Upgrading of reagile internal roads and stormwater – bill of quantities

The project is the upgrading of internal roads and stormwater infrastructure in Reagile. The Bill of Quantities covers roadworks, OHS obligations, environmental management and structured training.

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Returnable documents: all completed and signed standard forms and schedules as required by the tender pack, including the priced Bill of Quantities. Bids must be submitted before the closing time. Late submissions are disqualified. No specific submission address or channel is stated in the available document.

Bidders must be registered on the Central Supplier Database (CSD), hold a valid tax clearance certificate, and comply with the B-BBEE Act. A minimum CIDB grading of 2 is required. Local content is a preference point. The specific preference point system (80/20 or 90/10) is not stated in the available document.

The works comprise the upgrading of internal roads and stormwater infrastructure in Reagile. Key quantities and items include:

• General requirements: provision for a Community Liaison Officer (provisional sum R60,000), payment of Project Steering Committee (PSC) members (provisional sum R60,000), relocation and protection of existing services (provisional sum R180,000), payment of a student trainee under the Civil Engineering Graduate Programme (R6,000 per month, provisional sum R120,000), and a contract nameboard (2 units).
• Contractor's establishment and general obligations: fixed, value-related and time-related obligations (10 months). The combined total for these sub-items must not exceed 15% of the tender sum.
• Housing, offices and laboratories for the Engineer's site personnel: 15 m² fully furnished offices, 2 ablution units, 15 chairs, 1 desk, notice boards (15 m²), white boards (4 m²), 2 car ports, cellular telephones (provisional sums R10,000 and R15,000), rented accommodation (provisional sum R60,000), services (fixed cost R15,000, running costs for 10 months), photostat facilities (10 months), computer equipment (lump sum R30,000).
• Accommodation of traffic: temporary deviations (3.2 km), earthworks for deviations (3.2 km), flagmen (280 man-days), STOP/GO signs (2), road signs (various), delineators (50 single, 50 back-to-back), moveable barricades (6), traffic cones (40), rented barriers (100 m supply and 100 m dismantling/re-erection), two-way communication devices (6), high-visibility jackets and hats (20), watering of deviations (4,400 kl), blading (25 km-pass). Penalties for non-compliance: fixed penalty R5,000 per occurrence, time-related penalty R1,000 per hour.
• Clearing and grubbing: 3.0 ha within road reserve; removal of large trees (3 trees with girth 1–2 m).
• Drains: excavation for open drains (120 m³ soft, 42 m³ hard), clearing and shaping existing drains (60 m³), subsoil drainage (720 m³ soft, 252 m³ hard), crushed stone backfill (360 m³), permeable sand (300 m³), dumprock (60 m³), perforated uPVC 100 mm pipe (600 m), synthetic filter fabric (960 m²), overhaul (4,000 m³-km).
• Prefabricated culverts: excavation (7,200 m³ 0–1.5 m, 2,880 m³ 1.5–3 m, 1,152 m³ hard), backfilling with excavated material (2,846.02 m³) and imported selected material (2,846.02 m³), concrete pipe culverts 600 mm SC on class A bedding (2,000 m), catchpits (18 of 1.5–2.0 m, 24 of 1.0–1.5 m), brickwork 230 mm (172.80 m²), plaster (432 m²), service ducts 200 mm uPVC (100 m).
• Concrete kerbing and channelling: figure 8c kerbing (6,600 m), transition kerb and channel (250 m), concrete lining for open drains 1000×1000×150 mm (30 m³), sealed joints (30 m), excavation for open drains (150 m³ soft).
• Mass earthworks: cut and borrow to fill compacted to 93% modified AASHTO (4,800 m³), intermediate excavation (300 m³), hard excavation (400 m³), cut to spoil (10,692 m³ soft, 600 m³ intermediate, 1,200 m³ hard), roadbed compaction to 90% modified AASHTO (4,800 m³), stockpiling existing road layers (10,500 m³), overhaul (37,500 m³-km).
• Pavement layers: imported G7 gravel 150 mm to 93% modified AASHTO (3,416 m³), G6 gravel 150 mm to 95% (3,267 m³), G5 gravel 150 mm to 97% (3,119 m³).
• Stabilization: items for chemical stabilisation of subbase and base layers, cement CEM II A/L 32.5, water for curing — all rate only.
• Pitching and stonework: grouted stone pitching (20 m²), cement-mortared stone walls (1 m³), concrete edge beams (5 m³).
• Road signs: sign boards in prepainted galvanised steel with Class III retro-reflective material (48 m² up to 2 m², 32 m² 2–10 m²), extra over for Class III background (20 m²), steel tube supports 75 mm (60 m), danger plates at culverts (14).
• Road markings: hot-melt thermoplastic white lines 100 mm (3.5 km), white lettering and symbols (500 m²), transverse lines (200 m²), setting out and premarking (3.5 km).
• Finishing: single carriageway road (3.5 km).
• Concrete block paving: 80 mm blocks with sand bedding (20,000 m²), speed humps (10 units).
• Testing: provisional sum R50,000 for special tests requested by the Engineer.
• Schedule B: OHS Act obligations — initial obligations (lump sum), time-related obligations (10 months), submission of Health and Safety File (lump sum).
• Schedule D: structured training — accredited training (provisional sum R190,000).

Testing of materials and workmanship is included under Section 8100, with a provisional sum of R50,000 for special tests requested by the Engineer. The contractor must allow for the cost of testing and associated handling costs and profit.

Pricing is by a Bill of Quantities with sections for roadworks (Schedule A), OHS (Schedule B), environmental management (Schedule C) and structured training (Schedule D). The tender sum is the total of these schedules plus 10% contingencies and 15% VAT. The contractor's establishment obligations (fixed, value-related and time-related) must not exceed 15% of the tender sum. Provisional sums are provided for various items as listed in the financial requirements.

Pricing is by a priced Bill of Quantities (schedule of quantities). The tender sum is calculated as the total of Schedule A (Roadworks), Schedule B (OHS), Schedule C (Environmental Management Plan) and Schedule D (Structured Training), plus contingencies of 10% and VAT at 15%. The combined total for the contractor's establishment obligations (fixed, value-related and time-related) must not exceed 15% of the tender sum. Provisional sums are provided for community liaison officer (R60,000), PSC members (R60,000), relocation of services (R180,000), student trainee (R120,000), rented accommodation (R60,000), cellular telephones (R10,000 supply, R15,000 calls), testing (R50,000) and accredited training (R190,000). Penalties apply for non-compliance with traffic accommodation requirements: R5,000 per occurrence and R1,000 per hour.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance certificate. A minimum CIDB grading of 2 is required. B-BBEE compliance is required. Local content is a preference point. The Health and Safety File must be submitted as part of the OHS obligations.

Schedule B covers Occupational Health and Safety Act obligations. The contractor must provide for initial obligations (lump sum), time-related obligations for 10 months, and submission of the Health and Safety File (lump sum). Traffic accommodation includes provision of high-visibility jackets and safety hats (20 units) and penalties for non-compliance with traffic accommodation requirements.

Schedule C covers the Environmental Management Plan. The tender sum includes a total for this schedule, but no specific environmental requirements are detailed in the available document.