Appointment of an xbrl taxonomy development, maintenance and training service provider for cipc

• Purpose: To appoint a service provider for XBRL Taxonomy Development, Maintenance, and Training.
• The bid is an invitation to submit proposals for the services detailed in the technical specification/Terms of Reference.
• Objective: To select a preferred bidder to conclude a Service Level Agreement (SLA).

• Closing Date: 25 August 2026.
• Closing Time: 11:00.
• There is no compulsory briefing session for this bid.
• Oral presentations may be requested at CIPC's discretion; these are for clarification only and not for negotiation.

• For tender queries, contact Mr Rhulane Baloyi via email only: [email protected].
• Do not approach any other CIPC employee for information, as this may lead to disqualification.
• Physical submission address: CIPC Bid Box, Main Gate, 77 Meintjies Street, Sunnyside, 'The DTIC' Campus, Pretoria.
• Postal Address: P.O. Box 429, Pretoria, 0001.
• General Call Centre: 086 100 2472.
• Office Hours: 08:00 – 15:00, Monday to Friday.

• Submit one original hard copy and a USB (no CDs) in PDF format, marked with your bidder name.
• The original must be signed by an authorised representative, with initials on every page (electronic signatures accepted).
• Deposit your bid in the CIPC Bid Box by 11:00 on 25 August 2026. The box is located at the main gate, 77 Meintjies Street, Sunnyside, 'The DTIC' Campus, Pretoria.
• Envelope size is limited to 750mm x 380mm x 140mm; larger sizes will not fit the bid box aperture.
• If sending by post or courier, ensure it arrives at least 36 hours before closing to be deposited into the box. Late bids will not be considered.
• Do not submit via email, internet, telegram, telex, or facsimile.
• Complete and submit all required SBD forms. Failure to submit SBD 3.3 (Pricing Schedule) and SBD 1 (Invitation to Bid) will disqualify your bid.
• Mandatory documents include a valid Tax Clearance PIN (for each consortium/JV member) and proof of registration with the National Treasury Supplier Database.
• Bidders are responsible for ensuring bids are delivered to the correct address and on time. CIPC is not liable for postal delays.
• Travel costs to/from CIPC are not reimbursable.

• SBD 1: Invitation to Bid must be placed in the price envelope with SBD 3.3.

Bidders must be tax compliant (submit Tax Clearance PIN), registered on the Central Supplier Database (CSD), and submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Bids from blacklisted entities will be disqualified. Foreign suppliers must answer specific tax residency questions. Tertiary institutions and public companies cannot claim preference points.

• Scope: Appointment of an XBRL Taxonomy Development, Maintenance and Training Service Provider.
• The successful bidder will enter into a Service Level Agreement (SLA) with CIPC.
• Bidders must provide an overview of their operating structure and geographical locations.
• Include information on your firm's use of industry standards and guidelines.
• Submit audited financial statements for the most recent and preceding two financial years, indicating the percentage of revenue from the proposed service.
• Provide a list of all personnel assigned to the project, including CVs and qualifications.
• Identify key personnel and provide their contact information.
• Maintain strict confidentiality of all CIPC information as per the document's confidentiality clauses.

• The bidder's proposal should demonstrate compliance with all relevant legislation.
• The objective is to select a preferred bidder for an SLA based on evaluation criteria.
• All enquiries must be directed in writing to the specified contact person only.

• Provide an overview of your firm's operating structure and geographical locations.
• Detail your use of industry standards and guidelines.
• Provide audited financial statements for the last three years, showing revenue percentage from similar services.
• Submit a list of all project personnel with CVs and qualifications.
• Identify key personnel and their contact details.

• Provide a total bid price (ceiling amount) inclusive of VAT in South African Rand.
• Include a detailed breakdown: personnel hourly/daily rates, cost per phase, travel, and other expenses.
• Specify if rates are firm for the contract duration or the basis for adjustments.
• Note: All prices must be in ZAR, and all costs must be included in the quoted amount.

• Submit a total bid price (ceiling amount) inclusive of all costs and VAT, quoted in South African Rand.
• Provide a detailed price breakdown on your company letterhead, including:

• Hourly/daily rates for personnel involved.
• Cost per phase and man-days per phase.
• Travel expenses (specify rates and quantities; only actual costs recoverable with proof).
• Other expenses (e.g., accommodation, telephone).

• Indicate if rates are firm for the full contract duration. If not, specify the basis for adjustments (e.g., Consumer Price Index).
• Specify if the price is dependent on the rate of exchange; provide all relevant details.
• No advance payments will be made. Payment terms are 30 days from receipt of a valid invoice, in accordance with the PFMA.
• Place the completed SBD 3.3 (Pricing Schedule) and SBD 1 in a separate sealed envelope marked with your bidder's name.

• Submit a valid Tax Clearance PIN. For consortia, joint ventures, or subcontractors, each party must submit a separate PIN.
• Register on the Central Supplier Database (CSD) and provide your CSD number.
• Submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) to claim preference points.
• The certificate must be issued by an accredited verification agency, registered auditor, or accounting officer.
• Foreign suppliers must complete a questionnaire to determine if South African tax compliance is required.
• Bidders and their personnel may be subject to security screening by the National Intelligence Agency (NIA).
• Employees directly involved may require formal security clearance and must sign a declaration of secrecy.
• The successful bidder must comply with CIPC's policies and maintain confidentiality.

• CIPC applies the Preferential Procurement Policy Framework Act and 2022 Regulations.
• Complete the preference certificate attached to the proposal.
• For consortia and subcontractors, complete a certificate for each legal entity.

• Employees and subcontractors may require valid security clearances from the NIA/CIPC, commensurate with project activities.
• The cost of obtaining clearances is for the bidder's account.
• Maintain a list of project personnel with their clearance status.
• If an employee is not security competent, the company must immediately replace them.

• This document and the successful bidder's response will form the basis for a formal contract.
• A mere offer and acceptance does not constitute a contract.
• CIPC reserves the right to cancel/reject any proposal, not award to the lowest bidder, award parts to different bidders, or not award at all.
• The successful bidder must enter into a Service Level Agreement (SLA) within one month of award notification.
• Government Procurement General Conditions of Contract (GCC) apply.
• No interest payable on accounts in dispute.
• Confidentiality of all CIPC information must be maintained.

• Travel costs between the contractor's place of work and CIPC are not reimbursable.

• Evaluation based on the PPPFA 80/20 system.
• Maximum 80 points for functionality and price combination.
• Maximum 20 preference points for specific goals.
• CIPC evaluation panel will assess bids.
• Independent reference checks may be conducted.
• Tertiary institutions/public companies cannot claim preference points.
• Declaration forms must be signed to be considered for preference points.