Supply and delivery of combat uniforms – PRASA RFQ 10373430

Closing date: 21 August 2026, closing time: 12:00. No briefing or site visit is stated.

Contact person: Mahuna Mphela. Telephone: 011 013 1784. Email: [email protected]. Submission address: No 30 Wolmaraans Street, Braamfontein, Johannesburg.

Bids must be hand-delivered to No 30 Wolmaraans Street, Braamfontein, Johannesburg on or before the closing date and time. Bidders must sign the submission register at delivery. Quotations must be submitted on the official forms provided, not re-typed, and must not include documents or references relating to any other quotation. Quotations must be enclosed in a sealed envelope. Late bids will not be accepted. Changes to a quotation after the closing date and time will not be considered. Responses must reach PRASA before the closing hour. Bidders must not canvass any SCM officer or PRASA employee between closing and award; doing so may lead to disqualification. Complaints about the bid process may be lodged via [email protected], including bid description, reference number, closing date, supplier name and contact details, and the detailed complaint. Mandatory returnable documents (Stage 1A) — failure to submit at closing results in automatic disqualification: sign the submission register; provide three signed reference letters on client letterhead confirming successful supply and delivery of combat uniforms in the past 3 years. Other mandatory documents (Stage 1B) — PRASA may request these within three working days; failure to provide leads to disqualification: valid SARS PIN; completion of ALL RFQ documentation including all declarations; CSD supplier registration number. Incomplete bids will be disqualified.

Mandatory returnable documents must be submitted at closing; failure results in disqualification. These include signing the submission register and providing three signed reference letters. Other mandatory documents (SARS PIN, completion of all RFQ documentation, CSD number) may be requested within three working days.

Evaluation is in stages. Stage 1A (mandatory): sign submission register and provide three signed reference letters on client letterhead confirming successful supply and delivery of combat uniforms in the past 3 years — non-submission disqualifies. Stage 1B (other mandatory): valid SARS PIN, completion of all RFQ documentation including declarations, and CSD registration number — PRASA may request within three working days, otherwise disqualification. Stage 3: Price and Specific Goals. The 80/20 preference point system applies. Price scores a maximum of 80 points using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender. Specific goals score a maximum of 20 points: Level 1 or 2 B-BBEE contributor (5 points, evidence: sworn affidavit or B-BBEE certificate from a SANAS-approved agency); at least 51% owned by people in rural areas (5 points, evidence: municipal/ESKOM bill or letter from Induna/Chief confirming residential address not older than 3 months); at least 51% owned by Black Youth (5 points, evidence: sworn affidavit or B-BBEE certificate, certified ID copies of owners); at least 51% owned by Black Women (5 points, evidence: sworn affidavit or B-BBEE certificate, certified ID copies of owners). Total 100 points. PRASA may award to a bidder that did not score highest under objective criteria such as negative track record, spreading awards, or avoiding concentration of awards. PRASA may split the award among more than one service provider. PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign a contract within 14 days, fails to provide required security/bonds/guarantees, fails to meet a condition precedent, or contract negotiations fail. PRASA will only award to another bidder if the bid is still within the validity period.

The scope is the supply and delivery of combat uniform. The Bill of Quantities lists the following items with quantities: Combat Shirt with rubber badge 08/2026 — 1215 each; Combat Trouser 08/2026 — 1215 each; Combat Jersey 08/2026 — 1215 each; Rainsuits 08/2026 — 1215 each; Combat Socks 08/2026 — 3645 each; Caps with Rank and Rubber Badge 08/2026 — 2430 each. Delivery period: bidders must offer their earliest delivery period, to be completed in working days from date of order.

Bidders must provide three signed reference letters on client letterhead confirming successful supply and delivery of combat uniforms in the past 3 years. PRASA may consider a bidder's negative track record in other related projects as objective criteria for not awarding to the highest scorer.

The Bill of Quantities lists items with quantities: Combat Shirt (1215), Combat Trouser (1215), Combat Jersey (1215), Rainsuits (1215), Combat Socks (3645), Caps with Rank and Rubber Badge (2430).

Prices must be quoted in South African Rand, inclusive of all applicable taxes. The price offer is firm. Bidders must complete the attached Pricing Schedule (Bill of Quantities) strictly in the provided format; deviation may render the bid non-responsive. A cost breakdown must be indicated. Price escalation basis and formula must be indicated. Discounted prices will only be considered at the final evaluation stage on an unconditional basis. If the highest scoring bidder's price is not market-related, PRASA may negotiate a market-related price with the highest, then second, then third scoring bidder; if no agreement, PRASA cancels the RFQ. Payment is made within 30 days of receipt of a correct tax invoice. The contract is subject to PRASA General Conditions of Purchase.

Bidders must be registered on the Central Supplier Database (CSD); business may not be awarded without CSD registration. Bidders must provide a valid SARS Tax Compliance Status PIN or a printed TCS certificate, or a CSD number if no TCS PIN is available. Each party in a consortium/joint venture/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number. Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified. Foreign suppliers must complete the questionnaire on residency and tax liability; if not resident and no branch/permanent establishment/source of income in RSA, they need not register for a TCS PIN. Bidders must complete SBD 4 (Bidder's Disclosure) — disclosing any state employment of directors/shareholders, relationships with procuring institution employees, interests in other enterprises, and PEP/PIP status; false declarations may lead to disqualification or contract termination. Bidders must complete SBD 6.1 (Preference Points Claim Form) — claiming specific goal points; failure to submit proof means points are not claimed. Bidders must provide proof of authority to sign (e.g., company resolution).

The contract is governed by PRASA General Conditions of Purchase. The supplier warrants items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance. The supplier indemnifies PRASA against claims arising from negligence, infringement, breach of statutory duty, or defective design/materials/workmanship. Sub-contracting requires PRASA's prior approval. The contract is governed by South African law. PRASA may reject non-compliant items and require replacement at supplier's risk. Payment within 30 days of correct tax invoice. Late deliveries may be subject to penalty. Title and risk pass to PRASA upon acceptance.

Maximum points: Price 80, Specific Goals 20, Total 100.