Supply and delivery of consumables and activity materials for iziko museums south africa

Closing date and time: 31 August 2026 at 11h00.

Advert date: 24 August 2026.

Quotes must remain valid for 90 days from the bid closing date.

Attention: Kagiso Themba

Submission and SCM enquiries: [email protected]; [email protected]

Technical enquiries: Supply Chain — [email protected]; [email protected]; Luzuko Dalasile: [email protected]

Returnable documents — all must be completed, signed and submitted with the quotation:

• Central Supplier Database (CSD) report with supplier number and company details.
• Tax Status Verification Pin together with tax registration number.
• Detailed pricing structure on company letterhead: full cost breakdown inclusive of VAT, disbursements and escalations.
• Valid B-BBEE certificate or sworn affidavit.
• Signed Request for Quotation (RFQ) document.
• Valid tax certificate and/or tax pin.
• SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) forms.
• Company profile evidencing minimum 3 years' experience.

Submission method: emailed RFQ documents are accepted; the bidder bears the onus of ensuring complete documents are received by Iziko by the closing date and time.

Disqualification risks: any returnable document omitted or unsigned; any alteration to the bid document other than filling in the bidder's details and price; submission after the closing date and time; non-compliant tax status; failure to be registered on the CSD.

Evaluation is on the 80/20 preference point system: 80 points for price and 20 points for specific goals.

Specific goals (20 points) are allocated on the basis of black ownership:

• 50% or more black ownership = 20 points
• Less than 50% black ownership = 10 points
• 0% black ownership = 0 points

Supporting evidence for specific goals: B-BBEE certificate, company registration documentation, identity documentation, CSD report.

Failure to submit proof or documentation to claim specific goal points means those points are not claimed.

Supply and delivery of consumables and activity materials for learner activities at Iziko Museums.

25 line items, including quantities:

1. Black cardboard paper A3 — 200
2. White cardboard A3 — 100
3. Black board paper A4 — 200
4. Pastel mixed paper — 100
5. Instant glue small — 100
6. Pritt wood graff glue 100ml — 50
7. Pritt glue stick original — 100
8. Mask spray — 5
9. Matte black spray paint — 20
10. Wool 50g — 10
11. Cotton wool ball 500g — 50
12. Paper glass/cups 60ml — 200
13. Pro art polystyrene 100mm — 200
14. Straws plastic mix colour — 500
15. Plastic bottle caps mix colour — 500
16. Small rubber bands — 300
17. Large rubber bands — 300
18. Double-sided tape 10mm — 20
19. Double-sided tape 20mm — 20
20. Small strings cotton twine 100g — 10
21. Large strings cotton twine — 10
22. Prochef bamboo stewers — 200
23. Dowel rods wooden sticks 30cm — 500
24. Ice cream sticks (suker) — 500
25. Round bamboo sticks 30cm — 500

Equivalent items may be offered.

Company profile: minimum 3 years' experience required.

Pricing must be a full cost for the described service, including incidentals such as travel, on-site hours, equipment and hardware, inclusive of VAT. The pricing schedule lists 25 items with quantities; bidders provide unit and total prices. The Total Evaluated Bid Price is used for price points under the 80/20 system; only amounts on the table are considered. Bidders must attach a breakdown of assumptions, resource categories and rates. Quotes valid for 90 days from the bid closing date. No variation after award.

Pricing: full cost for the described service, including incidentals such as travel, on-site hours, equipment and hardware, inclusive of VAT.

Pricing schedule: unit and total prices for each of the 25 line items, with sub-total, VAT and total.

The Total Evaluated Bid Price is used to calculate price points under the 80/20 system; only amounts on the pricing table are considered.

Bidders must attach a breakdown of assumptions, resource categories and rates used to prepare pricing.

Iziko may withhold payment for a deliverable until it is submitted and accepted as complete by the project manager.

No price variation is permitted after award.

CSD registration: mandatory — supplier number and company details required; non-registration disqualifies.

Tax status: valid tax compliance status required; non-compliant tax status disqualifies.

B-BBEE: valid certificate or sworn affidavit required to claim preference points.

SBD 4 (Declaration of Interest): must be completed and signed.

SBD 6.1 (Preference Points Claim): must be completed and signed.

Company profile: minimum 3 years' experience.

Declaration: bidder confirms no connection to the Register of Tender Defaulters or List of Restricted Suppliers; no fraud or corruption convictions in the last 5 years; no conflict of interest with Iziko employees.

The proposal and appended documentation form the basis for a formal contract to be negotiated and concluded between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a formal contract. Iziko reserves the right to accept or reject any quotation and to withdraw its decision at any time. The lowest or only quotation will not necessarily be accepted.

The proposal and appended documentation form the basis for a formal contract to be negotiated and concluded. A mere offer and acceptance does not constitute a formal contract. The lowest or only quotation will not necessarily be accepted. Iziko reserves the right to accept or reject any quotation and to withdraw its decision at any time. Bids not filled in correctly or completely, or not complying with specifications, may be disqualified. Emailed RFQ documents are accepted; the bidder bears the onus of ensuring complete documents are received by the due date and time. Any alterations to the bid document other than filling in the bidder's details and price will automatically disqualify the bidder.

Returnable documents: CSD report with supplier number and company details; Tax Status Verification Pin with tax registration number; detailed pricing structure on company letterhead; valid B-BBEE certificate or sworn affidavit; signed RFQ document; valid tax certificate and/or tax pin; SBD 4 and SBD 6.1 forms; company profile evidencing minimum 3 years' experience. Failure to supply any of these may result in the quotation not being considered.

Evaluation is on the 80/20 preference point system: 80 points for price and 20 points for specific goals. Specific goals are allocated based on black ownership: 50% or more = 20 points, less than 50% = 10 points, 0% = 0 points. Supporting evidence required: B-BBEE certificate, company registration documentation, identity documentation, CSD report.