Stormwater, road and parking maintenance – 2-Month contract at bram fischer international airport

The service is stormwater drainage maintenance at Bram Fischer International Airport for a 2-month period. Work covers repair of drainage defects, damaged plastering, sealing of joints on concrete drains, extension of stone pitching at Zone 11 (airside), replacement of damaged concrete panels (landside), and strengthening of the retaining wall at Busamed hospital fence. Areas include airside concrete channels, contractors camp, fuel farm, general aviation, Busamed hospital, car depots, solar plant and all landside stormwater channels. Contractor must have a valid airside permit and work under escort where required. Health & Safety, Environmental and Site regulations apply (details TBC). Employer provides water, electricity, parking and site camp (dates TBC). A 3-month execution plan in MS Project and a short Word document is required. Invoicing occurs monthly (assessment 20th, payment month-end) via tax invoice emailed to the Employer's Agent with detailed work assessment. Task Orders may be issued for additional work.

Closing date: 2026-09-16 at 12:00 (from tender record). No compulsory briefing, site visit or clarification deadline is mentioned in the document. Contract start date: upon signing by ACSA. Service period: 2 months. Assessment day for payment: 20th of each month. Period for reply to communications: 2 weeks.

Employer: Airports Company South Africa SOC Ltd, Bram Fischer International Airport, N8 Thaba Nchu Road, Bloemfontein 9300. Tel: 051 407 2200. Employer's Agent: Victor Vikilahle, same address, Tel: 051 407 2287, Email: [email protected]. Adjudicator panel (for disputes): Adv. Ghandi Badela (+27 11 282 3700, [email protected]), Mr Errol Tate Pr.Eng. (+27 11 262 4001, [email protected]), Adv. Saleem Ebrahim (+27 11 535-1800, [email protected]), Mr Sebe Msutwana Pr.Eng. (+27 11 442 8555, [email protected]), Mr Sam Amod ([email protected]), Adv. Sias Ryneke SC (083 653 2281, [email protected]), Mr Emeka Ogbugo QS (+27 12 349 2027, [email protected]). Adjudicator nominating body: Chairman of Johannesburg Advocates Bar Council. Arbitration: Rules for the Conduct of Arbitrations 2013 (7th Edition), Association of Arbitrators (Southern Africa), venue Johannesburg.

Submission method and address are not stated in the document. The tender uses the NEC3 Term Service Short Contract (TSSC3) Form of Offer and Acceptance (C1.1) which must be completed, signed and submitted as the offer cover page. The Contractor's Offer (C1.2 Part 2) requires the bidder to complete: contractor name, address, contact details, overhead and profit percentages for people and other defined cost, and the offered total prices for Part 1 and Part 2 of the Price List (excluding VAT and in words). The Price List (C2.2) Part 1 must be priced; Part 2 is for task-order work and may be left blank. A 3-month execution plan in MS Project and a short Word document is required. All returnable documents must be submitted with the quotation; any unsigned or omitted form disqualifies the bid.

No explicit evaluation methodology, scoring split, minimum qualifying scores or preference point system (80/20 or 90/10) is stated in the document. The document references CIDB grading compliance and B-BBEE preferencing scheme but does not specify the required CIDB grade, minimum B-BBEE level, or how points are allocated. Award criteria are not disclosed.

Scope: Repair and maintenance of stormwater drainage system at Bram Fischer International Airport for 2 months, covering airside and landside areas including Concrete Channels at Airside, Contractors Camp, Fuel Farm, General Aviation, Busamed Hospital, Car Depots, Solar Plant and all landside stormwater channels.

Quantities (Part 1 Price List):

• Item 1: Temporary/permanent permits and airside safety induction cost – lump sum, qty 1
• Item 2: Safety file – lump sum, qty 1
• Item 3: Repair of defects on drainage structures (plastering, sealing joints on trapezoidal channels, smooth finishing) – 5 535 m² (detailed channel lengths and widths provided)
• Item 4: Extension of stone pitching to connect with concrete channel at Zone 11, Airside – 36 m² (12 m x 3 m)
• Item 5: Replacement of 2 concrete panels on stormwater drains, landside – 6 m² (3 m x 1 m each)
• Item 6: Strengthen retaining wall and align 15 m Busamed hospital fence – 15 m (compacted G7 material)

Technical requirements: Concrete strength 20–25 MPa; smooth finishing on all concrete work; all joints sealed with sealant; plastering and smooth finishing where bricks are used. Contractor must hold a valid airside access permit and work under escort where required. Health & Safety, Environmental and Site regulations apply (marked TBC). Employer provides water, electricity, parking and site camp (dates TBC). A 3-month execution plan in MS Project plus a short Word document is required. Invoicing: assessment on 20th of each month, payment expected month-end; tax invoice with detailed assessment to be emailed to Employer's Agent. Contractor must keep quotations and signed invoices for reimbursable costs. Task Orders may be issued for additional work.

Price List (C2.2) in two parts. Part 1 – firm prices for defined scope (6 items):

1. Permits & airside safety induction – lump sum, qty 1
2. Safety file – lump sum, qty 1
3. Repair drainage defects (plastering, sealing joints) – 5 535 m²
4. Stone pitching extension Zone 11 – 36 m²
5. Replace 2 concrete panels landside – 6 m²
6. Strengthen retaining wall Busamed fence – 15 m (G7 material)

Part 2 – rates for task-order work (no quantities fixed). Pricing assumptions: rates include all work necessary; Part 1 entries by Employer or tenderer; Part 2 entries normally by Employer, tenderer adds rates. Contractor to state overhead/profit percentages for people and other defined cost in Contractor's Offer. Total offered prices for Part 1 and Part 2 (excl. VAT, in words) to be entered in Form of Offer. Monthly payment assessment on 20th, payment month-end. Tax invoice with detailed assessment required.

Pricing format: NEC3 TSSC3 Price List in two parts. Part 1 – firm prices for defined scope (items 1–6 above). Part 2 – rates for task-order work (quantities not fixed). Rates and prices include all work and things necessary to complete each item. Overhead and profit percentages for people and other defined cost to be stated in Contractor's Offer. No bond, guarantee or insurance amounts are specified in the document; insurance schedule is referenced but not provided. Payment terms: monthly assessment on the 20th, payment by last day of the month. VAT to be shown separately on invoices. No financial capacity or turnover thresholds are stated.

Mandatory compliance items stated in the document:

• CSD registration (implied by standard ACSA practice; not explicitly stated but required for all government tenders)
• Valid SARS tax compliance status (tax PIN)
• CIDB grading – document states "Contractor should meet the CIDB Grading criteria as required" but does not specify the grade
• B-BBEE certification – referenced under "BBBEE and preferencing scheme" but no minimum level stated
• Valid airside access permit
• Health & Safety, Environmental and Site regulation compliance (specifications marked TBC)
• No cession, delegation or assignment of rights without Employer's written consent (Z3.1)
• Ethics clause: prohibition of corrupt practices, compliance with Prevention and Combating of Corrupt Activities Act (Z4)
• Confidentiality of all contract information (Z5)
• Equipment free of liens and encumbrances (Z7)
• Intellectual property rights remain with originator (Z8)

Returnable forms: NEC3 TSSC3 Form of Offer and Acceptance (C1.1), Contractor's Offer data (C1.2 Part 2), priced Price List (C2.2 Part 1), 3-month execution plan (MS Project + Word). Standard SBD/MBD forms are not mentioned in the document.

Health and Safety requirements are referenced as "TBC Yes" in the General Specifications. A Safety File is a priced lump-sum item (Item 2). Contractor must comply with site regulations and access control (TBC Yes). No specific H&S plan, safety officer, or safety standards are detailed in the document.

Contract form: NEC3 Term Service Short Contract (April 2013) with additional Z clauses. Contract duration: 2 months from signing by ACSA. Starting date: upon signing. Service period: 2 months. Assessment day: 20th of each month. Period for reply: 2 weeks. Adjudication: panel of 7 named adjudicators; nominating body is Chairman of Johannesburg Advocates Bar Council. Arbitration: Rules for the Conduct of Arbitrations 2013 (7th Edition), Association of Arbitrators (Southern Africa), venue Johannesburg. Key Z clauses: Z1 – no waiver of rights without written agreement; Z2 – Contractor warrants fitness for purpose; Z3 – no cession/assignment without Employer consent; Employer may cede on notice; Z4 – ethics, anti-corruption, compliance with Prevention and Combating of Corrupt Activities Act, breach allows termination; Z5 – confidentiality, restrictions on images, subcontractors bound; Z6 – Employer step-in rights on default (2 weeks to remedy), costs borne by Contractor; Z7 – equipment free of liens, waiver of liens; Z8 – IP rights remain with originator, Contractor indemnifies Employer against IP claims. Insurance: references to Insurance Schedule (not provided); fourth insurance cover as per COIDA and common law. UK Housing Grants Act does not apply.