Panel of legal services – 3-Year contract (80/20 PPPFA)

Bid documents available from: Thursday, 3 September 2026 (after proof of payment of R350.00 non-refundable fee).

Closing date and time: Wednesday, 30 September 2026 at 12h00.

No compulsory briefing or site visit is mentioned in the advert.

No compulsory briefing or site visit stated. Bid documents available from Thursday, 3 September 2026 at No. 12 MaClean Street after proof of payment of R350.00 fee. Email proof to [email protected] for electronic delivery.

Technical / Project enquiries: Mr N. Mbende, 043 683 5058, [email protected]

SCM enquiries: Mr S. Kambi (SCM Manager), [email protected]

Electronic document requests (proof of payment): [email protected]

Municipal Manager: Dr Z. Shasha, C/o Hill & Maclean Streets, Stutterheim 4930, Tel (043) 683 5000, Fax (043) 683 1070

Submission address: Bid Box, SCM Offices, Amahlathi Municipality, No. 12 MaClean Street, Stutterheim 4930

Submission method: sealed envelope endorsed "PROJECT NAME & BID NUMBER – AMAHLATHI LOCAL MUNICIPALITY" deposited in the Bid Box at SCM Offices, Amahlathi Municipality, No. 12 MaClean Street, Stutterheim 4930.

Closing: 12h00 on Wednesday, 30 September 2026. Late, incomplete, unsigned, faxed or electronic submissions will not be accepted.

Bid validity: 90 days from closing.

All pages must be signed where necessary. No Tippex permitted. Declaration pages must be fully completed and signed.

Certified copies of all documents must be originally certified and not older than six months.

Joint ventures/consortiums: signed JV agreement and all returnable documents for each partner must be included; failure renders tender non-responsive.

Returnable forms (MBD series) — all must be completed, signed and submitted:

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3 (Pricing Schedule): pricing offer.
• MBD 4 (Declaration of Interest): discloses state employment or connections.
• MBD 6 (Preference Points Claim): claims B-BBEE / specific goals points.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.

Supplementary information: failure to submit or complete renders tender null, void and non-responsive.

Municipal rates and taxes clearance: bidder and directors must not be in arrears for more than three months; lease agreements or sworn affidavits accepted as proof.

Completed bid documents in sealed envelope endorsed with PROJECT NAME & BID NUMBER – AMAHLATHI LOCAL MUNICIPALITY, deposited in Bid Box at SCM Offices, No. 12 MaClean Street, Stutterheim 4930 by 12h00 on 30 September 2026. All pages signed where necessary. Municipal rates/taxes clearance (arrears not >3 months). CSD registration proof. JV agreement and returnable documents for each partner if applicable. SARS tax PIN declaration. MBD 1, MBD 3, MBD 4, MBD 6, MBD 9 completed and signed. Certified copies originally certified, not older than six months.

Two-stage evaluation:

Stage 1 – Administrative Compliance as detailed in the bid document specification. Bidders not meeting all Stage 1 requirements are deemed non-responsive and excluded from Stage 2.

Stage 2 – Price and ALM Specific Goals evaluated on 80/20 PPPFA system:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

No minimum qualifying score for functionality is stated in the advert; the full specification in the bid document defines Stage 1 compliance requirements.

Scope: Provision of a panel for legal services for a period of 3 years.

Bid number: ALM/SCM/10/2026-27

Detailed minimum specifications are contained in the bid document (not provided in the advert).

Bid document fee: R350.00 (non-refundable), payable to Amahlathi Municipality, First National Bank, Account 53813535227, Reference: Bid No.

Bid validity: 90 days.

Pricing format: MBD 3 pricing schedule required (firm or non-firm not specified in advert).

No performance bond, guarantee or insurance requirements are stated in the advert.

Mandatory registrations and status:

• Central Supplier Database (CSD) registration.
• Valid SARS tax compliance status PIN (to be declared in the bid).
• Municipal rates and taxes / services charges: bidder and directors not in arrears >3 months (lease agreements or sworn affidavits accepted).
• Must not be a person in the service of the state.

Returnable forms (MBD series) — all must be completed and signed:

• Mbd 1, mbd 3, mbd 4, mbd 6, mbd 9.

Joint ventures: signed JV agreement and all returnable documents for each partner.

Certified copies: originally certified, not older than six months.

All declaration pages fully completed and signed.

Failure to meet any of the above renders the tender non-responsive.

Municipality SCM Policy applies. Municipality not bound to accept lowest bid; may accept whole/part and award to multiple bidders. Additional annexures only with cross-referencing and signed pages. Bid documents must remain intact. Failure to submit comprehensive JV agreement or complete MBD 1, 3, 4, 6, 9 forms renders tender non-responsive. Failure to submit supplementary information renders tender null, void and non-responsive. Council reserves right to disqualify for municipal arrears >3 months (lease agreements/affidavits accepted).

Administrative Compliance per specification in bid document. Bid validity 90 days. No late, incomplete, unsigned, faxed or electronic submissions. No Tippex. Declaration pages fully completed and signed. Certified copies originally certified and not older than six months. No business with persons in the service of the state. CSD registration mandatory. SARS tax PIN declaration mandatory. Municipal rates/taxes clearance (arrears not >3 months). JV agreement and partner documents if applicable.

Two-stage evaluation:

Stage 1 – Administrative Compliance per bid document specification (non-compliant bidders excluded).

Stage 2 – Price (80 points) and ALM Specific Goals (20 points) on 80/20 PPPFA system. Total 100 points.