Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
R545 KENDAL/BALMORAL RD, Kusile Power Station - Delmas - WITBANK - 1035
Organization Type
GOVERNMENT
Published
25 Aug 2026
OCDS Reference
ocds-9t57fa-166881
ESKOM is procuring a contractor to replace traditional lights at kusile power station in mpumalanga over a 9-month period. The contract is subject to a 100% local content requirement for steel products and includes sdl&i obligations covering b-bbee improvement, local procurement, job creation, and skills development. Bidders must be prepared to commit to these obligations, as failure attracts a 2% penalty and 2% retention on every invoice.
Bidders must achieve a 100% local content threshold for steel products (wire, washers, bolts and nuts) and submit SBD 6.2 and Annex C if applicable.
Bidders must submit a valid B-BBEE certificate (SANAS-accredited) or sworn affidavit, plus proof of ownership/shareholding, certified ID copies of shareholders, and disability proof where applicable.
Bidders with B-BBEE Level 4 at contract award must migrate to Level 3 by the end of the first year; those at Level 5-8 or non-compliant must reach Level 4 by the end of the first year and improve one level each subsequent year.
Bidders must submit a B-BBEE improvement or retention plan within 30 days of contract signing.
Bidders must commit to SDL&I targets: 100% local procurement content, 7% procurement from black-owned enterprises, job creation/retention, and skills development (including 2 trade test candidates for electrical artisans).
Eskom will retain 2% of every invoice (excluding VAT) as SDL&I security and may apply a 2% penalty for failure to meet SDL&I obligations.
Bidders must submit quarterly SDL&I compliance reports and complete an SDL&I Implementation Schedule within 28 days of contract award.
Continue with tenders sharing this issuer, category, or province.
Return to this tender’s issuing organisation, province, or category.
Continue with tenders sharing this issuer, category, or province.
Venue
Kusile Power Station
Categories
Request for Quotation
R545 KENDAL/BALMORAL RD, Kusile Power Station - Delmas - WITBANK - 1035
AI Document Analysis Stages
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: Annexure E.pdf, 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx, Annexure C.pdf and 1 more. You don’t need to refresh — this page will pick up the updated review automatically.
25 Aug
2026
Tender Published
Tender was published
15 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure C.pdf
Annexure E.pdf
Annexure D.pdf
240-68099512 Form A_Cat 1_ Rev 9.docx
Replacement of traditional lighting with energy-efficient alternatives at Kusile Power Station over a 9-month period, under an Eskom contract requiring adherence to specified quality management standards.
Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf
Eskom is procuring the replacement of traditional lights at Kusile Power Station in Mpumalanga over a 9-month period. The tender is governed by Eskom's Standard Conditions of Tender, which set out the rules for submission, evaluation, and award.
E-tendering Help Manual for supplier - 27 January 2025-1.pdf
Eskom is procuring the replacement of traditional lights at Kusile Power Station in Mpumalanga for a period of 9 months. The tender is managed through Eskom's eTendering system, which requires electronic submission of all tender documents.
Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf
Eskom Holdings SOC Ltd is inviting tenders for the replacement of traditional lights with LED lighting at Kusile Power Station in Mpumalanga, over a contract period of 9 months. The tender is an open invitation and will be evaluated using a 90/10 preferential point system, with functionality (technical) criteria accounting for 100% of the pre-qualification evaluation and a minimum qualifying score of 80%.
E-Tenderers E-Tendering Training Acknowledgement Form.pdf
Replacement of traditional lights at Kusile Power Station over a 9-month period, issued by Eskom in Mpumalanga. The tender requires bidders to acknowledge completion of e-Tendering self-training via a specific form.
Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf
Eskom is procuring a contractor to replace traditional lighting with energy-efficient LED lighting at Kusile Power Station in Mpumalanga over a 9-month period. The scope covers Phase A plant areas including boiler, turbine, water treatment, and auxiliary buildings, with hazardous-location compliance required in classified areas.
240-70044602 OHS Baseline risk assessment template - rev. 5.xlsx
Replacement of traditional lights at Kusile Power Station for a period of 9 months, issued by Eskom in Mpumalanga. The tender includes an Occupational Health and Safety Baseline Risk Assessment template that bidders must complete, covering hazard identification, risk rating, and control measures.
Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf
Eskom is procuring the supply, delivery, and installation of LED lighting to replace traditional lights at Kusile Power Station in Mpumalanga over a 9-month period. The scope covers various plant areas including boiler, turbine, compressor, water treatment, admin buildings, and control rooms, with specific LED replacements for existing HPS, fluorescent, and high bay fittings.
240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx
Eskom is replacing traditional lights at Kusile Power Station in Mpumalanga, with a contract period of 9 months. The closing date for submissions is 15 September 2026 at 10:00 UTC.
Deviation Schedule.pdf
Replacement of traditional lights at Kusile Power Station for a period of 9 months, issued by Eskom in Mpumalanga.
240-105658000 Supplier Quality Management Specification (3).pdf
This document is Eskom's generic Supplier Quality Management specification (240-105658000, Revision 3), which applies to all Eskom procurement. It outlines minimum quality requirements for suppliers, including ISO 9001 compliance, quality plans, and quality control plans. The actual tender-specific scope—replacement of traditional lights at Kusile Power Station for 9 months—is not detailed in this document.
Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf
Eskom is procuring the replacement of traditional lights at Kusile Power Station in Mpumalanga for a 9-month period. The tender document focuses on Supplier Development, Localisation & Industrialisation (SDL&I) obligations, including B-BBEE scoring, local content requirements, and skills development commitments.
CPA Form.pdf
Eskom is procuring the replacement of traditional lights at Kusile Power Station in Mpumalanga for a period of 9 months. The tender pack includes Eskom's standard Contract Price Adjustment (CPA) form, which sets out how price adjustments may be claimed and when the price remains fixed.
Annexure B.pdf
Replacement of traditional lights at Kusile Power Station in Mpumalanga, for a period of 9 months, on behalf of Eskom. The tender includes compliance with Eskom's Occupational Health and Safety (OHS) requirements and the management of contractors and suppliers.
240-109253698 CQP Template 2021.docx
Replacement of traditional lights at Kusile Power Station for a period of 9 months, issued by Eskom in Mpumalanga. The tender requires the successful supplier to provide a Contract Quality Plan (CQP) in line with SANS 466:2005 / ISO 10005:2005, covering quality management for the scope of work.
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Important Dates
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown){"closingDate":"17 October 2021"}
Contact Information
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown){"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}
Evaluation Criteria
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)Bidders must be registered on Eskom's supplier database and have a valid QMS conforming to ISO 9001 (or equivalent). They must complete and sign Form A, and submit quality documentation as per the category selected by Eskom (not specified here). Additional eligibility criteria (e.g., B-BBEE, tax clearance) are not mentioned in this document.
Technical Specifications
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
Acceptance ............................................................................................................................. 27
Revisions ................................................................................................................................ 27
Development Team ................................................................................................................ 27
Acknowledgements ................................................................................................................ 28
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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Revision: 3
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
Controlled disclosure
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Eskom Operational Quality Forum Members
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Evaluation Criteria
Source: 240-70044602 OHS Baseline risk assessment template - rev. 5.xlsx (unknown)No eligibility criteria specified
Technical Specifications
Source: 240-70044602 OHS Baseline risk assessment template - rev. 5.xlsx (unknown)Cell A3: Occupational Health and Safety Baseline risk assessment template
Compliance Requirements
Source: 240-70044602 OHS Baseline risk assessment template - rev. 5.xlsx (unknown)No specific requirements found
Compliance Requirements
Source: Annexure E.pdf (unknown)Insufficient searchable text - AI extraction recommended
Description
Source: 240-68099512 Form A_Cat 1_ Rev 9.docxThis document is Form A (Category 1) for the tenderer's acknowledgement and acceptance of Eskom's Supplier Quality Requirements, as set out in specification 240-105658000 and ISO 9001. It must be completed and signed as part of the bid.
Submission Guidelines
Source: 240-68099512 Form A_Cat 1_ Rev 9.docx (unknown)Returnable documents: Form A (Eskom Supplier Quality Requirements acknowledgement), completed and signed.
Section A must show the enquiry/contract number and description.
Mark each quality category and ISO 9001 clause as X (applicable) or – (not applicable); only one category may be selected, and the form must state whether a site assessment applies.
Section E must name the tenderer's quality representative with designation, date and signature.
Evaluation Criteria
Source: 240-68099512 Form A_Cat 1_ Rev 9.docx (unknown)Bidders must indicate applicability of quality categories (Category 1, 2, 3, or 4) and ISO 9001 clauses as required. Only one category may be selected. Site assessment applicability must also be indicated.
Technical Specifications
Source: 240-68099512 Form A_Cat 1_ Rev 9.docx (unknown)Quality standard: the contract is governed by Eskom specification 240-105658000 and ISO 9001.
The tenderer must accept Eskom's Supplier Quality Requirements, including pre-contract award quality requirements, post-contract execution and supplier quality performance monitoring, and standard conditions covering Eskom's rights of access and information, preservation, quality audits, management of nonconformities and special processes.
The form is for Category 1 quality requirements; the main supplier and sub-supplier capability and capacity assessment is marked not applicable.
Compliance Requirements
Source: 240-68099512 Form A_Cat 1_ Rev 9.docx (unknown)The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001.
Only one quality category may be selected, and the form must indicate whether a site assessment applies.
The tenderer must provide its quality representative's details in Section E.
Description
Source: 240-109253698 CQP Template 2021.docxThe document is a Contract Quality Plan (CQP) template intended to assist the supplier in planning and documenting quality management for the contract. It includes sections for scope, communication, organogram, interfacing documents, supplier management, monitoring, and record control.
Evaluation Criteria
Source: 240-109253698 CQP Template 2021.docx (unknown)No specific eligibility criteria are stated in the provided document. The tenderer must complete the CQP template and submit it for evaluation. The CQP must be compiled by a representative of the tenderer and approved by the owner of the organisation. Eskom approval is required after contract award.
Technical Specifications
Source: 240-109253698 CQP Template 2021.docx (unknown)The bidder must submit a completed Contract Quality Plan (CQP) using the provided template. The CQP must detail the supplier's approach to quality management for the replacement of traditional lights at Kusile Power Station over a 9-month period. The template covers scope of work, communication channels, organogram, interfacing documents, supplier and sub-supplier lists, monitoring, quality control, non-conformance management, and record control.
Description
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdfAnnexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tenderer’s particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary Annexure G2 Y
Schedule
Annexure D Imported Content Declaration – Supporting Annexure G3 Y
Schedule to Annexure C
Annexure E Local Content Declaration- Supporting Annexure G4 Y
Schedule to Annexure C
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9 *
Important Dates
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)Closing date: 15 September 2026, Closing time: 10:00. A non-compulsory clarification meeting with representatives of Eskom will take place as follows: Date: 07 September 2026, Time: 10:00, Venue: Kusile Power Station.
Contact Information
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)The Eskom Representative is: Name: Kgopotso Masilela, Tel: (013) 680 3210, E-mail: [email protected]
Submission Guidelines
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)The tenderer must submit the tender via Eskom E-tendering page. The documents need to be uploaded under the folder Technical, Commercial, Financial, and other. All documents need to be submitted in a PDF format. The price list needs to be submitted in PDF or a copy in excel format. No Zip/condense files can be uploaded. No hard copy will be accepted. If for some reason you resubmit your tender, then the latest version of the tender submitted will only be accepted and all previous submission/s will be null and void. Please ensure that the submission status is indicated as complete.
Returnable Documents
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. Basic Compliance, Electronic copy of the tender in a PDF format, Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderers Particulars
Evaluation Criteria
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)Prices will be evaluated as follows: 1. Inclusive of VAT; 2. Corrected for arithmetical errors; 3. Excluding contingencies in any bill of quantities or activity schedule; 4. Adjusted for any other acceptable variations, deviations, or alternative tenders submitted; and 5. Making a comparison of the Net Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable. The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 80%. Specific goals will be scored out of 10 points in accordance with the PPPFA.
Technical Specifications
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)The tenderer to submit typical construction/installation signed method statements for the project 30% Removal and Installation scope: Method Statement. The methodology shall include: Removal, Disposal, storing and scraping of Traditional Lights, Installation of lights and lighting distribution board, Installation of Emergency lighting, and Quality checks approach.
Experience & Qualifications
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdfThe Tenderer to demonstrate previous experience on the scope with at least five (5) years of experience.
Financial Requirements
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying Suppliers within 30 days of receipt of undisputed invoices. For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying suppliers within 60 days of receipt of undisputed invoices.
Compliance Requirements
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)Mandatory Contractual Requirements that must be included in all tenders is the following: CSD registration, CIDB Grading 7EP or higher. Additional Contractual Requirements that may be included if applicable: SHEQ requirements, Financial viability (submission of financial statements), and Any other as may be stipulated.
Environmental
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdfEnvironmental Policy that is in line with ISO 14001:2015 signed by the CEO or co of the company.
Contractual Terms
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdfThe conditions of the contract will be the NEC Engineering & Construction Contract (ECC).
Special Conditions
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)The tenderer must not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified.
Requirements
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf (RFP)Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data.
Section
Source: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 2 - Trad Lights.pdf1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a Y
3.13 Functionality requirements Functionality requirements are applicable
functionality criteria
Tenderers who do not meet the threshold for functionality scoring will
Quality Control 10%
The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 80%.
Mandatory Technical Evaluation Criteria
evaluation purposes but will be implemented when payment is
Prices will be scored out of 90 points
3.18 Evaluation of Specific Goals Specific goals will be scored out of 10 points in accordance with the
If a tenderer fails to submit evidence of its points claim for a Specific
Goal, it will not be disqualified. However, it will be awarded 0 points
the 90/10 system. Eskom will add the score from Pricing and Specific
Contractual Requirements are not evaluation criteria. They will
be assessed after the evaluation and ranking of the tenders.
Qualitative Technical Evaluation Criteria
evaluation parameters relating to uncertainty and risk, where
Submission Guidelines
Source: Annexure B.pdf (unknown)Returnable document: Annexure B — Acknowledgement Form for Eskom OHS legal and other requirements (Eskom Identifier 240-43921804 Rev 5). It must be completed, signed by an authorised person (CEO/Director/Managing Director), and submitted with the quotation. The form confirms the bidder has obtained and understood the OHS documents and the consequences of non-compliance.
Evaluation Criteria
Source: Annexure B.pdf (unknown)No evaluation criteria (price, functionality, preference points) are stated in the available document. The only stated requirement is that the Acknowledgement Form (Annexure B) must be signed and submitted.
Technical Specifications
Source: Annexure B.pdf (unknown)Scope: Provision of repair of FGD Glass Fibre Reinforced Plastic (GRP) piping at Kusile Power Station, as and when required for a period of 5 years. The supplier must comply with Eskom contractor Health and Safety requirements standard 32-136, the provided OHS specification/requirements, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
Compliance Requirements
Source: Annexure B.pdf (unknown)OHS compliance: The supplier must comply with Eskom contractor Health and Safety requirements standard 32-136, the provided OHS specification/requirements, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act. Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction. The main contractor must demonstrate the process and selection criteria for appointing contractors/suppliers, notify Eskom before appointment, ensure adequate resources and competencies, and manage and monitor contractors/suppliers through audits and assessments. Eskom may verify this and request copies of testimonials/references and contact details of previous clients. The Acknowledgement Form (Annexure B) must be signed and submitted.
Health & Safety
Source: Annexure B.pdfThe supplier/contractor/tenderer must ensure they understand the OHS requirements listed in Annexure B. Compliance is required with Eskom contractor Health and Safety requirements standards 32-136, the provided OHS specification/requirements, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act. Penalties will be enforced on the main supplier for non-conformance with Eskom and/or statutory OHS requirements. All employees (contractors/suppliers) must undergo the relevant Eskom induction. The main contractor/supplier must demonstrate the process and selection criteria for appointing contractors and suppliers, notify Eskom before appointment, ensure adequate resources and competencies, be accountable for managing contractors/suppliers, monitor them through audits and assessments, and deal with non-conformances directly. Eskom may verify this and request references and contact details of previous clients.
Contractual Terms
Source: Annexure B.pdfThe main contractor/supplier must: demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers; provide notification to Eskom prior to the appointment of contractors or suppliers for the commencement of work; ensure that contractors/suppliers have adequate resources and competencies; be accountable for the management of its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements; monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution; provide grounds for termination of work done by contractors/suppliers; deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes. Eskom reserves the right to verify this and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous work of a similar nature.
Important Dates
Source: E-tendering Help Manual for supplier - 27 January 2025-1.pdf (TENDER){"closingDate":"23Aug2022","closingTime":"3:42pm"}
Contact Information
Source: E-tendering Help Manual for supplier - 27 January 2025-1.pdf (TENDER){"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}
Evaluation Criteria
Source: E-tendering Help Manual for supplier - 27 January 2025-1.pdf (TENDER)Bidders must have a valid CSD number to access the eTendering system. Registration on the eTendering portal is mandatory. No other eligibility criteria are stated in the provided document.
Technical Specifications
Source: E-tendering Help Manual for supplier - 27 January 2025-1.pdf (TENDER)eTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
Open your web browser
Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
Fig1.1
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
OTP page will be displayed
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP sent to the registered cellphone number and email address
Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Landing page once OTP is verified
Select the preferred “Ref No”
A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Click on “Create New Submission” button to submit required Tender documents
Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
To submit tender documents, click on “Add file” button
Upload required tender documents by:
Giving the file a name
Select the listed file type e.g.: Technical, commercial, finance and etc
Choose the file you need to upload
Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
all uploaded files should not exceed 900MB.
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
submission and closed time and date timestamp at the bottom.
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
--------Originalmessage--------
From:Eskom E-Tender Document Submission 28 [email protected]
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Compliance Requirements
Source: E-tendering Help Manual for supplier - 27 January 2025-1.pdf (TENDER)CSD number to gain access to
Submission Guidelines
Source: Deviation Schedule.pdf (unknown)Returnable documents: Deviation Schedule form, fully completed and signed. All fields are mandatory. Submission method and address are not stated.
Returnable Documents
Source: Deviation Schedule.pdf (unknown)Deviation Schedule form: includes fields for Eskom SAP number, Product Code, Latest Specification, Product Manufacturer, Deviation Exists (Yes/No), Supplier to Eskom, Supplier Representative, Signature, and Date. All fields are mandatory.
Evaluation Criteria
Source: Deviation Schedule.pdf (unknown)Bidders must complete the Deviation Schedule, declaring whether a deviation from Eskom requirements exists (Yes/No). No other evaluation criteria are stated.
Technical Specifications
Source: Deviation Schedule.pdf (unknown)Scope: Replacement of traditional lights at Kusile Power Station for 9 months. Bidders must provide Eskom SAP number, Product Code (Item code), and latest applicable specification (Eskom D-DT number and revision). Any deviation from the specification must be listed with the clause, proposed deviation, and reason.
Submission Guidelines
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx (unknown)Returnable documents: none identified beyond a blank list.
Evaluation Criteria
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx (unknown)No eligibility criteria or evaluation split stated.
Technical Specifications
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx (unknown)The scope is the replacement of traditional lights at Kusile Power Station for a period of 9 months. A Quality Control Plan or Inspection Test Plan (QCP/ITP) is required.
Description
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdfThis Scope of Work outlines the high-level scope for replacement of traditional lights with energyefficient LED lighting solutions at Kusile Power Station. As part of the transition to more sustainable
and cost-effective lighting systems, a key component of the project will include emergency LED
replacements for critical areas that require continuous illumination during power outages.
There had been a concerning deterioration of lighting across the station where issues of frequent
replacements, spares and maintenance capacity issues contributed greatly. That is due to short
lifespan of the traditional lights and obsolescence were most light manufactures no longer produce
traditional lights. This lighting upgrading project aims to provide reliable lighting solutions and
ensuring compliance with safety regulations and supporting operational continuity.
2.1 Scope
This document describes the scope of work to be carried-out by the appointed contractor. The
Lighting Replacement Project is divided into two phases, A and B. Below is the scope of work for
Phase A and only covers the following plant areas:
Some of the plant areas listed above fall within classified hazardous locations. Work in these areas
shall comply with the hazardous-locations requirements set out in Section 3 of this Scope of Work
and the referenced standards (240-56536505, 240-148595382 and 240-134613227).
The High-Level Scope to be executed is as follows:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
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2.1.1 Purpose
The purpose of the Scope of Work is to clearly define the tasks, processes, and deliverables required
for the successful replacement of traditional lighting systems with LED lighting at Kusile Power
Station. This includes the installation of emergency LED fixtures to ensure continuous lighting during
power outages.
2.2 Applicability
This document applies to Kusile Power Station only.
2.3 Effective date
This will be effective from the day of Authorization.
2.4 Normative/Informative References
2.4.1 Normative
[1] ISO 9001 Quality Management Systems
[2] 240-56356396 - Earthing and Lightning Protection Standard
[3] 240-55714363 Eskom Generation Power Station Lighting and Small Power Standard Rev 2
[4] SANS 10389-1 Part 1: Artificial lighting of exterior areas for work and safety
[5] SANS 1464-22:2024: Safety of luminaires Part 22: Luminaires for emergency lighting
[6] SANS 10114-1:2023: Interior lighting Part 1: Artificial lighting of interiors
[7] 240-56536505 - Hazardous Locations Standard
[8] 240-148595382 - Kusile Power Station Hazardous Locations Work Instruction
Informative
[9] national environmental management: waste act
[10] 240-134613227 - Kusile Power Station Hazardous Location Maintenance Strategy
2.5 Definitions
Supplier Service provider assigned for supplying and delivering technical service.
Contractor Service provider assigned for supplying and delivering technical service.
Employer Eskom, Kusile Power Station
Plant Any structure, machinery, apparatus, or equipment which does not fall within the scope of
the operating regulations for high voltage systems, and excludes, mobile, portable lifting
equipment, domestic circuits’ appliances, and tools
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
KKS coding The Identification System for Power Stations (KKS) is a system for identifying plants,
systems, subsystems, equipment items, electrical and I&C cabinets, as well as buildings
and rooms
2.6 Abbreviations
Abbreviation Description
HPS High Pressure Sodium
IP Ingress Protection
ITPL Inspection and Test Plan List
kV Kilovolts
LED Light-emitting diode
m Meters
mm Milli-Meters
PPE Personal Protective Equipment
QCP Quality Control plan
SANS South African National Standards
W Watt
2.7 Roles and Responsibilities
a) Supplier shall comply with Eskom’s policies and site regulations, adherence to Eskom’s Life
Saving Rules, adherence to Generation Occurrence Management Procedure, Smoking
Policy, zero tolerance on alcohol usage, etc.
b) The successful Contractor shall utilise/provide skilled and suitably qualified staff with current
experience in the following but not limited disciplines.
c) Supplier shall provide the handover package, signed, and accepted by the employer.
d) All staff brought onto site in connection with this SOW should be able to fluently speak,
understand and write in English.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
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e) Ensures that throughout the duration of the contract, they conform and adhere to the safety,
health, and environment regulations.
f) The supplier ensures that all staff brought to Kusile PS site have a valid fitness certificate
based on the specified plant man-job specification.
g) The supplier shall be responsible or held liable for any defects arising from manufacturing,
transportation, and handling.
2.7.1 Employer (Eskom):
a) Compile and submit scope of work with technical specifications.
b) Performs Quality Control on delivery at the Employer premises.
c) Liaise with all relevant stakeholders for any input.
d) Provide all necessary to ensure that the Works Information is in accordance with Eskom
policies and procedures.
e) Arrange technical evaluation sessions.
f) Compile and present mandate to negotiate and arrange negotiation meetings when required
and give feedback to relevant tender committee.
g) Keep record of all tender documentation.
2.7.2 Communication and Correspondence
Correspondences shall be written formally on the letter head format of the organisation and
addressed to the relevant person.
a) All correspondence includes but not limited to:
i. Kusile Power Station
ii. Employer’s Contract number
iii. Contract description
iv. Correspondence subject matter
v. Employer’s name and contact details.
vi. Contractors contact details.
vii. Date
Where appropriate the correspondence includes the Employer’s reference and is delivered as a
single package or as per the agreed contract terms.
All communications from the Contractor are numbered sequentially with a prefix as advised by the
Employer. The Employer responds in like manner. The prefix and numbering system are decided
upon at the Inaugural meeting.
2.7.3 Quality and Documentation Control
a) During the tender process a quality criterion will be defined that the Contractor must comply to.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
b) The Contractor shall ensure that any witness, hold, and inspection points are strictly adhered to.
c) All Quality References and Standards as stipulated in this document will be adhered to.
d) The Contractor to comply with the Employer’s quality documentation management system and
processes.
2.8 Process for Monitoring
This document shall follow the:
It shall be updated and revised by Generation Engineering, upon review by the relevant
stakeholders.
2.9 Related/Supporting Documents
N/a
3.1 Plant Description
There are different types of lights installed in different plant areas for different purposes and
applications. Below are the types of lights installed per plant.
3.1.1 Types of Lights per plant
Light Description Plant Areas
70W LED Bulkhead Replacement for 100W HPS
Bulkhead Light
80-90W LED Floodlight Replacement for 150W
HPS Floodlights
Fluorescent 24W Tubes
Aux Bay Offices
Aux Bay 600x1200mm LED Panel Light replacement for 5ft
Fluorescent 54W Tubes
4ft LED Light replacement for 4ft Fluorescent 54W
Tubes
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Light Description Plant Areas
Water Treatment Plant
Control Rooms 5 - 9W LED Bulb replacement for 9W Energy
Aux Bay Saving Bulbs
Admin Buildings
3.2 General
a) The contractor takes full professional accountability and liability for all temporary works designs
done by the Contractor.
b) Any discrepancy or ambiguity between the Employer’s Specifications or requirements is
immediately brought to the attention of the Project Manager for clarification.
3.3 Planning and Scheduling
necessary, schedule work during non-operational hours.
installation process.
3.4 Installation
environmentally compliant disposal, especially for hazardous materials like mercury in
fluorescent bulbs.
infrastructure where needed.
brightness levels and automatic switching through day-night switches.
3.5 Lights Replacements
Below is a list of direct LED replacements for various traditional lighting fixtures. These suggestions
are based on typical lumen output and wattage equivalency, providing energy-efficient alternatives
without compromising on lighting quality. For each category, the approximate wattages and types of
LED fixtures considered for a one-to-one replacement are included.
Direct LED Replacement for 100W HPS Bulkhead Light
efficiency, providing similar light levels with lower energy consumption. Look for fixtures
with a colour temperature of around 3000K-4000K to match the warm light of HPS.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Direct LED Replacement for 2ft Fluorescent 24W Tubes
improved light distribution and a cleaner aesthetic in commercial or office spaces. Panels are
available in a range of colour temperatures, typically from 3000K to 6500K.
Direct LED Replacement for 5ft Fluorescent 54W Tubes
offices, hallways, or conference rooms, providing even, flicker-free light that enhances both
visibility and comfort.
Direct LED Replacement for 400W High Bay Light
high bay fixtures provide a direct energy-saving replacement. High bay LEDs offer superior
lighting with options for different beam angles and colour temperatures.
Direct LED Replacement for 600W High Bay Light
high bay fixtures provide a direct energy-saving replacement. High bay LEDs offer superior
lighting with options for different beam angles and colour temperatures.
Direct LED Replacement for 9W Energy Saving Bulbs
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Direct LED Replacement for 5ft Fluorescent Tubes
providing similar brightness with reduced energy consumption. Make sure to choose the right
colour temperature and whether it's a plug-and-play or ballast-bypass type.
Proper installation as per the above selections ensures that the lighting system operates effectively,
providing uniform illumination and enhancing the overall aesthetic of the space. Ultimately, this leads
to a more sustainable, reliable, and functional lighting solution at Kusile Power Station.
3.6 Hazardous Locations
Some of the plant areas within the scope of this project are classified as hazardous locations in terms
of the Hazardous Locations Standard (240-56536505) and the Kusile Power Station Hazardous
Location Maintenance Strategy (240-134613227). All lighting replacement work performed in these
areas shall be carried out in accordance with the requirements of these documents and the Kusile
Power Station Hazardous Locations Work Instruction (240-148595382).
The following plant areas included in this project contain classified hazardous locations (flammablegas Zones 0, 1 and 2 and combustible-dust Zones 20, 21 and 22), as detailed in Appendix B of 240134613227:
boiler house (coal bunkers, mill feeders and mill reject boxes).
terminal box, and the hydrogen (H2) gas storage area.
All luminaires and associated electrical equipment installed in these areas shall be explosionprotected (Ex-rated) and certified for the relevant zone, gas group and/or dust group, temperature
class, Equipment Protection Level (EPL) and ingress protection (IP) rating applicable to the location.
Equipment shall be ATEX/IECEx certified and shall be selected, certified and installed in accordance
with the Hazardous Locations Standard (240-56536505) and the applicable SANS standards,
including SANS 10108, SANS 10086-1 and the SANS 60079 series. Type-test certificates, product
certification documentation and apparatus markings shall be provided for all luminaires and
equipment installed in hazardous locations.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
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On completion of any installation or modification in a hazardous location, a Hazardous Location
Certificate of Compliance (HAZLOC CoC) shall be issued for the affected area. In accordance with
240-56536505 (clause 3.5.1) and 240-148595382 (clause 3.11), the HAZLOC CoC shall be issued
by a registered Master Installation Electrician (MIE) who is trained and competent in hazardous
locations, in terms of regulation 11(2) of the Electrical Installation Regulations under the
Occupational Health and Safety Act. All personnel performing work in hazardous locations shall be
HAZLOC trained and competent.
3.7 Number of Replacement Lights
Light Description Quantity Estimates
70W LED Bulkhead (Mag44 retrofit panel and modules) Replacement for 100W
12000
HPS Bulkhead Light
600x600mm LED Panel Light replacement for 2ft Fluorescent 24W Tubes 3600
150W LED High Bay replacement for 400W High Bay Light 600
280W LED High Bay replacement for 600W High Bay Light 400
5 - 9W LED Bulb replacement for 9W Energy Saving Bulbs 6000
18W LED Tube replacement for 5ft Fluorescent Tubes 250
3.8 Lighting Minimum Requirements
Light Sources to be installed through this project as per the above-mentioned type must be meet the
following specifications and it must be noted that all light sources must comply with Schedule B
attached in Appendix A.
3.8.1 Photometric Requirements
3.8.2 Electrical Requirements
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
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230 VAC ± 10% 50Hz single-phase electrical power supply system.
3.8.3 Mechanical Requirements
by comprehensive test reports certifying that the luminaires have successfully passed SANS
thus reduce the light output of the luminaires. Diffusers shall be constructed in such a manner
that the wall thickness of the material is maintained at a constant thickness, hence preventing
the projection of lines of patterns onto the ground level.
super pure deep anodized aluminium.
3.8.4 Guarantees
3.8.5 Documentation to be submitted.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
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3.9 General Installation Guidelines
3.9.1 Safety Compliance
3.9.2 Documentation
review.
3.9.3 Quality Assurance
The quality of the LED lighting installation at Kusile Power Station is critical to the overall success of
the project. All LED fixtures must meet or exceed industry standards for energy efficiency, durability,
and performance. The selected LED lights should be sourced from reputable manufacturers with
proven reliability and compliance with international standards such as SANS, IEC, or equivalent
certifications.
All LED lights to be installed must have their samples tested and approved by Eskom Research,
Test and Development (RT&D) before they can be accepted for installation at Kusile Power Station.
Throughout the installation process, qualified personnel will ensure that all fixtures are properly
mounted, connected, and tested for functionality, brightness, and consistency.
This document has been seen and accepted by:
Name Designation
Mashudu Monyai Electrical Engineering Manager (Acting)
Collin Lepee Electrical Senior Technologist
George Mbangula Electrical Senior Engineer
Gomotso Phokojoe Electrical Senior Engineer
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Name Designation
Thabani Shibe Electrical Engineer
Gugu Shozi Electrical Engineer
Buti Makunyane Electrical Maintenance Senior Supervisor
Tsholofelo Seloro Electrical Senior Advisor Technical Support
Date Rev. Compiler Remarks
October 2024 1 VA Sondezi First Issue
June 2026 2 Gugu Shozi Added Hazardous Locations
requirements and references;
updated cover page approval
details.
The following people were involved in the development of this document:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Appendix A
Schedule B: Technical Particulars of Luminaire Offered
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Kusile Power Station Scope of Work Replacement of Unique Identifier: KUS- 20241077
Traditional Lights
Revision: 2
Page:
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Contact Information
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf (unknown){"name":null,"email":null,"phone":null,"department":"1 to Unit 5) including PJFF and Flue Gas Ducts","address":null}
Submission Guidelines
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf (unknown)Returnable documents must be completed, signed, and submitted with the quotation. The specific forms required are not listed in the provided document. Bidders should confirm the full list of returnable documents with Eskom's procurement office. Disqualification risks include incomplete or unsigned submissions, and late submissions.
Evaluation Criteria
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf (unknown)A quality criterion will be defined during the tender process that the contractor must comply with. The contractor must adhere to all witness, hold, and inspection points. All quality references and standards stipulated in the scope of work must be adhered to. The contractor must comply with the employer's quality documentation management system and processes. Technical evaluation sessions will be arranged by Eskom. Bidders must provide skilled and suitably qualified staff, including a Competent Person per the OHS Act. Staff must be fluent in English. Work in hazardous locations requires HAZLOC-trained and competent personnel. The HAZLOC Certificate of Compliance must be issued by a registered Master Installation Electrician (MIE) trained in hazardous locations per regulation 11(2) of the Electrical Installation Regulations. All luminaires must be approved by Eskom Research, Test and Development (RT&D) before installation.
Technical Specifications
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf (unknown)The scope of work is the replacement of traditional lights with energy-efficient LED lighting solutions at Kusile Power Station, including emergency LED replacements for critical areas. The project is divided into two phases, A and B. Phase A covers the following plant areas: Boiler Plant (Unit 1 to Unit 5) including PJFF and Flue Gas Ducts, Turbine Plant (Unit 1 to Unit 5), Water Treatment Plant, FGD Recirculation Pumps House, Compressor Houses (West and East), Diesel Generator house, Aux Bay and the Offices. Some of these areas are classified hazardous locations. The high-level scope includes: removal of traditional lights, disposal, scraping and storage of traditional lights, supply of LED lights, installation of LED lights, commissioning (including testing, conducting lighting survey), and providing datasheets and signed quality documentation (QCPs). The contractor takes full professional accountability and liability for all temporary works designs. A phased installation plan must be developed to minimize disruptions to power station operations. Work may need to be scheduled during non-operational hours. The contractor must coordinate closely with operational teams to ensure adherence to safety protocols. Installation includes removing existing fixtures, safe and environmentally compliant disposal (especially for hazardous materials like mercury in fluorescent bulbs), installing new LED fixtures, retrofitting existing ones if necessary, upgrading electrical infrastructure where needed, and testing all installations to verify compliance with design specifications. The following LED replacements are specified: 70W LED Bulkhead (replacing 100W HPS Bulkhead), 600x600mm LED Panel Light (replacing 2ft Fluorescent 24W Tubes), 150W LED High Bay (replacing 400W High Bay Light), 280W LED High Bay (replacing 600W High Bay Light), 5-9W LED Bulb (replacing 9W Energy Saving Bulbs), and 18W LED Tube (replacing 5ft Fluorescent Tubes). Estimated quantities: 12000 x 70W LED Bulkhead, 3600 x 600x600mm LED Panel Light, 600 x 150W LED High Bay, 400 x 280W LED High Bay, 6000 x 5-9W LED Bulb, 250 x 18W LED Tube. Minimum photometric requirements: light colour Neutral White (4000K), colour rendering index >= 85, luminaire efficacy >= 110 lm/W, downward light output ratio (LOR) = 100%, full brightness instantaneous. IES and/or LTD files for use with Relux must be supplied. Electrical requirements: input voltage 230V AC ±15%, operating frequency 50Hz ±5%, efficiency >= 90%, power factor >= 0.95, total harmonic distortion <= 20%. Mechanical requirements: luminaires constructed from durable lightweight materials with test reports certifying compliance with SANS 475, supplied complete with control gear and LED module, diffusers/lenses without external prisms, reflectors made of high-grade super pure deep anodized aluminium if fitted, LED drivers fully housed within or fixed onto the body of the luminaire. Guarantees: luminaire housing for a minimum of 10 years, electrical components for 30,000 operating hours (5 years), LED module for 30,000 operating hours (5 years). Documentation to be submitted per luminaire offered: proof of compliance to SANS 60598-1 (by accredited laboratory), proof of compliance to SANS 475 (by accredited laboratory), proof of compliance to EN 55015 (by accredited laboratory), completed technical Schedule B in Appendix 1, IES and/or LTD files in electronic format, proposed Relux simulation (electronic .RDF file), photometric test reports per luminaire offered (by reputable accredited laboratory), luminaire guarantee certificate, certificate indicating lead time for delivery from date of order, luminaire maintenance strategy. No luminaire will be approved or tested if these test reports are not provided. All LED lights must have samples tested and approved by Eskom Research, Test and Development (RT&D) before acceptance for installation.
Compliance Requirements
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdf (unknown)The contractor must comply with ISO 9001 Quality Management Systems. The contractor must comply with Eskom's policies and site regulations, including Eskom's Life Saving Rules, Generation Occurrence Management Procedure, Smoking Policy, and zero tolerance on alcohol usage. The contractor must comply with the Occupational Health and Safety Act. The contractor must provide a Competent Person according to the OHS Act. All staff must have a valid fitness certificate based on the specified plant man-job specification. All staff must be able to fluently speak, understand, and write in English. The contractor must comply with the Hazardous Locations Standard (240-56536505), Kusile Power Station Hazardous Locations Work Instruction (240-148595382), and Kusile Power Station Hazardous Location Maintenance Strategy (240-134613227). All luminaires and associated electrical equipment installed in hazardous locations must be explosion-protected (Ex-rated) and certified for the relevant zone, gas group and/or dust group, temperature class, Equipment Protection Level (EPL) and ingress protection (IP) rating. Equipment must be ATEX/IECEx certified. Type-test certificates, product certification documentation and apparatus markings must be provided for all luminaires and equipment installed in hazardous locations. A Hazardous Location Certificate of Compliance (HAZLOC CoC) must be issued by a registered Master Installation Electrician (MIE) trained and competent in hazardous locations, in terms of regulation 11(2) of the Electrical Installation Regulations under the Occupational Health and Safety Act. All personnel performing work in hazardous locations must be HAZLOC trained and competent. The contractor must comply with the National Environmental Management: Waste Act for disposal of hazardous materials. The contractor must comply with SANS 10389-1, SANS 1464-22:2024, SANS 10114-1:2023, SANS 10108, SANS 10086-1, and the SANS 60079 series. The contractor must comply with Eskom standards 240-56356396 (Earthing and Lightning Protection Standard) and 240-55714363 (Eskom Generation Power Station Lighting and Small Power Standard Rev 2). The contractor must comply with the employer's quality documentation management system and processes. The contractor must provide a handover package, signed and accepted by the employer. The contractor is responsible or held liable for any defects arising from manufacturing, transportation, and handling.
Contractual Terms
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdfIntroduction ............................................................................................................................... 3
Supporting Clauses ................................................................................................................... 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 4
2.2 Applicability ....................................................................................................................... 4
2.3 Effective date .................................................................................................................... 4
2.4 Normative/Informative References .................................................................................... 4
2.4.1 Normative .............................................................................................................. 4
2.5 Definitions ......................................................................................................................... 4
2.6 Abbreviations .................................................................................................................... 5
2.7 Roles and Responsibilities ................................................................................................ 5
2.7.1 Employer (Eskom) ................................................................................................. 6
2.7.2 Communication and Correspondence .................................................................... 6
2.7.3 Quality and Documentation Control ........................................................................ 6
2.8 Process for Monitoring ...................................................................................................... 7
2.9 Related/Supporting Documents ........................................................................................ 7
3.1 Plant Description ............................................................................................................... 7
3.1.1 Types of Lights per plant ........................................................................................ 7
3.2 General............................................................................................................................. 8
3.3 Planning and Scheduling .................................................................................................. 8
3.4 Installation ........................................................................................................................ 8
3.5 Lights Replacements ........................................................................................................ 8
3.6 Number of Replacement Lights ....................................................................................... 11
3.7 Lighting Minimum Requirements ..................................................................................... 11
3.7.1 Photometric Requirements ................................................................................... 11
3.7.2 Electrical Requirements ....................................................................................... 11
3.7.3 Mechanical Requirements .................................................................................... 12
3.7.4 Guarantees .......................................................................................................... 12
3.7.5 Documentation to be submitted ............................................................................ 12
3.8 General Installation Guidelines ....................................................................................... 13
3.8.1 Safety Compliance ............................................................................................... 13
3.8.2 Documentation ..................................................................................................... 13
3.8.3 Quality Assurance ................................................................................................ 13
Acceptance ............................................................................................................................. 13
Revisions ................................................................................................................................ 14
Development Team ................................................................................................................. 14
Acknowledgements ................................................................................................................. 14
Revision: 2
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230 VAC ± 10% 50Hz single-phase electrical power supply system.
3.8.3 Mechanical Requirements
by comprehensive test reports certifying that the luminaires have successfully passed SANS
thus reduce the light output of the luminaires. Diffusers shall be constructed in such a manner
that the wall thickness of the material is maintained at a constant thickness, hence preventing
the projection of lines of patterns onto the ground level.
super pure deep anodized aluminium.
3.8.4 Guarantees
3.8.5 Documentation to be submitted.
the project. All LED fixtures must meet or exceed industry standards for energy efficiency, durability,
and performance. The selected LED lights should be sourced from reputable manufacturers with
proven reliability and compliance with international standards such as SANS, IEC, or equivalent
certifications.
Section
Source: Kusile Power Station Replacement of Traditional Lights Scope of Work Rev 2 (003).pdfb) Performs Quality Control on delivery at the Employer premises.
e) Arrange technical evaluation sessions.
2.7.3 Quality and Documentation Control
a) During the tender process a quality criterion will be defined that the Contractor must comply to.
b) The Contractor shall ensure that any witness, hold, and inspection points are strictly adhered to.
c) All Quality References and Standards as stipulated in this document will be adhered to.
d) The Contractor to comply with the Employer’s quality documentation management system and
mounted, connected, and tested for functionality, brightness, and consistency.
2.7.3 Quality and Documentation Control ........................................................................ 6
Submission Guidelines
Source: Annexure C.pdf (unknown)Returnable documents: all forms must be completed, signed, and submitted with the quotation.
Disqualification risks: quotations received after the closing time.
Submission Guidelines
Source: Annexure D.pdf (unknown)Returnable documents: all standard Eskom RFQ forms must be completed and signed.
Quotations must be submitted by the closing date and time.
Late submissions will be disqualified.
Technical Specifications
Source: Annexure D.pdf (unknown)Scope: replacement of traditional lights at Kusile Power Station.
Duration: 9 months.
Contact Information
Source: E-Tenderers E-Tendering Training Acknowledgement Form.pdf (unknown){"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}
Submission Guidelines
Source: E-Tenderers E-Tendering Training Acknowledgement Form.pdf (unknown)Returnable documents:
Returnable Documents
Source: E-Tenderers E-Tendering Training Acknowledgement Form.pdf (unknown)Acknowledgement Form – E-Tendering Training: must be completed, signed, and submitted. It requires the bidder to confirm self-training through the e-Tendering Noddy Guide and ability to operate the E-Tendering Solution. Fields include enquiry number, business name/JV, contact person, telephone, cellphone, email, acknowledgment paragraph, signature, designation, and date.
Evaluation Criteria
Source: E-Tenderers E-Tendering Training Acknowledgement Form.pdf (unknown)No evaluation criteria are stated. The only precondition is submission of the e-Tendering training acknowledgement form.
Description
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdfThe tender is for the replacement of traditional lights at Kusile Power Station for a period of 9 months.
Important Dates
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER){"closingDate":"2026-09-15T10:00:00.000Z"}
Contact Information
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER){"name":"Kgopotso Masilela","email":null,"phone":null,"department":"Kusile Power Station","address":null}
Submission Guidelines
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER)Bidders must submit their quotations to the address specified in the tender documents. The submission method is not specified. Returnable forms required include SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination). Failure to submit these forms may result in disqualification.
Evaluation Criteria
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER)The evaluation criteria include a maximum of 10/20 points for specific goals, with points scored for specific goals added to points scored for price. The contract will be awarded to the tenderer scoring the highest points. B-BBEE Status Level points are allocated as follows: Level 1 - 10/20 points, Level 2 - 9/18 points, Level 3 - 6/14 points, Level 4 - 5/12 points, Level 5 - 4/8 points, Level 6 - 3/6 points, Level 7 - 2/4 points, Level 8 - 1/2 points, Non-compliant contributor - 0/0 points.
Technical Specifications
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER)The scope of work includes the replacement of traditional lights at Kusile Power Station for a period of 9 months. Tenderers must submit proposals for skills development, local procurement content, and job creation.
Methodology
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdfTenderers must submit proposals for skills development, local procurement content, and job creation through their supply network.
Financial Requirements
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER)The tender response must be separated into its components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.
Compliance Requirements
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdf (TENDER)Bidders must submit a valid B-BBEE certificate or sworn affidavit, with proof of ownership, certified ID copies, and disability proof if applicable. A consolidated B-BBEE status level verification certificate is required for trusts, consortia, or joint ventures.
Health & Safety
Source: Supplier Development Localisation Industrialisation (SDLI) Strategy Replacement of traditional lights at Kusile Power Station for a period of 9 Months.pdfSteel Products Wire, Washer, Bolts and Nuts require 100% local content.
Important Dates
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Closing date: 15 September 2026 at 10:00 SAST. No other dates (briefings, site visits, clarification deadlines) are stated in the document provided.
Briefing Session
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)No compulsory briefing or site visit is stated in the document provided. Bidders may seek clarification in writing from the Eskom Representative.
Contact Information
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)All communication must be in writing to the Eskom Representative. No specific name, email, phone, or submission address is given in the document provided.
Submission Guidelines
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Submit one original and one complete hard copy to the address in the Tender Data by the closing date and time. Electronic submissions accepted only via the Eskom Tender Bulletin site. Late tenders are not accepted. The outer package must be sealed, marked "Confidential", and show the tender number, bidder's name, physical address, email, and contact number. For e-tendering, upload and finalise the tender on the Eskom Tender Bulletin site before closing. Mandatory returnables include the completed Acknowledgement Form, SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), proof of CSD registration, and a valid tax compliance PIN. All forms must be signed and complete; omissions or unsigned forms disqualify the bid.
Evaluation Criteria
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Eskom will evaluate in stages: basic compliance, mandatory returnables, pre-qualification criteria (if any), functionality (if applicable, with a minimum threshold stated in the Tender Data), price, and B-BBEE level. The 90/10 or 80/20 preference point system applies under the PPPFA. Eskom adds price and specific goals scores to rank bidders. Functionality and B-BBEE elements are not used as objective criteria. Eskom may apply objective criteria under section 2(1)(f) of the PPPFA if stated in the Tender Data. No double-dipping: a criterion is measured only once.
Technical Specifications
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Scope: replacement of traditional lights at Kusile Power Station, Mpumalanga, for a period of 9 months. No further technical details (quantities, standards, service levels) are stated in the document provided.
Pricing Schedule
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdfPrices must be in South African Rand, include all duties, taxes (including VAT), and levies applicable 14 days before closing. Rates and prices are fixed for the contract duration unless the Invitation to Tender provides for adjustment. Arithmetical errors will be corrected: amounts in words prevail over figures; line-item totals prevail over unit rates if there is a multiplication error. Eskom may reject a tender if the bidder does not accept corrected errors.
Financial Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Prices must be in South African Rand, include all duties, taxes (including VAT), and levies applicable 14 days before closing. Rates and prices are fixed for the contract duration unless the Invitation to Tender provides for adjustment. Eskom may conduct a financial risk analysis of the bidder's financial statements. If the risk is too high or mitigating factors are insufficient, the bidder will not be considered for award. No bond, guarantee, or insurance percentage is stated in the document provided.
Compliance Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)CSD registration and a valid tax compliance PIN are required. B-BBEE level: proof (certificate/CSD report) must be provided at closing if it is a pre-qualification criterion; otherwise, missing or expired proof results in zero points under PPPFA allocation. CIDB grading: if stated in the Tender Data, proof of registration is mandatory at closing; a proof of application may be accepted, with actual registration required by contract award. SHEQ systems, policies, and capabilities must be demonstrated. Compliance with OHS Act, PPPFA Regulations, Amended B-BBEE Codes, COIDA, and any other applicable legislation is required. Local content and designated materials information must be submitted no later than contract award.
Health & Safety
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdfBidders must provide proof of safety, health, environmental, and quality (SHEQ) systems, policies, and capabilities at closing or by contract award. All SHEQ costs and personnel must be reflected in the tender. Compliance with the OHS Act and Eskom's SHEQ requirements is mandatory.
Environmental
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Bidders must comply with relevant environmental legislation and regulatory instruments.
Contractual Terms
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdfEskom is not liable for any losses arising from participation in the tender. Eskom may negotiate with selected tenderers. The disclaimer states Eskom does not warrant the accuracy of tender documents. Tender validity must be held for the period stated; Eskom may request an extension. The bidder must treat all documents as confidential. The signatory named on the tender is liable for the bid.
Special Conditions
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Eskom may disqualify a tender if the bidder has misrepresented or falsified any information, certificate, affidavit, or document. Fraudulent B-BBEE certificates or fronting will be reported to the B-BBEE Commission, and the bidder may be suspended from doing business with state-owned companies for up to 10 years.
Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdf (TENDER)Bidders must comply with the eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or state-owned companies. Sub-contracting 100% of the scope is not permitted.
Section
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (2).pdfEskom will evaluate tenders based on criteria in the Tender Data, including functionality, price, and B-BBEE level. The 90/10 or 80/20 preference point system applies. Specific goals are scored; failure to submit proof results in zero points for that element. Eskom may use objective criteria under section 2(1)(f) of the PPPFA if stated in the Tender Data.
Description
Source: CPA Form.pdfThe document is the CPA (General) form, an annexure to the price schedule, used for contracts for the supply and delivery (and where applicable installation and commissioning) of plant and equipment. It covers cost price adjustment for local manufactured/supply ex imported stock material.
Submission Guidelines
Source: CPA Form.pdf (unknown)Returnable documents: the completed CPA (General) form (Contract Price Adjustment method) must be submitted with the quotation. If the form is not completed, the tender price will be considered fixed. Submit separate schedules if space is insufficient or costs are quoted per item of the main price schedule.
Technical Specifications
Source: CPA Form.pdf (unknown)The tender is for the replacement of traditional lights at Kusile Power Station over a 9-month period. The document provided is the CPA (General) form, which sets out the cost price adjustment method for local manufactured/supply ex imported stock material. The tenderer must complete the fixed portion percentages and the labour, material, transport, and installation cost adjustment percentages as per the form.
Pricing Schedule
Source: CPA Form.pdfThe CPA (General) form must be completed as part of the price schedule. It includes sections for cost of manufacture (fixed portion, labour, constituent materials), cost of transport (rail/road), cost of installation/erection, and total amounts. The tenderer must propose percentages and indices for price adjustment. If not completed, the price is considered fixed.
Financial Requirements
Source: CPA Form.pdf (unknown)The CPA (General) form requires the tenderer to propose cost price adjustment percentages for labour, constituent materials, transport, and installation. The sum of the fixed portion, labour, and material percentages must add up to 100%. If no CPA method is proposed, the price will be considered fixed. The tender/contract price remains fixed if the period between tender closing and contractual completion is less than one year.
Compliance Requirements
Source: CPA Form.pdf (unknown)No specific compliance requirements are stated in the document.
Contact Information
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Technical evaluation team members: TET 1 Electrical Engineering, TET 2 Electrical Maintenance, TET 3 Project Management. No individual names, emails, or phone numbers provided.
Submission Guidelines
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Returnable documents: signed method statements for the project scope, signed Quality Control Plan, ISO 9001:2015 certification, project organogram with CVs for all key resources (certified ID copies and certified certificates required), five POs or project contracts of related scope, five reference letters or completion certificates, authentic OEM datasheets for light fittings, and lab test reports for all LED types from SANAS approved labs. All submissions undergo thorough verification; fraudulent submissions will be escalated.
Evaluation Criteria
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Technical evaluation uses a weighted score card. Minimum qualifying threshold: 80% overall. Weighting: Comprehension of scope (Method Statements) 30%, Quality Control 10%, Organogram & Staffing 20%, Project Experience 20%, Technical Submissions 20%. Mandatory criteria: DOL registration as electrical contractor for all electrical installations; proof of Master Installation Electrician (MIE) registered with DOL (registration card not acceptable; name must match company DOL registration). Qualitative scoring per criterion: 0 = no submission, 2 = partial, 4 = missing one item, 5 = full compliance. Unacceptable risks: LEDs not certified by national/international standards (SABS, SANS, IEC, ANSI, NEMA, IEEE), no datasheets, datasheets not tested and approved by SANS or electrical body. Unacceptable exceptions: total deviation from scope; installation without SABS or SANS approval. Acceptable exceptions: any LED alternative within acceptable standards (Eskom, SABS, SANS, IEC).
Technical Specifications
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Scope: supply, deliver, install, and conduct survey for high mast lighting at Kusile Power Station. Light replacements: 70W LED bulkhead replacing 100W HPS bulkhead (Boiler and PJFF Plant, Turbine Plant, Compressor Plant, Water Treatment Plant); 80-90W LED floodlight replacing 150W HPS floodlights (Boiler and PJFF); 600x600mm LED panel replacing 2ft fluorescent 24W tubes (Admin Building, Aux Bay Offices); 600x1200mm LED panel replacing 5ft fluorescent 54W tubes (Aux Bay, Admin Building); 4ft LED replacing 4ft fluorescent 54W tubes (Aux Bay); 280W LED high bay replacing 600W high bay (Turbine Hall, Recirc Pump House, Diesel Generators House, Water Treatment Plant); 5-9W LED bulb replacing 9W energy saving bulbs (Control Rooms, Aux Bay, Admin Buildings). Applicable standards: SANS 10389-1, SANS 1464-22:2024, SANS 10114-1:2023, Eskom Generation Power Station Lighting and Small Power Standard Rev 2, Earthing and Lightning Protection Standard.
Methodology
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Method statements must detail the installation approach, quality assurance process, removal, disposal, storing and scrapping of traditional lights, installation of lights and lighting distribution board, installation of emergency lighting, and quality checks approach. Scoring: 0 = no submission, 2 = methodology not detailing enough, 5 = delivery, removal and installation methodology described in detail showing full understanding of the scope.
Experience & Qualifications
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdfPrevious experience: demonstrate at least five years of experience on similar scope. Submit five POs or project contracts of related scope and five reference letters or completion certificates. All submissions undergo thorough verification; any fraudulent submission will be escalated. Scoring: 0 = no submissions, 2 = two or more submitted POs have less than five years of experience or no reference letters, 4 = four submitted POs with five years or more experience accompanied by reference letters, 5 = all five POs with five years or more experience accompanied by all five reference letters.
Quality Management
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdfQuality Control Plans: submit a signed Quality Control Plan for a related scope and ISO 9001:2015 Quality Management System Certification. Scoring: 0 = no submission, 2 = submitted one of the two, 5 = submitted both a detailed Quality Control Plan and ISO 9001:2015.
Compliance Requirements
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Mandatory: Department of Labour (DOL) accreditation as electrical contractor for all electrical installations; proof of Master Installation Electrician (MIE) registered with DOL (registration card not acceptable; name must match DOL registration). Key personnel: Electrical Engineer/Technologist professionally registered with ECSA; Electricians (4); Master Installation Electrician (1); Artisans with trade test certificates. CVs must be accompanied by certified ID copies and certified certificates. Quality: ISO 9001:2015 certification. Lighting compliance: SANS 60598-1, SANS 475, EN 55015; lab test reports from SANAS approved labs.
Health & Safety
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdfNormative references include SANS 10389-1 (artificial lighting of exterior areas for work and safety), SANS 1464-22:2024 (safety of luminaires for emergency lighting), and SANS 10114-1:2023 (interior lighting). Mandatory DOL accreditation for electrical installations and MIE registration are required.
Environmental
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdfInformative reference: National Environmental Management: Waste Act. No specific environmental requirements stated.
Special Conditions
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Acceptable technical risks: none stated. Unacceptable technical risks: installation of LEDs not certified by national or international standards (SABS, SANS, IEC, ANSI, NEMA, IEEE); no datasheets for installations; LED datasheets not tested and approved by SANS or any electrical body. Acceptable exceptions: any lighting alternatives as long as they are LED light sources within acceptable standards (Eskom Standards, SABS, SANS, IEC). Unacceptable exceptions: total deviation from the scope of work; any installation without SABS or SANS standard approval.
Requirements
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdf (unknown)Mandatory technical criteria: DOL accreditation as electrical contractor for all electrical installations; proof of Master Installation Electrician (MIE) registered with DOL (registration card not acceptable; name must match DOL registration).
Section
Source: Tender Technical Evaluation Strategy for Traditional Lights Replament Project.signed(1).pdfTechnical evaluation threshold: 80% weighted score required to qualify. Weighting: Comprehension of scope (Method Statements) 30%, Quality Control 10%, Organogram & Staffing 20%, Project Experience 20%, Technical Submissions 20%. Qualitative criteria: 1.1 Comprehension of scope (signed method statements, quality assurance process, removal/disposal/storing/scrapping of traditional lights, installation of lights and lighting distribution board, installation of emergency lighting, quality checks) scoring 0/2/5; 1.2 Quality Control Plans (signed QC plan, ISO 9001:2015) scoring 0/2/5; 1.3 Organogram & Staffing (Electrical Engineer/Technologist registered with ECSA, 4 Electricians, 1 MIE, Artisans with trade test certificates; CVs with certified ID copies and certified certificates) scoring 0/2/4/5; 1.4 Previous Experience (5 POs or contracts, 5 reference letters/completion certificates, 5 years experience) scoring 0/2/4/5; 1.5 Technical Submissions (OEM datasheets, SANS 60598-1, SANS 475, EN 55015 compliance, lab test reports from SANAS approved labs) scoring 0/5.
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eTenders.gov.za
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18
Last checked
25 Aug 2026
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