Appointment of a contractor for emergency repairs at phillip nikiwe primary school in the nelson mandela bay district (CIDB 4gb or higher)

Mandatory Briefing Session: Tuesday, 01 September 2026 at 11h00am at Phillip Nikiwe Primary School (coordinates -33.89733200 S, 25.58776800 E). Bidders must sign the attendance register in the name of the bidding entity. Addenda will be issued to and bids received only from those bidding entities appearing on the attendance register. Bids will not be considered if the bidder or their representative has not attended the compulsory briefing session.

Procurement contact: Ms Asanda Pokwana, Tel 040 608 4326, Email [email protected].

Technical enquiries: Ms N. Masela, Tel 040 608 4707, Email [email protected].

Submission address: Department of Education, Steve Tshwete Complex, Zone 6, Zwelitsha.

Submission method: completed Request for Bid documents in a sealed envelope endorsed with the project name, Request for Bid number and description, deposited in the Tender Box at the Department of Education, Steve Tshwete Complex, Zone 6, Zwelitsha, not later than 11h00 on Friday, 11 September 2026.

Bids must be submitted as originals only; no two-envelope system. Telephonic, telegraphic, telex, facsimile, emailed, electronic copy or late offers will not be accepted.

All documents must be completed and signed in black permanent ink; no correction fluid. Incomplete bids may be disqualified.

Returnable documents include: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), T2.2.1 (Certificate of Authority for Signatory), T2.2.2 (Certificate of Authority for Joint Ventures, if applicable), T2.2.10 (Compulsory Enterprise Questionnaire), T2.2.11 (CIDB Grading Certificate), T2.2.12 (Other Certificates, including valid Letter of Good Standing from Compensation Fund), and Priced Bill of Quantities. Mandatory documents must be completed and signed; failure to submit any mandatory document results in elimination.

Alternative bids permitted only if they demonstrably satisfy employer's standards and requirements; modified pricing data must include 5% of the amount bid for the alternative offer to cover employer's costs of confirming acceptability of detailed design.

Validity period is 120 days.

Returnable documents include: SBD4 Declaration of Interest, SBD6.1 Preference Points Claim Form, T2.2.1 Certificate of Authority for Signatory, T2.2.2 Certificate of Authority for Joint Ventures (if applicable), T2.2.5 Record of Addenda, T2.2.6 Capacity of Bidder, T2.2.7 Relevant Project Experience - Completed Projects, T2.2.8 Relevant Project Experience - Current Projects, T2.2.9 Schedule of Plant & Equipment, T2.2.10 Compulsory Enterprise Questionnaire, T2.2.11 CIDB Grading Certificate, T2.2.12 Other Certificates (including valid Letter of Good Standing from Compensation Fund), T2.2.13 Completed Project Reference Forms, and Priced Bill of Quantities. Mandatory documents: SBD4, SBD6.1, T2.2.1, T2.2.2 (if applicable), T2.2.10, T2.2.11, T2.2.12, and Priced BoQ.

Bid evaluation in two phases: Phase One – compliance and responsiveness to bid rules and conditions; Phase Two – evaluation on PPPFA.

Maximum points: 80 for price, 20 for Specific Goals, total 100. The 80/20 preference point system applies.

Price score formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

The department reserves the right not to award to the highest-scoring bidder where objective criteria and justifiable grounds warrant such decision.

Scope: emergency repairs at Phillip Nikiwe Primary School, EMIS No 200100628, Nelson Mandela District.

CIDB Grade 4GB or higher required.

The Final Summary of Bills of Quantities includes sections: Preliminaries, Building Works, and Provisional Sums. Contingencies of R300,000.00 are allowed, to be used by the Architect in terms of Clause 17 of the Principal Building Agreement.

Health and Safety Specification (C3.2) is part of the Scope of Work.

Bidders must submit T2.2.7 (Relevant Project Experience – Completed Projects) and T2.2.8 (Relevant Project Experience – Current Projects) as additional documents. T2.2.6 (Capacity of Bidder) and T2.2.13 (Completed Project Reference Forms) are also required. T2.2.9 (Schedule of Plant & Equipment) is required.

Pricing format: priced Bill of Quantities (BoQ) is mandatory.

Pricing data includes C2.1 Pricing instructions and C2.2 Preliminaries/Bill of Quantities/Final Summary. The Final Summary includes sections: Preliminaries (page 26), Building Works (page 54), Provisional Sums (page 56). Add contingencies of R300,000.00 to be used by the Architect in terms of Clause 17 of the Principal Building Agreement. Subtotal excluding VAT, add VAT at 15%, carried to Tender.

Rates and prices must be fixed for the duration of the contract, stated in Rand, with VAT shown separately.

Alternative offers, if permitted, must include an amount equal to 5% of the amount bid to cover the employer's costs of confirming the acceptability of the detailed design.

The successful bidder must provide securities, bonds, guarantees, and proof of insurance within 2 weeks after receiving the completed agreement.

Mandatory compliance: CIDB registration in 4GB or Higher class of construction work (proof of CIDB registration or CRS number must be submitted).

Registration on the National Treasury Central Supplier Database (CSD).

Valid Letter of Good Standing from the Compensation Fund or licensed insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act 1993.

Tax compliance: submit SARS TCS PIN or printed TCS certificate; each party in a joint venture must submit separate TCS PIN/CSD number.

Bids from persons in the service of the state, or companies with directors who are, will not be considered.

Bidders must not be listed on the Register of Tender Defaulters, must not have abused the employer's SCM system, and must have no conflicts of interest.

Returnable forms: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), T2.2.1 (Certificate of Authority for Signatory), T2.2.2 (Certificate of Authority for Joint Ventures, if applicable), T2.2.10 (Compulsory Enterprise Questionnaire), T2.2.11 (CIDB Grading Certificate), T2.2.12 (Other Certificates).

Health and Safety Specification (C3.2) is part of the Scope of Work. Bidders must submit a valid Letter of Good Standing from the Compensation Fund or licensed insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act 1993.

Contract governed by CIDB Standard Conditions of Tender (August 2019) and General Conditions of Contract. The successful bidder must sign a written contract form (SBD7). The employer is the Eastern Cape Province Department of Education; the employer's agent is N. Masela. The contract comes into effect when the bidder receives a fully completed original copy of the agreement; the bidder must notify the employer within 5 working days if unable to accept contents. The bidder must deliver securities, bonds, guarantees, and proof of insurance within 2 weeks after receiving the completed agreement. Failure to fulfil these obligations constitutes repudiation.

Bids must be submitted in black permanent ink, no correction fluid. Incomplete bids may be disqualified. Alternative bids permitted only if they demonstrably satisfy employer's standards and requirements; modified pricing data must include 5% of the amount bid for the alternative offer to cover employer's costs of confirming acceptability of detailed design. Bids must be submitted as originals only; no two-envelope system; telephonic, telegraphic, telex, facsimile, emailed, electronic copy or late offers will not be accepted. Validity period is 120 days.

Eligibility criteria: Bidder must be registered with CIDB in a 4GB or Higher class of construction work; registered on the National Treasury Central Supplier Database; accept that documents with correction fluid will be deemed non-responsive; joint ventures eligible provided every member is registered with CIDB in General Building (GB) class, combined grading designation is equal to or higher than 4GB, and members have signed a joint venture agreement. Bidders must submit a valid Letter of Good Standing from the Compensation Fund or licensed insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act 1993. Bidders must complete all returnable schedules and tender forms (Form C1.1) correctly. Bidders must not be listed on the Register of Tender Defaulters, must not have abused the employer's SCM system, and must have no conflicts of interest.

Bid evaluation in two phases: Phase One – compliance and responsiveness to bid rules and conditions; Phase Two – evaluation on PPPFA. Maximum points: 80 for price, 20 for Specific Goals, total 100. Price score formula: Ps = 80(1 - (Pt - Pmin)/Pmin). The 80/20 preference point system applies. The department reserves the right not to award to the highest-scoring bidder where objective criteria and justifiable grounds warrant such decision.