Manufacture, supply, delivery, removal and installation of air heater element packs for three units at tutuka power station

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Air heater element packs for Rothemühle twin flow air heaters (VU 13.2-6.23) at Tutuka Power Station Boilers 1 to 5 wear over time and become partially blocked. Worn packs cannot be refurbished and must be replaced at intervals defined by the maintenance philosophy. Pack wear measurements during major outages inform replacement planning. This scope of work document (15ENG GEN-3206 Rev 2) defines the supply, delivery, removal and installation of air heater element packs, spacer boxes, U-bracket pack supports, U-channels, safe working platforms, and associated equipment (forklift, compressor, hoists, extraction equipment) for three units. The work is divided into supply/delivery and on-site installation. Normative references: Eskom Outage Philosophy (15ENG GEN-0903), Draught Plant Maintenance Execution Strategy (15ENG STR-001), SHEQ Policy (32-727). Informative reference: ISO 9001.

Closing date and time: 28 September 2026 at 10:00 (UTC). Submission method and address not stated in the scope document; refer to the formal tender invitation for submission details.

No eligibility criteria specified

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units (Boilers 1 to 5) at Tutuka Power Station.

Air heater type: Rothemühle twin flow, size VU 13.2-6.23 (0.655 + 0.655 + 0.3C). Stator: 64 radial plates, 7 rings, 448 cells per air heater.

Element packs: Three layers — hot end (600 mm high, 0.5 mm mild steel SAE 1008, HC11 profile), intermediate (655 mm high, 0.5 mm mild steel SAE 1008, HC11 profile), cold end (300 mm high, 0.8 mm mild steel SAE 1008, HC11 profile). Pack dimensions sized to stator cells.

Supply quantities (total for three boilers):

• Hot end element packs (7 ring numbers): 378 each (63 per ring per air heater × 2 air heaters per boiler × 3 boilers).
• Intermediate element packs (7 ring numbers): 378 each.
• Cold end element packs (7 ring numbers): 378 each.
• U-brackets/supports (material 0774092): 10 584 total (1 764 per ring × 7 rings? Actually 1 764 per air heater? Table shows 1 764 per ring? Wait: Table shows Quantity per Ring 1 764, Quantity per air heater 3 528, Total quantity 10 584).
• Spacer boxes (7 ring types): 378 each (63 per ring per air heater × 2 × 3). Height approx. 355 mm; general arrangement drawings required for Eskom acceptance.
• Safe working platforms (materials 0775110 & 0775111): 1 set (64 platforms).
• U-channels 6 m length (material 0737609): 1 080 total (180 per ring × 6 rings? Table shows 180 per ring, 360 per air heater, 1 080 total).
• Transportation of element packs & U-brackets, spacer boxes, safe working platforms: line items included.
• Services for removal & installation of packs for 3 boilers including pack replacement equipment and equipment for transporting element packs from storage area: line item included.

Installation scope: Site establishment/de-establishment; provide forklift, tractor, compressor, hoists for lifting packs to 33 m level; supply extraction equipment (I-beams, chain blocks); cut access holes in each air heater (rear/boiler side); Eskom scaffolding partner erects scaffolding and removes lagging; gouge out radial and ring 2/3 divisional U-channels (cold and hot ends); gouge out existing pack bottom supports; remove fire detection thermocouples on cold ends; extract all packs; cover empty cells with safe working platforms; inspect radial/divisional plates for deformation and erosion; repair defects; lower old packs to ground for scrap; install new U-bracket bottom supports; transport and hoist new packs; install cold end packs with spacer boxes; install intermediate and hot end packs; install and weld U-channels on radial and ring 2/3 divisional plates (cold and hot ends) level with hubs and stator flanges; grind U-channel welds flush; remove equipment; carry out seal setting on cold and hot ends per data sheet; close access doors and cut-out openings; test run air heaters and record drive motor currents.

General: Eskom provides scaffolding and cladding removal via another provider; Eskom arranges scrap collection of old packs under existing scrap metal contract.

Normative references: 15ENG GEN-0903 (Outage philosophy), 15ENG STR-001 (Draught Plant Maintenance Execution Strategy), 32-727 SHEQ Policy.

Informative reference: ISO 9001 Quality Management Systems.

Packaging: Weather-resistant, allows positive identification through packaging; supplier to replace damaged packaging; supplier to provide preservation and storage procedures.

Applicable quality references: ISO 9001 Quality Management Systems (informative). Eskom normative documents: 15ENG GEN-0903 Outage Philosophy, 15ENG STR-001 Draught Plant Maintenance Execution Strategy, 32-727 SHEQ Policy. Supplier must provide preservation and storage procedures for element packs. Spacer box general arrangement drawings require Eskom acceptance before manufacture. Seal setting on cold and hot ends must follow data sheet specifications. Drive motor currents recorded during test run after installation.

Bill of materials / quantities (Table 1) with 35 line items for pricing:

1-7: Hot end element packs (ring numbers 1-7, materials 0590952, 0590947, 0590950, 0590896, 0590895, 0590898, 0590955) — 378 each.

8-14: Intermediate element packs (ring numbers 1-7, materials 0590904, 0590903, 0590900, 0590905, 0590894, 0590946, 0590949) — 378 each.

15-21: Cold end element packs (ring numbers 1-7, materials 0590953, 0590951, 0590892, 0590897, 0590893, 0590948, 0590954) — 378 each.

22: U-brackets/supports (material 0774092) — 10 584.

23-29: Spacer boxes (ring 1 to ring 7) — 378 each.

30: Safe working platforms (materials 0775110 & 0775111) — 1 set (64 platforms).

31: U-channels 6 m length (material 0737609) — 1 080.

32: Transportation of element packs & U-brackets.

33: Transportation of spacer boxes.

34: Transportation of safe working platforms.

35: Services for removal & installation of packs for 3 boilers including pack replacement equipment and equipment for transporting element packs from storage area.

Costing sheet requires unit price and total price per line item, with a grand total.

Pricing schedule (Appendix A – Costing sheet) requires unit prices and total prices for each of the 35 line items covering all element packs (hot, intermediate, cold across 7 rings each), spacer boxes (7 ring types), U-brackets/supports (10 584), safe working platforms (1 set), U-channels (1 080), transportation of element packs & U-brackets, transportation of spacer boxes, transportation of safe working platforms, and services for removal & installation for three boilers including pack replacement equipment and transport equipment. No bond, guarantee, insurance, or payment terms stated in this document.

No specific requirements found

Work at height: air heater area at 33 m level; hoisting of element packs to working platforms and into air heaters required. Confined space work inside air heater cells (448 cells per air heater). Hot work: gouging out U-channels and pack supports, welding new U-channels on radial and divisional plates, grinding welds flush. Heavy lifting: forklifts, tractors, compressors, hoists, chain blocks, I-beams with wheeled supports. Hazardous energy: removal of fire detection thermocouples. Structural integrity: inspection and repair of deformed/eroded radial and divisional plates. Eskom scaffolding partner provides scaffolding platforms and lagging removal. Safe working platforms must cover cells from which packs have been removed. Compliance with Eskom SHEQ Policy (32-727) and Outage Philosophy (15ENG GEN-0903) required.

Local content declaration required: bidders must complete and submit Annex C (Local Content Declaration) and its supporting schedule (Annex e) to claim preference points for designated local production and content. The declaration must be signed by an authorised signatory and submitted with the bid.

{"closingDate":"23Aug2022","closingTime":"3:42pm"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and have a valid CSD number to access the eTendering system. A valid email address and South African cellphone number (with +27 prefix) are required for registration and OTP verification.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

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2 Problems

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4 Getting Started

To gain access to eTendering portal

1. Open your web browser

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3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

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• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

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click on register button

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the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

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12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

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Fig4.

Fig5.

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14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

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17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

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20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

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5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

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7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

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An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

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OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

CSD number to gain access to

The tender is for the Manufacture, Supply, Delivery, Removal and Installation of Air Heater Element Packs for three units at Tutuka Power Station. The Works Information is identified as Part 3 Scope of Work (Unique Identifier 15ENG GEN-3206 titled Replacement of Boiler 1 to 5 Air Heater Element Packs), including all referenced documents and drawings. The site boundaries are Tutuka Power Station (Unit 1, 4 and 5 Left Hand and Right-Hand Air Heaters). The Risk Register includes risks such as industrial action, adverse weather, late delivery, health and safety incidents, plant access restrictions, contractor interface management, testing/commissioning failures, damage to existing plant, lifting/rigging risks, and inadequate supervision. Key Performance Indicators are per Annexure B (monitoring only, no incentives) with monthly reporting.

Employer: Eskom Holdings SOC Ltd, registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Project Manager and Supervisor: Tutuka Power Station, Bethal Road, Standerton, 2430. The Project Manager is the employer's agent for securities, bonds, guarantees, and insurance. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za). Arbitration body: Association of Arbitrators (Southern Africa), seat Mpumalanga.

Returnable documents: C1.1 Form of Offer and Acceptance (must be signed and submitted with the offer), C1.2b Contract Data provided by the Contractor, and any schedule of deviations. The Offer is submitted by signing the Offer part of C1.1. Pricing data (Part C2) and completed activity schedule must be included. No other returnable forms are explicitly listed in the provided text.

Evaluation criteria are not specified in the provided document. The document is a contract template (NEC3 ECC) rather than a tender evaluation document. No scoring split, minimum thresholds, or preference points are stated.

Scope: Manufacture, Supply, Delivery, Removal and Installation of Air Heater Element Packs for three units (Unit 1, 4 and 5) at Tutuka Power Station. Works Information is in Part 3 Scope of Work (Unique Identifier 15ENG GEN-3206, titled Replacement of Boiler 1 to 5 Air heater Element Packs) and all referenced documents and drawings. Site boundaries: Tutuka Power Station (Unit 1, 4 and 5 Left Hand & Right-Hand Air Heaters). The supply items include Cold End, Intermediate, and Hot End Element Packs (each with 7 stock codes, Qty 378 per item), U-brackets/supports (Qty 10584), Spacer box rings (Qty 378 per ring), Safe working & platform (1 set), U-channels 6m length (Qty 1080), and transportation of these items. Removal and installation activities include removal of old packs, installation of new packs, provision of equipment, inspections, and repairs of relevant areas.

The Contractor must submit a first programme within 2 weeks after the Contract Date. Revised programmes must be submitted at intervals no longer than 2 days during unit outages. The programme must show how each activity on the Activity Schedule relates to the operations. The tendering contractor should develop a high-level programme, resource each activity, and arrive at lump sum prices. The Activity Schedule is only a pricing document; the Works are performed per the Works Information. The Risk Register is maintained throughout execution. Key dates are tied to the Accepted Programme per unit. Access dates are per the outage listing.

The Contractor must nominate key persons with details of name, job, responsibilities, qualifications, and experience. CVs are appended to a Tender Schedule. The Contractor must provide direct fee percentage and subcontracted fee percentage. The tendered total of the Prices (excluding VAT) and the activity schedule location must be provided.

Defects date is 52 weeks after Completion. Defect correction period is 48 hours after notification. Key Performance Indicators (Option X20) are listed in Annexure B and are for monitoring only (no incentives). Monthly performance reporting against each KPI is required.

Pricing is under NEC3 Option A: lump sum per activity on the Activity Schedule. Only completed activities are assessed for payment; no part payment for incomplete activities. The Activity Schedule is not Works Information or Site Information (clause 54.1). The tendering contractor prepares the activity schedule by breaking down the work into activities. The activity schedule items include:

• Cold End Element Packs (7 items, Qty 378 each)
• Intermediate Element Packs (7 items, Qty 378 each)
• Hot End Element Packs (7 items, Qty 378 each)
• U-brackets/support (Qty 10584)
• Spacer box rings (7 items, Qty 378 each)
• Safe working & platform (1 set)
• U-channels 6m length (Qty 1080)
• Transportation for element packs & U-brackets (Per Unit, Qty 3)
• Transportation for spacer boxes (Sum, Qty 1)
• Transportation for safe working (Sum, Qty 1)

Preliminary and General items include office and storage shed, overheads, forklift, compressor, crane, safety file, and medicals/inductions/PPE.

Pricing format: NEC3 Option A — Priced contract with activity schedule (lump sum per activity). Only completed activities are assessed for payment; no part payment for incomplete activities. The activity schedule is a pricing document only, not Works Information. Assessment interval: 4 weeks. Payment period: 60 days after submission of a valid invoice. Interest rate: Standard Bank prime rate (Rands) or LIBOR (other currencies). Performance bond: 10% of the total of the Prices. Retention: 5% from each amount due, accumulated to 5% of total Prices (50% released at Completion, 50% at Defects Date). Delay damages: 1% of the section Prices per day, capped at 10% per section, total capped at 10% of total Prices. Price adjustment for inflation (Option X1) applies; base date for indices is one month prior to enquiry closing date; 15% non-adjustable. Contractor's liability for indirect/consequential loss limited to R0. Contractor's total liability limited to total of Prices (except excluded matters: design defects, off-site manufacture, property damage, death/injury, IP infringement).

CSD registration: Required. Tax compliance: Valid SARS tax clearance certificate or tax compliance status PIN required. B-BBEE: Valid verification certificate required to claim preference points. The contract includes a B-BBEE status change clause (Z3): notify Employer within 7 days of any change, submit updated certificate within 30 days; decreased status may lead to renegotiation or termination. CIDB grading: Not explicitly stated in the provided text. Parent company guarantee (Option X4) required if the Contractor is a subsidiary. Key personnel: Must be nominated with CVs appended to a Tender Schedule. Construction Regulations 2014 compliance required. Asbestos Standard 32-303 compliance required. No Prohibited Actions (corrupt, fraudulent, coercive, collusive, obstructive practices). Insurance: Contractor provides insurance per Insurance Table A (works/plant/equipment, property, employee injury); Employer provides insurance per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, Public Liability, etc.).

The Construction Regulations 2014 (under OHSA) apply. The Contractor may be appointed as Principal Contractor. The Contractor warrants that the total of the Prices includes sufficient amount for compliance with all health & safety laws. The Contractor must comply with all applicable environmental laws. Asbestos management: The Employer ensures ambient air meets SA standards (OEL 0.2 fibres/ml as 4-hour TWA; STEL 0.6 fibres/ml as 10-minute TWA). Certification by a SANAS-accredited AAIA. The Contractor may perform parallel measurements at own expense. If asbestos is identified above the Action Level (0.1 fibres/ml), immediate control measures are implemented. Personnel may stop work and leave the area until declared safe. Asbestos removal and disposal are done by a registered asbestos contractor at the Employer's expense.

The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines, and procedures. Environmental Liability insurance is provided by the Employer per Insurance Table B. Asbestos management is required per Eskom's Asbestos Standard 32-303. Nuclear liability: The Employer (as operator of Koeberg Nuclear Power Station) indemnifies the Contractor for nuclear damage, except for unlawful intent or unauthorised presence.

The contract is the NEC3 Engineering and Construction Contract (April 2013) with main Option A (Priced contract with activity schedule), dispute resolution Option W1, and secondary Options X1 (Price adjustment for inflation), X2 (Changes in the law), X4 (Parent company guarantee), X5 (Sectional Completion), X7 (Delay damages), X13 (Performance Bond), X16 (Retention), X18 (Limitation of liability), X20 (Key performance indicators), and Z (Additional conditions Z1-Z15). Governing law: South Africa. Language: English. Currency: South African Rand. Defects date: 52 weeks after Completion of the works. Defect correction period: 48 hours after notification. The Employer may terminate the contract if delay damages reach the stated limits. Additional conditions cover cession/delegation, joint ventures, B-BBEE status changes, confidentiality, waiver/estoppel, health/safety/environment, tax invoices, compensation events, employer liability limitation, termination for business rescue, delay damages termination, ethics (prohibited actions), insurance, nuclear liability, and asbestos management.

Employer: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Project Manager: Tutuka Power Station, Bethal Road, Standerton, 2430. Supervisor: Tutuka Power Station, Bethal Road, Standerton, 2430. Employer's agent for securities/bonds/guarantees/insurance: Project Manager (details in Contract Data). Adjudicator nominating body: Chairman of ICE-SA (joint Division of SAICE and London ICE), www.ice-sa.org.za. Arbitration body: Association of Arbitrators (Southern Africa) or successor, seat Mpumalanga, South Africa.

The main supplier must demonstrate the process and selection criteria applied when appointing contractors and suppliers, and notify Eskom prior to such appointments for the commencement of work.

Returnable documents: Annexure B Acknowledgement Form for Eskom SHE Rules and other Requirements (document identifier 240-43921804 Rev 5) must be completed, signed by an authorised person (CEO/Director/Managing Director), dated, and witnessed by two witnesses. The signed form confirms the tenderer has obtained and understands the referenced SHE documents and accepts the consequences of non-compliance.

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station. The main supplier must demonstrate the process and selection criteria used when appointing contractors and suppliers, notify Eskom prior to any such appointments, ensure appointed parties have adequate resources and competencies, and remain accountable for their SHE compliance. The main supplier must monitor contractors and suppliers through audits and assessments, define grounds for termination of sub-contracted work, and manage all non-conformances through performance and penalty processes. Eskom reserves the right to verify compliance and may request testimonials, references and client contact details for previous similar work.

Financial penalties will be enforced on the main supplier for non-conformances to Eskom or statutory SHE requirements, including those by sub-contractors or suppliers. Work stoppages due to SHE-related issues do not warrant financial compensation claims against Eskom. All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's own induction.

Financial penalties will be enforced on the main supplier for any non-conformances to Eskom or statutory SHE requirements, including those by sub-contractors or suppliers. Work stoppages initiated due to SHE-related issues do not entitle the supplier to any financial compensation claim against Eskom.

Mandatory compliance with the following when working at or rendering services to Eskom: Eskom Contractor Health and Safety Requirements Standard 32-136; the SHE specification provided; Occupational Health and Safety Act; Mine Health and Safety Act (where applicable); Compensation for Occupational Diseases and Illnesses Act; National Environmental Management Act. After contract award, the supplier must fully align its processes to Eskom's SHE requirements (policies, procedures, standards). All employees (contractors/suppliers) must undergo the relevant Eskom induction and the company's own induction.

The main supplier must demonstrate the process and selection criteria used when appointing contractors and suppliers; notify Eskom prior to any appointments; ensure appointed parties have adequate resources and competencies; remain accountable for their compliance with applicable legal and Eskom requirements; monitor them through audits and assessments; define grounds for termination of sub-contracted work; manage all non-conformances through performance and penalty processes; and accept that Eskom may verify compliance and request testimonials, references and client contact details for previous similar work.

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

Issue date: 26 August 2026

Closing date and time: 28 September 2026 at 10h00

Tender validity period: 12 weeks from closing date and time

Clarification meeting / site visit (non-compulsory): 3 September 2026, 10h00–12h00, Outside Conference Room next to East Gate, Tutuka Power Station. Tenderers must confirm attendance with Eskom Representative (name, position, contact details of each attendee).

Clarification queries deadline: 7 working days before tender closing date (i.e., by 17 September 2026).

Alternative tenders: not allowed.

Eskom Representative (procurement): Bishop Chabalala

Telephone: 017 749 9607

Email: [email protected]

Fraud/corruption reporting: 0800 11 2722 / [email protected]

Submission address: Electronic via Eskom E-tendering portal (Eskom Tender Bulletin site).

Senior Advisor Procurement (signatory): Noma Zulu

Submission method: electronic only via the Eskom E-tendering portal (Eskom Tender Bulletin site). No hard copies accepted. No zip or compressed files. Each document must be in PDF format; the pricing schedule must also be provided in Excel. Upload size limit: 500 MB per document, 4 GB total. Documents must be uploaded under the folders Technical, Commercial, Financial, and Other. Submission status must show as complete. If a tender is resubmitted, only the latest version is accepted; previous submissions are void.

Mandatory returnables at closing (disqualifiable if missing or unsigned):

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration Form
• Annexure E: CPA Requirements for Local Goods/Services
• Annexure G1–G4: SBD 6.2 Declaration Certificate for Local Production and Content and supporting schedules
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure
• E-tendering Help Manual acknowledgement form
• Valid proof of CIDB grading 8ME or higher (main contractor; JV/sub-contractor as required)
• Completed NEC3 contract (with activity schedule) and pricing schedule/BOQ (PDF and Excel)
• CSD registration (CSD number/report)

Returnables at closing (non-disqualifiable; 5 working days to remedy if missing):

• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022)
• Tax Evaluation Questionnaire (if applicable)
• Tax clearance certificate (foreign tenderers with SA footprint; local tenderers without SARS e-filing PIN/CSD profile)
• Employment Equity Act compliance proof (SA designated employers)
• COIDA certificate of good standing or proof of application (SA tenderers)
• SHEQ documents: acknowledgement of Eskom OHS rules (Annexure B), baseline OHS risk assessment, health and safety plan/OHS manual, competency evidence (first aider, OHS professional, incident investigator), valid letter of good standing, OHS policy, OHS costing breakdown
• Quality documents: ISO 9001:2015 certification evidence, QMS operation evidence, draft contract quality plan, draft quality control plan/ITP, Form A completed and signed
• Environmental: environmental management plan, identification of aspects and impacts, environmental/SHE/SHEQ policy signed by CEO/MD
• JV documents (if applicable): letter of intent, signed JV agreement with joint and several liability and profit-sharing ratios, confirmation of single business entity, designated JV bank account
• Additional documents: ECSA/SACPCMP registration, CVs, permits, licences, specific registrations per scope of work

Returnables required prior to contract award:

• CSD registration (mandatory contractual requirement)
• Financial viability evidence (financial statements; compulsory for CIDB-related transactions from R30 000 excl. VAT)
• Contract Skills Development Goals (CSDG) documentation: Form A2 Baseline Training Plan, Form A3 Project Interim Report, Form A4 Supervisor Agreement, Form A5 Project Completion Report
• Contract Participation Goals (CPG) documentation: Annexure A Targeted Enterprise Declaration Affidavit, project interim/completion reports and declaration
• Performance bond: tenderer must select at least two Eskom-approved financial institutions

Two-stage evaluation: functionality (technical) first, then price and specific goals (90/10).

Functionality criteria (threshold 70%):

• Ability to supply air heater element packs: ownership/lease of workshop, manufacturing equipment and tools (25%)
• Verifiable reference list of at least 3 previous purchase orders for supply of air heater element packs to Eskom or other companies within the last 5 years (25%)
• Ability to package and preserve air heater element packs for storage (20%)
• Lead times for delivery of first set from previous purchase order, with activity breakdown and durations (20%)
• Ability to carry out quality control in manufacturing and compile data books (10%)

Total technical criteria weight: 100%. Minimum weighted score: 70%. Tenderers below threshold are disqualified.

Price evaluation (90 points): prices inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for variations/deviations, compared on Net Present Value basis using tendered programme, price adjustment factors, exchange fluctuations, and risk parameters. Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.

Specific goals (10 points): scored per PPPFA 2022 regulations. Failure to submit evidence yields 0 points for that goal but does not disqualify.

Ranking: combined price (90) + specific goals (10) = total score; ranked highest to lowest.

Contractual requirements (CSD registration, SHEQ, financial viability, CSDG, CPG) are not evaluation criteria; assessed after ranking. Failure to meet them by stipulated deadlines may render tenderer non-responsive and ineligible for award.

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station.

Key technical requirements:

• Tenderer must own or lease a workshop with manufacturing equipment and tools suitable for producing air heater element packs.
• Must demonstrate at least 3 verifiable purchase orders for supply of air heater element packs to Eskom or other companies within the last 5 years.
• Must demonstrate ability to package and preserve element packs for storage.
• Must provide lead times for delivery of first set from previous purchase order, including activity breakdown with durations from purchase order placement.
• Must demonstrate quality control capability in manufacturing and ability to compile data books.
• Must comply with QM58 – Supplier Quality Management Specification and ISO 9001:2015 requirements.
• Must provide: valid ISO 9001:2015 certification (scope relevant, accredited body, valid expiry), documented QMS operation evidence (organisation chart, responsibility matrix, control of externally provided processes, internal audit report, certification audit report ≤12 months, management review records), draft contract quality plan specific to scope, draft quality control plan/ITP or example from similar work, completed Form A.
• Environmental requirements: environmental management plan addressing waste management (reduction, reuse, recycling, disposal), environmental induction, incident management, emergency planning; identification of environmental aspects and impacts with methodology; environmental/SHE/SHEQ policy signed by CEO/MD; signed acknowledgement of Eskom SHE rules (Annexure B).
• Health and safety requirements: COIDA certificate of good standing or proof of application; baseline OHS risk assessment (routine and non-routine tasks); health and safety plan/OHS manual aligned with scope; competency evidence for first aider, OHS professional, incident investigator; valid letter of good standing (COID/licensed insurer; if single employee, insurance covering accidental death/disability ≥R500 000); OHS policy; OHS costing breakdown in bill of quantities.
• Contract terms: NEC3 Engineering and Construction Contract (ECC) Option A (priced contract with activity schedule) with clauses W1, X1, X2, X5, X7, X13, X16, X18, X20, Z.
• Contract Skills Development Goals (CSDG) applicable: engineering and construction works contract, grade 8ME or higher, percentage per BOQ/pricing schedule.
• Contract Participation Goals (CPG) not applicable.
• Cataloguing applicable.
• Performance bond required (clause X13); tenderer must select at least two Eskom-approved financial institutions.
• Sectional completion (clause X5), delay damages (X7), retention (X16), limitation of liability (X18), key performance indicators (X20).

tenderer must select a minimum of two (2) financial institutions that it

is likely to approach from the list provided of Eskom-approved

financial institutions.

3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders

will be downloaded electronically.

3.5 Tender Prices Prices will not be read out.

3.9 Basic Compliance Basic compliance with this Invitation to Tender requires a tenderer to

meet all the following requirements:

work that has to be done, has the required

training, knowledge and experience, and, where

applicable, qualifications relevant to that work or

task. Provided that where appropriate

qualifications and training are registered in terms

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

of the provisions of the National Qualifications

qualifications and training must be regarded as

the required qualifications and training, and is

familiar with the Act and applicable regulations

made under the Act.

− First aider

− OHS professional

− Incident investigator

Tenderer to demonstrate ability 20%

to package and preserve the air

heater element packs for

storage.

Provide lead times for delivery 20%

of first set of air heater element

packs from previous purchase

order. This should include a

breakdown of activities (with

durations) to be carried out

from the time a purchase order

is placed.

Tenderer to demonstrate ability 10%

to carry out quality control in

manufacturing of air heater

element packs and to compile

data books.

Technical Criteria 100%

Threshold 70%

The minimum weighted final score (threshold) required for a tender to

be considered from a technical perspectives is 70%

SECTION A: Quality Management System

Requirements ISO 9001

(Option 1) Valid certification of Quality Management

A.1 Product / Service Scoping on ISO 9001 certificate

is defined and relevant

A.2 Certificate by Approved and Authorized

certification authority

A.3 Certification Authority has Recognized

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

and Responsibility matrix (must include but not limited

to quality management function/role)

(Clause 5.3 of ISO 9001:2015)

B.2 Documented information for Control of Externally

include criteria for evaluation, selection, monitoring of

performance, and re-evaluation of external providers

(Clause 8.4 of ISO 9001:2015)

B.3 Latest copy of an internal management system

audit report (with Nonconformity, Correction and/ or

Corrective Action Reports) - Report must include but

not limited to Objective, Scope, Criteria and outcomes

of the audit.

(Clause 9.2 of ISO 9001:2015)

B.4 Latest copy of a certification management system

audit report not older than 12 months (with

Reports)

B.5 Records of Management Review meetings

(minutes, attendance registers etc.)

SECTION C: Contract Quality Plan Requirements

(Ref 240-105658000 and 240-109253698)

work as described in the tender documents (Ref ISO

NB! Draft Contract/Project Quality Plan has

important QA deliverables

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

SECTION D: Quality Control Plan Requirements

(Ref 240-105658000 or 240-109253302)

QCP/Checklist/ ITP (Quality Control Plans) as per

Scope of Works (Ref ISO 10005)

NB! Draft/ Example of an Inspection and Test Plan

(ITP) or Quality Control Plan (QCP) on similar and/ or

previous work done

SECTION E: User defined additional

Requirements & miscellaneous (Ref 240-

E.1 Form A is completed and signed.

E.2 Add other requirements (if applicable) as per the

scope of work and/ or specification

Other safety/quality √

documents as

required per scope

of works

Environmental ENVIRONMENTAL REQUIREMENTS √

Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

1.1.19 NEC or other Contract Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Y

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 90/10 system. Eskom will add the score from Pricing and Specific

Eskom must, within 21 working days from date when

contractors offer to perform a construction works contract is

accepted in writing, register and publish the award of all

contracts equal to or exceeding R10 M inclusive of VAT.

2.29 Contract Skills Development 1. The CSDG applicable to this tender is in terms of the Engineering

Goals (CSDG) is not and Construction Works contract with respect to the

applicable __________________ class of works or__________ class of works

[delete “or” where only one class of construction works is applicable]

and the applicable percentage is ___ % and is contained in the

relevant BOQ/Pricing schedule attached.

Or

following ways: -

by multiplying 150 against the total estimated contract value in the

relevant BOQ/Pricing schedule to derive the relevant hours required

in terms of this CSDG; or

by main contractor devolving its obligations required in terms of the

CSDG to respective sub-contractor; or

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Pricing format: completed pricing schedule/BOQ (PDF and Excel) submitted with tender. Prices inclusive of VAT. Tender validity: 12 weeks from closing.

Price evaluation adjustments: arithmetic error correction, exclusion of contingencies, adjustment for variations/deviations, Net Present Value comparison using tendered programme, price adjustment factors, exchange fluctuations, risk parameters. Unconditional discounts considered for evaluation; conditional discounts applied at payment only.

Payment terms: contracts below R50 million (incl. VAT) – payment within 30 days of receipt of undisputed invoice; contracts above R50 million – payment within 60 days.

Financial viability: submission of latest 18 months comparative financial statements required as contractual requirement (compulsory for CIDB-related transactions from R30 000 excl. VAT).

Performance security: performance bond required (NEC3 clause X13); tenderer must select at least two Eskom-approved financial institutions.

Retention: applicable (NEC3 clause X16).

Price adjustment for inflation: applicable (NEC3 clause X1).

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Main contractors discouraged from subcontracting with subsidiaries; if done, must be declared in tender documents.

Eligibility:

• Tenderer (single company, JV, or consortium) must not be restricted by National Treasury, Eskom, or on Tender Defaulters list.
• No conflict of interest (common controlling partner/majority shareholder, or relationship enabling access to competitor information or influence).
• Tender must be signed by authorised person.
• Must not subcontract 100% of scope.
• JV/consortium agreement must state joint and several liability.
• Nationality: not from a country on international sanctions list.

Mandatory registrations and certifications:

• CSD registration (CSD number/report) – mandatory contractual requirement.
• CIDB contractor grading 8ME or higher (main contractor; JV/sub-contractor as required). Proof required at closing or within 21 working days if agreed with Employer.
• Tax compliance: SARS e-filing PIN for verification via CSD, or tax clearance certificate (foreign tenderers with SA footprint; local tenderers without PIN/CSD profile). Foreign suppliers with no SA footprint complete SBD 1 only.
• Employment Equity Act compliance proof (SA designated employers): proof of submission of EE report to Department of Labour.
• COIDA certificate of good standing or proof of application (SA tenderers). International bidders: equivalent registration or insurance covering accidental death/disability ≥R500 000 if single employee.
• ISO 9001:2015 certification (valid, accredited, relevant scope).
• SHEQ compliance: acknowledgement of Eskom OHS rules (Annexure B), baseline OHS risk assessment, health and safety plan, competency evidence, OHS policy, OHS costing.
• Environmental: environmental management plan, aspects/impacts identification, environmental policy signed by CEO/MD.
• Quality: QM58 and ISO 9001:2015 compliance, documented QMS evidence, draft contract quality plan, draft quality control plan/ITP.

Returnable forms (disqualifiable if missing at closing):

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration Form
• Annexure E: CPA Requirements for Local Goods/Services
• Annexure G1–G4: SBD 6.2 Local Production and Content Declaration and supporting schedules
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure
• E-tendering Help Manual acknowledgement form
• CIDB grading proof
• Completed NEC3 contract and pricing schedule

Returnable forms (non-disqualifiable; 5 working days to remedy):

• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022)
• Tax Evaluation Questionnaire
• Tax clearance certificate (where applicable)
• Employment Equity proof
• COIDA certificate
• SHEQ, quality, environmental documents as above
• JV documents (if applicable)
• ECSA/SACPCMP/CVs/permits/licences/specific registrations per scope

Contractual requirements assessed after evaluation (must be met prior to award):

• CSD registration
• Financial viability (financial statements)
• SHEQ requirements
• CSDG documentation (Forms A2–A5)
• CPG documentation (Annexure A Targeted Enterprise Declaration, project reports)
• Performance bond arrangements

Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

1.1.13 Reverse e-auction process (if applicable) N/A

1.1.14 E-tendering Help Manual acknowledgement form Y

1.1.15 E-tendering Help Manual for supplier Y

1.1.16 CIDB Contract Skills Development Goals (CSDG) Y

(if applicable)

a) a contract of R5 million or more, in the case of a

professional service or service contract or an order

issued in terms of such a contract; or

b) a CIDB grading designation of grade 8ME or higher,

in case of an engineering and construction works, or

design and build contract or an order issued in terms of

such a contract.

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

[Note that the requirements of a contract participation

goal relating to the engagement of targeted enterprises

as established in the aforesaid standard applies to:

(a) construction works contracts in the General Building

(GB) and to Civil Engineering (CE) classes of

construction works;

(b) construction works contracts of an estimated

minimum project duration of 6 months; and

(c) construction works contracts in which at least 25%

of the main contract could reasonably be expected to

be subcontracted out in one or more of the following

applicable:

• SHEQ requirements; and/or
• Financial viability (submission of financial statements) /

(financial analysis is compulsory as a contractual requirement

for CIDB-related transactions from R30 000 excluding VAT);

and/or

• Any other as may be stipulated.

(Annexure A-Targeted Enterprise Declaration Affidavit; Project Interim

Report, Project Completion Report and Declaration) that may be

required as returnables after contract award and as stipulated by

Clause 3.3 of the Standard for Indirect Targeting for Enterprise

Development through Construction Works Contract (published in GN

1779, Government Gazette No. April 2023)

2.28 CIDB Requirements (where CIDB Requirements are applicable

applicable for Engineering and

Construction Works Contracts) 1. It is estimated that tenderers must have a Construction

Industry Development Board (CIDB) contractor grading of

through Infrastructure contracts (published in GN 1779,

Government Gazette No. April 2023)

a framework agreement that has a duration of 12 months or

more, and to:

a) contract of R5 million or more, in the case of a professional

service or service contract or an order issued in terms of

such a contract; or

b) a cidb grading designation of grade 8ME or higher, in case

of an engineering and construction works, or design and

build contract or an order issued in terms of such a

contract].

2.30 Contract Participation Goals is Contractor shall achieve in the performance of the contract the

not applicable Contract Participation Goals (CPG) relating to the engagement

of targeted enterprises as established in the CIDB Standard for

Construction Works Contract (published in Government

Gazette No. February 2013)

the engagement of targeted enterprises as established in the

aforesaid standard applies to:

a) construction works contracts in the General Building (GB)

and to Civil Engineering (CE) classes of construction

works;

b) construction works contracts of an estimated minimum

project duration of 6 months; and

c) construction works contracts in which at least 25% of the

main contract could reasonably be expected to be sub-

contracted out in one or more of the following CIDB

classes of construction works:

• Mechanical Engineering (ME)

Safety COIDA - Original certificate of good standing or proof √

of application issued by the Compensation Fund

(COID) or a licensed compensation insurer (South

African tenderers only)

1. Acknowledgement of Eskom’s OHS rules and

requirements (Annexure B)- Ensure that all

applicable rules and requirements are referenced

in this form in order for the supplier to

acknowledge and comply with them. Ensure that

this completed form is included in the enquiry

procurement package. To be signed and

submitted by the tenderer.

routine and non-routine tasks.

3. Health and Safety plan/OHS manual (must

address the scope of work OHS risk(s) and

aligned with the health and safety specification or

requirements)

have or may have an impact on the environment. The

methodology used must be provided together with the

identified activities that have been identified, based

on the scope of work, that have an impact on the

environment and the controls that will be in place in

contract execution.

4. Environmental (or SHE/SHEQ) policy signed by

minimum:

• Waste management (reduction, re-use,

recycling, disposal).

• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental

incidents.

Commitment to: (1) compliance to environmental

compliance obligations; and (2) environmental duty of

care.

Due

• In order for the Finance to be able to perform √

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

W1- Dispute resolution procedure

X1 - Price adjustment for inflation

X2 - Changes in the law

X5 - Sectional Completion

X7 - Delay damages

X13 - Performance bond

X16 - Retention

X18 - Limitation of liability

X20 – Key performance indicators

Z – Additional conditions of contract

The recommended supplier shall submit all the documentation (Form

A2 Baseline Training Plan, Form A3 Project Interim Report, Form A4

Supervisor Agreement, Form A5 Project Completion Report) that may

be required as returnables after contract award as stipulated by

Clause 4 of the Contract Skills Development Goals Standard

published in GGN 36760 of March 2020.

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

the Compensation Commissioner (COID) or a

licenced mutual company or an equivalent of it

(for international bidders). If a company has only

one employee (CEO, owner), the supplier shall

submit an insurance letter that covers accidental

death and disability to the value of R500 000 as a

minimum.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Y

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

to carry out quality control in

Threshold 70%

The minimum weighted final score (threshold) required for a tender to

be considered from a technical perspectives is 70%

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of

evaluation purposes but will be implemented when payment is

Prices will be scored out of 90 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 10 points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

the 90/10 system. Eskom will add the score from Pricing and Specific

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

Closing date and time: 28 September 2026 at 10:00 (from tender record).

No compulsory briefing session, site visit or clarification deadline is mentioned in this document.

Fraud and corruption reporting (anonymous): 0800 11 2722 or [email protected].

No SCM or technical enquiry contacts are provided in this document.

Returnable forms — all must be completed, signed and submitted with the tender:

• SBD 4 (Tenderer's Disclosure): discloses whether any director, trustee, shareholder, member, partner or person with a controlling interest is employed by the state, has a relationship with anyone employed by Eskom, or holds an interest in any other related enterprise. A false declaration disqualifies the tender.
• SBD 9 (Certificate of Independent Bid Determination) is referenced in the declaration clauses and must also be completed.
• Proof of CSD registration and a valid SARS tax compliance status PIN.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Tenderers or their controlling persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Tenders received after the closing time, regardless of reason.

Mandatory pre-qualification:

• Tenderer and all directors, trustees, shareholders, members, partners or persons with a controlling interest must not appear on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers.
• Full disclosure of state employment, relationships with Eskom employees, and interests in other related enterprises is required.
• Tenderer must certify the bid was prepared independently, without consultation, communication, agreement or arrangement with any competitor regarding quality, quantity, specifications, prices, methods, factors or formulas used to calculate prices, market allocation, intention to submit or not submit, or delivery particulars.
• No consultations, communications, agreements or arrangements with any Eskom official in relation to this procurement process except for clarification required by Eskom; tenderer must not have been involved in drafting the specifications or terms of reference.
• Suspicious tenders will be reported to the Competition Commission (section 59 of the Competition Act) and may be reported to the NPA; tenderer may be restricted from conducting business with the public sector for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

No functionality, price/preference split or minimum qualifying scores are stated in this document.

Supply chain management system should this

Declaration prove to be false.

.............................. .....................................................

Signature Date

.............................. ......................................................

Position Name of bidder

Controlled Disclosure

Anonymously report fraud, corruption a

Mandatory compliance:

• CSD registration.
• Valid SARS tax compliance status PIN.
• B-BBEE certificate or sworn affidavit (for preference points under SBD 6.1, referenced in declaration).
• SBD 4 (Tenderer's Disclosure) — completed and signed.
• SBD 9 (Certificate of Independent Bid Determination) — completed and signed.
• No CIDB grading, professional-body registration or local-content percentage is specified in this document.

{"closingDate":"31 May 2024"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"note specifying the means of transport, weight, number or volume as appropriate and"}

Supplier must accept Eskom General Conditions of Purchase. Must be registered on the Central Supplier Database (CSD) and possess a valid SARS tax clearance certificate or tax compliance status pin. Must comply with all statutory requirements under South African law. No specific CIDB grading, B-BBEE level, or local content percentage is stated in the provided document.

supply the goods or

execute the works

Quality and rejection provisions:

• Eskom may inspect and/or test goods, works, services and workmanship at any stage.
• Deemed acceptance if Eskom fails to notify rejection.
• Rejection: Eskom may reject any part of goods by written notice stating reason and whether replacement or re-work is required.
• Rejected goods returned at Supplier's risk and expense; Supplier bears costs of replacement procurement.
• For works/services: Supplier must correct non-conformances/defects as indicated; delay allows Eskom to engage third party at Supplier's cost.

Pricing and payment terms:

• Prices/rates may include price-adjustment amount calculated per formula stated in the agreement.
• Payment in any currency; single exchange rate used for conversion to ZAR; non-ZAR payments not to exceed agreed amounts.
• Supplier must complete Eskom CPA (IG) form.
• Payment within 30 days of receipt of correct tax invoice.
• Eskom VAT registration number 4740101508 must appear on tax invoice (effective 1 June 2004).
• Delivery cost: Supplier must state in tender whether included; deemed included if not stated.
• No payment for containers/packing materials unless agreement states otherwise.
• No payment if goods/services/works not provided as per agreement.

Effective date of the form template: 21 February 2025. Review date: February 2030. The tender closing date is 28 September 2026 at 10:00 (from tender record).

Returnable documents — the Integrity Declaration Form (Annexure D) must be fully completed, signed and submitted by the stipulated deadline. The form requires declarations on conflicts of interest, fair tendering practices, shareholding/beneficiary information, and consent for verification. Joint ventures must complete the form for each JV member. All information must be true and correct; false declarations lead to rejection and action by Eskom.

Disqualification criteria: tenderers or their directors/shareholders listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters; convicted of fraud or corruption in procurement processes in the past five years; prohibited from doing business with international financial institutions; history of failing to meet contractual obligations with the State or State Owned Entities; restricted by Eskom. Employees of the State may not conduct business with organs of state. All declarations must be true and complete; false information leads to rejection.

appointment or election of,

directors of that company who control a majority of the votes at a meeting of the board;

(b) in the case of a juristic person that is a close corporation, that first person owns the majority

of the members’ interest, or controls directly, or has the right to control, the majority of

members’ votes in the close corporation;

C

Mandatory completion of Annexure D (Integrity Declaration Form) covering: declaration of interest (conflicts with Eskom employees/directors, related parties, controlling partners); declaration of fair tendering practices (no bid rigging, collusion, fraud); declaration of shareholding/beneficiary information for all individuals and entities; consent for verification and sharing of information with third parties. Tenderers must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. No convictions for fraud/corruption in procurement in past five years. No prohibition from international financial institutions. No history of failing contractual obligations with State/SOCs. Not restricted by Eskom. State employees prohibited from conducting business with organs of state.

Risk analysis for the manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station. Identifies eight key risk areas with mitigation actions: dimensional mismatch/fabrication errors, rework from inadequate QA/QC, safety incidents/OHSA non-compliance, schedule conflicts/access delays, delays from unavailability of dependent service providers, disputes over progress valuation, environmental non-compliance, and acceptance/commissioning disputes.

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station.

Key technical requirements:

• Attach approved design drawings with revision control in contract documents.
• Include a detailed QA/QC plan aligned with Eskom standards for welding, alignment, and seal settings.
• Include requirement for OHS-compliant method statements and a safety plan for all high-risk tasks (lifting, working at height).
• Develop a detailed outage interface and dependency plan to manage schedule conflicts and access delays during outage work.
• Define responsibilities, interfaces, and lead times in the outage plan to avoid delays from unavailability of dependent service providers.
• Define clear deliverables linked to payment milestones (e.g., per boiler or phase).
• Include an environmental management plan compliant with ISO 14001.
• Use the standard for air leakage tests or performance benchmarks for acceptance and commissioning.

Develop a detailed outage interface and dependency plan to manage schedule conflicts and access delays during outage work. Define responsibilities, interfaces, and lead times in the outage plan to avoid delays from unavailability of dependent service providers. Include an environmental management plan compliant with ISO 14001. Attach approved design drawings with revision control in contract documents. Include a detailed QA/QC plan aligned with Eskom standards for welding, alignment, and seal settings. Include requirement for OHS-compliant method statements and a safety plan for all high-risk tasks. Define clear deliverables linked to payment milestones (e.g., per boiler or phase). Use the standard for air leakage tests or performance benchmarks for acceptance and commissioning.

Include a detailed QA/QC plan aligned with Eskom standards for welding, alignment, and seal settings. Attach approved design drawings with revision control in contract documents to prevent dimensional mismatch or fabrication errors.

Include requirement for OHS-compliant method statements and a safety plan for all high-risk tasks, specifically lifting and working-at-height activities, to ensure OHSA compliance and prevent safety incidents.

Define clear deliverables linked to payment milestones (e.g., per boiler or phase) to avoid disputes over progress valuation. Use the standard for air leakage tests or performance benchmarks for acceptance and commissioning to prevent disputes.

Clarification meeting and reverse e-auction training date: to be filled in by the bidder on the acknowledgement form. No closing date or other mandatory dates are stated in this document.

{"name":"_____________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Returnable document: Annexure A.1 Acknowledgement Form – Reverse E-auctioning Training must be completed, signed and submitted. The form requires the bidder to confirm attendance at the clarification meeting and reverse e-auction training, or to confirm self-training via the uploaded video, and to declare ability to operate the reverse e-auction system if recommended.

Bidders must be registered on the Central Supplier Database (CSD), hold valid tax clearance (SARS TCS/tax pin), and meet any applicable B-BBEE, CIDB, or local content requirements as per standard Eskom procurement policy. Specific eligibility thresholds not detailed in this document.

This Supplier Evaluation Pack (applicable 1 March 2026 to 28 February 2027) is a PAYE questionnaire used by Eskom to classify contractors for tax purposes under the Fourth Schedule to the Income Tax Act. It determines whether a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor, which dictates PAYE withholding and IRP5/IT3(a) coding. The pack contains Evaluation Pack A (for Companies, Close Corporations, Trusts) and Evaluation Pack B (for Individuals), each with a series of yes/no questions covering residence, employee count, connected persons, income concentration, place/control/supervision, and a dominant impression test. Based on answers, contractors must sign specific affidavits (Appendices 1–9) and a summary declaration. Completed packs (signed summary sheet and affidavits) are returned to the Eskom representative with a copy to Group Tax ([email protected]). Eskom accepts no liability for use of the pack. Definitions per the Income Tax Act are in Appendix 10.

The Supplier Evaluation Pack applies from 1 March 2026 to 28 February 2027 (2026/2027 tax year). No tender closing date, briefing dates, or site visit dates are stated in this document.

Eskom Group Tax contact for submission of completed packs: [email protected]. Eskom Holdings SOC Ltd and its listed subsidiaries (Eskom Rotek Industries SOC Ltd, Eskom Enterprises SOC (Pty) Ltd, Escap SOC (Pty) Ltd, Eskom Finance Company SOC (Pty) Ltd, Eskom Foundation NPC, Eskom National Transmission Company SA). No SCM or technical tender contacts are provided.

This document is a PAYE Questionnaire (Supplier Evaluation Pack) for tax classification, not a tender submission pack. It does not contain tender submission instructions, closing dates for bids, or returnable forms for a procurement process. Contractors complete the questionnaire and return the signed summary sheet and signed affidavits to their Eskom representative, copying Group Tax at [email protected].

The document does not contain procurement evaluation criteria. It provides a tax classification questionnaire (Evaluation Pack A for companies/CCs/trusts and Evaluation Pack B for individuals) to determine whether a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor under the Fourth Schedule to the Income Tax Act. Classification outcomes dictate PAYE withholding and IRP5 coding (codes 3601, 3616, 3617).

The document specifies no technical scope, deliverables, quantities, standards, or service levels for the air heater element packs tender referenced in the tender record. It is solely a tax compliance tool to classify contractors for PAYE purposes under the Income Tax Act.

No pricing schedule, bill of quantities, or rates for the air heater element packs tender are included. The document only addresses tax withholding outcomes: PAYE deducted at individual tax rates for Personal Service Providers, Dependent Contractors, and Labour Brokers without a valid IRP30 certificate; no PAYE for Independent Contractors and Labour Brokers with a valid IRP30 (IT3(a) issued with code 3617, reason code 07). IRP5 codes 3601 (PSP/Dependent Contractor), 3616 (Independent Contractor), and 3617 (Labour Broker) apply.

Tax withholding outcomes based on classification:

• Independent Contractor: no PAYE withheld; IT3(a) issued with code 3616 or 3617.
• Personal Service Provider / Dependent Contractor: PAYE withheld at prevailing individual tax rates; IRP5 coded 3601 or 3616.
• Labour Broker with valid IRP30 exemption certificate: no PAYE withheld; IT3(a) with code 3617, reason code 07.
• Labour Broker without valid IRP30: PAYE withheld at individual rates until certificate provided; IRP5 with code 3617.

No pricing schedule, bonds, guarantees, or payment terms for the tender are included.

Contractors must complete the applicable Evaluation Pack (A for Company/CC/Trust, B for Individual) and sign the required appendices based on questionnaire outcomes:

• Appendix 1: Affidavit confirming three or more full-time employees not connected to owners.
• Appendix 2: Affidavit confirming no connected person will personally render services to Eskom.
• Appendix 3: Affidavit confirming services not performed mainly at Eskom premises and not subject to Eskom control/supervision.
• Appendix 4: Affidavit confirming not more than 80% of income from any one client or associated institution.
• Appendix 5: Affidavit (individuals) confirming provision of a service, not people.
• Appendix 6: Declaration of Labour Broker status.
• Appendix 7: Declaration of Dependent Contractor or Personal Service Provider status.
• Appendix 8: Declaration of Independent Supplier/Contractor status.
• Appendix 9: Declaration of Non-Resident status.

All affidavits require a Commissioner of Oaths. Contractors must notify Eskom in writing of any status changes. CSD registration, B-BBEE, CIDB, and other procurement compliance requirements are not addressed in this document.

The document does not contain tender evaluation criteria. It provides a tax classification decision matrix: for companies/CCs/trusts, answers to Questions 6(i)–6(xi) are tallied as 'Independent' or 'PSP'; if any of 6(i), 6(iii), 6(v), 6(vi), 6(ix) are 'PSP', or more than 50% of 6(ii), 6(iv), 6(vii), 6(viii), 6(x), 6(xi) are 'PSP', the contractor is classified as a Personal Service Provider (PAYE withheld, IRP5 code 3601). Otherwise, if Appendix 7 was not already signed at Questions 4 or 5, the contractor signs Appendix 8 as an Independent Supplier (no PAYE, IT3(a) code 3616). For individuals, a similar matrix uses 'Employee' vs 'Independent' outcomes; 'Employee' on key questions or >50% on others leads to Dependent Contractor classification (PAYE withheld, IRP5 code 3601/3616).

Document effective date: 08 November 2024. Document review date: November 2029. No tender closing date, briefing, or site visit dates are stated in this document.

{"name":null,"email":null,"phone":null,"department":null,"address":"nd to sign all documents in connection with the tender and any contract that may result from it on"}

Returnable form: Eskom Authorisation Form (Document 240-15811258 Rev 2). The tenderer must complete the certificate corresponding to its entity type (company, close corporation, partnership, joint venture, sole proprietor, or trust) and attach certified proof of authorisation (board resolution, members' resolution, power of attorney, or trustees' resolution). The authorised signatory must also complete and sign the declaration table at the end of the form. All sections must be fully completed and signed.

Eligibility requires the tenderer to be a legally constituted entity (company, close corporation, partnership, joint venture, sole proprietor, or trust). The authorised signatory must be duly appointed by resolution or power of attorney as specified for the entity type. Certified proof of authorisation must be submitted with the tender. No technical or financial evaluation criteria are stated in this document.

Entity-specific compliance: Company — certified copy of board resolution; Close corporation — certified copy of members’ resolution; Partnership — signed by all partners necessary to commit the partnership; Joint venture — power of attorney signed by authorised signatories of all JV members plus certified copy of JV agreement stating joint and several liability, lead member, and work/payment ratios; Sole proprietor — confirmation of sole proprietorship; Trust — certified copy of trustees’ resolution. All tenderers must complete the signatory declaration table.

Market research: no current suppliers providing the services; potential suppliers from open market.

Tender closing: 28 September 2026 at 10:00 (from tender record).

No compulsory briefing, site visit, or clarification deadline is mentioned in the SDL&I strategy document.

Post-award deadlines:

• B-BBEE improvement/retention plan: within 30 days of contract signing
• SDL&I Implementation Schedule: within 28 days of contract award
• Quarterly SDL&I reports: every quarter during contract

Department of Trade, Industry and Competition (dtic) — for NIPP obligation agreement (applicable if imported content ≥ USD 5 million).

Eskom SDL&I representative — for submission of SDL&I Implementation Schedule and quarterly reports.

No named individuals, emails, phone numbers, or physical submission address are provided in this document.

Submission method and address are not stated in the SDL&I strategy document. The tender itself closes on 28 September 2026 at 10:00 (per the tender record).

Returnable documents required to claim preference points:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit / CIPS affidavit
• Proof of ownership / shareholding (CIPC documentation with shareholding breakdown)
• Certified ID copies of shareholder(s)
• Proof of disability (where applicable)
• Consolidated B-BBEE certificate for trusts, consortia or joint ventures

Additional contractual deliverables after award:

• B-BBEE improvement or retention plan within 30 days of contract signing
• SDL&I Implementation Schedule completed and returned to SDL&I representative within 28 days of contract award
• Quarterly SDL&I compliance reports using the Data Collection Template
• Proposals for local procurement content (target 100%), procurement from black-owned enterprises (target 20%), jobs created/retained, and skills development (6 learners: 2 Mechanical Technicians S1/S2, 2 Welders N3, 2 Riggers N3)

Sworn affidavit validity requirements: deponent name/ID/designation; enterprise name/address per CIPC; black ownership percentages (including black female and designated groups; Statement 004 beneficiaries if applicable); total revenue and basis (audited/management accounts); financial year end; single B-BBEE status level; empowering supplier status (QSE basis); matching deponent and commissioner of oath dates; commissioner not employed by enterprise.

Preference point system: 90/10 (price 90 points, specific goals 10 points).

B-BBEE status level points (90/10): Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

Failure to submit B-BBEE documentation does not disqualify but limits score to 90/100 (0 for specific goals).

Objective criteria: stated as a condition for contract award; failure to meet them may result in the second-ranked tenderer being recommended for award. The specific objective criteria are not detailed in this document.

SDL&I commitments (B-BBEE improvement, local content, black-owned procurement, jobs, skills) do not form part of scoring but become contractual obligations.

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station (per tender record).

SDL&I contractual obligations (not scored but binding):

• Local procurement content target: 100% (value added in South Africa by South African resources; tender response must separate local and imported components per the Price Schedule)
• Procurement from designated black-owned enterprises (≥51% black ownership): target 20% of local procurement content (indirect expenses and direct subcontractor spend)
• Jobs: tenderer must propose type and number of jobs created and retained in South Africa
• Skills development: 6 unemployed learners total — 2 Mechanical Technicians (S1/S2 National Diploma Mechanical), 2 Welders (N3 or equivalent Trade Test), 2 Riggers (N3 or equivalent Trade Test); candidates from all provinces, demographically representative; excludes Eskom employees and registered learners; full cost borne by tenderer; SETA grants and SARS tax rebates may be accessed
• B-BBEE improvement/retention plan required within 30 days of contract signing with defined migration milestones per current B-BBEE level

Skills development delivery: tenderers participate directly and through supply network; SETA-accredited training providers may be approached. Tenderers bear full cost; Eskom contributes no funding. Tenderers advised to access SETA grants/subsidies and SARS tax rebates. SDL&I Implementation Schedule due 28 days post-award; quarterly reporting via Data Collection Template; Eskom reviews within 30 days; corrective measures required before next report or retention clauses invoked.

Tender response must separate local and imported components per the Price Schedule included with tender documents. Local procurement content = total spending minus imported component. Eskom target: 100% local content.

Pricing: tender response must separate local and imported components per the Price Schedule included with the tender documents.

Penalties and security:

• 2.5% of contract value penalty for failure to meet SDL&I obligations
• 2.5% of every invoice (excluding VAT) retained as security for duration of contract; released only upon fulfilment of all SDL&I obligations

No bond, guarantee, or insurance requirements are stated in this document. Payment terms not specified.

Mandatory for contract award:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EME ≤ R10m turnover; QSE ≤ R50m turnover with ≥51% black ownership) or CIPS affidavit
• CSD registration and valid tax compliance status (implied standard requirement)
• Proof of ownership/shareholding (CIPC documentation with breakdown)
• Certified ID copies of shareholders
• Consolidated B-BBEE certificate for trusts, consortia, JVs

B-BBEE improvement milestones (contractual, non-negotiable):

• Level 1: maintain
• Level 2-3: improve/maintain
• Level 4: achieve Level 3 by end of Year 1, then improve one level per year
• Level 5-8 or non-compliant: achieve Level 4 by end of Year 1, then improve one level per year from Year 2

NIPP obligation: if imported content ≥ USD 5 million, winning bidder must negotiate and sign NIPP obligation agreement with dtic before Eskom contract signing.

Sworn affidavit validity requirements: deponent name/ID/designation, enterprise name/address, black ownership percentages, total revenue and basis (audited/management accounts), financial year end, single B-BBEE status level, empowering supplier status, matching deponent and commissioner of oath dates, commissioner not employed by enterprise.

Duplicate of bbbee above — same content.

Penalty: 2.5% of contract value for failure to meet SDL&I obligations. Retention: 2.5% of every invoice (excl. VAT) held as security for contract duration; released only upon full SDL&I fulfilment. Quarterly SDL&I reports via Data Collection Template; Eskom review within 30 days; corrective measures required before next reporting period or retention clauses invoked. SDL&I Implementation Schedule due 28 days post-award for monitoring reference.

Reporting and monitoring: quarterly SDL&I reports via Data Collection Template; Eskom review within 30 days; written notification of non-compliance; corrective measures required before next report or retention clauses invoked. SDL&I Implementation Schedule due 28 days post-award for monitoring reference.

Duplicate of evaluation_criteria above — same content.

Document issued: 06 August 2026 (Eskom representative Dimpho Mnisi). Tender closing date per tender record: 28 September 2026 at 10:00. No compulsory briefing, site visit or clarification deadline stated in this document.

Eskom representative: Dimpho Mnisi. Department: Tutuka Power Station. No email, phone or submission address provided in this document.

Returnable documents required with the tender submission:

• Valid ISO 9001:2015 certification from an internationally accredited certification body, with product/service scope relevant to the manufacture, supply, delivery, removal and installation of air heater element packs.
• Documented evidence of QMS in operation per Section B:

• Organisation chart and responsibility matrix including quality management function/role (ISO 9001:2015 Clause 5.3).

• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers (ISO 9001:2015 Clause 8.4).

• Latest internal management system audit report (not older than 12 months) with nonconformity, correction and/or corrective action reports, showing objective, scope, criteria and outcomes (ISO 9001:2015 Clause 9.2).

• Latest certification management system audit report (not older than 12 months) with nonconformity, correction and/or corrective action reports.

• Records of management review meetings (minutes, attendance registers).

• Draft Contract Quality Plan specific to the scope of work (ref ISO 10005, and Eskom specifications 240-105658000 and 240-109253698).
• Draft/example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar/previous work (ref ISO 10005, and Eskom specifications 240-105658000 or 240-109253302).
• Form A completed and signed.
• Any additional customer-specific requirements per the scope of work/specification.

Submission method, address, format and closing time are not stated in this document; refer to the main tender invitation.

Quality requirements evaluation (Category 1) scored per the following sections:

• Section A (Option 1): Valid ISO 9001 certification — 4 points (A.1 scope relevance 1, A.2 approved certification authority 1, A.3 recognised international accreditation 1, A.4 certificate validity 1).
• Section B: Evidence of QMS in operation — 5 points (B.1 organisation chart/responsibility matrix 1, B.2 control of externally provided processes 1, B.3 internal audit report 1, B.4 certification audit report 1, B.5 management review records 1).
• Section C: Draft Contract Quality Plan — 1 point.
• Section D: Draft/example ITP or QCP — 1 point.
• Section E: Form A completed and signed — 1 point; additional scope-specific requirements — 1 point.

Total Category 1 score: 13 points. No price/functionality split, preference point system (80/20 or 90/10), or minimum qualifying thresholds are stated in this document.

Scope: Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station (Eskom).

Quality requirements per Eskom specification 240-105658000 and related references 240-109253698 (Contract Quality Plan) and 240-109253302 (Quality Control Plan/ITP).

Bidders must demonstrate a functioning ISO 9001:2015 Quality Management System with relevant scope, and provide project-specific Contract Quality Plan and Inspection/Test Plans.

Mandatory:

• Valid ISO 9001:2015 certification from an internationally accredited body with relevant scope.
• All Section B QMS operational evidence documents.
• Draft Contract Quality Plan and draft/example ITP/QCP.
• Form A completed and signed.

No CSD registration, tax compliance status, B-BBEE level, CIDB grading, CIPC registration, professional body registration, local content percentage, or financial capacity thresholds stated in this document.

Mandatory quality management requirements:

• Valid ISO 9001:2015 certification with relevant scope from an internationally accredited body.
• Documented QMS operational evidence (organisation chart, responsibility matrix, external provider control procedure, internal audit report, certification audit report, management review records).
• Project-specific Draft Contract Quality Plan (ref ISO 10005).
• Project-specific Draft/Example ITP or QCP (ref ISO 10005).
• Form A completed and signed.
• Additional customer-specific requirements as per scope of work/specification.

Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station. Quality requirements per Eskom specification 240-105658000 and ISO 9001. Pre-contract award Category 1 selected (clause 3.5). Post-contract award requirements include Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access and Information, Preservation, Quality Audits, Nonconformity Management, and Special Processes (all clause 3.7/3.8).

Eskom Quality Representative: Dimpho Mnisi, Officer Quality Assurance, signed 06.08.2026.

Pre-contract award quality assessment: Category 1 capability and capacity assessment per specification 240-105658000 clause 3.5. Post-contract award quality requirements: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs Identified by Eskom (clause 3.8), Special Processes (clause 3.8). ISO 9001 clauses applicable: 4 Context of the Organisation, 5 Leadership, 6 Planning, 7 Support, 8 Operation, 9 Performance Evaluations, 10 Improvement. Quality principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence based decision making, Relationship Management. Tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001.

Manufacture, supply, delivery, removal and installation of air heater element packs for three units at Tutuka Power Station. Quality requirements governed by Eskom specification 240-105658000 and ISO 9001:2015. Pre-contract award: Category 1 selected (clause 3.5). Post-contract award requirements: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs Identified by Eskom (clause 3.8), Special Processes (clause 3.8).

Quality approach must address ISO 9001 clauses 4-10 and seven quality principles. Specific methodology requirements per Eskom specification 240-105658000 for air heater element pack manufacture, supply, delivery, removal and installation at Tutuka Power Station. Pre-contract Category 1 capability demonstration. Post-contract execution, monitoring, audit access, information rights, preservation, nonconformity management, and special process controls.

Duplicate of quality_management section above — same content regarding ISO 9001 clauses 4-10, quality principles, Eskom specification 240-105658000 pre/post-contract requirements, Form A sign-off, and Eskom Quality Representative Dimpho Mnisi.

CSD registration and valid SARS tax clearance certificate or tax compliance status PIN required (per tender record). Quality compliance: ISO 9001:2015 certification or alignment with clauses 4-10. Eskom specification 240-105658000 compliance. Form A (240-68099512 Rev 9) must be completed and signed by tenderer's quality representative to acknowledge and accept Eskom Supplier Quality Requirements.

Evaluation includes pre-contract award quality capability and capacity assessment (Category 1 per clause 3.5 of 240-105658000). Post-contract award quality performance monitoring against ISO 9001 clauses 4-10 and quality principles. Tenderer must sign Form A acknowledging Eskom Supplier Quality Requirements.

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The Integrity Declaration Form (Eskom form 559-1848080 Rev 1) must be fully completed, signed, and submitted as a mandatory returnable. Failure to do so will result in the tender not being evaluated further.

Tenderer must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. No director, member or shareholder may have been convicted of fraud or corruption in procurement processes in the past five years. No prohibition from doing business with international financial development/funding agencies. No history of failing to meet contractual obligations with any state-owned company. Must declare all relationships with Eskom employees, directors, contractors or consultants, and with other tenderers. Must provide complete shareholding information for all individuals and entities.

provisions above, please complete the table hereunder with all required information.

Full Name & Capacity/ Identity Confirm and provide Full Names & To your

Position within tenderer Number details (including Capacity/Position of knowledge

(e.g. employee/ Director/ employee number) if Eskom employee/ is this

member/ owner/ you are a State/State director

Integrity Declaration Form (Eskom form 559-1848080 Rev 1): must be fully completed, signed, and submitted. The form requires disclosure of any relationships with Eskom or state employees, declaration of fair tendering practices, and full shareholding information. Disqualification applies if the bidder is on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters, or if any director/member/shareholder has been convicted of fraud or corruption in procurement in the past five years, or has a history of failing contractual obligations with a state-owned company.

This document is the technical evaluation strategy for the replacement of boilers 1 to 5 air heater element packs at Tutuka Power Station. The scope includes supply, delivery, removal, and installation. The strategy defines mandatory and qualitative evaluation criteria and TET member responsibilities. The document applies to Tutuka Power Station.

Phone: 0168966153

Department: Supply Chain Management

Returnable Documents: None N/A N/A Tender Technical Evaluation Strategy for Replacement of Unique Identifier: 559-62120360 Boilers 1 to 5 Air Heater Element Packs Revision: 1 Page: 3.3 QUALITATIVE TECHNICAL EVALUATION CRITERIA Table 2A: Qualitative Technical Evaluation Criteria for supply Qualitative Technical Criteria Reference to Technical Specification / Criteria Weighting Criteria Sub Weighting Description Tender Returnable (%) (%) Returnables: Provide proof of supplier 1. Tenderer to demonstrate ability to 25 or principal of agent has own workshop supply the air heater element packs. or workshop lease agreement and This is through tenderer’s ownership equipment and tools to manufacture workshop or workshop lease element packs. A utility bill/ statement is agreement and manufacturing acceptable proof of own workshop. equipment and tools to execute the, 100% (5): Proof of own workshop or works. lease agreement and list including pictures including pictures of equipment and tools for manufacturing element packs, 40% (2): Proof of own workshop or lease agreement but with no list including pictures of equipment and tools for manufacturing element packs, 0% (0): No submission Returnables: Provide a list of previous 2. Tenderer to demonstrate through 25 purchase orders/contracts for supply of verifiable reference list of at least 3 air heater element packs completed by previous purchase orders for supply the company/supplier within the last 5 of air heater element packs to Eskom years. Include contact details (contact or other companies within the last 5 person and contact number for each years. order/contract)., 100% (5): List with 3 or more purchase orders for air heater element packs in the last 5 years Tender Technical Evaluation Strategy for Replacement of Unique Identifier: 559-62120360 Boilers 1 to 5 Air Heater Element Packs Revision: 1 Page, 80% (4) List with 2 purchase orders for supply of air heater element packs in the last 5 years, 40% (2) List with 1 purchase order for supply of air heater element packs in the last 5 years, 0% (0): No submission Returnables: Provide detailed 3. Tenderer to demonstrate ability to 20 procedure for packaging and preserving package and preserve the air heater air heater element packs for storage. element packs for storage., 100% (5): Detailed procedure for packaging and preserving air heater element packs for storage, 40% (2): Procedure for packaging and preserving the air heater element packs not detailed, 0% (0): No procedure for packaging and preserving air heater element packs for storage Returnables: Provide an approved 4. Provide lead times for delivery of first 20 delivery schedule indicating expected set of air heater element packs from lead times from a previous purchase previous purchase order. This should order/ contract. include a breakdown of activities, 100% (5): Lead time ≤ 12 weeks (with durations) to be carried out with a schedule of activities from the time a purchase order is placed.

• 80% (4): Lead time > 12 weeks & ≤ 18 weeks with a schedule of activities, 40% (2): Lead time > 18 weeks & ≤ 24 weeks with a schedule of activities, 0% (0): Lead time > 24 weeks or no lead time provided Tender Technical Evaluation Strategy for Replacement of Unique Identifier: 559-62120360 Boilers 1 to 5 Air Heater Element Packs Revision: 1 Page: Returnables: Completed 5. Tenderer to demonstrate ability to 10 comprehensive QCP’s and data book carry out quality control in from previous manufacturing of air manufacturing of air heater element heater element packs. packs and to compile data books., 100% (5): Detailed QCP’s and data book from previous manufacturing and supply of air heater element packs, 80% (4): Detailed QCP’s without data book from previous manufacturing and supply of air heater element packs, 40% (2): Undetailed QCP’s and data book from previous manufacturing and supply of air heater element packs 0% (0), No QCP’s and data book from previous manufacturing of air heater element packs. TOTAL 100 Table 3B: Qualitative Technical Evaluation Criteria for services (Removal & installation) Qualitative Technical Criteria Reference to Technical Specification / Criteria Weighting Criteria Sub Weighting (%) Description Tender Returnable (%) Returnables: Proof of certification 1. Tender to demonstrate ability to meet 20, 100% (5): Copy of ISO3834 Eskom welding requirements through certificate submitted accreditation to ISO3834 Standard, 80% (4): Copy of letter from certification authority indicating successful completion of certification Tender Technical Evaluation Strategy for Replacement of Unique Identifier: 559-62120360 Boilers 1 to 5 Air Heater Element Packs Revision: 1 Page: process but waiting for ISO3834

Technical evaluation threshold: minimum 70% weighted final score.

Mandatory criteria: none.

Qualitative criteria for supply (total 100%):

• Workshop ownership or lease with manufacturing equipment (25%)
• Reference list of at least 3 previous purchase orders for supply of air heater element packs in last 5 years (25%)
• Procedure for packaging and preserving element packs for storage (20%)
• Lead time for first delivery from previous order, with activity schedule (20%) – scoring: ≤12 weeks (100%), >12–≤18 (80%), >18–≤24 (40%), >24 (0%)
• Quality control plans and data books from previous manufacturing (10%)

Qualitative criteria for services (removal & installation) (total 100%):

• ISO3834 accreditation or evidence of successful completion (20%)
• Previous experience: at least 3 purchase orders for removal/installation in last 5 years (20%)
• Key personnel experience (25%): Site Manager (5 years exp, 20% sub), Supervisors (2+, 5 years exp, 40% sub), Artisans (4, fitters, boilermakers, welders, riggers, 3 years exp, 40% sub)
• Execution schedule duration: 30 days (100%), 31-40 (80%), 41-45 (40%), >45 (0%) (20%)
• Comprehensive QCP from previous replacement (15%)

Acceptable technical risks: lease workshop, awaiting ISO3834 certificate, at least 1 PO for supply and 1 for removal/installation.

Unacceptable technical risks: no workshop, no previous POs, no packaging procedure, lead time >24 weeks, no QCP/data book, no ISO3834 accreditation.

Scope: Manufacture, supply, delivery, removal, and installation of air heater element packs for boilers 1 to 5 at Tutuka Power Station.

Reference documents include: 15ENG GEN-3206 (Scope of Work), 240-106628253 (Eskom Welding Requirements), 240-53665024 (Engineering Quality Manual), QM58 (Eskom Quality Requirements), ISO 9001 (informative).

For services (removal & installation): Site Manager with at least 5 years experience in replacing air heater element packs; at least 2 Supervisors with 5 years experience; at least 4 Artisans (fitters, boilermakers, welders, riggers) with 3 years experience. Proof of previous experience with at least 3 purchase orders for removal/installation in last 5 years.

Quality control plans (QCPs) and data books from previous manufacturing are required for supply (weighting 10%). Comprehensive QCP from previous replacement is required for services (weighting 15%). References to Eskom Quality Manual and ISO 9001.

ISO3834 accreditation (or evidence of successful completion of certification process) for welding is required.

Failure to provide ISO3834 accreditation or acceptable evidence is an unacceptable risk.

Technical evaluation threshold: 70%.

Mandatory criteria: none.

Qualitative criteria for supply (5 criteria, 100% total) and services (5 criteria, 100% total) as detailed in evaluation criteria section.

Acceptable risks: lease workshop, awaiting ISO3834, at least one PO for each.

Unacceptable risks: no workshop, no previous POs, no packaging procedure, lead time >24 weeks, no QCP/data book, no ISO3834.

{"name":null,"email":null,"phone":null,"department":null,"address":"................... a company incorporated under the laws of [insert"}

The tenderer must be a legally incorporated entity capable of entering into a binding agreement under South African law. It must have authorised signatories with the power to bind the company. No specific B-BBEE level, CIDB grading, CSD registration, or tax clearance requirements are stated in this NDA document. The NDA itself is a precondition for participation in the tender process for the air heater element packs project.

provisions of this Agreement for any

purpose whatsoever other than the Project

General: Eskom conducts the tender process fairly, equitably, transparently, competitively and cost-effectively. The Eskom Representative and tenderers must act timeously and ethically.

Interpretation: Terms in italics vary per tender; details are in the Tender Data.

Tender Documents: The Invitation to Tender documents comprise the Invitation to Tender documents (including annexures) and/or additional requirements stated in the Tender Data. Documents required from the tenderer may form part of any resulting contract if stated in the Tender Data. The Standard Conditions of Tender and the Tender Data do not form part of any contract.

Type of Invitation: Open tenders advertised on Eskom Tender Bulletin and NT e-Tender Portal (and other media if required). Closed tenders sent directly to identified tenderers. Sole/single source per Eskom Procurement Procedure 32-1034. Addenda published/issued same way as original Invitation.

Eskom's Rights: May accept or reject any variation, deviation or alternative tender; accept whole or part of tender; cancel tender at any time before contract conclusion with written reasons; abandon proposed goods/work/services, perform otherwise, or re-issue similar invitation. Eskom and related parties not liable for losses/claims/damages from participation, amendment, termination, suspension, or exclusion.

Eskom's Right to Negotiate: Reserves right to enter mandated negotiations with selected tenderer(s) per approved procurement policies.

Disclaimer: Eskom takes reasonable measures for accuracy but makes no representations or warranties, express or implied; disclaims all liability for accuracy/completeness of tender document information.

Closing date and time: 28 September 2026 at 10:00 SAST (South African Standard Time, GMT+2). The Telkom time signal is used and strictly adhered to.

Compulsory briefing/site visit: A site visit and/or clarification meeting may be stipulated as compulsory in the Tender Data. Failure to attend a compulsory meeting results in disqualification. Details (date, time, venue) are stated in the Tender Data.

Extended closing date: If Eskom extends the closing date and time, the Standard Conditions of Tender apply equally to the extended date. Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for changes and addenda.

Clarification requests: Must be addressed in writing to the Eskom Representative identified in the Invitation to Tender, allowing reasonable time for Eskom to respond and for tenderers to adjust tenders before closing. Responses are published to all tenderers on the platform where the tender was advertised.

Site visit and/or clarification meeting: Tenderers must attend if stipulated as compulsory in the Tender Data. Failure to attend a compulsory meeting results in disqualification. Details (date, time, venue) are stated in the Tender Data. Tenderers are entitled to ask questions for clarity during the site visit or clarification meeting.

All communication must be directed to the Eskom Representative identified in the Invitation to Tender documents. Communication must be in writing (hand-written, typed, printed or electronic) and in English. Eskom takes no responsibility for non-receipt of communications. Clarification requests and queries must be addressed only to the Eskom Representative; no other Eskom official may be contacted. Eskom publishes all clarification requests and responses (without divulging the tenderer's name) on the platform where the tender was advertised (Eskom Tender Bulletin and NT e-Tender Portal). Tenderers are responsible for checking these platforms regularly for updates, addenda and responses.

Submission method: Electronic submission only via the Eskom Tender Bulletin site (E-tendering page). No physical tender box deposits are accepted. Tenders must be uploaded and finalised before the closing date and time; the system will not allow changes or submission after closing.

Documents required: Complete original tender plus one complete hard copy (both in paper form) unless e-tendering applies. For e-tendering, submit in the Technical, Commercial and Financial folders as indicated on the e-tendering page. All documents must be in English, accessible, not corrupt, and readable (PDF/Excel). Written tenders must be completed in ink, not pencil.

Packaging (paper submissions): Original and copy as separate packages marked "ORIGINAL" and "COPY". If an electronic copy is required, package it separately marked "ELECTRONIC COPY". Each package must show the Eskom submission address, Invitation to Tender number, tenderer name, physical address, email and contact number of the authorised signatory. Seal the packages together in an outer package marked "Confidential" bearing the same details.

Signing: Sign the original tender (or the electronic tender for e-tendering). The named signatory is held liable for the tender.

Mandatory returnables: Acknowledgement Form (completed and submitted with the tender, stating whether the tender is for the whole or part of the works/services/supply). Proof of authority to act as agent (authenticated copy) where an agent submits on behalf of a principal. All mandatory returnables must be submitted by the closing date and time; returnables required for contract award must be submitted before contract award. Every returned document, form, data sheet and schedule must be fully completed. Certificates, registrations and proofs must be valid, current and original where stipulated, for the entire tender validity period.

Disqualification risks: Late submission (no late tenders accepted, regardless of reason). Missing original or copy (paper submissions). Any mandatory returnable left unsigned, incomplete or omitted. Failure to attend a compulsory site visit or clarification meeting. Misrepresentation or falsification of any information, certificate, affidavit or document.

Tender validity: Hold the tender valid for acceptance within the validity period after closing. Extend the validity if Eskom requests; agreeing to extend does not permit modification. Refusing an extension excludes the tenderer. If validity expires before contracts are concluded, the procurement process ends without award.

Mandatory tender returnables must be submitted by closing date and time for evaluation purposes; returnables required for contract award must be submitted before contract award. All documents returned (including forms, data, schedules) must be completed without exception. Certificates, documents, proof of registration must be valid, current, and original where stipulated, for the entire tender validity period. Acknowledgement Form must be completed and submitted with the tender, stating if tender is for whole or part of works/services/supply. Proof of authority to act as agent (authenticated copy) must be submitted as a tender returnable where an agent submits on behalf of a principal. B-BBEE certificate/affidavit/CSD report must be provided at closing if B-BBEE level is a pre-qualification criterion. Sub-contractors' B-BBEE status and CSD number/certificate/affidavit must be provided at closing if sub-contracting to designated groups is a pre-qualification criterion. Designated materials and thresholds information must be submitted no later than contract award. Cataloguing information per item may be required after contract award; pricing schedule must include a line item for cataloguing if required.

Evaluation follows a phased approach. No criterion is measured twice across phases (no double-dipping).

1. Basic Compliance (clause 3.9): Tenders must meet all basic compliance requirements stated in the Invitation to Tender. Failure renders the tender non-responsive. For paper submissions, failure to submit both original and copy results in disqualification. For e-tendering, failure to upload/finalise documents renders the tender non-responsive.
2. Mandatory Tender Returnables (clause 3.10): Missing any mandatory document or information at closing disqualifies the tender.
3. Pre-Qualification Criteria (clause 3.11): Tenders passing basic compliance and mandatory returnables must meet any pre-qualification criteria stipulated in the Invitation to Tender.
4. Functionality (clause 3.13): If functionality is a criterion, tenderers are scored against the functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial Analysis (clause 3.14): Eskom assesses financial risk from the tenderer's financial statements. Mitigating factors or requirements may be identified. Tenderers not considered for award if risk is too high, mitigating factors are insufficient or not agreed.
6. Price Evaluation (clause 3.15): Price evaluated per criteria in the Tender Data. Factors include CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecasted invoicing rates.
7. Arithmetical Error Check (clause 3.16): Amount in words prevails over figures. Errors checked: decimal point misplacement, omissions in pricing schedule/BOQ, multiplication errors, addition errors, fewer than four decimal places on exchange rate, incorrect exchange rate. Tenderer notified to confirm or accept corrected prices; correction rules are specified.
8. B-BBEE Evaluation (clause 3.17): Scored per CSD report or certificate/affidavit. If B-BBEE level is a pre-qualification criterion, proof must be provided at closing or the tender is disqualified. Fraudulent/expired proof leads to disqualification. For PPPFA point allocation only, zero points if no valid certificate/affidavit at closing, but tender not disqualified if otherwise responsive.
9. Specific Goals (clause 3.18): Scored per supporting documentation. Failure to meet or submit proof by closing results in zero points for Specific Goals within the 90/10 or 80/20 allocation, but not disqualification if otherwise acceptable.
10. Ranking (clause 3.19): PPPFA — Price score plus Specific Goals score, ranked highest to lowest.
11. Objective Criteria (clause 3.20): Contract may be awarded to a non-highest scorer only per Section 2(1)(f) of the PPPFA. Objective criteria must be stipulated in the Invitation to Tender. Functionality and B-BBEE scorecard elements cannot be used as objective criteria.
12. Reverse e-Auction (clause 3.21): If utilised, indicated in the Invitation to Tender. Tenderers submit a complete tender without prices; any prices included will not be considered.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

Pricing Schedule: Rates and prices must include all duties, taxes (including VAT) and other levies applicable 14 days prior to closing. Rates and prices fixed for contract duration, not subject to adjustment except as provided in the Invitation to Tender. State in South African Rand unless instructed otherwise; submit Rand rates/prices per exchange rate and base date stipulated in the Invitation. If a bill of quantities or pricing schedule applies, complete it fully; omissions lead to arithmetical error corrections. Arithmetical errors checked: decimal point misplacement, omissions, multiplication errors, addition errors, fewer than four decimal places on exchange rate, incorrect exchange rate. Amount in words prevails over figures. Correction rules: line-item total prevails over rate error; total of prices prevails over addition errors. Tenderer must accept corrected prices or confirm original; failure leads to rejection. Price evaluation per Tender Data criteria, considering CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value, forecasted invoicing rates. Reverse e-auction may be used (90/10 or 80/20); if so, indicated in Invitation to Tender; tenderers submit complete tender without prices.

Pricing: Include in rates, prices and the tendered total all duties, taxes (including VAT) and other levies payable by the tenderer if successful, as applicable 14 days prior to the closing date and time. Rates and prices must be fixed for the duration of the contract and not subject to contract price adjustment except as provided for in the Invitation to Tender. State rates and prices in South African Rand unless instructed otherwise; the Invitation to Tender may provide for part payment in other currencies — submit Rand rates/prices in accordance with the exchange rate and base date stipulated in the Invitation.

Security for Performance: Where required, the tenderer must indicate the names of at least two financial institutions likely to be approached for the required form of security. Eskom reserves the right to reject any financial institution found unsuitable.

Insurance: The extent of insurance provided by Eskom (if any) may not be the full cover required in the conditions of contract. Tenderers are advised to seek qualified advice regarding insurance.

Financial Analysis: Eskom evaluates the tenderer's financial statements to determine financial risk. Mitigating factors or requirements may be identified; tenderers not considered for award if risk is too high, mitigating factors insufficient or not agreed.

Cost of Tendering: Eskom does not compensate tenderers for any costs incurred in preparation and submission of the tender, including testing costs to demonstrate compliance with evaluation criteria, or negotiation costs.

Arithmetical Errors: Amount in words prevails over figures. Corrections follow specified rules (line-item total prevails over rate error, etc.). Tenderer must accept corrected prices or confirm original; failure to do so leads to rejection.

Eligibility: Tenderer (including any joint venture or consortium) must comply with eligibility criteria stated in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. 100% sub-contracting of the scope of work is not permitted; such tenders are deemed ineligible and disqualified.

CSD Registration: Tenderer must be registered on the Central Supplier Database (CSD).

Tax Compliance: Valid tax compliance status (SARS tax pin) required.

B-BBEE: Valid B-BBEE certificate, affidavit or CSD report. If B-BBEE level is a pre-qualification criterion, proof must be submitted at closing or the tender is disqualified. Fraudulent/expired proof leads to disqualification and reporting to the B-BBEE Commission. For PPPFA point allocation only, zero points if no valid proof at closing, but tender not disqualified if otherwise responsive. Sub-contractors' B-BBEE status and CSD number/certificate/affidavit must be provided at closing if sub-contracting to designated groups is a pre-qualification criterion.

CIDB: Where the Tender Data stipulates CIDB grading, tenderer must be registered with the Construction Industry Development Board at closing, or capable of registration within 21 working days. Proof of CIDB registration (printout from CIDB database) is mandatory at closing; if only proof of application is available at closing, it must be submitted then and actual proof of registration by contract award. Failure to provide as stipulated leads to disqualification.

SHEQ: Proof of safety, health, environmental and quality (SHEQ) systems, policies and capabilities must be provided to Eskom's satisfaction at closing and/or contract award. All SHEQ costs and personnel must be reflected in the tender.

Legislation: Comply with National Treasury Instruction Notes, CIDB Regulations, designated local content/materials (dtic), PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements, and any other legislation indicated in the Invitation to Tender.

Contract Skills Development Goals (CSDG): Applicable if contract duration is 12 months or more, and either contract value is R5 million or more (professional/service contracts) or CIDB grade 7 or higher (engineering/construction works).

Contract Participation Goals (CPG): Applicable to construction works contracts in General Building (GB) and Civil Engineering (CE) classes, estimated minimum project duration of 6 months, where at least 25% of the main contract could reasonably be subcontracted in CE, EB, GB or ME classes.

SDL&I Undertaking: Must be completed fully and submitted by contract award; failure to do so means the tender will not be considered for award.

Designated Materials: Information on designated materials and thresholds must be submitted no later than contract award; failure to submit means tender not considered for award.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; pricing schedule must include a line item for cataloguing if required.

Misrepresentation: Any misrepresentation or falsification of information, certificate, affidavit or document leads to disqualification, reporting to the B-BBEE Commission, and potential suspension from state business for up to 10 years.

OHS Act compliance is mandatory. Tenderers must comply with Eskom's requirements for Safety, Health, Environment and Quality (SHEQ). Proof of SHEQ systems, policies and capabilities must be provided to Eskom's satisfaction at the closing date and time for tender submission and/or contract award. All costs and personnel associated with SHEQ must be reflected in the tender.

Tender Closing Time: South African Standard Time (SAST, GMT+2). Telkom time signal used and strictly adhered to.

Extended Closing Date: Standard Conditions apply equally to any extended date. Tenderers must check Eskom Tender Bulletin and NT e-Tender Portal regularly for changes and addenda.

Late Tenders: Not accepted under any circumstances. No responsibility for misplacement or premature opening if outer package not sealed or addressed incorrectly. No responsibility for courier/postal delays, transit delays, or delivery to wrong location. E-tendering system prevents submission after closing. Eskom employees may not deposit tenders on behalf of tenderers.

Cost of Tendering: Eskom does not compensate tenderers for preparation, submission, testing or negotiation costs.

Submitting a Tender: Check documents on receipt; notify Eskom Representative of discrepancies or omissions. Original tender plus one complete hard copy required at closing (paper submissions); both must be submitted or tender is disqualified. E-tendering: upload and finalise via Eskom Tender Bulletin site by closing; documents must be accessible, not corrupt/unreadable; only electronic submission accepted.

Tenders in English; written tenders in ink, not pencil.

Signing: Sign original tender (or electronic tender for e-tendering); named signatory held liable.

Packaging (paper): Original and copy as separate packages marked "ORIGINAL" and "COPY"; electronic copy separate marked "ELECTRONIC COPY". Each package shows Eskom address, Invitation to Tender number, tenderer name, physical address, email, contact number of authorised signatory. Packages sealed together in outer package marked "Confidential" with same details. E-tendering: documents updated in Technical, Commercial and Financial folders.

Tender Validity: Hold tender valid for acceptance within validity period after closing. Extend if Eskom requests; agreeing to extend does not permit modification; refusing extension excludes tenderer. Requested to extend until contracts concluded; request not a representation of acceptability. If validity expires before contracts, procurement concludes without award.

Confidentiality: Treat all procurement matters as confidential; use/copy documents only for preparing/submitting tender.

Standardised Specifications: Obtain and familiarise with latest revision of standardised specifications/other documents incorporated by reference.

Insurance: Eskom-provided insurance may not be full cover; tenderer advised to seek qualified advice.

Pricing: Include all duties, taxes (including VAT), levies payable if successful; rates/prices fixed for contract duration, not subject to adjustment except as provided; state in South African Rand unless instructed otherwise; selected conditions of contract may allow part payment in other currencies; submit Rand rates/prices per exchange rate and base date in Invitation.

Alterations: No alterations/additions to tender documents except to comply with Eskom Representative instructions or correct tenderer errors; all alterations initialed by all signatories; no correction fluid/tape.

Alternative Tenders: Only if main tender also submitted and permitted by Invitation; based only on criteria in Tender Data.

Clarification and Correction of Prices: Provide clarification/documents as required by Eskom Representative during evaluation; mandatory returnables not requested/submitted after closing; breakdown of rates/prices may not change prices/substance except to correct arithmetical errors; corrected total binding.

Sign Form of Agreement: Undertake to check final draft contract and sign.

Proof of Authority: Authenticated copy of authority to act as agent must be submitted as tender returnable where an agent submits on behalf of a principal.

Eskom's Obligations: Respond to clarification requests before closing; publish responses to all tenderers. Issue addenda on same platform; tenderers responsible for checking. Return late tenders unopened. Open tenders in presence of tenderers' representatives (paper); for e-tendering, no public opening, names published on Bulletin/Portal. Announce tenderer names; prices announced if stated in Tender Data. Non-disclosure of evaluation information until after award unless required by law. Reject tenders for proven influence, collusion, bid-rigging, fraud. Seek clarification on ambiguous matters; mandatory returnables not requested but clarity may be sought. Prepare contract documents incorporating addenda, returnables, negotiated changes. Arrange authorised signatories to sign Form of Agreement.

Eskom's Obligations:

• Respond to clarification requests received before closing; publish responses to all tenderers on the same platform as the Invitation. Tenderers responsible for checking Bulletin/Portal.
• Issue addenda (amend, amplify, add) on the same platform before closing; tenderers responsible for checking; extension may be granted if requested.
• Return late tenders unopened; deemed late if not in designated box/date/time; e-tendering system prevents late submission.
• Open tenders in presence of tenderers' representatives at time/place in Tender Data (paper); withdrawn tenders not opened. E-tendering: no public opening; downloaded electronically; names published on Bulletin/Portal.
• Announce tenderer names; prices announced if stated in Tender Data.
• Non-disclosure: Evaluation/comparison/recommendation information not disclosed until after award unless required by law.
• Reject tenders for proven influence on processing/award, collusion/bid-rigging, fraudulent/illegal activity.
• Seek clarification on unclear/ambiguous matters; mandatory returnables not requested but clarity may be sought.
• Prepare contract documents incorporating addenda, stipulated returnables, negotiated changes, other agreed revisions.
• Arrange authorised signatories to complete and sign original and one copy of Form of Agreement.

Eligibility: Tenderers must comply with eligibility criteria in the Tender Data and not be restricted from doing business with Eskom or State-Owned Companies. 100% sub-contracting of the scope of work is prohibited and leads to disqualification.

CIDB: Where CIDB grading is stipulated, tenderers must be registered with the Construction Industry Development Board at closing, or capable of registration within 21 working days. Proof of registration (CIDB database printout) mandatory at closing; if only proof of application available, submit at closing and actual proof by contract award. Failure to provide as stipulated leads to disqualification.

Contract Skills Development Goals (CSDG): Applicable to contracts of 12 months or more duration, and either R5 million or more (professional/service contracts) or CIDB grade 7 or higher (engineering/construction works).

Contract Participation Goals (CPG): Applicable to construction works contracts in General Building (GB) and Civil Engineering (CE) classes, estimated minimum project duration of 6 months, where at least 25% of the main contract could reasonably be subcontracted in CE, EB, GB or ME classes.

Legislation Compliance: National Treasury Instruction Notes, CIDB Regulations, designated local content/materials (dtic), PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements, and any other legislation indicated in the Invitation to Tender.

SHEQ: Proof of SHEQ systems, policies and capabilities to Eskom's satisfaction at closing and/or contract award. All SHEQ costs and personnel reflected in tender.

SDL&I Undertaking: Complete and submit by contract award; failure means tender not considered for award.

Security for Performance: Indicate names of at least two financial institutions likely to be approached for performance security; Eskom may reject unsuitable institutions.

Designated Materials: Information on designated materials and thresholds submitted no later than contract award; failure means tender not considered for award.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; pricing schedule must include cataloguing line item if required.

Evaluation follows a phased approach with no double-dipping across phases:

1. Basic Compliance: Meet all basic compliance requirements or tender is non-responsive. Paper submissions: missing original or copy = disqualification. E-tendering: failure to upload/finalise = non-responsive.
2. Mandatory Tender Returnables: Missing any mandatory document/information at closing = disqualification.
3. Pre-Qualification Criteria: Tenders passing phases 1-2 must meet any pre-qualification criteria stipulated in the Invitation to Tender.
4. Functionality: If a criterion, tenderers scored against functionality criteria and must meet minimum threshold in Tender Data to proceed.
5. Financial Analysis: Eskom assesses financial risk from financial statements; identifies mitigating factors/requirements. Tenderer not considered for award if risk too high, mitigating factors insufficient or not agreed.
6. Price Evaluation: Per Tender Data criteria; factors include CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value, forecasted invoicing rates.
7. Arithmetical Errors: Amount in words prevails. Errors checked: decimal misplacement, omissions, multiplication errors, addition errors, <4 decimal places on exchange rate, incorrect exchange rate. Tenderer notified to confirm or accept corrections; correction rules specified; failure to accept leads to rejection.
8. B-BBEE: Scored per CSD report or certificate/affidavit. If pre-qualification criterion, proof required at closing or disqualified. Fraudulent/expired = disqualified. For PPPFA points only: zero points if no valid proof at closing, but not disqualified if otherwise responsive.
9. Specific Goals: Scored per supporting documentation. Failure to meet/submit proof by closing = zero points for Specific Goals within 90/10 or 80/20, but not disqualified if otherwise acceptable.
10. Ranking: PPPFA — Price score + Specific Goals score, ranked highest to lowest.
11. Objective Criteria: Contract may be awarded to non-highest scorer only per PPPFA Section 2(1)(f); criteria must be stipulated in Invitation; functionality and B-BBEE scorecard elements cannot be used.
12. Reverse e-Auction: If utilised, indicated in Invitation; tenderers submit complete tender without prices; included prices not considered.