Security guarding services for department of agriculture – region 2 (northern cape, free state, north west) – 36-Month t

Closing date: 17 September 2026 at 11:00. Compulsory briefing session: 01 September 2026 at 11:00 at Thaba Nchu Narysec College, Plot No. 42 Bulfontein 1, Thaba Nchu, 9780.

Bid-related enquiries: Mr B Coetzer, Tel (012) 312 8375, Email [email protected]. Directorate: Demand and Acquisition Management Services: Mr Freddy Maseli, Tel (012) 312 8382. Submission address: Department of Agriculture, 20 Steve Biko Road, Arcadia, Pretoria, 0001.

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The bid document must be submitted in a sealed envelope stating the bidder's name and address, bid number, and closing date; failure to comply will disqualify the proposal. Returnable forms include SBD1 (Invitation to Bid), SBD4 (Bidder's Disclosure), SBD5 (NIP Programme), SBD6.1 (Preference Points Claim), SBD pricing schedule, and terms of reference. Proof of authority to sign must be submitted (e.g., company resolution).

The applicable preference point system is the 90/10 system (all applicable taxes included). Price is scored out of a maximum of 90 points using the formula Ps = 90(1 - (Pt - Pmin)/Pmin) for the lowest acceptable tender. Preference points for specific goals are awarded as stated in the tender, supported by documentation. A consortium or joint venture may claim points based on the percentage of contract value managed or executed by members. A tenderer will not be awarded points for HDI if it intends sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership. A tenderer awarded a contract due to HDI preference may not subcontract more than 25% of the contract value to a non-HDI or one that does not qualify for the same or more preference.

The scope is the rendering of security guarding services to the Department of Agriculture at Region 2, comprising Northern Cape, Free State, and Northwest provinces, for a period of thirty-six (36) months. Specific service details, quantities, and standards are not provided in the extracted text.

The pricing schedule is included in the bid document. Bidders must complete the pricing schedule as part of the bid. The price must include all applicable taxes. The successful bidder must provide performance security as specified in the SCC.

The successful bidder must furnish performance security within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract. Payment will be made within 30 days of invoice submission. Prices quoted must remain valid for 120 days. If the bidder is a sole agent or sole supplier, they must indicate market price after discount or percentage net profit before tax.

Bidders must be registered on the Central Supplier Database (CSD) and provide the CSD number or SARS Tax Compliance Status (TCS) PIN on SBD1. A valid tax clearance certificate (original from SARS) is required prior to award. Bids will not be considered from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees. Bidders must complete and sign SBD4 (Bidder's Disclosure) and SBD5 (NIP Programme). The successful bidder will be required to sign SBD7 (Contract Form).

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) that may apply. The supplier must provide performance security within 30 days of contract award. Payment will be made within 30 days of invoice submission. Prices quoted are firm for the contract period. The contract may be terminated for default, with potential restriction from doing business with the public sector for up to 10 years. Disputes are to be resolved through mutual consultation, then mediation, then court. The contract is governed by South African law.

The 90/10 preference point system applies. Price is scored out of 90 points using the formula Ps = 90(1 - (Pt - Pmin)/Pmin). Preference points for specific goals are awarded as stated in the tender. Sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more HDI points may result in loss of HDI points. A tenderer awarded a contract due to HDI preference may not subcontract more than 25% to a non-HDI or one that does not qualify for the same or more preference.