200 hiking packs and 200 lunch packs - ingquza hill

Closing date: 03 September 2026 at 12:00 (local time).

Advert date: 25 August 2026.

No briefing or site visit is stated; site meetings will be reflected on adverts if attendance is compulsory.

Technical enquiries: Economic Development Office – D Mjokovana, 039 253 1096, [email protected].

Supply Chain Management enquiries: A Ntongana, 039 252 0131, [email protected].

Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Submission channel: hand-deliver in a sealed envelope to the tender box at Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810, by 12:00 on 03 September 2026.

Envelope must clearly show the tender number (IHLM/31/2026-27/ECON) and description.

No late, couriered, faxed or emailed tenders accepted.

Bids must be submitted on the original official forms provided; do not reproduce, take apart, omit pages or insert documents between pages.

Initial every page.

Returnable forms (all must be completed and signed):

• MBD1 (Invitation to Bid) – bidder details and offer.
• MBD2 (Tax Clearance Certificate requirements) – tax compliance.
• MBD3.1 (Pricing Schedule – Firm Prices) – firm prices only.
• MBD3.3 (Pricing Schedule and Specification) – itemised pricing.
• MBD4 (Declaration of Interest) – discloses any connection to state employees.
• MBD6.1 (Preference Points Claim) – claims specific goals points.
• MBD7.1 (Contract Form – Purchase of Goods/Works) – to be signed by successful bidder.
• MBD8 (Declaration of Bidder's Past SCM Practices) – discloses past SCM abuses.
• MBD9 (Certificate of Independent Bid Determination) – certifies no collusion.

Also required: valid full CSD proof of registration, valid SARS TCS PIN printout, Certificate of Acceptability (CoA), and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.

Failure to submit any mandatory document renders the bid non-responsive.

Evaluation uses the 80/20 preference point system: Price = 80 points, Specific Goals = 20 points.

Specific goals (points claimed on MBD6.1, with supporting documents):

• Company owned by black youth (18-35 years): 6 points – CSD registration report and ID copy of owner/director.
• Company owned by black women: 6 points – CSD registration report and ID copy of owner/director.
• Company owned by black people living with disability: 2 points – letter from a medical practitioner.
• Company owned by black people: 6 points – CSD registration report and ID copy of owner/director.

If proof for specific goals is not submitted with the bid, no preference points will be claimed.

The municipality may require substantiation of any preference claim at any time.

Supply 200 hiking packs and 200 lunch packs for the IHLM Annual Tourism Hike.

Hiking pack contents (per pack):

• Energy drink (equivalent to Powerade)
• 2 bananas
• 1 apple
• 3 slices of chicken mayo, cheese and polony sandwich
• Energy bar
• 2L water

Lunch pack contents (per pack):

• Quarter leg
• 1 mini loaf
• Fried chips
• 500ml soft drink
• 500ml juice
• 500ml water

Prices must include all applicable taxes, delivery costs, and be final and binding.

the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include

any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities

or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the

bidder

Mbd 3.1

2. Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to

Rates of exchange variations) will not be considered

Mbd 3.3

3.1 Pricing schedule and specification

(Section 2)

I, (duly

authorized to represent the tenderer for the purpose of this tender), hereby tender to supply all or any of the goods

and/or render all or any of the services described in the attached document to the Ingquza Hill Local Municipality on

the terms and conditions stipulated in this tender document and in accordance with the specification stipulated in

the tender document at the prices reflected in the Contract Form/Price Schedule.

BIDDERS TOTAL OFFER (Inclusive of vat and all other charges)

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal Yes No

charges to the municipality, or to any other municipality, that is in arrears for more than

three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality or any other organ of state Yes No

terminated during the past five years on account of failure to perform on or comply with

the contract?

4.7.1 If so, furnish particulars:

Pricing must be on MBD3.1 (Firm Prices) – only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered.

All prices inclusive of VAT and all other charges, and must cover all expenses, disbursements, transport, overheads, and profit.

Offer validity: 90 days from closing date.

Tenderer may not withdraw or amend the offer during the validity period; withdrawal after closing date only with written permission at the municipality's discretion.

If the offer is withdrawn in contravention, the tenderer is liable for additional expenses incurred by the municipality, recoverable by set-off against any moneys due or guarantee.

Mandatory documents (failure to submit renders bid non-responsive):

• Valid full CSD proof of registration.
• Valid SARS TCS PIN printout (or CSD number if no TCS available).
• Certificate of Acceptability (CoA).
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• Completed and signed MBD1-9 declarations.

Bidders must not be persons in the service of the state, nor listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers.

Bidders must not have abused the municipality's SCM system, been convicted of fraud or corruption in the past five years, or failed to perform on a previous contract.

Foreign suppliers must complete the pre-award questionnaire (Part B:3).

For consortia/joint ventures/sub-contractors, each party must submit separate TCS/PIN/CSD.

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Name (print) .................................................

Corrupt Activities Act of 2004 as a person prohibited from

• A Valid SARS TCS Pin printout doing business with the public sector; the bidder has not:
• A person must be in possession of a Certificate of abused the Employer’s Supply Chain Management

Acceptability (CoA) System; or failed to perform on any previous contract and

• A signed letter by the bidder confirming that no has been given a written notice to this effect. The

undisputed municipal accounts are overdue by more municipality will only consider bids submitted on the original

than 30 days and proof thereof. bid documentation provided by the municipality. The

Ingquza Hill Local Municipality’s supply chain policy will

OBTAINING OF TENDER DOCUMENTS: apply in all tender stages.

NO. **(all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

of 21

additional expenses incurred by the invitation of new tenders and the subsequent acceptance of any other

tender;

(b) the Ingquza Hill Local Municipality shall also have the right to recover such additional expenses by set-

off against moneys which may be due or become due to the tenderer under this or any other tender or

contract or against any guarantee or deposit that may have been furnished by the tenderer or on its behalf

for the due fulfilment of this or any other tender or contract. Pending the ascertainment of the amount of

such additional expenses, the Ingquza Hill Local Municipality shall be entitled to retain such moneys,

guarantee or deposit as security for any loss the Ingquza Hill Local Municipality may suffer due to such

withdrawal.

3.5 The tenderer agrees that this tender and its acceptance shall be subject to the terms and conditions

contained in the Ingquza Hill Local Municipality’s Supply Chain Management Policy (‘SCM Policy’) and

Combating of Abuse of the Supply Chain Management System Policy (‘Abuse Policy’).

Signature(s)

Print name(s):

On behalf of the tenderer (duly authorised)

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution

in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

Conditions of acceptance: Municipality is under no obligation to accept any proposal and reserves the right not to accept whole or part. No bids from persons in service of the state or those listed on Register of Tender Defaulters. Only bids on original documentation considered. Municipality reserves right to extend tender period by notice.

Mandatory documents: Valid Full CSD Proof of registration, Completed and Signed Declarations (MBD1-9), Valid SARS TCS Pin printout, Certificate of Acceptability (CoA), signed letter confirming no undisputed municipal accounts overdue by more than 30 days and proof thereof. Failure to submit will render bid non-responsive.

Evaluation criteria: 80/20 Price= 80 points, Specific Goals= 20 Points

Specific Goals: Owned by black people who are youth (18-35 years old) 6 points, owned by black people who are

women 6 points, owned by black people living with disability 2 points and owned by black people 6 points

OBTAINING OF TENDER DOCUMENTS: apply in all tender stages.

preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included);

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points

for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire