session.
Functionality threshold: minimum 65% score out of 100; evaluation covers company profile (track record in geotechnical drilling), at least three reference letters for similar work, CVs of key personnel (Project Contracts Manager and Project Lead), and a high-level project plan.
Pricing: 80/20 preference point system under PPPFA; pricing in ZAR inclusive of VAT; detailed Bill of Quantities (provisional and re-measurable) must be priced; no price adjustments after closure.
Sub-contracting: not allowed to sub-contract more than 25% of contract value to an enterprise with lower B-BBEE status unless the sub-contractor is an EME with capability; local production and content must not be reduced below stipulated thresholds.
PURCO SA service fee: 2% on total invoice value payable within 30 days; monthly sales report due by the 10th working day of each month; interest of 2% per month on overdue amounts.
Bidders must be in good financial standing (no negative credit listings) and good legal standing (no current or pending legal actions or disputes involving PURCO SA or its members).
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Date & Time
Friday, 18 September 2026 - 11:00
Venue
ARC-VIMP 573 Moloto Road, Roodeplaat, Pretoria,
This tender document is meant for information purposes only. Interested service providers may tender through the purco SA website to access the tender using this link: https://purcosa.co.za/tender/18613
Categories
Request for Bid(Open-Tender)
ARC-VIMP 573 Moloto Road, Roodeplaat, Pretoria, - Roodeplaat - Pretoria - 0002
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Description
14 Aug
2026
Tender Published
Tender was published
18 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf
The Agricultural Research Council (ARC) is procuring a specialised geotechnical drilling contractor to conduct a detailed foundation investigation for its planned Climate Smart Centre of Excellence at the ARC-VIMP campus in Roodeplaat, Pretoria. The scope includes rotary core drilling, standard penetration testing, sampling, laboratory testing, geophysical surveys, and topographical surveys, with the successful bidder required to work under the guidance of SMEC South Africa and the ARC's representative.
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Median Estimate
R 1 983 750
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As part of the design development of the proposed Centre of Excellence building, a preliminary
geotechnical investigation was undertaken between February and April 2026, covering the broader
footprint of the building and comprising test pitting, dynamic probe testing, and laboratory testing, as
shown in Figure 1-1 below. The results indicated the following:
A sharp transition in the ground profile, both laterally and with depth (see Figure 1-2).
Deep soils over the majority of the site.
Shallow rock in a small portion of the site.
Groundwater at depths of approx. 4.0 m to 5.5 m below ground (see Figure1).
A large, apparently artificial lake.
11 Initial..........
Figure 1: ARC Centre of Excellence – soil/rock zonation.
Based upon these initial findings, the Agricultural Research Council (ARC) proposes the appointment of
a specialist geotechnical drilling contractor to undertake a detailed foundation investigation over the
exact footprint of the building. Please note that the successful bidder will be provided with all available
information on appointment.
Figure 2: ARC Centre of Excellence Rock Profile Depths
12 Initial..........
Figure 3: Groundwater level across the site.
5.1.1 Site Information
The objective of this tender is to appoint a suitably qualified and experienced service provider to
provide specialised Geo-technical drilling services (Foundation Investigation) in support of the
ARC's plan to build a new Climate Smart Centre of Excellence (CoE). The scope and quantum
of geotechnical investigative works required for the project are set out below.
5.1.2 Site Location and Description
The site is located within the ARC campus in the Roodeplaat area (Figure 4). The site is
accessible via a network of internal roads off the R573 heading east. The site itself generally
falls, gently, to the south and is covered with maintained grass and a few trees. The artificial
lake area is currently inaccessible due to thick reeds. Typical site views are shown in Figures 5
and 6 below.
Figure 4: Site location
13 Initial..........
Figure 5: View of the site looking west
Figure 6: View of the site looking north
5.1.3 Site Access
The site is easily accessible, and navigation is very easy. However, the access arrangement
shall be agreed upon between the ARC and the appointed bidder. It is, however, assumed that
the geotechnical contractor shall have unrestricted access to all the proposed test locations
during the field studies.
5.1.4 Climate
The average monthly rainfall and temperature distribution, based on World Weather Online
(2026), reveals a pronounced seasonal climate pattern characterised by warm, rainy summers
and cool, dry winters. Rainfall increases sharply from October, peaking during the midsummer
months of December to February, when values commonly exceed 90 mm to 130 mm, reflecting
the region’s strong convective thunderstorm activity. These wetter months coincide with the
highest temperatures of the year: average maximum temperatures range from 26 °C to 30 °C,
while average minimum temperatures remain mild at around 15 °C to 18 °C, creating humid,
thermally comfortable conditions.
As the year transitions into autumn, rainfall and temperatures decline steadily, with April and
May showing significantly lower precipitation levels and lower daily temperatures. The winter
period from June to August is marked by extremely low rainfall (often 3 mm to 7 mm), clear
14 Initial..........
skies, and the lowest temperatures of the year, with average maximums near 18 to 20°C and
minimums falling to around 4 to 8°C, illustrating the region’s characteristic cool, dry winter
climate. With the return of spring in September and October, temperatures begin to rise, rainfall
gradually increases, and the cycle resets.
Overall, the graph effectively captures how rainfall and temperature fluctuate together in a
strongly seasonal rhythm, underscoring the clear distinction between hot, wet summers and
cool, dry winters typical of the area. In terms of rainfall, Pretoria generally records the most
rainfall in December and January, totalling 11. days. The fewest rain days are recorded from
June to Augst.
Figure 7: Summary of climatic data in the Pretoria Roodeplaat region (World Weather
Online, 2026)
5.1.5 Topography, Drainage and Vegetation
The Roodeplaat area features a landscape that slopes from the higher elevations in the south
toward the lower-lying northern and northeastern sections. This overall elevation pattern
controls the drainage direction, with runoff naturally flowing downslope toward the main river,
indicated in the northeastern portion of the map. The river aligns with several “V-shaped”
contours, marking small valleys where water accumulates and flows along defined drainage
pathways.
Figure 7: Topography and drainage – crop building shown in red boundary
15 Initial..........
5.1.6 Regional Geology
The Vermont Formation constitutes a significant lithostratigraphic unit within the upper
division of the Pretoria Group (Transvaal Sequence). Stratigraphically, the formation ranges
in thickness from 450m to 800m and is positioned immediately overlying the Magaliesberg
Quartzite and underlying the Lakenvallei Quartzite (Brink, 1979). The lithology of the Vermont
Formation is dominated by hornfels, a metamorphic rock formed through the thermal
alteration of shale. These rocks are interbedded with minor quartzite, carbonate, and chert
horizons.
The hornfels texture is directly attributed to extensive igneous activity; the sedimentary strata
of the Pretoria Group have been heavily intruded by sills and dykes of Transvaal diabase.
The thermal contact metamorphism resulting from these diabase intrusions indurated the
original argillaceous sediments, converting them into the hard, distinct hornfels that
characterise the formation today (Brink, 1979).
Figure 8: Extract of 2528 Pretoria, 1:250 000 Geological Series (Council of Geoscience,
1978).
5.2 Scope of Work
5.2.1 Overview
The Scope of Work (SOW) and specifications provided hereunder outline the anticipated works
to be undertaken by an experienced geotechnical drilling contractor under the guidance of
SMEC South Africa (Pty) Ltd and the ARC’s representative. Specific information applicable to
the investigation is provided in more detail in the following sub-sections.
16 Initial..........
5.2.2 Specifications
The work shall be carried out in accordance with the following specifications:
Site Investigation Code of Practice, 1st Edition, South African Institute of Civil
Engineering – Geotechnical Division, January 2010.
Standard Specifications for Subsurface Investigations, SANRAL, 2010.
The Safety of Persons Working in Small Diameter Shafts and Test Pits for
Geotechnical Engineering Purposes – Codes of Practice, 2007.
Dippenaar MA, Van Rooy JL, Davis G, A’Bear T. (eds.) 2025. Engineering Geological
Soil and Rock Description Guideline. South African Institute for Engineering and
Environmental Geologists (SAIEG). Pretoria. South Africa. www.saieg.co.za
5.2.3 Investigation Locations
Approximate test locations are provided in Appendix A for pricing purposes. The final locations
will be provided on appointment.
5.2.4 Scope of Geotechnical Investigations
The following works will be undertaken:
Establishment and maintenance of the requisite plant and equipment necessary to
complete the project scope.
Establishment and reinstatement of access tracks to investigation positions, including
paved areas.
Rotary core drilling, including installation of standpipe piezometers.
Standard Penetration testing (SPT) within each borehole as appropriate.
Sampling of soil and rock samples.
Laboratory testing.
Geophysical surveys.
Transportation of samples and core boxes.
a) Rotary Core Drilling
The number of boreholes required along the roads is indicated in Table 1. Note that the
quantities have been optimised based on the known site conditions. The coordinates of the
proposed boreholes are given in Appendix A.
Table 1: Summary of Boreholes
17 Initial..........
The following should be noted regarding the scope of work:
o The contractor shall be responsible for establishing on the site, plant and equipment that
is in good working order, with operators that are well trained in the operation of the plant
and equipment. It is a requirement that the contractor shall have at least two (in good
working order) portable core drilling rigs on site at any given time during the execution of
the investigation. It is also expected that sufficient spare parts will be provided to mitigate
delays caused by breakdowns.
o Operators shall be experienced in geotechnical investigations. Drilling must be carried out
with the objective of maximising core recovery.
o Drilling depths shall be accurately recorded from the original ground level to the base of
the borehole. The drilling depth will be measured to the nearest 5 mm.
o The Contractor shall take care that the drilling operation does not unnecessarily disturb
large areas of land. Upon completion of the drilling operation, the area shall be restored,
including backfilling sumps, and cleaned.
o In general, all rotary core drilling shall be N-size and completed in accordance with
Section 10 of the Standard Specifications for Subsurface Investigations (2010). At a
minimum, core barrels shall be double-tube. Poor conditions will require extra effort from
the driller to recover representative samples, and it might be necessary to revert to a
triple-tube core barrel.
o SPTs shall be undertaken at 1.5 m intervals until refusal is deemed to be SPT hammer
blows >100 or > 50 blows to advance 10 mm.
o Where possible, Shelby tube samples shall be recovered in cohesive soils.
o All completed boreholes must be marked accordingly.
o The object of the drilling is to always obtain maximum core recovery. The recoveries for
different materials shall be in accordance with section 12 of the SANRAL (2010) standard
specification for subsurface site investigations.
o Where unacceptable drilling and poor recovery, and/ or poor packing have been carried
out by the contractor, the core shall be entirely rejected, and the contractor shall re-drill at
his own costs. This will be strictly monitored and enforced.
b) In Situ Tests
The following in situ testing will be required, and the contractor shall have appropriate testing
equipment to conduct the following:
o Standard Penetration Testing (SPT), and
o Measurement of groundwater levels.
The contractor shall have Standard Penetration Test (SPT) equipment available on site to
conduct SPTs as specified above. The contractor shall have the necessary equipment to
measure water rest levels in the boreholes daily, including those equipped with piezometers,
after completion of the boreholes.
18 Initial..........
c) Core Boxes
The contractor shall supply high-quality core boxes for storing the recovered materials. The core
boxes shall always be kept closed and in good condition. Damaged core boxes must be
replaced immediately. A temporary storage shed will be arranged on-site with the client. No
drilling will be allowed on site without core boxes being available. The core boxes shall be
marked on the lid with the following information:
o Project Name
o Location
o Borehole number
o Date/s drilled
o Box number
o Depth range
The following should be noted:
o Core samples should be placed in book order.
o The drill runs must be separated with depth markers. These markers shall be fixed to
prevent movement of the core samples.
o Soft and/or friable materials must be placed in industrial clear plastic and not exposed to
the elements.
o Core losses and drillers’ breaks shall be indicated accordingly.
o After all necessary markings and packing of the core are complete, the contractor shall
photograph the core boxes. The photograph is to be taken at 90 degrees to the core boxes.
Photographs must be taken without the plastic sleeves but prior to sampling. A typical core
photograph taken at 90 degrees to the core boxes is shown in Figure 7 below.
Figure 9: Sample Core Box Photograph
19 Initial..........
d) Laboratory Testing
Laboratory testing, where relevant, will include the following:
o Road and foundation indicators (grading/particle size distribution, hydrometer analysis and
Atterberg Limits)
o Moisture content.
o Oedometer testing (consolidation in cohesive soils, collapse in cohesionless soils).
o Corrosivity tests
o Consolidated undrained triaxial tests on undisturbed cohesive soil samples.
o UCM, tensile strength and point load tests on rock cores
e) Topographical Surveys
The following shall be noted regarding the scope of topographical surveys required:
o The contractor must appoint a suitably qualified topographic surveyor.
o All positions (x, y, z) must be surveyed after investigations are completed.
o Surveys will be conducted according to the latest standards/ best-practice techniques to
obtain reliable data and confidently design structures.
o Surveys are to be conducted with an accuracy of 10 mm.
o Survey data is to be presented in .dwg format, or a similar approved format.
f) Geophysical Surveys
A provisional sum is allowed for in the Bill of Quantities for geophysical surveys that will be
instructed by the Engineer based on the results of the intrusive works. The anticipated methods
include Seismic Refraction Tomography (SRT) and/or the Multichannel Attenuation of Surface
Waves (MASW).
g) Health, Safety and Environmental Compliance
The contractor shall always be responsible for the personal safety and security of his employees
and shall provide them with appropriate personal protective equipment (PPE), including
reflective vests, hard hats, and safety boots. The contractor must comply with the OHS Act and
NEM Act.
The contractor shall compile a safety file (that must be submitted to the ARC) that must
include:
o Letter of good standing.
o SHE plan.
o Competent Risk assessor.
o Incident investigator.
o First aider.
20 Initial..........
o Appointed and competent operators.
o Method statement.
o Risk assessment.
o Registered safety officer with SACPCMP.
o Inspection registers.
o SHE policy.
The contractor shall also develop an Environmental Management Plan in accordance with
Section 41 of the SANRAL (2010). Standard Specification for Subsurface Site Investigations to
mitigate the impacts the drill will have on the environment.
5.3 Pricing Data
A detailed Bill of Quantities (BoQ) is supplied herein (Annexure A). Note: The BoQ is provisional
and re-measurable on actual quantities. The ARC may revise the investigation quantities at any
stage during the appointment. The following must be considered by the contractor when pricing
the BoQ:
Measurement and payment shall be in accordance with the relevant provisions of the
Standard Specifications for Subsurface Investigations (2010) issued by SANRAL, as
amended in the Scope of Works.
For the Pricing Schedule, the following words shall have the meanings assigned to them:
o Unit: The unit of measurement for each item of work as defined in the Standard
Specifications for Subsurface Investigations (2010) issued by SANRAL
o Quantity: The number of units of work for each item.
o Rate: The payment per unit of work for which the Service Provider tends to do the work.
o Amount: The product of the quantity and the rate tendered for an item.
o Lump Sum: An amount tendered for an item, the extent of which is described in the
Pricing Schedule, the Scope of Work or elsewhere, but of which the quantity of work is not
measured in units.
o Provisional Sum: Means a sum (if any) which is specified in the contract as a provisional
sum, for the execution of any part of the works or the supply of plant, materials, or
services under Section 2 (Provisional sums).
It will be assumed that prices included in the bills of quantities are based on Acts,
Ordinances, Regulations, By-laws, International Standards and National Standards that were
published 28 days before the closing date for tenders. (Refer to www.sabs.co.za for
information standards)
The prices and rates in the Pricing Schedule are fully inclusive prices for the work described
under the items. Such prices and rates cover all costs and expenses that may be required in
and for the execution of the work described in accordance with the provisions of the Scope
of Work, and shall cover the cost of all general risks, liabilities and obligations set forth or
implied in the contract data, as well as overhead charges and profit.
21 Initial..........
Where the Scope of Work requires detailed drawings and designs or other information to be
provided, all costs associated therewith are deemed to have been provided for and included
in the unit rates and sum amount tendered for such items.
An item against which no price is entered will be covered by the other prices or rates in the
Pricing Schedule. A single lump sum will apply should several items be grouped for pricing
purposes.
The quantities set out in the Pricing Schedule are approximate and do not necessarily
represent the actual amount of work to be done. The quantities of work accepted and
certified for payment will be used to determine payments due, not the quantities given in the
Pricing Schedule.
Reasonable compensation will be received where no pay item appears in the Pricing
Schedule in respect of work required in terms of the contract and which is not covered in any
other pay item.
The short descriptions of the items of payment given in the Pricing Schedule are only for the
purposes of identifying the items. More details regarding the extent of the work entailed
under each item appear in the Scope of Work.
The item numbers appearing in the Pricing Schedule refer to the corresponding item
numbers in the Standard Specifications for Subsurface Investigations (2010).
The Pricing Schedules are provided in this document.
A provisional project schedule for the geotechnical investigation work is detailed below.
Table 2: Provisional Project Schedule.
The following should be noted about the provisional project schedule:
It is expected that bidders will provide a detailed programme with their submission.
Please note that ARC would ideally expect a shorter timeline, as this task is critical to
the foundation design development.
The programme is based on 2 rigs established on site, drilling an average of 16m per
day.
An allowance of 6 weeks has been made for the laboratory testing, starting during the
fieldwork phase.
All site data shall be submitted daily to ARC.
22 Initial..........
Appendix A Proposed Borehole and Test Pit Locations
This bid will be evaluated in Four-Phases. The bid evaluation process will be conducted, and
the bidder must qualify at each stage to be eligible to proceed to the next stage of the
evaluation as follows:
Phase 1: Administrative Requirements
Phase 2: Mandatory Requirements.
Phase 3: Functionality Criteria.
Phase 4: Price and Specific Goals
7.1 Administrative Requirements (Phase 1)
a) Valid Tax PIN from SARS
b) CSD report (recent and updated Central Supplier Database report)
c) Complete and sign all the Standard Bidding Documents (SBD Forms)
d) The master bid document should be completed, initialled and signed in full.
e) Valid BBBEE Certificate or Sworn Affidavits should be submitted.
f) Resolution letter to sign the documents should be submitted.
g) Joint Venture/ Sub-Contracting Signed, dated Joint Venture Agreement – If Applicable (to
be signed by all parties, indicating the responsibilities of each partner and who the lead
partner will be, and which partner is authorised to sign these documents). All Joint
Venture parties must submit all administrative compliance documents.
23 Initial..........
7.2 Mandatory Requirements (Phase 2)
a) Valid and active at the time of submission – Public Liability Insurance cover of not less
than R1 million, accredited by the Financial Sector Conduct Authority (FSCA), South
Africa, or submission of a letter of intent to obtain Public Liability Insurance cover with a
value of not less than R1 million if you are successful in this process. (Will be confirmed
at time of appointment).
b) Valid COIDA issued by the Department of Labour or its two license company partners,
namely Federal Employees Mutual Assurance (FEM) company or Rand Mutual
Assurance (RMA).
c) CIPC documents of the business with the Companies and Intellectual Property
Commission (CIPC).
d) Attendance of the physical compulsory briefing session.
Failure to adhere to the above will lead to the disqualification of your bid.
7.3 Functionality Criteria (Phase 3)
The following documents need to be provided for evaluation:
Company profile indicating the company’s proven track record.
Curriculum Vitae for key personnel who will be allocated to the project, indicating relevant
experience and qualifications.
Minimum of three (3) Reference letters of similar work completed. Reference letters must
be on company letterhead and indicate the services supplied, including the company
name, contact person, telephone number, type of work completed, project period, and
project value.
Provide a high-level rollout Project Plan.
Important Dates
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Closing date: 18 September 2026 at 11:00 am.
Compulsory physical information session: 26 August 2026 at 12:00 pm at ARC-VIMP Campus, 573 and Moloto Road, Roodeplaat, Pretoria, 0002. Bidders must arrive at 11:00 am to sign the attendance register. Bidders arriving more than 15 minutes late (after 12:15 pm) will not be allowed to enter. The person authorised to complete the bid documents should attend.
Tender documents available for purchase from 14 August 2026.
Briefing Session
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)A Physical Compulsory Information Session will be held on 26 August 2026 at 12:00 pm at ARC-VIMP Campus, 573 and Moloto Road, Roodeplaat, Pretoria, 0002.
Bidders must arrive at 11:00 am to sign the attendance register.
No late arrivals will be allowed; bidders arriving more than 15 minutes after the session commences will not be permitted to attend.
The person authorised to complete the bid documents should attend the session.
Contact Information
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Procurement (tender documentation) enquiries:
Technical enquiries are addressed via the PURCO SA website under ARC/08/08/2026; only bidders who have purchased the bid document receive technical responses. No other form of technical correspondence is accepted.
Submission Guidelines
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Submission is electronic only, via the PURCO SA website (https://purcosa.co.za). No physical, email or fax submissions will be accepted. Only final submissions are evaluated; draft submissions are rejected. The tender document must be purchased at a non-refundable fee of R1,150.00 (VAT included) from the PURCO SA website. Bidders must log in with the username and password of the person who purchased the document, and submit via the 'Submit bid' link on the 'My purchased tenders' page. The Online Tender Submissions Guide (https://purcosa.co.za/online-tender-submissions-guide) provides detailed instructions. Bidders are advised to submit early to avoid last-minute problems. Late submissions are not accepted.
Returnable documents and forms:
Disqualification risks:
Evaluation Criteria
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The bid is evaluated in four phases; bidders must pass each phase to proceed:
Technical Specifications
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The service is a specialised geotechnical drilling assessment (foundation investigation) for the planned Climate Smart Centre of Excellence at the ARC campus, Roodeplaat, Pretoria. The site is accessible via internal roads off the R573; the artificial lake area is currently inaccessible due to thick reeds.
Preliminary investigation (Feb-Apr 2026) found: sharp transitions in ground profile, deep soils over most of the site, shallow rock in a small portion, groundwater at depths of approximately 4.0 m to 5.5 m, and a large artificial lake.
Scope of work includes:
Work must comply with:
Approximate test locations are provided in Appendix A for pricing; final locations are provided on appointment. The successful bidder will be given all available information on appointment.
Methodology
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The scope of work includes rotary core drilling (N-size, double-tube core barrels), Standard Penetration Testing (SPT) at 1.5m intervals, sampling of soil and rock, laboratory testing (grading, Atterberg limits, oedometer, triaxial, corrosivity, point load), geophysical surveys (Seismic Refraction Tomography and/or MASW), and topographical surveys with 10mm accuracy. The contractor must have at least two portable core drilling rigs on site, ensure maximum core recovery, and restore the site after drilling. Core boxes must be properly marked and photographed. The contractor must also provide a detailed project programme with the submission.
Experience & Qualifications
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf For detailed information on how to prepare and upload your tender files, view the Online Tender
Submissions Guide at https://purcosa.co.za/online-tender-submissions-guide The Guide includes
information about tender security and integrity.
We strongly recommend that you:
o Open and review the tender submission page before the deadline day so that you fully
understand what is required.
o Submit your tender files early to avoid last-minute problems and to allow yourself the
opportunity to resubmit if you experience any issues. This is particularly important if your
tender files are large and you are on a slow connection.
Neither late submissions nor physical delivery of documents shall be accepted.
original argillaceous sediments, converting them into the hard, distinct hornfels that
characterise the formation today (Brink, 1979).
Figure 8: Extract of 2528 Pretoria, 1:250 000 Geological Series (Council of Geoscience,
1978).
5.2 Scope of Work
5.2.1 Overview
The Scope of Work (SOW) and specifications provided hereunder outline the anticipated works
to be undertaken by an experienced geotechnical drilling contractor under the guidance of
SMEC South Africa (Pty) Ltd and the ARC’s representative. Specific information applicable to
the investigation is provided in more detail in the following sub-sections.
Company profile indicating the company’s proven track record.
Curriculum Vitae for key personnel who will be allocated to the project, indicating relevant
experience and qualifications.
Minimum of three (3) Reference letters of similar work completed. Reference letters must
be on company letterhead and indicate the services supplied, including the company
name, contact person, telephone number, type of work completed, project period, and
project value.
Provide a high-level rollout Project Plan.
Evaluation Criteria
Company profile indicating the company’s proven track record
(Proven track record on GEO-Technical Drilling). We will refer to the
More than 10 years Relevant Experience – 5 points.
8-10 Years Relevant Business Experience - 4 points.
5-7 Years Relevant Business Experience – 3 points.
3-4 Years Relevant Business Experience – 2 points.
1-2 Years Relevant Business – 1 point.
service. Proof of experience in similar projects must be provided,
including at least three (3) reference letters for similar work.
5 relevant Reference Letters – 5 points.
4 relevant Reference Letters – 4 points.
3 relevant Reference Letters – 3 points.
2 relevant Reference Letters – 2 points.
1 relevant Reference Letter – 1 point.
Reference Letters must, at a minimum, include the Client’s name,
contact details, Project description, Duration, and Contract value.
Provide CVs of key staff (at least two, the Project Contract Manager
and Project Lead) to enable evaluation of their years of experience.
(Include contactable references of previous projects worked on)
Project Contracts Manager with 10 or more years of relevant
experience – 5 points.
Project Contracts Manager with 8-9 years of relevant experience
– 4 points.
Project Contracts Manager with 6-7 years of relevant experience 20
– 3 points.
Project Contracts Manager with 3-5 or more years of relevant
experience – 2 points.
Project Contracts Manager with 0-2 years of relevant experience
– 1 point.
Project Lead with 10 or more years of relevant experience – 5
points.
Project Lead with 8-9 years of relevant experience – 4 points.
Project Lead with 6-7 years of relevant experience – 3 points.
Project Lead with 3-5 or more years of relevant experience – 2 20
points.
Project Lead with 0-2 years of relevant experience – 1 point.
Pricing Schedule
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf8.1 Bidders to complete the Excel Pricing Schedule (Annexure 1) and must be submitted with
the completed SBD 3.3 under the Pricing Section on the Tender Box online system.
Failure to submit the SBD 3.3 and Pricing schedule will lead to disqualification.
8.2 Prices terms
Tenderers shall indicate the basis on which the services will be charged. In this regard the
following information shall be provided:
Where a Tenderer lacks in-house expertise and may have to outsource certain services,
the detail and basis of charges of any such service that may be required must be
outlined.
The tenderer shall reflect service discounts that they will offer throughout the contract
duration.
Tenderers submissions must reflect the detailed breakdown of the tender price as per the
costing structure or bill of quantities
Prices must include VAT, if it is applicable and all other costs related to the execution of
the required services.
The tenderer agrees not to change the price with VAT or any other Tax subsequent to
submitting the tender. This includes subsequent VAT registration.
All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).
No change in the prices submitted shall be considered after receipt of response to the
Tender submission within the validity period of the tender.
Bidders shall ensure that the bid price is for the duration of the project, including
escalations.
The Geo tech specialist services will be required for a period of twelve months (12).
28 Initial..........
Sbd 1
Part a
Invitation to bid
You are hereby invited to bid for the requirements of the (agricultural research
Council)
Closing closing
BID NUMBER: ARC/08/08/2026 DATE: 18 September 2026 TIME: 11:00
Description the appointment of a service provider to conduct specialised geotechnical
Drilling assessment of the planned centre of excellence foundation.
Bidding procedure enquiries may be directed technical enquiries may be
To: directed to:
Contact contact
PERSON Fisokuhle Dlamini PERSON Ms Refiloe Mofokeng
Telephone telephone
Number 011 545 0940 number 012 310 2620
E-MAIL ADDRESS [email protected] ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone
Number code number
Cellphone
Number
Facsimile
Number code number
E-mail address
VAT
Registration
Number
Supplier tax compliance central
Compliance system pin: supplier
Or
Status database
No: MAAA
B-bbee status tick applicable box] b-bbee status [tick applicable
Level level sworn box]
Verification affidavit
CERTIFICATE Yes No
Yes
No
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs)
Must be submitted in order to qualify for preference points for b-bbee]
29 Initial..........
Are you the are you a
Accredited foreign based
REPRESENTATIVE SUPPLIER FOR Yes No
In south africa the goods
FOR THE GOODS Yes No /SERVICES [IF YES, ANSWER
/Services /works the questionnaire
/Works [if yes enclose proof] offered? Below]
Offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)?
Yes NO
Does the entity have a branch in the RSA?
Yes NO
Does the entity have a permanent establishment in the RSA?
Yes NO
Does the entity have any source of income in the RSA?
Yes NO
Is the entity liable in the RSA for any form of taxation?
Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register
For a tax compliance status system pin code from the south african revenue
Service (SARS) and if not register as per 2.3 Below.
30 Initial..........
Requests to tender for:...................................................................................................... 2
Notice and invitation ................................................................................................. 4
Notes to respondents .............................................................................................. 6
Overview .......................................................................................................................... 11
Background ................................................................................................................... 11
Terms of reference – scope of work ........................................................... 13
Project schedule ...................................................................................................... 22
Evaluation process ................................................................................................. 23
Pricing schedule ........................................................................................................ 28
Contract duration ................................................................................................... 28
required to ensure that the completed document with all attachments is submitted on or before the
closing date of the tender. Bid offer to be submitted on the official company letterhead, and detailed
costing must be stipulated. All pricing shall be in South African Rand (ZAR). No price adjustments will
be allowed after the closure of the tender.
2.3 Compliance with general conditions of contract
No alteration, variation or amendment of the Contract (of which this Tender represents the offer) shall be
permitted unless otherwise agreed to in writing. Should the prospective provider, in the case of noncompliance, wish to make any amendments to the conditions stipulated by the ARC in this Tender, which
shall form the offer element of a Contract and if it is accepted by the ARC, then such proposed
amendments shall be clearly stipulated by the prospective provider and where possible stating the
increase or decrease in the cost involved by such proposals. The ARC reserves the right to reject such
submissions.
The Agricultural Research Council (ARC) is a research, science, and technology institution of excellence
in South Africa that operates within the National System of Innovation. The ARC has a mandate for
innovative and creative agricultural research, technology development, and transfer to advance South
Section 41 of the SANRAL (2010). Standard Specification for Subsurface Site Investigations to
mitigate the impacts the drill will have on the environment.
5.3 Pricing Data
A detailed Bill of Quantities (BoQ) is supplied herein (Annexure A). Note: The BoQ is provisional
and re-measurable on actual quantities. The ARC may revise the investigation quantities at any
stage during the appointment. The following must be considered by the contractor when pricing
the BoQ:
Measurement and payment shall be in accordance with the relevant provisions of the
Standard Specifications for Subsurface Investigations (2010) issued by SANRAL, as
amended in the Scope of Works.
For the Pricing Schedule, the following words shall have the meanings assigned to them:
o Unit: The unit of measurement for each item of work as defined in the Standard
Specifications for Subsurface Investigations (2010) issued by SANRAL
o Quantity: The number of units of work for each item.
o Rate: The payment per unit of work for which the Service Provider tends to do the work.
o Amount: The product of the quantity and the rate tendered for an item.
o Lump Sum: An amount tendered for an item, the extent of which is described in the
published 28 days before the closing date for tenders. (Refer to www.sabs.co.za for
information standards)
The prices and rates in the Pricing Schedule are fully inclusive prices for the work described
under the items. Such prices and rates cover all costs and expenses that may be required in
and for the execution of the work described in accordance with the provisions of the Scope
of Work, and shall cover the cost of all general risks, liabilities and obligations set forth or
implied in the contract data, as well as overhead charges and profit.
Where the Scope of Work requires detailed drawings and designs or other information to be
provided, all costs associated therewith are deemed to have been provided for and included
in the unit rates and sum amount tendered for such items.
An item against which no price is entered will be covered by the other prices or rates in the
purposes.
The quantities set out in the Pricing Schedule are approximate and do not necessarily
represent the actual amount of work to be done. The quantities of work accepted and
certified for payment will be used to determine payments due, not the quantities given in the
8.1 Bidders to complete the Excel Pricing Schedule (Annexure 1) and must be submitted with
the completed SBD 3.3 under the Pricing Section on the Tender Box online system.
Failure to submit the SBD 3.3 and Pricing schedule will lead to disqualification.
8.2 Prices terms
following information shall be provided:
Where a Tenderer lacks in-house expertise and may have to outsource certain services,
the detail and basis of charges of any such service that may be required must be
outlined.
The tenderer shall reflect service discounts that they will offer throughout the contract
duration.
Tenderers submissions must reflect the detailed breakdown of the tender price as per the
costing structure or bill of quantities
Prices must include VAT, if it is applicable and all other costs related to the execution of
the required services.
The tenderer agrees not to change the price with VAT or any other Tax subsequent to
submitting the tender. This includes subsequent VAT registration.
All prices quoted are to be in SA Rand and inclusive of Value Added Tax (VAT).
No change in the prices submitted shall be considered after receipt of response to the
Financial Requirements
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Pricing must be in South African Rand and inclusive of VAT. No price adjustments are allowed after tender closure. The bid price must cover the full project duration, including escalations.
A detailed Bill of Quantities (BoQ) is provided in Annexure A. The BoQ is provisional and re-measurable on actual quantities; the ARC may revise quantities at any stage. Measurement and payment follow the SANRAL Standard Specifications for Subsurface Investigations (2010). Prices must cover all costs, risks, liabilities, overheads, and profit.
Bidders must complete the Excel Pricing Schedule (Annexure 1) and submit it with SBD 3.3. Failure to submit either leads to disqualification.
Payment: ARC undertakes to pay valid claims within 30 days of presentation of a substantiated claim and required reports. No payment is made for outstanding work.
PURCO SA service fee: a 2% service fee on the total value of each invoice is payable to PURCO SA within 30 days of the statement date. Interest of 2% per month applies on overdue amounts. A monthly sales report must be submitted by the 10th working day of each month.
Compliance Requirements
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Administrative requirements (Phase 1):
Mandatory requirements (Phase 2):
Bidders must be in good financial standing (no negative credit listings) and good legal standing (no current or pending legal actions or disputes involving PURCO SA or its members).
Sub-contracting: not allowed to sub-contract more than 25% of the contract value to an enterprise with a lower B-BBEE status level, unless the sub-contractor is an EME with the capability to execute. Local production and content must not be reduced below the stipulated minimum threshold.
VAT: bidders making taxable supplies over R1 million in any 12-month period must register as VAT vendors within one month of award if successful.
Health & Safety
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The contractor shall be responsible for the personal safety and security of employees, providing appropriate PPE (reflective vests, hard hats, safety boots). Must comply with the OHS Act and NEM Act. A safety file must be compiled and submitted to the ARC, including letter of good standing, SHE plan, risk assessment, method statement, incident investigator, first aider, appointed competent operators, registered safety officer with SACPCMP, inspection registers, and SHE policy. An Environmental Management Plan must be developed in accordance with Section 41 of the SANRAL (2010) Standard Specification.
Environmental
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The contractor shall develop an Environmental Management Plan in accordance with Section 41 of the SANRAL (2010) Standard Specification for Subsurface Site Investigations to mitigate the environmental impacts of the drilling. The contractor must take care not to unnecessarily disturb large areas of land and must restore the area, including backfilling sumps and cleaning, upon completion of drilling operations.
Contractual Terms
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdfapplicable, to both PURCO SA and the Member. PURCO SA shall thereafter invoice and collect the
service fee from the supplier based on the total invoice value, which is payable to PURCO SA within 30
days of the date of the statement. Failure to pay the service fee will be in breach of this agreement and
may result in the termination of this agreement. The supplier will be liable for interest on all overdue
accounts exceeding 30 days at a rate of 2% per month.
2.1.2 Monthly sales report
listings. In addition, bidders must be in good legal standing, with no current or pending legal actions or
disputes involving PURCO SA or any of its Members. Furthermore, in the event of any dispute or
differing interpretation between the Bid Document, the Letter of Award, and the Lease Agreement, the
ARC retains the right to enter into non-exclusive agreements with Service Providers that do not
restrict procurement of goods and services from other Service Providers.
ARC retains the right to require the Service Provider to obtain permission in writing from the ARC
prior to the replacement of individuals proposed for execution of this Bid.
Service Providers to accept professional liability for services rendered, including those rendered
under sub-contract to the service provider.
2.5 Bid documents
matter which is not clear in the prospective Bidder’s submission, and such amplification shall form part of
the original submission. In the event of the prospective Bidder failing to supply such information, the
submission will be liable to rejection.
2.12 Cost of proposal
Bidders shall bear all costs associated with the preparation and submission of their proposals; the ARC
will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Bid.
2.13 Period of validity
Proposals shall remain valid for one hundred and eighty (180) days after the date of proposal
submission. A proposal valid for a shorter period may be rejected by the ARC on the grounds that it is
non-responsive.
In exceptional circumstances, the ARC may solicit the Bidder’s consent to an extension of the period of
validity. The request and the responses thereto shall be made in writing.
2.14 Arc liability
7.2 Mandatory Requirements (Phase 2)
a) Valid and active at the time of submission – Public Liability Insurance cover of not less
than R1 million, accredited by the Financial Sector Conduct Authority (FSCA), South
value of not less than R1 million if you are successful in this process. (Will be confirmed
at time of appointment).
b) Valid COIDA issued by the Department of Labour or its two license company partners,
namely Federal Employees Mutual Assurance (FEM) company or Rand Mutual
Assurance (RMA).
c) CIPC documents of the business with the Companies and Intellectual Property
Commission (CIPC).
d) Attendance of the physical compulsory briefing session.
Special Conditions
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)The successful bidder shall not take more than three (3) months from date of bid award unless otherwise agreed. The service provider shall be available for consultation with the ARC representative, manage all data and information as confidential, and accept professional liability for services rendered. ARC retains the right to negotiate partial execution, enter into non-exclusive agreements, and require written permission before replacing proposed individuals. Bidders must be in good financial and legal standing, with no negative credit listings or pending legal actions involving PURCO SA or its members. In case of dispute, the Bid Document takes precedence over other documents.
Requirements
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdf (TENDER)Mandatory requirements include: valid Tax PIN from SARS, CSD report, completed and signed SBD forms, completed master bid document, valid BBBEE certificate or sworn affidavit, resolution letter to sign documents, and signed Joint Venture/Sub-Contracting agreement if applicable. Also required: Public Liability Insurance cover of not less than R1 million (or letter of intent), valid COIDA, CIPC documents, and attendance of the compulsory briefing session. Bidders must not have negative credit listings or pending legal actions.
Section
Source: Bid Document for The Appointment of a Service Provider to Conduct Specialised Geotechnical Drilling Assessment..pdfCriteria Score Weight
Company profile indicating the company’s proven track record
(Proven track record on GEO-Technical Drilling). We will refer to the
Company Registration date and the list of experience in the Company
Profile.
More than 10 years Relevant Experience – 5 points.
8-10 Years Relevant Business Experience - 4 points.
5-7 Years Relevant Business Experience – 3 points.
3-4 Years Relevant Business Experience – 2 points.
1-2 Years Relevant Business – 1 point.
24 Initial..........
The bidder must demonstrate that they can render the required
service. Proof of experience in similar projects must be provided,
including at least three (3) reference letters for similar work.
5 relevant Reference Letters – 5 points.
4 relevant Reference Letters – 4 points.
3 relevant Reference Letters – 3 points.
2 relevant Reference Letters – 2 points.
1 relevant Reference Letter – 1 point.
Reference Letters must, at a minimum, include the Client’s name,
contact details, Project description, Duration, and Contract value.
ARC reserves the right to verify references
CVs OF Key Personnel
Provide CVs of key staff (at least two, the Project Contract Manager
and Project Lead) to enable evaluation of their years of experience.
(Include contactable references of previous projects worked on)
Project Contracts Manager:
Project Contracts Manager with 10 or more years of relevant
experience – 5 points.
Project Contracts Manager with 8-9 years of relevant experience
– 4 points.
Project Contracts Manager with 6-7 years of relevant experience 20
– 3 points.
Project Contracts Manager with 3-5 or more years of relevant
experience – 2 points.
Project Contracts Manager with 0-2 years of relevant experience
– 1 point.
Project Lead:
Project Lead with 10 or more years of relevant experience – 5
points.
Project Lead with 8-9 years of relevant experience – 4 points.
Project Lead with 6-7 years of relevant experience – 3 points.
25 Initial..........
Project Lead with 3-5 or more years of relevant experience – 2 20
points.
Project Lead with 0-2 years of relevant experience – 1 point.
Provide a High-Level Project Plan. The bidder shall provide a detailed
Gant chart or Project Plan that clearly outlines the project schedule.
The plan must include all key tasks, dependencies, project timelines
and resource allocation to demonstrate how the project will be
executed and managed from start to finish.
The bidder submitted a thorough and well-structured Gant
chart or project plan that fully addresses all 5 project
requirements, supported by clear and convincing evidence of
capability = 5 points.
The bidder submitted a thorough and well-structured Gant
chart or project plan that fully addresses only 4 project
requirements, supported by clear and convincing evidence of
capability = 4 points.
The bidder submitted a thorough and well-structured Gant
chart or project plan that fully addresses only 3 project
requirements, supported by clear and convincing evidence of
capability = 3 points.
The bidder submitted a thorough and well-structured Gant
chart or project plan that fully addresses only 2 project
requirements, supported by clear and convincing evidence of
capability = 2 points.
The bidder submitted a thorough and well-structured Gant
chart or project plan that fully addresses only 1 project
requirement, supported by clear and convincing evidence of
capability = 1 point.
Total 100%
Technical Functional Criteria Weightings
Total Technical/Functional 100
Minimum Functional Threshold 65
Points allocated for Price 80
Points allocated for B-BBEE 20
Total points for Price and B-BBEE Preference Points 100
26 Initial..........
Bidders who do not achieve a minimum functionality score of 65% will be disqualified
and will not be evaluated further on price & points for specific goals.
7.4 Phase 4: Price and Specific Goals (Phase 4)
The 80/20 principle will apply under the Preferential Procurement Policy Framework Act.
All price quotations will be evaluated in accordance with the 80/20 principle as prescribed by the
Preferential Procurement Policy Framework Act and its Regulations. The lowest
acceptable price will score 80 points; the 20 specific goals points will be allocated as follows.
N.B: The minimum score to be achieved on functionality is 65%. Bids that do not achieve a
minimum score of 65% for functionality will be disqualified and not evaluated further on price
or their BBBEE contribution level.
80 points will be allocated to price, and 20 points to B-BBEE, as per the Level of contribution.
The ARC shall evaluate bids that comply with the specifications as stipulated in this bid and
reserves the right to exclude any proposal that does not meet the requirements. Should it be
discovered that false information has been provided, the tender (offer) shall be invalidated.
The 80/20 principle will apply under the Preferential Procurement Policy Framework Act .
Specific Goals Percentage Ownership (1%) Points (20)
Ownership by HDIs 51%+ 6
Ownership by Women 51%+ 4
Ownership by Youth 51%+ 4
Ownership by PwD 51%+ 2
BEE Status Level 1 - 4 2
RDP Goals Points will be allocated to enterprises 2
located in rural areas.
Total points 20
Points
Price 80
Specific goals 20
Total Points for Price and SPECIFIC GOALS 100
27 Initial..........
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
1134 Park St, Hatfield, Pretoria, 0083, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
14 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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