Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
Organization Type
GOVERNMENT
Published
20 Aug 2026
OCDS Reference
ocds-9t57fa-166369
South african airways (saa) is establishing a panel of service providers to deliver delayed passenger baggage door-to-door from four domestic airports: or tambo, king shaka, cape town international, and chief dawid stuurman (port elizabeth). Bidders must have offices at all four airports, provide vehicles with tracking and lockable canopies, and meet strict response times. The most consequential requirement is the mandatory 70% minimum score on functionality, after which price and b-bbee points are evaluated.
Mandatory briefing session on 27 August 2026, 13:00-14:00 (GMT+2) via Microsoft Teams; attendance is not stated as compulsory but is scheduled.
Closing date and time: 31 August 2026 at 16:00; quotations must be e-mailed to [email protected] (max 2MB per email).
Bidders must have an office at all four airports: OR Tambo, King Shaka, Cape Town International, and Chief Dawid Stuurman (Port Elizabeth).
Vehicles: must be roadworthy, fitted with lockable canopies, and have tracking devices; minimum fleet per airport: JNB – 4 vehicles, DUR – 3, CPT – 3, PLZ – 2, with at least one 1-ton long-base vehicle per airport.
Drivers must hold a valid Public Driving Permit (PDP) and a valid driver's licence; clear copies must be submitted.
Proof of Goods in Transit insurance covering items delivered is mandatory; any other insurance will lead to disqualification.
Bidders must demonstrate at least 5 years' experience in passenger baggage delivery (20% weight) and submit reference letters from clients within the last 3 years (20% weight).
Functionality threshold: minimum 70% to be considered for price and B-BBEE evaluation; functionality is weighted 100% (critical criteria are pass/fail).
Pricing: firm prices, exclusive of VAT; pricing schedule must be fully completed using SAA's template only; rates per km for distance bands (0-25km, 26-50km, 51-100km, 101km+).
B-BBEE: 80/20 preference point system applies – 80 points for price, 20 points for specific goals (B-BBEE level 1 or 2 = 10 points; 51% black-owned = 5 points; 50% black women-owned = 5 points).
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Date & Time
Monday, 31 August 2026 - 16:00
Venue
https://teams.microsoft.com/meet/319150661685845?p=SF41WJrgEDp7l60RYx Meeting ID: 319 150 661 685 84
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Categories
Request for Quotation
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: RTMS (Road Transport Management System), ISO 28000 (Supply Chain Security), HACCP Certification (Food Transport)
AI Document Analysis Stages
Submission Guidelines
Source: SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdf (TENDER)20 Aug
2026
Tender Published
Tender was published
31 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
GSM056-26 Bid Advertisement Form.pdf
South African Airways is seeking quotations from a panel of service providers to deliver baggage delivery services, with bids due by 31 August 2026. The tender is issued nationally, with services required at the airline's head office in Johannesburg.
SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdf
South African Airways is requesting quotations to establish a panel of service providers for baggage delivery services. The contract will be governed by the General Conditions of Contract, which set out standard terms for performance, warranties, payment, and termination.
Annexure 1 - Vendor application Local.pdf
South African Airways is requesting quotations from a panel of service providers to deliver baggage delivery services. The application form is for vendor registration and requires comprehensive company, banking, tax, and B-BBEE information.
REVISED SBD 4 -Annexure 2.pdf
Analysis completed but response format was invalid
RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf
South African Airways (SAA) is seeking quotations from service providers to form a panel for door-to-door baggage delivery services at four major South African airports: OR Tambo International (Johannesburg), King Shaka International (Durban), Cape Town International, and Chief Dawid Stuurman (Port Elizabeth). The contract covers delivery of delayed bags, weighing, wrapping, sealing, coordination, and vehicle tracking, with a rotational allocation among panel members. Bidders must meet mandatory critical criteria, pass a functional evaluation with a 70% threshold, and then be scored on price (80%) and preference points (20%).
To download these documents and access AI-powered analysis, visit the main tender page.
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Median Estimate
R 1 380 000
Range
Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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No returnable documents, submission method, or deadline are stated in the available documentation.
Evaluation Criteria
Source: SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdf (TENDER)Bidders must have a valid tax clearance certificate. Bidders must not engage in collusive bidding or restrictive practices. Bids may be invalidated if a bidder is found guilty of restrictive practices by the Competition Commission, which may also result in the bid being invalidated, the contract being terminated in whole or part, and the bidder being restricted from doing business with the public sector for up to ten years.
Technical Specifications
Source: SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdf (TENDER)provisions in the SCC shall prevail.
Table of clauses
Compliance Requirements
Source: SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdf (TENDER)No specific requirements found
Contractual Terms
Source: SAA GENERAL CONDITIONS OF CONTRACT. ANNEXURE 4.pdfGeneral Conditions of Contract
The following terms shall be interpreted as indicated:
1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded
in the contract form signed by the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper
performance of his contractual obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value to influence the
action of a public official in the procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government
and encouraged to market its products internationally.
1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the
services are supplied. Goods are produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new product results that is substantially
different in basic characteristics or in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot
or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all
risks and charges involved until the supplies are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower
prices than that of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or
negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in
its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight
embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to
deprive the bidder of the benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply
to the purchaser under the contract.
1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or
materials which have been or are still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing
costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as
well as transportation and handling charges to the factory in the Republic where the supplies covered by
the bid will be manufactured.
1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided
that local manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and
machinery and includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and
any other incidental services, such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such obligations of the supplier covered
under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.
2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and
professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable
property, unless otherwise indicated in the bidding documents.
2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services or
works.
2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions
shall apply.
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense
incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents
may be charged.
3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The
Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,
Pretoria 0001, or accessed electronically from www.treasury.gov.za
4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision
thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the
purchaser in connection therewith, to any person other than a person employed by the supplier in the
performance of the contract. Disclosure to any such employed person shall be made in confidence and
shall extend only so far as may be necessary for purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or
information mentioned in GCC clause 5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the
purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance
under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the
supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,
trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser.
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to
the purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss
resulting from the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible
currency acceptable to the purchaser and shall be in one of the following forms:
a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s
country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or
another form acceptable to the purchaser; or
b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than
thirty (30) days following the date of completion of the supplier’s performance obligations under the contract,
including any warranty obligations, unless otherwise specified in SCC.
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during
production or execution or on completion be subject to inspection, the premises of the bidder or contractor
shall be open, at all reasonable hours, for inspection by a representative of the Department or an
organization acting on behalf of the Department.
8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the
contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall
itself make the necessary arrangements, including payment arrangements with the testing authority
concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in
accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed
by the purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract
requirements, irrespective of whether such supplies or services are accepted or not, the cost in connection
with these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract
requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if found
not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and
risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith
substitute them with supplies which do comply with the requirements of the contract.
8.8 Failing such removal the rejected supplies shall be returned at the suppliers cost and risk. Should the
supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier
further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the
expense of the supplier.
8.9 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on
account of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.
9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration
during transit to their final destination, as indicated in the contract. The packing shall be sufficient to
withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and
precipitation during transit, and open storage. Packing, case size and weights shall take into consideration,
where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling
facilities at all points in transit.
9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such
special requirements as shall be expressly provided for in the contract, including additional requirements, if
any, specified in SCC, and in any subsequent instructions ordered by the purchaser.
10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract.
The details of shipping and/or other documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or
damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner
specified in the SCC.
12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.
13.1 The supplier may be required to provide any or all of the following services, including additional services, if
any, specified in SCC:
a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied
goods;
d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time
agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations
under this contract; and
e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up,
operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,
shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,
notifications, and information pertaining to spare parts manufactured or distributed by the supplier:
a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election
shall not relieve the supplier of any warranty obligations under the contract; and
b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the
purchaser to procure needed requirements; and
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and
specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or
current models, and that they incorporate all recent improvements in design and materials unless provided
otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have
no defect, arising from design, materials, or workmanship (except when the design and/or material is
required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop
under normal use of the supplied goods in the conditions prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case
may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen
(18) months after the date of shipment from the port or place of loading in the source country, whichever
period concludes earlier, unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable
speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the
purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser may have against the supplier under
the contract.
16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in
Scc.
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and
upon fulfillment of other obligations stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after
submission of an invoice or claim by the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary
from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in
SCC or in the purchaser’s request for bid validity extension, as the case may be.
18.1 No variation in or modification of the terms of the contract shall be made except by written amendment
signed by the parties concerned.
19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with
the purchaser’s prior written consent.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not
already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from
any liability or obligation under the contract.
21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the
time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter
conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as
practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his
discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which
case the extension shall be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national
department, provincial department, or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services
executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where
the supplies are required, or the supplier’s services are not readily available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless
an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without
cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract and to return any goods delivered later
at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to
complete the contract and without prejudice to his other rights, be entitled to claim damages from the
supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services
within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of
the delayed goods or unperformed services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also consider termination of the contract
pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default
sent to the supplier, may terminate this contract in whole or in part:
a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or
within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
b) if the Supplier fails to perform any other obligation(s) under the contract; or
c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in
competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon
such terms and in such manner as it deems appropriate, goods, works or services similar to those
undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods,
works or services. However, the supplier shall continue performance of the contract to the extent not
terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a
restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector for
a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the
supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated
fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose
it on the supplier.
23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the
Accounting Officer / Authority, also be applicable to any other enterprise or any partner, manager, director
or other person who wholly or partly exercises or exercised or may exercise control over the enterprise of
the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in the
opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the
National Treasury, with the following information:
(i) the name and address of the supplier and / or person restricted by the purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database of suppliers or persons prohibited
from doing business with the public sector.
23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and
Combating of Corrupt Activities Act, No. , the court may also rule that such person’s name be
endorsed on the Register for Tender Defaulters. When a person’s name has been endorsed on the Register,
the person will be prohibited from doing business with the public sector for a period not less than five years
and not more than 10 years. The National Treasury is empowered to determine the period of restriction and
each case will be dealt with on its own merits. According to section 32 of the Act the Register must be open
to the public. The Register can be perused on the National Treasury website.
24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are
imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in
respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,
or for the amount of any such increase. When, after the said date, such a provisional payment is no longer
required or any such anti-dumping or countervailing right is abolished, or where the amount of such
provisional payment or any such right is reduced, any such favourable difference shall on demand be paid
forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which
may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered, or
is to deliver or render in terms of the contract or any other contract or any other amount which may be due
to him.
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of
its performance security, damages, or termination for default if and to the extent that his delay in
performance or other failure to perform his obligations under the contract is the result of an event of force
majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition
and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to
perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier
becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the
supplier, provided that such termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in
connection with or arising out of the contract, the parties shall make every effort to resolve amicably such
dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may be commenced unless such notice
is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African
court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings herein,
a) the parties shall continue to perform their respective obligations under the contract unless they
otherwise agree; and
b) the purchaser shall pay the supplier any monies due the supplier.
28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to
Clause 6;
a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect
or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs,
provided that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or
damages to the purchaser; and
b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise,
shall not exceed the total contract price, provided that this limitation shall not apply to the cost of
repairing or replacing defective equipment.
29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract
that is exchanged by the parties shall also be written in English.
30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail
and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the
address notified later by him in writing and such posting shall be deemed to be proper service of such notice
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been
given, shall be reckoned from the date of posting of such notice.
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies
imposed outside the purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of
the contracted goods to the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a
bid the Department must be in possession of a tax clearance certificate, submitted by the bidder. This
certificate must be an original issued by the South African Revenue Services.
33.1 The NIP Programme administered by the Department of Trade and Industry shall be applicable to all
contracts that are subject to the NIP obligation.
34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between,
or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties
in a horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive
bidding (or bid rigging).
34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has /
have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the
Competition Commission for investigation and possible imposition of administrative penalties as
contemplated in the Competition Act No. .
34.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition Commission of the restrictive
practice referred to above, the purchaser may, in addition and without prejudice to any other remedy
provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in whole or part,
and / or restrict the bidder(s) or contractor(s) from conducting business with the public sector for a period
not exceeding ten (10) years and / or claim damages from the bidder(s) or contractor(s) concerned.
Js General Conditions of Contract (revised July 2010)
1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded
in the contract form signed by the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper
performance of his contractual obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value to influence the
action of a public official in the procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government
and encouraged to market its products internationally.
1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the
services are supplied. Goods are produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new product results that is substantially
different in basic characteristics or in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot
or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all
risks and charges involved until the supplies are so delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower
prices than that of the country of origin and which have the potential to harm the local industries in the RSA.
1.12 Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or
negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in
its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight
embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to
deprive the bidder of the benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply
to the purchaser under the contract.
1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or
materials which have been or are still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing
costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as
well as transportation and handling charges to the factory in the Republic where the supplies covered by
the bid will be manufactured.
1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided
that local manufacture does take place.
1.18 “Manufacture” means the production of products in a factory using labour, materials, components and
machinery and includes other related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and
any other incidental services, such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such obligations of the supplier covered
under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,
trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser.
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to
the purchaser the performance security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss
resulting from the supplier’s failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible
currency acceptable to the purchaser and shall be in one of the following forms:
a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s
country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or
another form acceptable to the purchaser; or
b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than
thirty (30) days following the date of completion of the supplier’s performance obligations under the contract,
including any warranty obligations, unless otherwise specified in SCC.
13.1 The supplier may be required to provide any or all of the following services, including additional services, if
any, specified in SCC:
a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied
goods;
d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time
agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations
under this contract; and
e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up,
operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,
shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,
notifications, and information pertaining to spare parts manufactured or distributed by the supplier:
a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election
shall not relieve the supplier of any warranty obligations under the contract; and
b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the
purchaser to procure needed requirements; and
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and
specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or
current models, and that they incorporate all recent improvements in design and materials unless provided
otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have
no defect, arising from design, materials, or workmanship (except when the design and/or material is
required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop
under normal use of the supplied goods in the conditions prevailing in the country of final destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case
may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen
(18) months after the date of shipment from the port or place of loading in the source country, whichever
period concludes earlier, unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable
speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the
purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser may have against the supplier under
the contract.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not
already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from
any liability or obligation under the contract.
21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the
time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter
conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as
practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his
discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which
case the extension shall be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national
department, provincial department, or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services
executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where
the supplies are required, or the supplier’s services are not readily available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless
an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without
cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract and to return any goods delivered later
at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to
complete the contract and without prejudice to his other rights, be entitled to claim damages from the
supplier.
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services
within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of
the delayed goods or unperformed services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also consider termination of the contract
pursuant to GCC Clause 23.
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default
sent to the supplier, may terminate this contract in whole or in part:
a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or
within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
b) if the Supplier fails to perform any other obligation(s) under the contract; or
c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in
competing for or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon
such terms and in such manner as it deems appropriate, goods, works or services similar to those
undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods,
works or services. However, the supplier shall continue performance of the contract to the extent not
terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a
restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector for
a period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the
supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated
fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose
it on the supplier.
23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the
25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of
its performance security, damages, or termination for default if and to the extent that his delay in
performance or other failure to perform his obligations under the contract is the result of an event of force
majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition
and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to
perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the force majeure event.
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier
becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the
supplier, provided that such termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the purchaser.
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in
connection with or arising out of the contract, the parties shall make every effort to resolve amicably such
dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual
consultation, then either the purchaser or the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may be commenced unless such notice
is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African
court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings herein,
a) the parties shall continue to perform their respective obligations under the contract unless they
otherwise agree; and
b) the purchaser shall pay the supplier any monies due the supplier.
28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to
Clause 6;
a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect
or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs,
provided that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or
damages to the purchaser; and
b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise,
shall not exceed the total contract price, provided that this limitation shall not apply to the cost of
repairing or replacing defective equipment.
Evaluation Criteria
Source: REVISED SBD 4 -Annexure 2.pdf (TENDER)Unable to extract eligibility criteria
Compliance Requirements
Source: REVISED SBD 4 -Annexure 2.pdf (TENDER)Bidders must complete SBD 4 (Declaration of Interest), disclosing any directors, trustees, shareholders, or partners employed by the state and any relationship with persons employed by the procuring institution. Bidders must also disclose any interest in related enterprises and provide all CSD-registered active companies linked to directors. Failure to disclose all CSD-registered active companies linked to any director will lead to disqualification. Bidders must certify that the bid was arrived at independently and without consultation, communication, agreement or arrangement with any competitor, and understand the bid will be disqualified if this disclosure is found to be false.
Important Dates
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ){"closingDate":"31 August 2026","closingTime":"13:00pm","briefingSession":"{"date":null,"time":null,"venue":"ional capacity and compliance with the required","is_compulsory":true}"}
Briefing Session
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)BRIEFING SESSION: 27 August 2026 at 13:00pm to 14:00pm (GMT+2)
Join: https://teams.microsoft.com/meet/319150661685845?p=SF41WJrgEDp7l60RYx
Meeting ID: 319 150 661 685 845
Passcode: BR94xc3q
Contact Information
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ){"name":"................................................................................","email":"[email protected]","phone":"0661685845","department":"Global Supply Management","address":"..........................................................................................................................."}
Returnable Documents
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)Required Documentation to be attached.
The following must accompany your quote
□ SAA Vendor application and supporting documents. Refer to Annexure 1
□ General Conditions of Contract. Refer to Annexure 2
□ SBD 4 Document. Refer to Annexure 3
Evaluation Criteria
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)Bidders must hold valid vehicle ownership or lease agreements and roadworthy certificates for all operating vehicles. All drivers must have a valid Public Driving Permit (PDP) and driver's license. Bidders must provide proof of Goods in Transit insurance; any other cover leads to disqualification. The SAA pricing schedule must be fully completed; no other pricing schedules are accepted. Bidders must submit a portfolio of evidence demonstrating at least 5 years' experience in baggage delivery, and provide reference letters from clients on letterhead with contact details and signatures. Bidders must confirm national footprint by listing airports they operate at. Bidders must provide a list of start-up vehicles with lockable canopies for each airport, including at least one one-ton vehicle per operational area. Bidders must submit a detailed baggage delivery methodology covering resource plan, contingency plan, and same-day delivery guidelines. Required forms: SAA Vendor Document (Annexure 1), General Conditions of Contract (Annexure 2), and SBD 4 Document (Annexure 3).
Technical Specifications
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)1.1. Service Providers are requested to provide Prices with their quotation to SAA for all the
services to be provided as per specification. Service providers are expected to submit a
cost that is fair and reasonable.
1.2. SAA has the right to enter negotiation with a prospective Service Provider regarding any
terms and conditions, including price(s), of a proposed contract.
The panel of service providers shall provide baggage delivery services as required in terms of the
Agreement and in accordance with but not limited to the following:
Airport, King Shaka International Airport, Cape Town International Airport, and in Chief
Dawid Stuurman (Port Elizabeth) Airport.
done by Baggage personnel or upon advice of a competent authority.
Airports to ensure timeous coordination of baggage deliveries and to prevent theft and/or
pilferage.
deliveries are well coordinated by routes.
dispatching the drivers.
monitor vehicle movements.
to respective SAA Accounts personnel
personnel.
o Within 1 hour of receipt of bags within 50 km radius.
o Within 2 hours of receipt of bags for all deliveries.
o Long-distance deliveries will take into account the driving duration.
beginning of each shift.
allocation is as per RFQ specification and must have fuel to make deliveries.
take place the following day first thing in the morning.
to continue with the services.
breakdown within 30 minutes of such breakdown with proof of breakdown.
Note: The selection of the panel of service providers will be on a rotational basis as and
when required.
Responses will be evaluated on the critical and functional criteria, where after qualifying
responses will be evaluated on the Price and Preference Points:
3.1 Evaluation process
3.1.1 Compliance with minimum requirements
All quotations duly lodged will be examined to determine compliance with bidding
requirements and conditions. Quotations with obvious deviations from the
requirements/conditions will be eliminated from further adjudication.
3.1.2 Evaluation of quotation
The contract shall be awarded at the sole and absolute discretion of SAA. SAA hereby
represents that it is not obliged to award this quotation to any bidder. SAA is entitled to
retract this quotation at any time as from the date of issue.
SAA shall not be obliged to accept the lowest of any quotation, offer or proposal.
Suppose only one bidder meets the tender requirements and qualifies to be on the
panel. In that case, SAA reserves the right to immediately approach the market and
proceed with the process of including any new or potential service providers on the
panel to enhance competition. This will occur after evaluating such a service provider
based on the advertised evaluation criteria.
All quotations will be evaluated according to the criteria, weightings and threshold scores
as Indicated in 3.2 below:
3.2 Evaluation criteria
Table of contents must be provided, and documentation must be submitted in sequence
addressing each requirement in Critical and functional criteria.
The criteria and weights referred to in paragraph 3.1. above are as follows:
Critical Criteria Phase 01
No. CRITICAL CRITERIA: None Weighted, Mandatory requirements to BIDDER TO
be met, for the Bidder’s submission to qualify further evaluation. INDICATE
Proof of information below needs to be provided. A bidder who COMPLIANCE
fails to meet this requirement will be disqualified. (YES/NO)
1 Vehicle Ownership/Lease agreement and Road Worthy
Experience & Qualifications
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)Bidders must submit reference letters from previous clients.
Letters must be:
2 These letters should attest to the bidders’ capability in delivering 20%
similar work (delivery of passenger baggage) done within the
last 3 years.
Note: SAA reserves the right to verify the validity of the
evidence submitted.
National Footprint including affiliated service around South
Africa. Bidder must have ability to do deliveries at all domestic
airports that SAA operates at (OR Tambo International Airport,
Cape Town International Airport, Chief Dawid Stuurman (Port
Elizabeth) Airport and King Shaka International Airport) as well
as obtain ACSA permits where necessary.
3 10 4 main airports in 4 provinces – 10%
3 Airports – 5%
2 airports or less airports – 0%
Note: Bidder to confirm the National Footprint in the
portfolio of evidence by listing the airports they operate at.
Availability of vehicles
The bidder must provide a list of start-up vehicles fitted with
lockable canopies for each domestic airport. All vehicles must
be well maintained, roadworthy, and in good overall condition
to ensure that the image and reputation of SAA are not
compromised. The standard fleet should consist of base-
model half-ton vehicles. However, each operational area must
have at least one one-ton vehicle with long base available to
accommodate higher capacity requirements.
Ortia
vehicles provided – 0%
Cape Town
4
vehicles provided – 0%
Durban
vehicles provided – 0%
Gqeberha
vehicles – 5%
vehicles provided – 0%
Note: Bidder to provide portfolio of evidence addressing
the number of vehicles.
Baggage delivery methodology
Bidders to provide a detailed baggage delivery methodology
which should include but not limited to:
5 drivers available and coordinator per airport) - 10% 30
delayed flights, staff shortages etc. - 10%
Note: A portfolio of evidence must be submitted
to substantiate claim in the form of suppliers’ current
operations. (Bidder must ensure that all three (3) points
are addressed to ensure maximum scoring)
Total 100%
Threshold 70%
Threshold: The minimum qualifying score for Functionality is 70%. All tenders that do not
comply with all the Mandatory Requirements for Functionality and that fail to achieve the
minimum qualifying score of 70% on Functionality shall not be considered for further
evaluation against Price and B-BBEE.
Bidder must demonstrate five 5 or more years of experience in
1 business relevant to the delivery of passenger baggage 20%
10%
Note: Bidder to provide a portfolio of evidence
which demonstrates number of years’ experience in
providing baggage delivery services
Track Record:
Pricing Schedule
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)The following table should be used as a guide for the pricing proposal.
Please provide us with a quotation for the items/services specified hereunder where
applicable, in accordance with the above specification.
Distance Rate per KM (Excluding Vat) Rate per KM (Including
VAT)
0-25km
26km-50km
51km-100km
101km-infinity
Please note that the scope of this RFQ is not limited to the above rates. These distances
were chosen for evaluation purposes only.
PHASE 2 - Preference Point System
All tenders that comply with the mandatory requirements for Functionality and that have achieved
the minimum qualifying score of 70% (Acceptable tenders) will be evaluated further in terms of
the applicable preference point system as follows:
Price 80
Specific Goals 20
Total 100 Points
Standard conditions for request for quotation
Conditions:
4.1 All prices quoted must be exclusive of Value Added Tax (VAT).
4.2 All goods/services purchased will be subject to SAA Conditions of Contract and Order,
available when requested.
4.3 All prices submitted must be firm. “Firm” prices are deemed to be fixed prices, which are
only subject to the following statutory changes, namely VAT.
4.4 Note: Although SAA would prefer to award this contract to one service provider, it
remains at our discretion to award the functions of the manufacturing of this product to
the company that will provide us with excellent & prompt service. SAA is thus not
obligated to award this quote to any bidder. SAA is entitled to retract this quote at any
time as from date of issue, without any refunds whatsoever. SAA is not obligated to
award this quote to the bidder that quotes the lowest.
4.5 Service, pricing and availability will be taken into consideration.
4.6 Pricing should be given based on an individual component that would make up the
solution based on technical and functional requirements.
The following must accompany your quote
□ SAA Vendor application and supporting documents. Refer to Annexure 1
□ General Conditions of Contract. Refer to Annexure 2
□ SBD 4 Document. Refer to Annexure 3
If not quoting, indicate so and return email to the relevant procurement
Official
airports that SAA operates at (OR Tambo International Airport,
Cape Town International Airport, Chief Dawid Stuurman (Port
Elizabeth) Airport and King Shaka International Airport) as well
as obtain ACSA permits where necessary.
3 10 4 main airports in 4 provinces – 10%
3 Airports – 5%
2 airports or less airports – 0%
Note: Bidder to confirm the National Footprint in the
portfolio of evidence by listing the airports they operate at.
4.1 All prices quoted must be exclusive of Value Added Tax (VAT).
4.2 All goods/services purchased will be subject to SAA Conditions of Contract and Order,
available when requested.
4.3 All prices submitted must be firm. “Firm” prices are deemed to be fixed prices, which are
only subject to the following statutory changes, namely VAT.
4.4 Note: Although SAA would prefer to award this contract to one service provider, it
remains at our discretion to award the functions of the manufacturing of this product to
the company that will provide us with excellent & prompt service. SAA is thus not
obligated to award this quote to any bidder. SAA is entitled to retract this quote at any
time as from date of issue, without any refunds whatsoever. SAA is not obligated to
award this quote to the bidder that quotes the lowest.
4.5 Service, pricing and availability will be taken into consideration.
4.6 Pricing should be given based on an individual component that would make up the
solution based on technical and functional requirements.
Compliance Requirements
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)Bidder to provide valid certificates of vehicle ownership or lease agreement and road worthy test of all currently operating vehicles. Bidder to provide a list of operating vehicles per domestic airport and relevant document must accompany the list. (Relevant documentation must be provided with the proposals). 2 Public Driving Permit (PDP) Current drivers must have driver’s license and valid PDP verified by relevant department. Clear copies must be provided to ensure that licenses are valid. Unclear copies may lead to disqualification. (Relevant documentation must be provided with the proposals). 3 Proof of insurance Bidder to provide proof of relevant insurance cover to cover items that will be delivered. Insurance documentation must explicitly state that the cover provided is for Goods in Transit. Any insurance cover not specifically aligned to Goods in Transit requirements will result in disqualification. (Relevant insurance documentation must be submitted with the proposal). 4 Fully Completed Pricing Schedule The pricing schedule provided by SAA must be fully completed. No other pricing schedules other than the one on the tender document will be accepted. Functional Criteria – Phase 02 Only Bidders who passed the critical criteria will be evaluated on the functional criteria NO DESCRIPTION SCORE/WEIGHT Number of years providing delivery of baggage: Bidder must demonstrate five 5 or more years of experience in 1 business relevant to the delivery of passenger baggage 20%
More than 5 years’ experience – 20%
More than 4 years and equal to 5 years – 15%
More than 2 years but less than 4 years’ experience – 10%
Greater than 0 but less than 2 years’ experience – 5%
No experience demonstrated – 0 Note: Bidder to provide a portfolio of evidence which demonstrates number of years’ experience in providing baggage delivery services
B-BBEE Details: ..........................................................
Cell NO:
.....................................................................................................................................................
E mail address:
.....................................................................................................................................................
Contact person:
.....................................................................................................................................................
This RFQ will be evaluated on pricing, B-BBEE and functionality.
Required Documentation to be attached.
Conditions
➢ All goods or services purchased will be subject to SAA General Conditions of Contract. A
copy of said conditions is available from the local Procurement office.
➢ It is the responsibility of the Vendor to ensure that SAA is in possession of a valid Original
Tax Clearance Certificate. The onus therefore rests on the vendor to ensure SAA receives
a valid Tax Clearance Certificate as soon as the validity of the said certificate expires.
Where SAA does not have a valid Tax Clearance Certificate, an Original Tax Clearance
Certificate must be submitted with this RFQ. Failure to do so may invalidate the quote
submitted in terms of the RFQ.
➢ All purchases will be made through an official purchase order. Therefore, no goods must be
delivered, or services rendered before an official order/contract has been received.
➢ I certify that the information supplied is correct and I have read and understand SAA General
Conditions of Contract and accept SAA General Con
Environmental
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)which should include but not limited to:
5 drivers available and coordinator per airport) - 10% 30
delayed flights, staff shortages etc. - 10%
Note: A portfolio of evidence must be submitted
to substantiate claim in the form of suppliers’ current
operations. (Bidder must ensure that all three (3) points
are addressed to ensure maximum scoring)
Total 100%
Threshold 70%
Threshold: The minimum qualifying score for Functionality is 70%. All tenders that do not
comply with all the Mandatory Requirements for Functionality and that fail to achieve the
minimum qualifying score of 70% on Functionality shall not be considered for further
evaluation against Price and B-BBEE.
Site Visit
To thoroughly assess each bidder’s operational capacity and compliance with the required
standards, SAA will conduct a comprehensive site visit at the bidder’s premises. This visit
enables SAA to verify the authenticity of submitted documentation, observe the working
environment, and confirm that all mandatory requirements are being met.
Pricing schedule
Requirements
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)Critical Criteria Phase 01
1 Vehicle Ownership/Lease agreement and Road Worthy certificate
Bidder to provide valid certificates of vehicle ownership or lease agreement and road worthy test of all currently operating vehicles. Bidder to provide a list of operating vehicles per domestic airport and relevant document must accompany the list.
2 Public Driving Permit (PDP)
Current drivers must have driver's license and valid PDP verified by relevant department. Clear copies must be provided to ensure that licenses are valid. Unclear copies may lead to disqualification.
3 Proof of insurance
Bidder to provide proof of relevant insurance cover to cover items that will be delivered. Insurance documentation must explicitly state that the cover provided is for Goods in Transit. Any insurance cover not specifically aligned to Goods in Transit requirements will result in disqualification.
4 Fully Completed Pricing Schedule
The pricing schedule provided by SAA must be fully completed. No other pricing schedules other than the one on the tender document will be accepted.
Functional Criteria – Phase 02
Number of years providing delivery of baggage:
Bidder must demonstrate five 5 or more years of experience in business relevant to the delivery of passenger baggage
Track Record:
Bidders must submit reference letters from previous clients. Letters must be:
National Footprint including affiliated service around South Africa. Bidder must have ability to do deliveries at all domestic airports that SAA operates at (OR Tambo International Airport, Cape Town International Airport, Chief Dawid Stuurman (Port Elizabeth) Airport and King Shaka International Airport) as well as obtain ACSA permits where necessary.
Availability of vehicles
The bidder must provide a list of start-up vehicles fitted with lockable canopies for each domestic airport. All vehicles must be well maintained, roadworthy, and in good overall condition to ensure that the image and reputation of SAA are not compromised. The standard fleet should consist of base-model half-ton vehicles. However, each operational area must have at least one one-ton vehicle with long base available to accommodate higher capacity requirements.
Baggage delivery methodology
Bidders to provide a detailed baggage delivery methodology which should include but not limited to:
Section
Source: RFQ GSM060-2026 RFQ for Baggage Deliveries for Domestic Airports.pdf (RFQ)responses will be evaluated on the Price and Preference Points
3.1 Evaluation process
3.1.2 Evaluation of quotation
based on the advertised evaluation criteria.
All quotations will be evaluated according to the criteria, weightings and threshold scores
3.2 Evaluation criteria
be met, for the Bidder’s submission to qualify further evaluation. INDICATE
This RFQ will be evaluated on pricing, B-BBEE and functionality.
were chosen for evaluation purposes only.
PHASE 2 - Preference Point System
All tenders that comply with the mandatory requirements for Functionality and that have achieved
the minimum qualifying score of 70% (Acceptable tenders) will be evaluated further in terms of
the applicable preference point system as follows
Specific Goals 20
Total 100 Points
operations. (Bidder must ensure that all three (3) points
Threshold 70%
Threshold: The minimum qualifying score for Functionality is 70%. All tenders that do not
comply with all the Mandatory Requirements for Functionality and that fail to achieve the
minimum qualifying score of 70% on Functionality shall not be considered for further
evaluation against Price and B-BBEE.
Description
Source: GSM056-26 Bid Advertisement Form.pdfProvisions
Important Dates
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)02 September 2026 at 12:00 midday — closing date and time for submissions. A compulsory briefing session will be held on 26 August 2026 at 11:00 via Microsoft Teams. The link for the briefing session is: https://teams.microsoft.com/meet (Meeting ID and passcode provided upon confirmation of attendance).
Briefing Session
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Briefing session/site visit: Yes. Date: 27 August 2026, Time: 13:00pm to 14:00pm (GMT +2). Venue: Microsoft Teams session. Join link: https://teams.microsoft.com/meet/319150661685845?p=SF41WJrgEDp7l60RYx. Meeting ID: 319 150 661 685 845. Passcode: BR94xc3q.
Contact Information
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Contact persons: Lethabo Ntlekoana and Onkarabetse Jessica Leburu. Email: [email protected]; [email protected]; [email protected]. Telephone: 011 978 3333 (Lethabo Ntlekoana), 011 978 2222 (Onkarabetse Jessica Leburu). Postal address: Private Bag X, OR Tambo International Airport, Kempton Park, 1627.
Submission Guidelines
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Bids must be submitted electronically as a single PDF file to the designated email address [email protected]. The subject line of the email must contain the RFQ number and description. Bidders are required to submit all mandatory returnable documents and complete the online supplier registration. The closing time for this bid is 12:00 midday on the closing date. Late bids will not be considered.
Evaluation Criteria
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Preference points will be allocated in accordance with the 80/20 preference point system as per the Preferential Procurement Regulations. Bidders are required to complete the Preference Points Claim Form (SBD 6.1) and submit a valid B-BBEE certificate or sworn affidavit. Bidders who do not submit a valid B-BBEE certificate or sworn affidavit will be allocated zero points for preference. Functionality will be evaluated based on specific criteria including relevant experience, capacity to deliver, and past performance. Bidders must meet a minimum threshold of 70 points out of 100 for functionality to be considered further.
Technical Specifications
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)The scope of work is for a panel of service providers to render baggage delivery services for SAA. The successful bidders will form a panel of service providers. The anticipated contract period is 3 years. Bidders must provide a detailed method statement, project plan, and demonstrate capacity to deliver the services. Services must be performed in accordance with the specified requirements and timelines.
Financial Requirements
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)The pricing schedule must be submitted as per the SBD 3.1 form. Prices must be quoted in South African Rand (ZAR) and must be firm for the duration of the contract. Bidders must provide a detailed cost breakdown for the services offered. No price escalation will be permitted during the contract period.
Compliance Requirements
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Bidders must submit a valid tax clearance certificate, a valid B-BBEE certificate or sworn affidavit, and complete the following mandatory forms: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), and SBD 9 (Certificate of Independent Bid Determination). Bidders are required to be registered on the Central Supplier Database (CSD) for the relevant commodity codes.
Section
Source: GSM056-26 Bid Advertisement Form.pdf (RFQ)Contact persons: Lethabo Ntlekoana and Onkarabetse Jessica Leburu. Emails: [email protected], [email protected]. Tel: 011 978 2149. Postal address: Private Bag x13, O.R Tambo, Kempton Park, 1627. Physical address: Airways Park, Jones Road. Bids to be delivered to: [email protected] (2MB limit).
Description
Source: Annexure 1 - Vendor application Local.pdf (unknown)This is a vendor application form (AP Form 07) for local and domestic suppliers. It collects company details, bank details, B-BBEE information, and requires supporting documentation for registration as a supplier.
Contact Information
Source: Annexure 1 - Vendor application Local.pdf (unknown){"name":"Phone: Cellular","email":"[email protected]","phone":null,"department":null,"address":"TO [email protected]"}
Submission Guidelines
Source: Annexure 1 - Vendor application Local.pdf (unknown)Bidders must email the completed vendor application form (AP Form 07) with all supporting documents to [email protected]. Required documents: cancelled cheque or stamped bank confirmation letter not older than one year, latest valid B-BBEE certificate or affidavit, latest valid SARS tax clearance certificate or SARS pin on official SARS documentation, CSD registration report, company registration documents, certified copies of shareholders' identity documents, and shareholders' certificates.
Internal checklist also requires certified company registration documents, certified shareholder identity documents, certified shareholders' certificates, and a completed SAP control check.
Contracted suppliers must provide the contract; otherwise the AP Form – 07 must be accompanied by the GSM Approval Schedule.
Returnable Documents
Source: Annexure 1 - Vendor application Local.pdf (unknown)Cancelled cheque or stamped bank confirmation letter not older than one year.
Latest valid B-BBEE certificate or affidavit.
SARS pin or tax clearance certificate on official SARS documentation.
CSD registration report.
Company registration documents (certified).
Certified copies of shareholders' identity documents.
Certified shareholders' certificates.
Evaluation Criteria
Source: Annexure 1 - Vendor application Local.pdf (unknown)Bidders must have a valid tax clearance certificate or SARS pin, a valid B-BBEE certificate or affidavit, and be registered on the CSD. B-BBEE status level must be indicated on the applicable scorecard (EME, QSE, or General/Large Supplier). Bidders must disclose percentage black ownership, black women ownership, black people with disabilities, and annual turnover.
No other evaluation criteria are stated in the document.
Technical Specifications
Source: Annexure 1 - Vendor application Local.pdf (unknown)B-BBEE Status Level: Enterprise Development: Yes / No
Pricing Schedule
Source: Annexure 1 - Vendor application Local.pdf (unknown)Payment terms: 15 days from invoice, subject to GSM approval schedule.
Financial Requirements
Source: Annexure 1 - Vendor application Local.pdf (unknown)Payment Terms: Payment Terms: GSM Approval Schedule
Terms (15 days from invoice)
Signoff:
Requester Name: Date: Signature:
Comment:
Name:
GSM: Commodity/Operational
Manager Date: Signature:
Comment:
Name:
GSM: Admin Coordinator (SAP) Date: Signature:
Comment:
Name: Bertus Steyn
Vendor Master Authoriser: GSM
GSM: Admin Manager (SAP) Date: Signature:
C
B-BBEE Requirements
Source: Annexure 1 - Vendor application Local.pdf (unknown)Bidders must submit a valid B-BBEE certificate or affidavit. The applicable scorecard is either Exempted Micro Enterprise (EME), Qualifying Small Enterprise (QSE), or General/Large Supplier. Bidders must state B-BBEE status level, percentage black ownership, percentage black women ownership, percentage black people with disabilities, and indicate whether the enterprise is value-adding and whether enterprise development applies.
Section
Source: Annexure 1 - Vendor application Local.pdf (unknown)Vendor information required: registered name, trading name, physical and postal addresses, phone, email, fax, city, province, postal code, contact person, phone, and cellular.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Act 5 of 2009
Relevant to public transport, fleet, logistics and subsidised transport service contracts.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Act 93 of 1996
Relevant to roadworthiness, vehicle compliance and operator requirements in transport contracts.
Relevant because this tender appears to involve transport, fleet, logistics, public transport, vehicles, or road operations.
Address
32 Jones Road, Airways Park, Johannesburg (Head Office) - Kempton Park - Isando - 1627
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
5
Last checked
20 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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