Supply and delivery of crushed sand for ncora irrigation scheme: canal rehabilitation at ncora in the eastern cape for dws construction south.

Bidding procedure enquiries: F. Groenewald / R. de Wee, email [email protected] / [email protected]. Technical enquiries: Dino Sewe, email [email protected]. Department: Water and Sanitation, Construction South.

Bids must be deposited in the bid box at 4-6 Alkmaar Street, Daljosaphat, Paarl, or delivered to the Supply Chain Management Office, by 11:00 on 10 September 2026. The original bid, with a covering letter and supporting documents, must be sealed in an envelope endorsed with the bid number and title, and the bidder's name clearly shown. Bids must be submitted on official forms only (not re-typed). Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder and contact details.
• SBD 3.1 (Pricing Schedule): firm pricing for the supply.
• SBD 4 (Declaration of Interest): discloses any connection to the state or procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• Proof of authority to sign (e.g., board resolution).
• CSD report.
• SARS tax clearance letter and PIN.
• CIPC / CIPRO certificate.
• Original or certified B-BBEE verification certificate (or sworn affidavit for EME/QSE).

Failure to submit any of these renders the bid non-responsive.

Evaluation is in four phases:

• Phase 1 (Mandatory): SBD 4 must be complete and signed; failure disqualifies.
• Phase 2 (Administrative Compliance): CSD registration, tax compliance (verified via CSD/SARS), active CIPC registration, B-BBEE certificate, proof of authority, and submission of SBD 1, SBD 3.1, SBD 6.1.
• Phase 3 (Technical Evaluation): Bidder must indicate compliance with the technical specification (Section 3.2.14) and sign the declaration. Bidders passing phases 1 and 2 will be requested to submit crushed sand samples within 5 days; failure to do so renders the bid non-responsive.
• Phase 4 (Preference Points): 80/20 system – 80 points for price, 20 points for specific goals. Specific goals and maximum points: Women ownership (5), People with disability ownership (5), Youth ownership (5), Location of enterprise in Eastern Cape (2), B-BBEE status level 1 or 2 contributor who is QSE or EME (3). Points for ownership are calculated pro-rata based on percentage shareholding. Proof documents required: Percentage Ownership Affidavit (Annexure 1) for women/disability/youth; Location of Enterprise Affidavit (Annexure 2) and proof of premises for location; B-BBEE certificate or sworn affidavit for B-BBEE status.

The tender is for the supply and delivery of crushed sand for the Ncora Irrigation Scheme canal rehabilitation in the Eastern Cape, for DWS Construction South. Bidders must comply with the technical specification detailed in Section 3.2.14 of the document and sign the declaration. If requested, bidders must submit crushed sand samples within 5 days; samples must meet the technical specification and particular specification.

Pricing must be submitted on SBD 3.1. The pricing schedule must be fully completed and priced. No other pricing format details are specified in the document.

Pricing must be submitted on SBD 3.1 (Pricing Schedule). The pricing schedule must be fully completed and priced; failure to do so invalidates the bid. Payments under the contract will be made by Electronic Fund Transfer. The successful contractor must provide bank account details on the SAP Vendor Master Form supplied by the department.

Bidders must:

• Be registered on National Treasury's Central Supplier Database (CSD) and submit a CSD report.
• Be tax compliant with SARS; submit a SARS Tax Clearance letter and PIN (verified through CSD and SARS).
• Have active registration with the Companies and Intellectual Property Commission (CIPC); attach a copy of the CIPC / CIPRO certificate.
• Submit an original or certified copy of a B-BBEE Status Level Verification Certificate (or sworn affidavit for EME/QSE). Failure to submit SBD 6.1 forfeits preference points.
• Submit a letter of appointment / board resolution authorising the signatory.
• Complete, sign, and submit SBD 1, SBD 3.1, SBD 4, and SBD 6.1.
• Not be persons in the service of the state, nor have directors/members who are. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

The contract will be governed by the National Treasury General Conditions of Contract (NT GCC) and the SAICE 2010 Edition General Conditions of Contract. Special Conditions of Contract may supplement these. The successful bidder must sign a written contract form (SBD 7). Payments are by EFT. The department may cancel the tender process and reject all bids at any time before contract formation.

Evaluation is in four phases as described in the evaluationCriteria section. Additional details: Bidders must indicate compliance in Technical Information Section 3.2.14 and sign the declaration. Samples for crushed sand must be submitted within 5 days of request, failing which the bid is non-responsive.