Panel of skills development providers in automotive trades – aidc-ec (eastern cape)

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Returnable Documents:

• Bidders to ensure they submit a copy of a valid letter of GOOD STANDING (COIDA),
• Proof of registration with Treasury Central Supplier Database (CSD),
• Company Registration Documents and shareholder’s certificate showing ownership,
• SBD 4, 6.1, claim specific goal points, bidder is required to complete SBD 6.1 which includes declaration for, Pre-Qualification, Qualification further. Failure to submit the Mandatory Requirements as required will result in the

Bidders must be registered on the National Treasury CSD (active at closing). Must have valid MERSETA or QCTO accreditation. Must be tax compliant (SARS tax pin or CSD verification). Must submit certified ID copies of all directors, latest CIPC document, and CSD summary report. Must submit SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Annexure A (Supplier Information), Annexure D (Statement of Consent to Data Processing), and a Letter of Authority/Board Resolution. Joint ventures/consortia must submit a signed JV agreement, board resolutions from each member, and each member must be CSD registered and tax compliant. Bidders with directors/employees in the service of the state must submit a letter from their Accounting Officer granting permission to conduct business. Failure to submit mandatory requirements results in disqualification.

Compliant at the

Time of Bid Close

1. Bidders must be registered on the National Treasury Yes No

Central Supplier Database (CSD).

The following information will be verified on the National

Treasury Central Supplier Database:

• Business Registration including details of

directorship and membership, - The bidders’

Business Registration Status will be verified on the

CSD prior to the bid award and where the preferred

bidder’s status is under deregistration,7 working

days will be granted for remedy, failing which the

bidder will be disqualified.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Pre-QUALIFICATION MANDATORY requirements Mandatory Disqualification if

Requirement not submitted with

Tender or Bidder is

found to be Non-

Compliant at the

Time of Bid Close

• ID Number,

• Government Employee

• Tender Defaulting and Restriction Status. Should

the Tender be a restricted supplier or a defaulting

supplier they will be disqualified.

Onus on the Service Provider

Onus is on the Service Provider to make sure that all

these are active and compliant on the CSD at the time

of bid closing and tender award.

AIDC-EC will verify if the Service Provider has been

registered on CSD. Service Provider to submit CSD

Number as required in the Cover Page. It is the

responsibility of the Service Provider to ensure that

the correct CSD Number is provided.

If Service Provider is not registered on CSD by the time

of closing of the bid, they will not be considered for

evaluation.

Directors/Employees in the Service of State

Where a person within the Bidding Entity is an Employee

of the State, Bidder should.

a) submit a signed letter on a letter head from their

Accounting Officer/Accounting Authority

(AO/AA of the Government Institution where

they are employed) stating that they are not

prohibited from conducting business with the

State in terms of Section 8 of the Public

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Pre-QUALIFICATION MANDATORY requirements Mandatory Disqualification if

Requirement not submitted with

Tender or Bidder is

found to be Non-

Compliant at the

Time of Bid Close

Administration Management Act, 2012 (Act

No.- “the PFMA”)

b) submit a signed letter on a letter from their

AO/AA granting permission to perform other

remunerative work outside of their employment

where the PAMA does not apply to such an

employee.

AIDC-EC reserves the right to verify such information

from their AO/AA.

JV’s and Consortium

Where the Bidder is a JV/Consortium, each firm must be

registered on the CSD.

2. Tax Compliance Requirements: Yes No

• Bidders must ensure compliance with their tax

obligations.

• In Bids where Consortia/Joint venture/Sub-

Contractors are involved; each party must submit a

separate proof of Tax Compliance Status.

• The bidders’ Tax status will be verified on the CSD

prior to the bid award and where the preferred

bidders is not compliant, 7 working days will be

granted for remedy, failing which the bidder will be

disqualified.

3. Letter of Authority Yes Yes

A Letter of Authority/Board Resolution/Delegation of

Authority Matrix to complete and sign this Bid

Document is required in the following instances.

✓ Where there is more than one (1) director /

shareholder / trustee / members etc. in the

Company/Trust/Close Corporation etc.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Pre-QUALIFICATION MANDATORY requirements Mandatory Disqualification if

Requirement not submitted with

Tender or Bidder is

found to be Non-

Compliant at the

Time of Bid Close

(institution), the directors /shareholder /trustees

/member etc., should delegate a person by

means of submitting a duly signed Delegation of

Authority granting the authorized personnel to

sign the Bid Document on the Bidder’s behalf.

Or

Where there is only one Director and the person

completing the document is not the Director. The

Director should delegate a person by means of

submitting a duly signed Delegation of Authority granting

the authorized personnel to sign the Bid Document on

the Bidder’s behalf.

4. Annexure A – Supplier Information (Completed and Yes Yes

Signed by the Delegated Authority) Attach

Delegation of Authority.

5. Annexure C– (SBD 4): Bidders Disclosure (To be Yes Yes

Signed and Completed by the Duly Authorised

Signatory).

6. Annexure D - Statement of Consent to Data Processing Yes No

(To be Signed and Completed by the Duly (This is required for

Authorised Signatory). evaluation in order

for AIDC-EC to

Non-submission of this Annexure with the Tender process the Bidder’s

will not result disqualification, however, Bidder will Tender

be requested to fill in the Annexure in order for the

AIDC-EC to process and evaluate their Tender as per

POPI Act

9. Annexure E– (SBD 6.1.): Preferential Points Claim Yes No

(Signed and Completed). Preferential Points Claim

(Signed and Completed).

Note

Failure to submit the preference points claim and

proof of address may result in awarding of 0 (zero)

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Pre-QUALIFICATION MANDATORY requirements Mandatory Disqualification if

Requirement not submitted with

Tender or Bidder is

found to be Non-

Compliant at the

Time of Bid Close

points preference points under Eastern Cape

locality.

51% ownership of youth and women in the

company/enterprise will be verified on the CSD

report and points will be allocates accordingly.

CSD report will be used to confirm other specific

goals

10. Annexure E: Declaration with regards to Company No No

/Firm Location

Attach a proof of address to claim points for the Eastern

Cape base locality as the specific goal as advised in the

tender / quotation qualifies the company/firm for the PPR

of 2022 preference points claim.

This information will be verified from the FICA

documents (Physical Address, Utility Bill, Telephone,

Tax Clearance, lease agreement submitted by the

bidder.

Failure to submit the declaration and proof of

address may result in awarding of 0 (zero) points

preference points under Eastern Cape locality

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

The following will be applicable to Joint Ventures/Consortium

11. Consortium/Joint Venture Agreement or letter of intent to Yes Yes

enter in a Consortium / Joint Venture signed by all

Consortium Members who are Duly Authorized.

12. Resolution of the Board of Directors to enter a Yes Yes

Consortium/Joint Venture from each member firm of the

Consortium/Joint Venture for this Bid.

13. Letter of Authority of Signatory(individual) authorizing the Yes Yes

Signatory to sign on behalf of the Consortium/JV.

The Letter of Authority MUST be from each member firm

and must be signed by all directors of each member firm

(or Board Resolution will be accepted).

14. Annexure E– (SBD 6.1.): Preferential Points Claim Yes No

(Signed and Completed by all JV /Consortium mem

Annexure E – (SBD 6.1.): Preferential Points Claim

(Signed and Completed).

Failure to submit the preference points claim and

proof of address from each JV /Consortium member

may result in awarding of 0 (zero) points preference

points under Eastern Cape Based Locality.

CSD report will be used to confirm other specific

goals listed in Table 1 of the SBD 6.1 document for all

JV / Consortium members.

15. Declaration with regards to Company /Firm Location No No

Attach a proof of address to claim points for the Eastern

Cape base locality as the specific goal as advised in the

tender / quotation qualifies the company/firm for the PPR

of 2022 preference points claim.

This information will be verified from the FICA documents

(Physical Address, Utility Bill, Telephone, Tax Clearance,

lease agreement submitted by the bidder.

Failure to submit the declaration and proof of

address for each JV /Consortium member may result

in awarding of 0 (zero) points preference points

under Eastern Cape Locality.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Stage 1: compliance with bid requirements

In this stage All bids received will be verified for compliance and completeness of the submitted

proposal per the below set of mandatory requirements. Bidders who fail to comply with the below

requirements will be eliminated and bidders who comply with the below requirements progresses to

the next stage of technical evaluation.

a) Bidders must submit a valid proof of accreditation with MERSETA/QCTO for the bidding

company. Accreditation must be valid at the closing date of the bid.

b) Bidders must submit a valid certified copy of all directors ID copies.

c) Bidders must submit a copy of their latest CIPC document.

d) Bidders must submit a valid tax pin.

e) Bidders must be registered and submit a copy of the CSD summary report.

NB: Failure to comply with any of the above requirements will result to immediate

disqualification of the bid. Bidders who comply with all the requirements of Stage 1 will

proceed to Stage 2 where they will be evaluated on Functionality.

2.2 Stage 2- functionality

If the bidder has accreditation and is bidding in more than one intervention, the evidence for

functionality assessments must be submitted for each intervention bidding for. As such,

bidders must clearly indicate which intervention is the tenderer bidding for.

Maximum

Functionality points

Company experience

Bidders must submit proof of experience in the relevant intervention they are bidding for.

Bidders are required to submit at least two (2) written references/ written proof of experience

to obtain the requisite points as follows.

• Four or more references = 40 points

• Three references = 30 points

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Maximum

Functionality points

• Two references = 20 points
• No references = 0 points

The reference letter must cover the following requirements:

• To be on the Company Letterhead of the Client
• The contract number and contract description
• Name of service provider
• Contract start and end date
• Number of learners trained
• Value of completed projects
• Duration of the project

NB: Proof of experience must be obtained from clients whom the bidder has

successfully implemented the training interventions for services listed in the scope

of work. Proof of experience must be submitted in ANY of the following documents:

• Written testimonial (reference) letters by the clients previously serviced
• Reference Forms attached to the bid documents

Terms of reference and scope of work

AIDC-EC is looking for bidders who are accredited for Further Education and Training Certificate

(FETC): Automotive Repair and Maintenance (64849) NQF 4 to implement the following skills

programmes:

SP ID SP Tittle Credits Number of Tick relevant

learners box√

SP 0540/11- Basic Skills For Body 52 231

17 Panel Assembler

SP 0901/14- Automotive Systems 56 538

17 Maintaining Skills

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

NB: Bidders may submit proposals in respect of any one or combination of the two

categories. Please indicate which category you are bidding for by ticking the relevant

column. Bidders must indicate in their proposals the relevant experience and exposure as

well as the capacity of the bidder in relation to the selected category.

1.1 Duties of the skills development providers

• Submit training implementation plan to AIDC-EC.
• Register the learners on the MERSETA NSDMS system.
• Train, assess and internally moderate training on identified skills programmes.
• Issue certificates to all learners who are found competent.
• Submit monthly reports to AIDC-EC.
• Pay monthly learner stipends for the duration of the project.
• Liaise with MERSETA/QCTO for learner’s statement of results.
• Submit project-closure report to AIDC-EC.

NB: The AIDC-EC will appoint entities per category based on highest points scored on

functionality assessment. Bidders must select the appropriate field of expertise and provide

all relevant information for each area of expertise selected.

Each proposal must include the specialization area of the entity’s accreditation, with specific

reference to the fields as set out in point 1 above. If the entity has accreditation in more than

one area, all relevant fields must be indicated in the proposal together with demonstrated

experience and accreditation in that field.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Conditions specific to this bid

1. Responsibilities and duties

Notwithstanding the fact that a description of the services has been provided above, AIDC-EC shall be

entitled to request additional services related to deliverables required to ensure the successful completion

of the services set out above on such further terms and conditions as may be agreed between the parties

in writing.

The service provider shall always faithfully and timeously carry out and perform the Services and shall use

its best endeavours to properly conduct, improve, extend and develop the business of AIDC-EC in the

provisioning of the services.

The Services shall as part of his duties, attend such meetings as may be required by AIDC-EC from time

to time and submit weekly or monthly progress reports on the services as may be required and requested

by AIDC-EC.

2. Obligation to perform and sub-contracting.

The bidder shall notify AIDC-EC in writing of all subcontracts awarded under this contract if not already

specified in the bid. Such notification, in the original bid or later, shall not relieve the bidder from any liability

or obligation under the contract.

The bidder shall not assign, in whole or in part, its obligations to perform under the contract, except with

AIDC-EC’s prior written consent.

3. Performance guarantee

Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to

AIDC-EC the performance security of the amount specified above.

The proceeds of the performance security shall be payable to AIDC-EC as compensation for any loss

resulting from the bidder’s failure to complete his obligations under the contract.

The performance security shall be denominated in the currency of the contract or in a freely convertible

currency acceptable to AIDC-EC and shall be in one of the following forms:

A bank guarantee or an irrevocable letter of credit issued by a reputable bank located in South Africa,

acceptable to AIDC-EC, in the form provided in the bid documents or another form acceptable to AIDC-EC;

or

A cashier’s or certified cheque

The performance security will be discharged by AIDC-EC and returned to the bidder not later than thirty

(30) days following the date of completion of the bidder’s performance obligations under the contract,

including any warranty obligations, unless otherwise specified in SCC.

Notwithstanding the provisions above, the bidder shall not be liable for forfeiture of its performance security,

damages, or termination for default if and to the extent that his delay in performance or other failure to

perform his obligations under the contract is the result of an event of force majeure.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

4. Anti-dumping and countervailing duties and rights

When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties

are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased

in respect of any dumped or subsidized import, AIDC-EC is not liable for any amount so required or

imposed, or for the amount of any such increase. When, after the said date, such a provisional payment

is no longer required or any such anti-dumping or countervailing right is abolished, or where the amount

of such provisional payment or any such right is reduced, any such favourable difference shall on demand

be paid forthwith by the contractor to AIDC-EC or AIDC-EC may deduct such amounts from moneys (if

any) which may otherwise be due to the contractor in regard to supplies or services which he delivered or

rendered, or is to deliver or render in terms of the contract or any other contract or any other amount

which may be due to him.

5. AIDC-EC facilities

Unless otherwise agreed in writing by AIDC-EC, the Service Provider will work from its own office and

provide its own facilities, such as transport, telephone, cell phone, fax and computer facilities to perform

the services.

The service provider may use certain facilities made available by AIDC-EC to assist in performing the

services, including but not limited to computer facilities, telephone and fax facilities and stationery. In this

regard the service provider agrees to:

Abide by the health, safety and security measures as prescribed by AIDC-EC from time to time.

To use such accommodation and facilities entirely at his own risk and AIDC-EC shall not be liable for any

loss or damage whatsoever and howsoever caused arising out of or in connection with the use of these

items, other than loss or damage caused because of AIDC-EC’s own wilful misconduct.

6. Force majeure

If a force majeure situation arises, the bidder shall promptly notify AIDC-EC in writing of such condition

and the case thereof. Unless otherwise directed by AIDC-EC in writing, the bidder shall continue to

perform its obligations under the contract as far as is reasonably practical and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

7. Spare parts

The bidder may be required to provide any or all of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the bidder:

Such spare parts as AIDC-EC may elect to purchase from the bidder, provided that this election shall not

relieve the bidder of any warranty obligations under the contract, and in the event of termination of

production of the spare parts:

Advance notification to AIDC-EC of the pending termination, in sufficient time to permit AIDC-EC to

procure needed requirements; and

Following such termination, furnishing at no cost to AIDC-EC, the blueprints, drawings, and specifications

of the spare parts, if requested.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Bidders must provide information of key personnel in each of the following expertise:

• 3 x Facilitators (Qualified artisan in relevant trade) with experience of 3 -and

more years = 10

• 2 x Assessors (Qualified artisan in relevant trade plus ETDP SETA SOR) with

experience of 3 - 5 years = 15

• 2 x Moderators (Qualified artisan in relevant trade plus ETDP SETA SOR) with

experience of 3 - 5 years = 10

• 1 x Project Manager with experience of 3 - 5 years = 2.5
• 2 x Administrators/Data Capturers (Conversant and with experience with the

Learner Management Systems) with experience of 3 - 5 years = 2.5 points

Bidders must submit detailed CV’s, qualifications, and proof of SETA registrations

for key personnel (except Project Manager and Administrators/ Data Capturers).

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Maximum

Functionality points

NB: Provide CVs, proof of qualifications and proof of accreditation and qualification

to justify awarding the above points. Failure to provide the required evidence will

result in no points being scored. No partial points will be awarded for partial

information submitted.

Similar qualified key personnel must be verifiable on site upon project

implementation

Administration of stipends

The appointed service provider must utilize a financial/payment system with reporting 5

capability and a proven track record in administering bulk learner stipend payments.

Project implementation plan

The bidders must submit a detailed project implementation plan highlighting the

following:

a) Main activities and sub-activities

b) Clear milestones and deliverables

c) Clear timeframes

d) Clear allocation of resources

e) Communication plan

f) Reporting

g) Risk management

Total 100

NB: The panel shall consist of at least three (3) service providers who meet the minimum

threshold of 70 out of 100 points on Functionality will be recommended for the appointment

to the panel.

Bidders must obtain a minimum score of 70 points out of 100 points on Stage 2 (Functionality) in order to be

considered for evaluation in Stage 3 (SPECIFIC GOALS).

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Stage 3 - specific goals

Criteria points

Specific goals 20

Total 20

Price and specific goals points will be calculated as described in the Preferential Procurement

Regulations of 2022. SBD 6.1 form must be used to claim points for specific goals for the company.

A copy of CSD report and Proof of Address must be submitted as proof of specific goals.

When the above documentation is not provided as proof the company will automatically

score zero.

Specific Goals Category Weighting (of 20 Number of Acceptable

Points) points Evidence

51% and above Black owned enterprise 50% 10 CSD report.

(South African citizen - who, had no

franchise in national elections prior to the

introduction of the Constitution of the

Republic of South Africa, 1983 (Act ) or the Constitution of the Republic of

South Africa, 1993, (Act ))

Locality (Enterprises located in the Eastern 25% 5 Proof of address

Cape Province)

0 Submit in the

Enterprise located outside the Eastern Following:

Cape

• Municipal

Letter

• Municipal

Statement

• Fica

Document

• Valid

Lease

Agreement

51% and above women owned enterprise. 15% 3 CSD report.

51% and above youth owned enterprise 10% 2 CSD report.

Ownership

Total 100% 20

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Bidders shall take note of the following bid conditions:

• The Automotive Industry Development Centre Eastern Cape Supply Chain

Management Policy will apply.

• the workload will be distributed as equally as reasonably possible among the appointed

panel members within each category. Learner allocations will also consider geographic

location, with rural learners grouped into practical regional cohorts and learners in towns

or clustered areas consolidated where appropriate. The aim is to maintain a fair overall

share of work while minimising unnecessary travel, duplication of resources and

inefficient training arrangements.

• Bidders must be registered with the National Treasury Central Supplier Database (CSD)

and provide a copy of CSD full report for the month of August 2026.

• Automotive Industry Development Centre Eastern Cape does not bind itself to accept the

highest bid or any other bid and reserves the right to accept the whole or part of the bid.

• Bids which are late, incomplete, unsigned, will not be accepted.
• Bids submitted are to hold good for a period of 90 days
• A service level agreement shall be signed with the successful service provider.
• AIDC-EC reserves the right to terminate the contract if not satisfied with the work

produced by the service provider. Only bidders that have met the requirements of the

proposal / specification shall be considered during the adjudication process.

• Companies that bid as joint venture must submit an official signed business agreement

by both parties. If the service provider does not meet this requirement, it will be

automatically disqualified.

• The AIDC-EC Bid Committee and the Supply Chain Management Unit may, before a bid

is adjudicated or at any time during the bidding process, oblige a bidder to substantiate

any claims it may have made in its bid documents.

• Bidders to ensure they submit a copy of a valid letter of GOOD STANDING (COIDA)

or professional indemnity

The following documents must be submitted with the tender document:

• Proof of registration with Treasury Central Supplier Database (CSD)

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

• Company Registration Documents and shareholder’s certificate showing ownership

details of the Company.

• Proof of address
• Sbd 4, 6.1
• Companies who bid as a joint venture must supporting documents for both companies

and a JV agreement.

a) All bids that fail to achieve the minimum score will be disqualified.

b) The minimum qualifying score (in a percentage) for functionality shall be calculated as

follows:

Where: Ps - percentage scored for functionality by bid under consideration

So - Total score for bid under consideration.

Ms – Maximum possible score

c) The percentages of each bidder shall be added and divided by the number of bids that were

evaluated on functionality to establish the average percentage obtained by each bidder for

functionality.

1.8 Alteration or withdrawal of Bids

Bidders may withdraw their Bid by written notification on or before the date Specified for the

evaluation of Bids.

1.9 Costs for preparation of Bids/presentations

The costs incurred by Bidders in respect of the attendance of any briefing or presentation meetings if

necessary or costs incurred in preparing any Bids will be borne by the Bidder and the AIDC-EC shall

in no way be liable to reimburse such costs incurred.

1.10 Ownership of Bids and presentations

The AIDC-EC shall on receipt of any Bid relating to this request and submitted in accordance with

the procedure set out herein, shall become the owner thereof and the AIDC-EC shall not be obliged

to return any Bid.

1.11 Tax Clearance Certificate requirement

It is a condition of all bids inclusive of foreign bidders / individuals) that the South African taxes of the

successful bidder must be in order.

In order to meet this requirement Bidders are required to submit their unique personal identification

number (PIN) issued by SARS to enable AIDC-EC to view the validity of Taxpayers profile and tax

status.

Initial here ............

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Bidders may also submit printed Tax Compliance Status certificates together with the Bid and AIDC-

EC will verify their Tax Compliance on e-Filing.

Where no Tax Compliance Certificate is available, the Bidder CSD Number must be provided in

order for AIDC-EC to verify the Tax Compliance Status

In Bids where Consortia/Joint venture/Sub-Contractors are involved; each party must submit a

separate proof of Tax Compliance Status Certificate/SARS Pin Number/CSD Number.

In bids where Consortia / Joint Ventures / Sub-contractors are involved; each party must submit a

separate Tax Clearance Certificate. Applications for the Tax Clearance Certificates may also be

made via e-Filing. In order to use this provision, taxpayers will need to register with SARS as e-Filers

through the website www.sars.gov.za

1.12 Confidentiality

The entire process of calling for Bids was initiated by the AIDC-EC in terms of its procurement policy

and is confidential. All deliberations in respect of the acceptability or otherwise of the Bids shall be

conducted in closed sessions and members of the Evaluation and Procurement Committee and

prospective service providers are bound to treat all discussions as highly confidential.

The service provider shall not divulge directly or indirectly to any other person than a person

employed by AIDC-EC, make copies or extracts of any of the information obtained during this

assignment, while they may have access to AIDC-EC’s trade secrets, confidential information which

may include, specifications, plans, drawings, pattern, samples, written instructions, notes,

memoranda, technical information, know-how or process or method or any other records of

whatsoever nature without the written consent of AIDC-EC and shall surrender all these items to

AIDC-EC on termination of the assignment or on demand of AIDC-EC.

The service provider shall not be entitled to make use of the information whether for its own benefit

or that of others, to make available or derive any profit from any of the information or knowledge

specifically related to the business or affairs of AIDC-EC.

Any document shall remain the property of AIDC-EC and shall be returned (all copies) to AIDC-EC

on completion of the contract if so required by AIDC-EC.

1.13 Inventions Patent and Copyrights

1.13.1 The service provider cedes, assigns and transfers to AIDC-EC all rights, title and interest in

and to any and all copyright in all works and inventions which relates to the business of

AIDC-EC (which includes, but is not limited to, methodologies and products) which arises

within the course and scope of this services will be assigned to AIDC-EC.

1.13.2 Provide AIDC-EC the sole and exclusive right to alter and adapt the work.

1.13.3 The service provider shall indemnify AIDC-EC against all third-party claims of infringement

of patent, trademark, or industrial design rights arising from use of the goods or any part

thereof by AIDC-EC.

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Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

1.14 Ethics

1.14.1 Any attempt by an interested Bidder to obtain confidential information or enter into unlawful

agreements with competitors or influence the Evaluation and /or the Procurement

Committee or the AIDC-EC during the process of examining, evaluating and comparing

Bids/Quotations will lead to the rejection of its Bid/Quotation in its entirety.

1.14.2 The Bidder must declare any business or other interests it has with the AIDC-EC or any

employee of the AIDC-EC, as per the declaration of interest form annexed hereto marked in

Section D; failing which the Bidder shall be automatically disqualified from further

participation in the Bid or call for Quotations. The disqualification will be applicable at any

stage of the bidding and / or engagement process.

1.15 Competition

1.15.1 Bidders and their respective officers, employees and agents are prohibited from engaging in

any collusive action with respect to the bidding process which serves to limit competition

amongst bidders.

1.15.2 In general, the attention of bidders is drawn to Section 4(1) (b) (iii) of the Competition Act

1998 (Act No. ) (the Competition Act) that prohibits collusive biding.

1.15.3 An agreement between, or concerted practice by, firms, or a decision by an association of

firms, is prohibited if it is between parties in a horizontal relationship and if a bidder/s is / are

or a contractor(s) was / were involved in collusive bidding.

1.15.4 If bidders have reason to believe that competition issues may arise from any submission of a

response to this bid invitation they may make, they are encouraged to discuss their position

with the competition authorities before submitting response.

1.15.5 Any correspondence or process of any kind between bidders and the competition authorities

must be documented in the responses to this invitation to bid.

1.15.6 In this regard bidders are required to complete Bidder’s Disclosure failing which the Bidder

shall be automatically disqualified from further participation in the Bid or call for Quotations.

The disqualification will be applicable at any stage of the bidding and / or engagement

process.

1.15.7 If a bidder (s) or contractor (s), based on reasonable grounds or evidence obtained by AIDC-

EC, has /have engaged in the restrictive practice referred to above, AIDC-EC may refer the

matter to the Competition Commission for investigation and possible imposition of an

administrative penalty as contemplated in Section 59 of the Competition Act .

1.15.8 If a bidder(s) or contractor(s) has / have been found guilty by the Competition Commission of

the restrictive practice referred to above, AIDC-EC may in addition and without prejudice to

any other remedy provided for, invalidate the bid(s) for such an item(s) offered, and / or

terminate the contract in whole or part, and / or restrict the bidder(s) or contractor(s) for

conducting business with the public sector for a period of not exceeding 10 (ten) years and /

or claim damages form the bidder(s) / contractor(s) concerned.

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1.16 Cancellation of Bid Process

The AIDC-EC shall be entitled, within its sole and entire discretion, to cancel this Bid/Call for

Quotations and/or Quotations at any time and shall notify the interested service providers

accordingly. The AIDC-EC shall in no way be liable for any damages whatsoever, including, without

limitation, damages for loss of profit, in any way connected with the cancellation of this bid. The

publication of the bid does not commit the AIDC-EC to appoint any of the qualifying Bidders.

1.17 Interviews

In terms of the bid evaluation process short listed bidders may be interviewed. This will entail the

bidder being invited to a venue as determined by the bid committee. All transport and

accommodation costs incurred by the bidder will be for the bidders account and will not be

reimbursed in any way. Failure to attend a scheduled interview will lead to immediate disqualification

from the bid process. The AIDC-EC reserves the right to appoint a bidder without conducting

interviews.

1.18 Signing of documentation

The obligation to complete, duly sign and submit this declaration cannot be transferred to an external

authorized representative, auditor or any other third party acting on behalf of the bidder.

1.19 Contract award

The successful bidder will be notified of the bid award in writing by the Procurement Department.

The acceptance of any Bid shall only be confirmed with the conclusion of a final written signed

service level agreement or any other appropriate agreement between the AIDC-EC and the

successful Bidder, in terms of which the rights and duties of the parties are recorded, which

agreement shall regulate the relationship between the AIDC-EC and the Successful Bidder.

As a guideline regarding the content of the service level agreement, the bidder is referred to the

general conditions of contract available on the AIDC-EC website.

Until such time that an appropriate agreement has been concluded in writing between the AIDC-EC

and the successful Bidder, no rights shall be conferred, nor shall any legitimate expectations be

conferred to the successful Bidder to carry out the works or services provided for in this Bid.

1.20 Supplier Due Diligence

AIDC-EC reserves the right to conduct supplier due diligence prior to final award or at any time

during the contract period. This may include site visits and requests for additional information.

1.21 Disclaimer

This Bid document has been prepared for the purpose of providing information to interested Bidders.

The provision of any additional information about the organization to Bidders, are disclosed and will

be made available to enable the prospective Bidders to submit comprehensive Bids.

Interested Bidders are accordingly required to conduct their own due diligence in respect of the

AIDC-EC, its business operations and the nature and scope of the services required.

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Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

The AIDC-EC accepts no responsibility for the fairness, accuracy or completeness of any information

or opinions, for any errors, omissions, or misstatements, negligent otherwise, made by any person in

this Bid document or at any Compulsory briefing session.

The AIDC-EC accepts no liability for any loss incurred by any person(s) due to events or action

taken as a consequence of the preparation and dissemination of this bid request.

Except in cases of criminal negligence or wilful misconduct, and in the case of infringement the

bidder shall not be liable to AIDC-EC, whether in contract, tort, or otherwise, for any indirect or

consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs,

provided that this exclusion shall not apply to any obligation of the bidder to pay penalties and/or

damages to AIDC-EC; and

The aggregate liability of the bidder to AIDC-EC, whether under the contract, in tort or otherwise,

shall not exceed the total contract price, provided that this limitation shall not apply to the cost of

repairing or replacing defective equipment.

1.22 Contact and Communication

A nominated official of the bidder(s) can make enquiries in writing, to the specified person on the table

below. Bidder(s) must reduce all telephonic enquiries to writing and send to the above email address.

The delegated office of AIDC-EC, Procurement Department, may communicate with Bidder(s) where

clarity is sought in the bid.

Any communication to an official or a person acting in an advisory capacity for AIDC-EC in respect of

the bid between the closing date and the award of the bid by the Bidder(s) is discouraged.

All communication between the Bidder(s) and AIDC-EC must be done in writing.

Details Bidding Procedure

Department Procurement Department

Contact person Ms P Casa

Email address [email protected]

Telephone 041 393 2100

Ethics & fraud hotline reporting channels

Hotline details

Hotline Name: AIDC-EC Ethics & Fraud Hotline

Contact Number: 0800 116 665

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Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

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WhatsApp Number: 0860 004 004

Dedicated Email Address: [email protected]

Website Link www.behonest.co.za

Whilst all due care has been taken in connection with the preparation of this bid, AIDC-EC makes no

representations or warranties that the content of the bid or any information communicated to or provided to

Bidder(s) during the bidding process is, or will be, accurate, current, or complete. AIDC-EC, and its employees

and advisors will not be liable with respect to any information communicated which may not be accurate,

current or complete.

If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error or inconsistency in this

bid or any other information provided by AIDC-EC (other than minor clerical matters), the Bidder(s) must

promptly notify AIDC-EC in writing of such discrepancy, ambiguity, error or inconsistency in order to give

AIDC-EC an opportunity to consider what corrective action is necessary (if any).

Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information provided by

AIDC-EC will, if possible, be corrected and provided to all Bidder(s) without attribution to the Bidder(s) who

provided the written notice.

All persons (including Bidder(s)) obtaining or receiving the bid and any other information in connection with the

Bid or the Tendering process must keep the contents of the Bid and other such information confidential, and

not disclose or use the information except as required for the purpose of developing a Bid in response to this

Bid.

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Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

Sections c

Terms of reference / bid specifications

1. About aidc-ec

The AIDC Eastern Cape (AIDC-EC) a wholly owned company by ECDC, is the provinces’ institutional

mechanism that is mandated to promote and facilitate the automotive industry growth and

development by supporting the government’s industrial policy and other strategic initiatives that will

contribute towards the provincial economic growth. As a developmental institution, AIDC-EC has

positioned itself to contribute to the growth of the South African automotive industry; support the

government’s automotive-related objectives; contribute to the government and industry’s goals of

continuous growth and sustainable job creation, and support ECDC’s macro development plan and

consequently contribute to the provincial growth and development plans.

With the head office based in Gqeberha within the Nelson Mandela Bay economic hub and also with

a branch office in East London, AIDC-EC is working hard to establish a strong presence throughout

the Eastern Cape Province.

Bidders are required to submit at least two (2) written references/ written proof of experience

to obtain the requisite points as follows.

• Four or more references = 40 points

• Three references = 30 points

• To be on the Company Letterhead of the Client

• The contract number and contract description

• Name of service provider

• Contract start and end date

• Number of learners trained

• Value of completed projects

• Duration of the project

NB: Proof of experience must be obtained from clients whom the bidder has

successfully implemented the training interventions for services listed in the scope

of work. Proof of experience must be submitted in ANY of the following documents:

• Written testimonial (reference) letters by the clients previously serviced
• Reference Forms attached to the bid documents

Key personnel

• 3 x Facilitators (Qualified artisan in relevant trade) with experience of 3 -and

more years = 10

• 2 x Assessors (Qualified artisan in relevant trade plus ETDP SETA SOR) with

experience of 3 - 5 years = 15

• 2 x Moderators (Qualified artisan in relevant trade plus ETDP SETA SOR) with

experience of 3 - 5 years = 10

• 1 x Project Manager with experience of 3 - 5 years = 2.5
• 2 x Administrators/Data Capturers (Conversant and with experience with the

Learner Management Systems) with experience of 3 - 5 years = 2.5 points

Bidders must submit detailed CV’s, qualifications, and proof of SETA registrations

for key personnel (except Project Manager and Administrators/ Data Capturers).

NB: Provide CVs, proof of qualifications and proof of accreditation and qualification

to justify awarding the above points. Failure to provide the required evidence will

result in no points being scored. No partial points will be awarded for partial

information submitted.

The appointed service provider must utilize a financial/payment system with reporting 5

capability and a proven track record in administering bulk learner stipend payments.

bid being disqualified.

Stage 1 Compliance with bid Requirements

• Valid proof of accreditation with MERSETA /QCTO

Stage 2 Functionality: Involves an evaluation of Functionality only. At this stage Bidders

must score the minimum score of 70 points for functionality before they are evaluated

in terms of the preferential procurement points.

Stage 3 Preference point system: In accordance with the Preferential Procurement Policy

Framework Act and the Preferential Procurement Regulations, 2022, the 80/20

proposal per the below set of mandatory requirements. Bidders who fail to comply with the below

requirements will be eliminated and bidders who comply with the below requirements progresses to

the next stage of technical evaluation.

a) Bidders must submit a valid proof of accreditation with MERSETA/QCTO for the bidding

company. Accreditation must be valid at the closing date of the bid.

b) Bidders must submit a valid certified copy of all directors ID copies.

c) Bidders must submit a copy of their latest CIPC document.

d) Bidders must submit a valid tax pin.

e) Bidders must be registered and submit a copy of the CSD summary report.

NB: Failure to comply with any of the above requirements will result to immediate

disqualification of the bid. Bidders who comply with all the requirements of Stage 1 will

proceed to Stage 2 where they will be evaluated on Functionality.

2.2 Stage 2- functionality

representations or warranties that the content of the bid or any information communicated to or provided to

Bidder(s) during the bidding process is, or will be, accurate, current, or complete. AIDC-EC, and its employees

and advisors will not be liable with respect to any information communicated which may not be accurate,

current or complete.

If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error or inconsistency in this

bid or any other information provided by AIDC-EC (other than minor clerical matters), the Bidder(s) must

promptly notify AIDC-EC in writing of such discrepancy, ambiguity, error or inconsistency in order to give

AIDC-EC an opportunity to consider what corrective action is necessary (if any).

Document Name: AIDC-EC Tenders – Standard Bid Document

Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022

Revision Date: 31.05.2023 Document Status: Approved of 71

NB: Bidders may submit proposals in respect of any one or combination of the two

categories. Please indicate which category you are bidding for by ticking the relevant

column. Bidders must indicate in their proposals the relevant experience and exposure as

well as the capacity of the bidder in relation to the selected category.

1.1 Duties of the skills development providers

• Submit training implementation plan to AIDC-EC.
• Register the learners on the MERSETA NSDMS system.
• Train, assess and internally moderate training on identified skills programmes.
• Issue certificates to all learners who are found competent.
• Submit monthly reports to AIDC-EC.
• Pay monthly learner stipends for the duration of the project.
• Liaise with MERSETA/QCTO for learner’s statement of results.
• Submit project-closure report to AIDC-EC.

NB: The AIDC-EC will appoint entities per category based on highest points scored on

functionality assessment. Bidders must select the appropriate field of expertise and provide

all relevant information for each area of expertise selected.

Each proposal must include the specialization area of the entity’s accreditation, with specific

reference to the fields as set out in point 1 above. If the entity has accreditation in more than

one area, all relevant fields must be indicated in the proposal together with demonstrated

experience and accreditation in that field.

Service Providers are to meet all the Mandatory Requirements to be evaluated further. Failure to submit the Mandatory Requirements as required will result in the bid being disqualified. A Three (3) Stage evaluation process will be employed. In Stage one (1), all bids received will be evaluated for Compliance with bid requirements. Only service providers who meet the all the criteria for compliance with bid requirements will proceed to stage two (2) where bids will be assessed for Functionality. Bidders who Initial here ............ Document Name: AIDC-EC Tenders – Standard Bid Document Rev. Nr.: 08 Document Number: FIN-FORM031 Previous Revision Date: 02.06.2022 Revision Date: 31.05.2023 Document Status: Approved of 71 obtain a minimum score of 70 points and above on functionality will be assessed on Stage three (3) for specific goals in accordance with the Preferential Procurement Regulations of 2022 utilizing 80/20 preference point system. All submitted Bids will be evaluated in the following stages: Pre- Service Providers are to meet all the Mandatory Requirements to be evaluated Qualification further. Failure to submit the Mandatory Requirements as required will result in the bid being disqualified. Stage 1 Compliance with bid Requirements

Valid proof of accreditation with MERSETA /QCTO Stage 2 Functionality: Involves an evaluation of Functionality only. At this stage Bidders must score the minimum score of 70 points for functionality before they are evaluated in terms of the preferential procurement points. Stage 3 Preference point system: In accordance with the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, the 80/20 Preference Point System shall apply to responsive price quotations and tenders/bids with a Rand value equal to, or above R2 000 and up to a Rand value of R50 000 000.00 inclusive of all applicable taxes. Pre-QUALIFICATION MANDATORY requirements Mandatory Disqualification if Requirement not submitted with Tender or Bidder is found to be Non

Points Allocation: 20 points

B-BBEE Details: 51% and above black owned enterprise 10

Eastern Cape based supplier 5

51% and above women owned enterprise 3

51% and above youth owned enterprise 2

Specific goals 20

1.6.2.2 A maximum of 20 points will be awarded for specific goals as detailed in 1.4.1 above. In order to

claim specific goal points, bidder is required to complete SBD 6.1 which includes declaration for

company/firm location and provide documentary proof of location.

1.6.2.3 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender

to claim points for specific goals with the tender, will be interpreted to mean that preference points

for specific goals are not claimed.

1.7 Evaluation Criteria

A Abbreviations 3

B Definitions 3-6

Section b – general information

1.1 Invitation to Bid/Quote 7

1.2 Eligibility to Bid 7

1.3 Estimated Timeline 7

1.4 Submission of bid documents 7

1.5 Late Submissions 8

1.6 Preferential Procurement 8-9

1.7 Evaluation Criteria 9-21

1.8 Alteration or withdrawal of proposals 21

1.9 Cost for preparation of bid proposal 21

1.10 Ownership of proposals 21

1.11 Tax clearance certificate requirements 21-22

1.12 Confidentiality 22

1.13 Inventions Patent and Copy rights 22

1.14 Ethics 23

1.15 Competition 23

1.16 Cancellation of bid process 24-25

1.17 Interviews 25

1.18 Signing of Documentation 25

1.19 Contract Award 25

1.20 Supplier Due Diligence 25

1.21 Disclaimer 25

1.22 Contact and Communication 25-26

Section c – terms of reference

Background to the Project 27

Scope of services required 27-28

Conditions Specific to this Bid 29-33

Section d – required documentation

A Supplier Information 34-35

B Key Personnel 36

C Bidders Disclosure 37-40

D Statement of Consent to Data Processing 41

E Preference Point Claim 42-47

Templates 48-60

Joint Venture Disclosure Forms 61-70

Joint Venture Agreement (Attachment) 71

service or commodity that is designed to be practical or useful, working or operating, taking into account,

among other factors, the quality, reliability, viability and durability of a service and the technical capacity

and ability of the tenderer.

have been or are still to be imported (whether by the bidder or its subcontractors) and which costs are

inclusive of the costs abroad (this includes labour or intellectual property costs), plus freight and other

direct importation costs, such as landing costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African port of entry.

order for AIDC-EC to verify the Tax Compliance Status

In Bids where Consortia/Joint venture/Sub-Contractors are involved; each party must submit a

separate proof of Tax Compliance Status Certificate/SARS Pin Number/CSD Number.

In bids where Consortia / Joint Ventures / Sub-contractors are involved; each party must submit a

separate Tax Clearance Certificate. Applications for the Tax Clearance Certificates may also be

made via e-Filing. In order to use this provision, taxpayers will need to register with SARS as e-Filers

through the website www.sars.gov.za

1.12 Confidentiality

or that of others, to make available or derive any profit from any of the information or knowledge

specifically related to the business or affairs of AIDC-EC.

Any document shall remain the property of AIDC-EC and shall be returned (all copies) to AIDC-EC

on completion of the contract if so required by AIDC-EC.

1.13 Inventions Patent and Copyrights

1.13.1 The service provider cedes, assigns and transfers to AIDC-EC all rights, title and interest in

and to any and all copyright in all works and inventions which relates to the business of

AIDC-EC (which includes, but is not limited to, methodologies and products) which arises

within the course and scope of this services will be assigned to AIDC-EC.

1.13.2 Provide AIDC-EC the sole and exclusive right to alter and adapt the work.

1.13.3 The service provider shall indemnify AIDC-EC against all third-party claims of infringement

of patent, trademark, or industrial design rights arising from use of the goods or any part

thereof by AIDC-EC.

or opinions, for any errors, omissions, or misstatements, negligent otherwise, made by any person in

this Bid document or at any Compulsory briefing session.

The AIDC-EC accepts no liability for any loss incurred by any person(s) due to events or action

taken as a consequence of the preparation and dissemination of this bid request.

specified in the bid. Such notification, in the original bid or later, shall not relieve the bidder from any liability

or obligation under the contract.

(30) days following the date of completion of the bidder’s performance obligations under the contract,

including any warranty obligations, unless otherwise specified in SCC.

damages, or termination for default if and to the extent that his delay in performance or other failure to

perform his obligations under the contract is the result of an event of force majeure.

and the case thereof. Unless otherwise directed by AIDC-EC in writing, the bidder shall continue to

perform its obligations under the contract as far as is reasonably practical and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

relieve the bidder of any warranty obligations under the contract, and in the event of termination of

production of the spare parts:

1.7 Evaluation Criteria 9-21

E Preference Point Claim 42-47

Joint Venture Disclosure Forms 61-70

PPPFA Preferential Procurement Policy Framework Act (Act )

Functionality Means the measurement according to predetermined norms, as set out in the tender documents, of a

among other factors, the quality, reliability, viability and durability of a service and the technical capacity

In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preferenceSpecific goals

points must be awarded for specific goals stated in the tender. For the purposes of this tender the

tenderer will be allocated points based on the goals stated in table 1 below as may be supported by

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender will

be used to determine the applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

applicable preference point system, then the organ of state must indicate the points

allocated for specific goals for both the 90/10 and 80/20 preference point system. w

a) All bids that fail to achieve the minimum score will be disqualified.

b) The minimum qualifying score (in a percentage) for functionality shall be calculated as

Where: Ps - percentage scored for functionality by bid under consideration

So - Total score for bid under consideration.

Ms – Maximum possible score

evaluated on functionality to establish the average percentage obtained by each bidder for

functionality.

evaluation of Bids.

1.6.1 Stage 1 – preferential procurement