RFQ for marketing services (digital, design, print, advertising) – gauteng tender

{"closingDate":"28 AUGUST 2026","closingTime":"12:00","briefingSession":"{"date":null,"time":"10h00 AM","venue":null,"is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"011 013 0062","department":null,"address":"ND PROMOTIONAL MATERIALS) ON AS AND WHEN REQUIRED BASIS FOR A PERIOD OF SIX (6)"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Bidders are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their Quotations. SECTION 3

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Bidders must not be persons in the service of the state, nor have directors or members who are. Bidders must submit all mandatory returnable documents, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), and a signed capacity confirmation for urgent items. Bidders must meet the technical evaluation threshold of 80% to be considered for price and specific goals. For specific goals, bidders must provide B-BBEE certificate (level 1 or 2) and/or Black woman-owned documentation (CIPC, B-BBEE certificate, or affidavit).

Months.

Bid response documents shall be addressed as follows:

Bid response documents may be deposited in the bid box situated at (street address)

Umjantshi house

30 wolmarans street

Braamfontein

Johannesburg

Helpdesk

SCM tender office

Head office

Gauteng

Non-compulsory briefing session

Microsoft teams

Meeting ID: 329 630 328 953 609

TIME: 10h00 AM

Bidding procedure enquiries may be directed to

CONTACT PERSON Xitshembiso Baloyi

Telephone number 011 013 0062

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Request For Quotation SCM_2024

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax compliance central supplier

Or

STATUS SYSTEM PIN: DATABASE No: MAAA.................

2.1 ARE YOU THE Yes No

2.2 Are you a foreign

Accredited

Yes No BASED SUPPLIER FOR THE

Representative in [if yes, answer the

Goods /services /works

South africa for the questionnaire

Offered?

Goods /services [if yes enclose proof] below ]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Status system pin code from the south african revenue service (SARS) and if not register as per 2.3

Below.

Part b: terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or in the manner

1.3. Prescribed in the bid document.

1.4. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

PRASA to verify the taxpayer’s profile and tax status.

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2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Nb:

• Quotation(s) must be addressed to PRASA before the closing date and time shown above.
• PRASA General Conditions of Purchase shall apply.

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Section 2

Notice to bidders

1. Responses to RFQ

Responses to this RFQ: HO/INTERSITE/55/08/2026 must not include documents or reference relating

to any other quotation or proposal. Any additional conditions must be embodied in an accompanying

letter.

Proposals must reach PRASA before the closing hour on the date shown on SBD1 above and must be

enclosed in a sealed envelope.

2 communication

Bidder/s are warned that a response will be liable for disqualification should any attempt be made either

directly or indirectly to canvass any SCM Officer(s) or PRASA employee in respect of this RFQ between

the closing date and the date of the award of the business.

3 bidders complaints process

3.1 Bidders are advised utilize this email address ([email protected]) for lodging of complaints

to PRASA in relation to this bid process. The following minimum information about the bidder

must be included in the complaint:

3.1.1 Bid/Tender Description;

3.1.2 Bid/Tender Reference Number;

3.1.3 Closing date of Bid/Tender;

3.1.4 Supplier Name;

3.1.5 Supplier Contact details; and

3.1.6 The detailed compliant.

4 legal compliance

The successful Bidder shall be in full and complete compliance with any and all applicable national and

local laws and regulations.

5 changes to quotations

Changes by the Bidder to its submission will not be considered after the closing date and time.

confirmation stating that they can

commence immediately upon

appointment and complete the

360°/VR filming, stitching, post-

production, platform deployment,

equipment configuration and testing

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by 16 September 2026. The

confirmation must identify the

personnel responsible, the 360°

capture and production equipment

available and the VR equipment to be

provided. Failure to submit this

confirmation will result in a score of 0

for this sub-criterion.

a) Completion of ALL RFQ documentation (includes ALL

declarations)

b) Complete BOQ/ Price Schedule and Pricing form C

c) Joint Venture, Consortium Agreement or Partnering Agreement

signed by all parties. The agreement should indicate the leading

bidder where applicable.

Note: SDB 4 must be signed by all the members of the Joint

3: Signed declaration confirms capability in 2

confirming, on a Yes/No basis, the

regions.

regions in which they can provide 10%

personnel for on-site services, deliver 2: Signed declaration confirms capability in 1 region.

printed materials, promotional items

and event collateral, and provide 1: Signed declaration is submitted, but the regions

installation, set-up or technical support covered are not clearly identified.

where required. The declaration must

0: No signed Regional Service Delivery Declaration

further confirm that services in each

is submitted.

selected region will be delivered at the

tendered rates, without additional

regional premiums. Scoring will be

based on the number of regions

confirmed as Yes. If there is a No to

any of questions for the region, the

region will not be counted. No

additional supporting documentation is

required for this sub-criterion.

Total 100

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2.1 Stage 3- Price and Specific Goals

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

Tax compliance central supplier

Tax compliance

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which has

on the National Treasury e-Tender Publication Portal, (www.etenders.gov.za), on CIDB website for

in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

IT is not a requirement to register for a tax compliance

B-BBEE Minimum Level: 1

Points Allocation: 80 points

B-BBEE Details: s for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points in system)

(80/20 system) terms of this tender (To be completed by

(To be completed by the tenderer)

the organ of state)

BBB-EE Contributor status of at least level 1 10

and 2

Acceptable Evidence: BEE

Certificate/Affidavit (in case of JV, a

consolidate scorecard will be accept)

Black women Owned 10

CIPC Documents/ B-BBEE

Certificate/affidavit/ Sanas

Total 20

Note: Documents required for Scoring - The following Other-Mandatory Documents used for purposes

of scoring a bid. If not submitted by the closing date and time of this bid will not result in a Respondent’s

disqualification. However, Bidders will receive a score of zero for the applicable evaluation criterion.:

No. Description of requirement

a) Valid B-BBEE Certificate from SANAS accredited rating agency (Original or

certified copy) /DTI B-BBEE certificate (original or certified copy) or sworn

affidavit signed and stamped by the commissioner of oath. Joint ventures to

submit the consolidated Valid B-BBEE Certificate from SANAS accredited

rating agency (Original or certified copy)

Consolidated BBBEE certificate for Joint Venture is required. As per the

implementation guide preferential procurement regulations 2017 pertaining to

the preferential procurement policy framework act no march

paragraph 9 BROAD BASED BLACK ECONOMIC EMPOWERMENT (B-

BBEE) STATUS LEVEL CERTIFICATES sub paragraph 9.3 and 9.4 states that:

A trust, consortium or joint venture (including unincorporated consortia and joint

ventures) must submit a con

Telephone number 011 013 0062

E-MAIL ADDRESS [email protected]

being requested to do so, PRASA reserves the right to award the business to the next highest ranked

bidder provided that he/she/it is still prepared to provide the required goods at the quoted price.

acceptance or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are

invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a

Request For Quotation SCM_2024

bidder who has failed to register on the CSD. Only foreign suppliers with no local registered entity need

not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements, and fit for the purpose for which they are intended,

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

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The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting arrangement with

PRASA’s prior approval. The contract will be concluded between the successful Bidder and PRASA,

therefore, the successful Bidder and not the sub-contractor will be held liable for performance in terms

of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit

to the non-exclusive jurisdiction of the South African courts.

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Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

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........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or Prominent

Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial owners /

shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person, official or entity,

provided there are objective factors that justify the conclusion of such business relationship, and the

decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the nature

of the exposure, term of the office and description of activities relating to exposure, in table below.

Name of PEP/PIP & Nature Term of the office Description of activities relating to

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

Persons and Related Parties.

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that we understand that where it is found that we have made a false declaration or statement in this bid,

PRASA may disqualify our bid or terminate a contract we may have with PRASA where we are successful

in this tender.

Signature Date

Position Name of bidder

4.4 PRASA may appoint a bidder other than the successful bidder under the

following instances:

(i) When a successful bidder, after having been informed of the acceptance

of its Bid, fails to sign a contract within a prescribe period of time e.g. 14

(fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security,

bonds or guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award

of business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract

is not agreed upon.

4.5 PRASA will only award a bid to a bidder other than the highest scoring bidder

provided that such bid is still within the bid validity period.

4.6 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed

to the third ranked bidder.

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Section 5

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

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Stage 1A – Mandatory Requirements

If you do not submit the following mandatory documents/requirements, your bid will be automatically

disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Bidders to fill and sign the correct closing/submission register on

a) submission of tender documents

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Stage 1 –Other Mandatory Requirements

If you do not submit the following mandatory documents/requirements, PRASA may request the bidder

to submit the information within three (3) working days. Should this information not be provided, your bid

proposal will be disqualified.

Only bidders who comply with stage 1A will be evaluated further.

No. Description of requirement

a) Completion of ALL RFQ documentation (includes ALL

declarations)

b) Complete BOQ/ Price Schedule and Pricing form C

c) Joint Venture, Consortium Agreement or Partnering Agreement

signed by all parties. The agreement should indicate the leading

bidder where applicable.

Note: SDB 4 must be signed by all the members of the Joint

Venture or Consortium.

Supply of valid SARS Pin

d)

CSD supplier registration number

e)

The minimum threshold for the Technical/functionality criteria is (80%) and bidders who score below this

minimum will not be considered for further evaluation in terms of price and Specific Goals.

Summary of the technical/functional requirements

Evaluation criteria weight

A Company’s Years of Relevant Experience 10%

B Experience Across the Required Service Areas 10%

C Number of Successfully Completed Relevant Projects 10%

D Digital Marketing Team Capability 10%

E Creative Content and Multimedia Team Capability 10%

F 360°/VR Production and Event Deployment Experience 10%

G Promotional Items Production and Delivery Capacity 20%

H Promotional Product, Apparel and Branding Capability 10%

I Regional Service Delivery Capability 10%

Total 100%

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17. STAGE 2 - Technical / Functionality Requirement

Qualifying bidders shall be evaluated on technicality / functionality after meeting all compliance

requirements outlined above. The minimum threshold for the technical/functionality requirements is 80%.

Bidders who score below the minimum requirement shall not be considered for further evaluation in stage

3 of Price and Specifics Goal.

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Criteria for technical evaluation of a contractor

1. Relevant Experience and Proven Track Record

Company’s Years of Relevant 5: 8 or more years of relevant experience.

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

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Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points in system)

(80/20 system) terms of this tender (To be completed by

(To be completed by the tenderer)

the organ of state)

BBB-EE Contributor status of at least level 1 10

and 2

Acceptable Evidence: BEE

Certificate/Affidavit (in case of JV, a

consolidate scorecard will be accept)

Black women Owned 10

CIPC Documents/ B-BBEE

Certificate/affidavit/ Sanas

Total 20

Note: Documents required for Scoring - The following Other-Mandatory Documents used for purposes

of scoring a bid. If not submitted by the closing date and time of this bid will not result in a Respondent’s

disqualification. However, Bidders will receive a score of zero for the applicable evaluation criterion.:

No. Description of requirement

a) Valid B-BBEE Certificate from SANAS accredited rating agency (Original or

certified copy) /DTI B-BBEE certificate (original or certified copy) or sworn

affidavit signed and stamped by the commissioner of oath. Joint ventures to

submit the consolidated Valid B-BBEE Certificate from SANAS accredited

rating agency (Original or certified copy)

Consolidated BBBEE certificate for Joint Venture is required. As per the

implementation guide preferential procurement regulations 2017 pertaining to

the preferential procurement policy framework act no march

paragraph 9 BROAD BASED BLACK ECONOMIC EMPOWERMENT (B-

BBEE) STATUS LEVEL CERTIFICATES sub paragraph 9.3 and 9.4 states that:

A trust, consortium or joint venture (including unincorporated consortia and joint

ventures) must submit a consolidated B-BBEE status Level Verification

certificate for every separate tender.

Objective criteria

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4.1 Section 2(1)(f) of the PPPFA empowers an organ of state to award a tender to the

highest scoring bidder unless there is an objective criteria that justify the award to

another tenderer.

4.2 PRASA reserves the right to apply the objective criteria for this bid.

4.3 PRASA may award a bid to a bidder that did not score the highest points under

the following circumstances:

a) A negative track record of the bidder in other related projects;

b) spreading the award to bidders that have not been previously appointed;

c) the need to avoid concentrating awards to the previously appointed bidders.

Prasa shall take into account the following:

i. the number of bid(s) awarded to the highest scoring bidder(s) in the

preceding financial years;

ii. the capacity of the highest scoring bidder(s) despite the previous

appointments;

iii. the value and scope of the bid(s) already awarded to the highest

scoring bidder(s);

iv. the materiality of the price difference between the highest scoring

bidder and other bidders; and

v. whether the goods, services or works are of a specialised nature.

Appointments other than the successful bidder

4.4 PRASA may appoint a bidder other than the successful bidder under the

following instances:

(i) When a successful bidder, after having been informed of the acceptance

of its Bid, fails to sign a contract within a prescribe period of time e.g. 14

(fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security,

bonds or guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award

of business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract

is not agreed upon.

4.5 PRASA will only award a bid to a bidder other than the highest scoring bidder

provided that such bid is still within the bid validity period.

4.6 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed

to the third ranked bidder.

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Section 5

Pricing and delivery schedule

Bidders are required to complete the attached Pricing Schedule Annexure................

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable.

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

8 Bidders are to note that if price offered by the highest scoring bidder is not market related, PRASA

may not award the contract to the Bidder. PRASA may:

9 Negotiate a market-related price with the Bidder scoring the highest points;

10 If that Bidder does not agree to a market-related price, negotiate a market-related price with the Bidder

scoring the second highest points;

11 If the Bidder scoring the second highest points does not agree to a market-related price, negotiate

a market-related price with the Bidder scoring the third highest points;

12 If a market-related price is not agreed with the Bidder scoring the third highest points, PRASA must

cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of

Bidding Entity) of

_____________________________________________________________________ code

(Full address) conducting business under the style or title of:

_________________________________________ represented by:

________________________________________________________________ in my capacity as:

____________________________________________________________________ being duly

authorised, hereby offer to undertake and complete the above-mentioned work/services at the prices

quoted in the bills of quantities / schedule of quantities or, where these do not form part of the contract,

at a lumpsum, of R

_________________________________________________________________ (amount in

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numbers);

(amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service

provider)

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding

anything to the contrary in any document issued or sent by the Supplier, these conditions apply except

as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions

of purchase are subject to such further special conditions as may be prescribed in writing by PRASA in

the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment,

which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is

used to convert from this currency to South African Rand. Payment to the Supplier in this currency other

than South African Rand, does not exceed the amounts stated in the order/contract. PRASA pays for

the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late

deliveries or late completion of the items may be subject to a penalty if this is imposed in the

order/contract. No payment is made if the Supplier does not provide the item as stated in order/contract.

Request For Quotation SCM_2024

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of

the destination in accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note

specifying the means of transport, weight, number of volume as appropriate and the point and date of

dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical after dispatch of

the items, and states on all communications in respect of the order the order number and code number

(if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or

return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to

PRASA when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part

of the items by giving written notice to the Supplier specifying the reason for rejection and whether and

within what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk

and expense. Any money paid to the Supplier in respect of the items not replaced within the time

required, together with the costs of returning rejected items to the Supplier and obtaining replacement

items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Request For Quotation SCM_2024