Supply and delivery of so3 spares to matimba power station for a period of five years as and when required basis.

Issue date: 25 August 2026

Non-compulsory clarification meeting: 08 September 2026 at 10:00 am via Microsoft Teams — tenderers must confirm attendance with Eskom Representative (name, position, contact details of each attendee).

Closing date and time: 01 October 2026 at 10:00 am (electronic submission via Eskom E-tendering portal).

Clarification queries deadline: 5 working days before closing date (must be notified in writing to Eskom Representative).

Tender validity period: 180 days from closing date and time.

Non-compulsory clarification meeting: 08 September 2026 at 10:00 am via Microsoft Teams. Tenderers must confirm intention to attend with the Eskom Representative, stating the name, position, and contact details of each proposed attendee. Attendance is not mandatory; non-attendance does not disqualify.

Eskom Representative: Sharlotte Masopoga

Telephone: 014 763 8816

Email: [email protected]

All queries and clarifications must be addressed in writing to this representative only.

Submission method: Electronic only via Eskom E-tendering portal (no hard copies, no zip/condensed files).

Closing: 01 October 2026 at 10:00 am — late tenders not accepted.

Format: All documents in PDF (max 50 MB per file, 900 MB total); pricing schedule also in Excel.

Upload folders: Technical, Commercial, Financial, and Other.

Resubmission: Only the latest version is accepted; previous submissions become void.

Status: Submission status must show "complete".

Disqualification risks: Missing or unsigned disqualifiable returnables; submission after closing time; incomplete mandatory commercial returnables.

Returnable forms (disqualifiable if missing or incomplete at closing):

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration (Supplier Integrity Pact)
• Annexure E: CPA for Local Goods/Services (if applicable)
• Annexure F: CPA(IG) for Foreign Goods/Services (if applicable)
• Annexure G1–G4: SBD 6.2 Local Production & Content Declaration (only if designated materials)
• Annexure H: SBD 1 Invitation to Bid
• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022)
• Annexure J: SBD 4 Bidder's Disclosure
• Reverse e-auction training acknowledgement form (if applicable)
• E-tendering Help Manual acknowledgement form (if applicable)

JV/consortium additional documents: Letter of intent or signed JV agreement with rights/obligations/profit-sharing; written confirmation JV operates as single entity; single designated bank account details.

Non-disqualifiable returnables (5 working days to remedy if missing): Specific Goals evidence (zero points if not submitted); Tax Clearance Certificates (foreign tenderers with SA footprint not on CSD, local tenderers without SARS e-filing PIN); Tax Evaluation Questionnaire (if services contract); Employment Equity Act compliance proof (SA designated employers only); CIDB grading proof (N/A for this tender).

Mandatory contractual requirements (assessed post-evaluation, before award): Valid CSD registration proof; COIDA certificate of good standing or proof of application (SA tenderers); Quality, Safety/Quality, Environmental documents per ITT; Audited Financial Statements for previous 18 months (or last year; each JV/SPV participant; start-ups <12 months exempt initially); Functionality/Technical documents per ITT for scoring.

Evaluation stages:

1. Stage 1: Acceptance / Responsive Tender (basic compliance & eligibility)
2. Stage 2: Technical Functional Criteria (functionality scoring)
3. Stage 3: SDL&L Evaluation
4. Stage 4: Financial Evaluation / QS
5. Stage 5: Contractual Requirements / Commercial
6. Stage 6: SHEQ Evaluation

Functionality: Minimum threshold 80% — tenderers below are disqualified. Detailed criteria in attached Technical Evaluation Strategy Rev1.

Price evaluation: Inclusive of VAT; corrected for arithmetical errors; excluding contingencies; adjusted for variations/deviations/alternatives; compared on Net Present Value basis (tendered programme, price adjustment factors, exchange fluctuations, risk). Unconditional discounts considered; conditional discounts not scored but implemented at payment. Price scored out of 90 points.

Specific Goals: Scored out of 90/10 points per PPPFA 2022 (90/10 system applies for tenders above R50 million). Evidence required via SBD 6.1; failure to submit evidence = 0 points for that goal (not disqualification).

Ranking: Preferential point scoring (price + specific goals), highest to lowest.

Objective criteria: May justify award to other than highest scorer (see attached SD&L Criteria).

Reverse e-auction: Not applicable.

Scope: Supply and delivery of SO3 Spares to Matimba Power Station for a period of five years on an as-and-when-required basis.

Tender number: E3395GXLPMAT

Contract type: NEC or other contract (attached); pricing schedule contained in NEC (PDF and Excel).

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications; pricing schedule must include a cataloguing line item (Eskom pays for cataloguing).

Quality requirements (evaluated per ISO 9001):

• Section A Option 1 (certified QMS): Valid ISO 9001 certificate (defined/relevant scope, issued by approved/authorised certification authority with recognised international accreditation, validity/expiry date). Score 4.
• Section A Option 2 (documented non-certified QMS): QMS manual/document defining scope; Quality Policy approved by top management; Quality Objectives approved by top management; Control of documented information (Clause 7.5); Documented information for control of nonconforming outputs (Clause 8.7); Documented information for nonconformity & corrective action (Clause 10.2); Documented information for internal audit (Clause 9.2). Score 7.
• Section B (Evidence of QMS in operation): Documented roles/responsibilities/authorities (Clause 5.3); Control of externally provided processes/products/services incl. supplier evaluation/selection/monitoring/re-evaluation (Clause 8.4) with process/procedure and supporting evidence; Latest internal management system audit report with nonconformity/correction/corrective action (Clause 9.2); Records of management review meetings. Score 4.
• Section C (Contract Quality Plan): Draft CQP specific to scope per ISO 10005, demonstrating consistency of design/philosophies across units, roles/responsibilities/expectations, experienced resource allocation. Score 1.
• Section D (Quality Control Plan): Draft/example ITP or QCP on similar/previous work; provisional QCP for project per ISO 10005, comprehensive quality control process, methodologies for installation practice management and compliance to designs/Employer requirements. Score 1.
• Section E (User-defined): Form A completed/signed; additional requirements per scope/specification; transportation/shipping/storage/preservation; specialised accreditations (AIA, NDE, PSIRA, CIDB, RBI auditor); list of standards exceeding Works Information references. Score 1.

Environmental requirements: Environmental Policy; Aspects and Impacts Register; Method Statement (MS).

SHEQ requirements (contractual, assessed post-evaluation): Annexure B acknowledgement of Eskom OHS legal/other requirements signed/submitted; OHS plan addressing project/scope risks aligned with health & safety specification; Baseline OHS Risk Assessment (BRA) with methodology; Valid Letter of Good Standing; OHS policy signed by CEO complying with OHS Act Section 7; Competencies for incident management at Matimba site.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications; pricing schedule must include a cataloguing line item (Eskom pays for cataloguing).

Quality Control Plan must include methodologies demonstrating how installation practices will be managed and carried out to ensure compliance to detailed designs and Employer requirements.

Contract Quality Plan (Section C) must demonstrate correct allocation of experienced resources throughout the project period, with clearly identified roles, responsibilities, and expectations. Quality Control Plan (Section D) requires methodologies for installation practice management overseen by the tenderer and any subcontractors. Internal audit reports and management review records (Section B) serve as evidence of operational QMS experience.

Pricing schedule contained in NEC contract; must be submitted in PDF and Excel formats.

Price evaluation: Inclusive of VAT; corrected for arithmetical errors; excluding contingencies; adjusted for variations/deviations/alternatives; compared on Net Present Value basis (tendered programme, price adjustment factors, exchange fluctuations, risk).

Unconditional discounts considered for evaluation; conditional discounts not scored but implemented at payment.

Price scored out of 90 points.

Cataloguing line item required in pricing schedule if cataloguing is required (Eskom pays for cataloguing).

90/10 preferential point system applies for tenders above R50 million.

Pricing format: Completed pricing schedule (PDF and Excel); contained in NEC contract.

Price basis: Inclusive of VAT; corrected for arithmetical errors; excluding contingencies; adjusted for variations/deviations/alternatives; evaluated on Net Present Value basis.

Payment terms: Contracts ≤ R50 million (incl. VAT) — 30 days from receipt of undisputed invoice; Contracts > R50 million — 60 days.

Performance security: If required, tenderer must select minimum two Eskom-approved financial institutions for performance bond/demand guarantee.

Financial due diligence: Audited Financial Statements for previous 18 months (or last year if unavailable); each JV/SPV participant must submit; start-ups <12 months exempt initially but must furnish once available.

Eskom reserves right to negotiate with preferred bidders if prices not market-related.

Subcontracting with subsidiaries discouraged (may be seen as fronting); if done, must be declared.

Eligibility:

• Not restricted from doing business with Eskom or State-Owned Companies.
• Not a national of a country on international sanctions lists.
• No multiple tenders (except E-tendering system size limit).
• JV/consortium agreement must state joint and several liability.
• No conflict of interest (common controlling partner/majority shareholder; relationship enabling information access or influence).
• Tender signed by authorised persons only.
• Not restricted by National Treasury or on Tender Defaulters list.
• Must not sub-contract 100% of Scope of Work.

Basic compliance: Meet eligibility; submit complete tender (commercial, financial, technical); submit mandatory commercial returnables by deadlines.

Mandatory registrations/documents:

• CSD Registration with National Treasury (valid CSD report submitted with tender).
• Tax compliance: SARS e-filing PIN for verification, or CSD profile/number; foreign tenderers with SA footprint not on CSD must provide tax clearance certificate; foreign suppliers with no SA footprint complete SBD 1 only.
• B-BBEE: Proof of status level via certificate from authorised body, sworn affidavit per B-BBEE Codes, or other prescribed requirement (for Specific Goals scoring via SBD 6.1).
• Employment Equity Act compliance proof (SA designated employers only).
• COIDA certificate of good standing or proof of application (SA tenderers).
• CIDB grading: Not applicable for this tender.
• Professional registrations/permits/licences/CVs: As stipulated per scope of work (ECSA, SACPCMP, etc. if applicable).

Local content: SBD 6.2 (Annexures G1–G4) required only if designated materials are included.

Subcontracting: Main contractors discouraged from using subsidiaries; must declare if done. Potential sub-contractor list via www.csd.gov.za.

Specific Goals scored per PPPFA 2022 regulations via SBD 6.1 (Annexure I).

Proof of B-BBEE status level: Certificate from authorised body, sworn affidavit per B-BBEE Codes of Good Practice, or other requirement per B-BBEE Act.

Sub-contracting designated groups for Specific Goals: EME/QSE; 51% black-owned; 51% black youth-owned; 51% black women-owned; 51% black disabled-owned; 51% black rural/underdeveloped/township-owned; 51% black-owned cooperative; 51% black military veteran-owned; or multiple categories.

Failure to submit Specific Goals proof results in zero points for that goal, not disqualification.

SHEQ Criteria (contractual, assessed post-evaluation):

• Annexure B: Acknowledgement of Eskom's OHS legal and other requirements form signed and submitted.
• OHS Plan: Must address project/scope OHS risks and be aligned with health and safety specification/requirements.
• Baseline OHS Risk Assessment (BRA): Identification, assessment, and management of Safety, Health and Environmental risks related to scope of work; methodology for risk assessment must be provided.
• Valid Letter of Good Standing (COIDA).
• OHS Policy: Signed by CEO, complying with OHS Act Section 7.
• Competencies: Incident management competencies for potential incidents at Matimba site.

Environmental requirements (contractual, assessed post-evaluation):

• Environmental Policy
• Aspects and Impacts Register
• Method Statement (MS)

Payment terms: Contracts ≤ R50 million (incl. VAT) — 30 days from receipt of undisputed invoice; Contracts > R50 million — 60 days.

Eskom reserves right to negotiate with preferred bidders if prices not market-related.

Main contractors discouraged from subcontracting with subsidiaries (may be interpreted as fronting); if done, must be declared in tender documents.

Contractual requirements assessed after evaluation and ranking; proof must be submitted prior to contract award; failure to meet by stipulated deadlines may render tenderer non-responsive and ineligible for award.

Performance security: If required, tenderer must select minimum two Eskom-approved financial institutions for performance bond/demand guarantee.

Alternative tenders not allowed; tender is for the whole contract only.

No public tender opening; tenders downloaded electronically; prices not read out.

Tender validity: 180 days from closing date and time.

Clarification queries: Must be notified in writing to Eskom Representative 5 working days before tender deadline.

Governing conditions: Eskom Standard Conditions of Tender (accessible at www.eskom.co.za); Tender Data takes precedence over Standard Conditions in case of ambiguity.