Conversion of storage spaces into office accommodation

{"name":"Mr. Mandla","email":"[email protected]","phone":"+27 12 748-3910","department":"Supply Chain Management","address":"as per attached"}

Returnable Documents: Audited financial statements for the Submitted with quotation past two (2) years Suppliers who comply with the above requirements will be considered for further evaluation. 4.2 Phase 2: Price and specific goals Suppliers who comply with the requirements of this bid will be evaluated according to the preference point scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act, Act No . Points for this RFQ shall be awarded for, Price; and RFQ NHC-2026-27-014c - Storage Conversion, Specific Goals (Refer to Annexure B: Preference points claim form) The maximum points for this bid are allocated as follows: Evaluation Criteria Points Price 80 Specific Goals 20 Total points for Price and Specific Goals 100, BID AWARD Subject to Section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000, the RFQ will be awarded to the Supplier(s) who scores the highest points. The successful Supplier will be required to sign an award letter and SBD 73. Contract for (Income-Generating Contracts)., GENERAL CONDITIONS OF CONTRACT The General Conditions of Contract (GCC) will form part of this RFQ and may not be amended. A copy of the GCC may be obtained from National Treasury at Microsoft Word - General Conditions of Contract_PracNote-08__19-2-2008_.doc. RFQ NHC-2026-27-014c - Storage Conversion Annexure A: SBD 4 BIDDER’S DISCLOSURE, PURPOSE OF THE FORM 1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution), and further expressed in the various applicable legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. 1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process., DECLARATION ON EMPLOYMENT BY ORGAN OF STATE 2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of the bidder employed by an organ of state, as defined in section 239 of the Constitution? YES/NO 2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below: Full Name Identity Number Name of organ of state, the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. RFQ NHC-2026-27-014c - Storage Conversion 2.3 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.3.1 If so, furnish particulars: ...................................................................................................... ...................................................................................................... ........................................................................... 2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise, whether or not they are bidding for this contract? YES/NO 2.4.1 If so, indicate all companies registered in the CSD in the table below: Supplier registration number Status (active/inactive/deleted) (MAAA) Failure to disclose all CSD-registered active companies linked to all Directors will lead to disqualification. 3 GENERAL DECLARATION I, ............................................................................................., the undersigned, in submitting the accompanying bid, do hereby make the following statements that I certify to be true and complete in every respect: 3.1 I have read and understand the contents of this disclosure. 3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be false. 3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. 3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services to which this bid invitation relates. 3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of RFQ NHC-2026-27-014c - Storage Conversion the official bid opening or of the awarding of the contract. 3.6 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid. 3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may be referred to law enforcement agencies for criminal investigation and or may be restricted from conducting business with the state for a period not exceeding 10 years in terms of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other applicable legislation. I CERTIFY THAT THE ABOVE IS CORRECT. I ACCEPT THAT THE PROCURING INSTITUTION MAY REJECT THE BID OR TAKE APPROPRIATE ACTION AGAINST ME IF THIS DECLARATION IS FALSE. .................................... ................................................ Signature Date .................................... ................................................ Designation Name of bidder RFQ NHC-2026-27-014c - Storage Conversion Annexure B: SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all the tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022, GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender, the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and, the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state (delete whichever is not applicable for this tender)., The applicable preference point system for this tender is the 90/10 preference point system., The applicable preference point system for this tender is the 80/20 preference point system., The 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be used to determine the accurate system once tenders are received. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 RFQ NHC-2026-27-014c - Storage Conversion 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state., DEFINITIONS 2.1. “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; 2.2. “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; 2.3. “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; 2.4. “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income- generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and 2.5. “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. )., FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmin Ps= 80(1− ) or Ps= 90(1− Pt−Pmin ) Pmin Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender RFQ NHC-2026-27-014c - Storage Conversion 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt−Pmax Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax ) Pmax Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender, POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) RFQ NHC-2026-27-014c - Storage Conversion Number of points Number of points claimed (80/20 system) The specific goals allocated allocated points in terms (80/20 system) (To be completed by the of this tender tenderer) (To be completed by the organ of state) The promotion of black 8 owned enterprises 100% = 8 pts 75%-99% = 6 pts 60%-74% = 4 pts 51%-59% = 2 pts 1% - 50% = 1 pts Non-compliant contributor = 0 The promotion of women 4 owned enterprise 51%-99% = 4 pts 1%-50% = 2pts The promotion of youth 2 owned enterprises The promotion of SMME’s 2 Promotion of local 2 enterprises /rural enterprises/ cooperatives The promotion of people 2 with disabilities DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] RFQ NHC-2026-27-014c - Storage Conversion 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that, The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... ............................................................... RFQ NHC-2026-27-014c - Storage Conversion Annexure C: POPIA POPIA: SUPPLIER NOTICE AND CONSENT FORM I confirm that I am duly authorised to sign this consent form. Full Name (Print) Capacity

4. Evaluation of bid .................................................................................................. 6

Annexure E: Supplier Evaluation Checklist .................................................................... 24

The procurement will be done in line with the 80/20 preference point system as

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) The 80/20 preference point system will be applicable in this tender. The lowest/

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

arrangements with any competitor regarding the quality, quantity, specifications,

Preference points claim form

4. Evaluation of bid

The evaluation of the bid proposals will be done in two (2) phases as mentioned

Phase 2: Price and specific goals

Annexure B: (Preference Points Claim Completed and signed of points are

Affidavit must be submitted for any points

The National Heritage Council (NHC) of South Africa is a public entity that is

responsible for the preservation, promotion and protection of the country’s heritage.

The important areas that the NHC focusses on are policy development for the sector

to meet its transformation goals, public awareness and education, knowledge

production in heritage subjects that were previously neglected, as well as making

funding available to projects that place heritage as a socio-economic resource.

The NHC is a Schedule 3A public entity in terms of the Public Finance Management

Act as amended by Act , that came into existence through an

amendment of the Cultural Laws Second Amendment Act, no , and was

officially constituted through the National Heritage Council Act, Act ).

The NHC identified the need for the procurement of above-mentioned goods and/or

services.

The procurement will be done in line with the 80/20 preference point system as

determined in the Preferential Procurement Policy Framework Act, No and

its Regulations.

3. Terms and conditions

The items listed in the attached table were identified for the procurement of applicable

goods and/or services. The following terms and conditions are applicable:

RFQ NHC-2026-27-014c - Storage Conversion

3.1 NHC’s conditions of purchase shall apply. The NHC reserves the right to accept or

reject any changes to the requirements.

3.2 The validity period of the quotation must be clearly stated on the quotation.

3.3 The expected delivery period must be clearly stated on the quotation. Where the

project runs over the specified period, suppliers must include an estimated detailed

project plan with timeframes, objectives and achievable milestones.

3.4 Suppliers must ensure compliance with their tax obligations and submit the Tax Status

Pin code with the bid proposal.

3.5 Quotation prices must be valid for 60 days from the date of closure of this RFQ.

3.6 Quotations must be included on the company letterhead that include the contact details

and quote number and must be duly signed.

3.7 NHC will not be liable for a cost(s) incurred by Suppliers to prepare and submit a

quotation.

3.8 The NHC reserves the right to accept or reject any quote and to annul the quotation

process at any time prior to the award of the contract, without thereby incurring any

liability to the affected supplier(s).

3.9 NHC reserves the right to cancel the RFQ at any time.

3.10 Prices quoted shall be in South African Rand and inclusive of VAT as well as any

associated costs such as delivery, insurance, taxes, etc. for the stipulated period as

indicated in the attached requirements. Quotations that were not costed for the entire

scope of the project and the period will not be considered.

3.11 No price adjustment or amendment will be considered by the NHC after closure of the

RFQ. This is a fixed price request for quotation unless otherwise specified in the

specifications or terms of reference.

3.12 Where the NHC determines that it will be in the best interest of the project to appoint

multiple suppliers, the NHC reserves the right to award the RFQ to multiple suppliers

by indicting on the purchase order, the items applicable.

3.13 Goods or services shall be supplied / rendered upon receipt of an official purchase

order from the NHC. No services must be rendered or goods delivered before an

official NHC purchase order or service level agreement (SLA) signed.

3.14 The NHC reserve the right to do due diligence on the quotations.

3.15 The NHC reserves the right to benchmark prices quoted.

3.16 NHC shall pay within 30 days after receipt of an invoice.

3.17 All invoices must be submitted to SCM via the email to [email protected] in the

format as prescribed by the South Africa Revenue Services (SARS). The checklist for

compliance of the invoice can be found following the following link: Tax-Invoice-

Checklist-Version-2-29032016.pdf.

3.18 Late and / or incomplete submissions will not be accepted.

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4. Evaluation of bid

The evaluation of the bid proposals will be done in two (2) phases as mentioned

below:

• Phase 1: SCM compliance requirements

• Phase 2: Price and specific goals

4.1 Phase 1: SCM compliance requirements

Bid quotations received will be verified for completeness and correctness. NHC

reserves the right to accept or reject a bid based on the completeness and correctness

of the documentation and information provided.

Suppliers are to ensure that they submit the following documentation / information

with their bid accompanied by the Compulsory requirements included on the

specifications.

Proof of registration on the Central Suppliers must be registered on the

Supplier Database (CSD) of National CSD. The CSD registration number

Treasury must be provided.

Annexure A: (Supplier’s Disclosure) Completed and signed

Annexure B: (Preference Points Claim Completed and signed of points are

Form) claimed

Tax Status Pin Code issued by South

Supplier’s tax matters must be in order

African Revenue Services (SARS)

Valid and compliant original or certified

copy of the B-BBEE certificate or Sworn

BBBEE Certificate

Affidavit must be submitted for any points

claimed

Annexure C: POPIA Supplier Notice

Completed and signed

and Consent Form

Annexure D: NHC’s Supplier Code of

Completed and signed

Conduct

Annexure E: Supplier Evaluation

Completed and signed

The National Heritage Council (NHC) is committed to maintaining the highest standards

of ethics and integrity in all its operations. The Code of Conduct outlines the

expectations and requirements for all suppliers, contractors and service providers

(collectively referred to as “Suppliers”) who wish to do business with the NHC.

2. Compliance with laws and regulations

Suppliers must comply with all applicable laws, regulations and standards, including but

not limited to:

2.1. Section 195 and Section 217 of the Constitution of the Republic of South Africa

2.2. The Prevention and Combating of Corrupt Activities Act, 2004 (PRECCA)

2.3. The Public Financial Management Act, 1999 (PFMA)

2.4. The Protection of Personal Information Act, 2013 (POPIA)

2.5. Treasury Regulations as issued in terms of the PFMA

2.6. Any other legislative requirements conducting crime in public procurement.

3. Ethical business practices

Suppliers are expected to conduct their business in an ethical manner and act with

integrity. This includes:

3.1 Anti-Corruption and Bribery

Suppliers must not engage in any form of bribery, corruption, or unethical practices.

Offering, giving, receiving or soliciting any form of bride or kickback is strictly prohibited.

3.2 Fraud Prevention

Suppliers must not engage in fraudulent activities, including misrepresentation of facts,

falsification of documents or any other form of deceit.

3.3 Fair Competition

Suppliers must compete fairly and not engage in anti-corruptive practices.

4. Conflict of interest

Suppliers must avoid any conflict of interest that could impair their ability to act impartially

and in the best interest of the NHC. Any potential conflicts of interest must be disclosed

to the NHC immediately.

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5. Gifts and hospitality

Suppliers must not offer or accept gifts, hospitality or other benefits that could influence

or appear to influence business decisions.

Acceptable tokens of appreciation must be of nominal value and in line with customary

business practices.

6. Confidentiality and data protection

Suppliers must protect the confidentiality of all information received from the NHC and

must not disclose any confidential information to third parties without prior written

consent. Suppliers must also comply with all applicable data protection laws and

regulations.

7. Labour practices

Suppliers must uphold the highest standards of human rights and labour practices,

including:

7.1. Non-Discrimination

Suppliers must not discriminate against any employee or applicant based on race,

gender, age, disability, religion or any other protected characteristic.

7.2. Fair Treatment

Suppliers must treat all employees with respect and dignity and must not engage in a ny

form of harassment or abuse.

7.3. Child Labour

Suppliers must not use child labour and must comply with all applicable child labour

laws.

The appointed service provider, will be responsible for the supply, delivery, and installation of

physical equipment to alter the designated areas as stated below.

Technical Specifications

• Activity: Supply and installation of aluminum-framed glazed viewing panels.
• Quantity: Five (5) units corresponding to the five identified storage areas.
• Specifications: Aluminum-framed glazed viewing panels, extra over partitioning for

type "P4" viewing panel size not exceeding 600 × 2500/2700mm high, fitted with

safety glass.

• Site Address: 2nd Floor, Building 3, Summit Place Business Park, 221 Garsfontein

Road, Menlyn, Pretoria.

Important Note on Ventilation: In alignment with internal management recommendations,

the project scope must ensure that further measures are assessed and undertaken as

necessary to guarantee adequate and compliant ventilation in the newly partitioned office

spaces as they are currently storage spaces.

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4. Deliverables

The service provider must deliver the following:

• Completion of the installation of all 5 aluminum-framed glazed viewing panels to high-

quality workmanship standards.

• Provision of a 12-month workmanship guarantee on all executed work.
• Provision of a manufacturer guarantee of not less than one year on all supplied

materials.

• A clean and safe site hand-back post-installation, free of construction debris.

5. Pricing Schedule and Bill of Quantities

The physical partitioning works must align with the structure submitted by the service provider:

Total

Unit Price

Description /

Item No. Unit Qty Rate (ZAR)

(ZAR) Excl.

VAT

Aluminum-framed glazed

viewing panels with

installation and

provision of ventilation

1.0 Unit 5

Extra over partitioning for

type "P4" viewing panel

size not exceeding 600 ×

2500/2700mm high, fitted

with safety glass.

12 Month Warranty /

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6. Compliance and legal framework

The execution of the work must adhere to all relevant national regulations, including:

• Occupational Health and Safety Act (OHASA), Act : Ensuring

the employer provides a working environment that is safe and without risk to

employee health.

• National Building Regulations: Ensuring all glass installations conform to

safety glass standards for commercial properties.

i) processing information is necessary for pursuing the NHC’s legitimate interests

(according to section 11(1) of the Protection of Personal Information Act, No (POPIA), which lies in achieving the purposes as set out in point 1

above,

ii) processing is necessary to carry out actions for the conclusion or performance

of “supply chain management functions” for which you are party (according to

section 11(1)(b) of POPIA) or

iii) processing complies with an obligation imposed by law on NHC (according to

section 11(1)(c) of POPIA.

NHC process the following personal information (for specific natural or juristic person

and can be used to identify you or that person):

2.1. Master data

a) Name

b) Addresses

c) Contact numbers

d) Email address

e) Other contact details of the supplier

f) Supplier primary contact person’s name and contact information

g) Job position and role / qualifications

h) Partner roles of the suppliers needed for invoicing and ordering

i) Identification / company registration number

j) BBBEE status

k) Central Supplier Database number

2.2. Accounting and payment information

a) VAT and Income tax numbers

RFQ NHC-2026-27-014c - Storage Conversion

b) Tax clearance pin

c) Bank details

d) Bank account type and number

e) Name of the account holder

f) Attachment of confirmation documents

g) Terms of payment

h) Accounting correspondence

2.3. Supplier classification

a) Category

b) Vender portfolio

c) Product categories

d) Main product category

e) Additional product categories

f) Vendor category

2.4. Declared conflict or potential conflict of interest

2.5. Information on goods and/or services offered by supplier

a) Quantity and quality of offered goods and/or services

b) Other commercial terms of the offer

2.6. Contract information

a) Commercial terms of the contract

b) Legal terms of the contract

c) Any other contractual documentation

d) Information about contract performance and instances of non-performance

2. Company Profile

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2.1. Small, Medium, Macro Enterprise (SMME) Status

RFQ NHC-2026-27-014c - Storage Conversion

2.1.1. ☐ The supplier qualifies as an SMME:

Micro enterprises Annual turnover of R 500k per annum

Very small enterprises Annual turnover between R 500k and R 2,5 million per annum

Small enterprises Annual turnover between R 2,5 million and R 10 million per annum

Medium enterprises Annual turnover between R 10 million and R 20 million per annum

2.1.2. ☐ The supplier is registered with the relevant SMME authorities.

2.2. HDI Status

2.2.1. ☐ The supplier qualifies as an HDI.

2.3. HDI Categories (check all that apply):

2.3.1. ☐ Black 2.3.6. ☐ Persons with Disabilities

2.3.2. ☐ Coloured 2.3.7. ☐ Rural

2.3.3. ☐ Indian 2.3.8. ☐ Unemployed

2.3.4. ☐ Women 2.3.9. ☐ Township

2.3.5. ☐ Youth

2.4. Support for SMMEs and HDIs

2.4.1. ☐ The supplier actively supports and collaborates with other SMMEs and

Tax compliance status system pin code from the south

CSD registration number

Central Supplier Database number

Power of Attorney to sign this document on behalf

Annexure A: SBD 4 ............................................................................................................. 8

Annexure B: SBD 6.1 ........................................................................................................ 11

Points Allocation: 90 points

B-BBEE Details: ntation / information

with their bid accompanied by the Compulsory requirements included on the

specifications.

Proof of registration on the Central Suppliers must be registered on the

Supplier Database (CSD) of National CSD. The CSD registration number

Treasury must be provided.

Annexure A: (Supplier’s Disclosure) Completed and signed

Annexure B: (Preference Points Claim Completed and signed of points are

Form) claimed

Tax Status Pin Code issued by South

Supplier’s tax matters must be in order

African Revenue Services (SARS)

Valid and compliant original or certified

copy of the B-BBEE certificate or Sworn

BBBEE Certificate

Affidavit must be submitted for any points

claimed

Annexure C: POPIA Supplier Notice

Completed and signed

and Consent Form

Annexure D: NHC’s Supplier Code of

Completed and signed

Conduct

Annexure E: Supplier Evaluation

Completed and signed

Checklist

Audited financial statements for the

Submitted with quotation

past two (2) years

Suppliers who comply with the above requirements will be considered for further

evaluation.

4.2 Phase 2: Price and specific goals

Suppliers who comply with the requirements of this bid will be evaluated according to

the preference point scoring system as determined in the Preferential Procurement

Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act,

Act No .

Points for this RFQ shall be awarded for:

a) Price; and

RFQ NHC-2026-27-014c - Storage Conversion

b) Specific Goals (Refer to Annexure B: Preference points claim form)

The maximum points for this bid are allocated as follows:

Evaluation Criteria Points

Price 80

Specific Goals 20

Total points for Price and Specific Goals 100

5. Bid award

Subject to Section 2(1)(f) of the Preferential Pro

Suppliers must provide a safe and healthy working environment for their employees and

comply with all applicable health and safety laws and regulations.

9. Environmental responsibility

Suppliers must comply with all applicable environmental laws and regulations and strive

to minimise their environmental impact.

10. Reporting and whitleblowing

Suppliers must report any suspected violations of this Code of Conduct or any unethical

behaviour to the NHC. The NHC is committed to ensure the confidentiality of reports

received.

RFQ NHC-2026-27-014c - Storage Conversion

11. Enforcement and compliance

Failure to comply with the Code of Conduct may result in the termination of the supplier’s

contract and other legal actions. The NHC reserves the right to audit and monitor

compliance with the Code of Conduct.

Non-compliance with this Code of Conduct may result in:

11.1 Immediate termination of the supplier’s contract;

11.2 Disqualification from future procurement opportunities with the NHC; and or blacklisting

of the supplier and its directors with the relevant authority;

11.3 Reporting to relevant regulatory or law enforcement authorities;

11.4 Civil or criminal proceedings where applicable.

I, the undersigned, hereby agree to the conditions as stipulated in the Code of Conduct

and are committed to oblige with the terms and conditions as specified in the Code of

Conduct. I confirm that I have read and understand the terms and conditions as set out

in the Code of Conduct and have the Power of Attorney to sign this document on behalf

of the supplier.

Full Name and Surname

(Print):

Designation / Role in

company:

Supplier Name:

The National Heritage Council (NHC) hereby invites interested and eligible Suppliers,

to submit a quotation for the procurement of the above-mentioned as per attached

requirements.

1.1. The following particulats must be furbished

a) By a subpoena or court order

b) To comply with any law

c) To protect the safety of any individual or the public

d) To prevent violation of supplier relation terms.

or appear to influence business decisions.

laws.

8. Health and safety

comply with all applicable health and safety laws and regulations.

storage spaces are not fit for purpose and pose several occupational health, safety, and

productivity challenges. This document outlines the Terms of Reference (ToR) for the

structural conversion of these spaces into compliant, suitable office accommodation.

The primary objective of this project is to convert five (5) currently utilized storage spaces at

the NHC Menlyn offices into safe, functional, and legally compliant office workspaces. This

intervention aims to:

• Ensure strict compliance with the Occupational Health and Safety Act (OHASA),

Act (specifically Section 8).

• Resolve inadequate ventilation, airflow, and natural lighting issues within the

temporary office spaces.

• Enhance employee wellbeing, morale, job satisfaction, and overall productivity.
• Provide a cost-effective, practical alternative to sourcing additional office space

externally.

3. Scope of work

• Activity: Supply and installation of aluminum-framed glazed viewing panels.
• Quantity: Five (5) units corresponding to the five identified storage areas.
• Specifications: Aluminum-framed glazed viewing panels, extra over partitioning for

type "P4" viewing panel size not exceeding 600 × 2500/2700mm high, fitted with

safety glass.

• Site Address: 2nd Floor, Building 3, Summit Place Business Park, 221 Garsfontein

type "P4" viewing panel

size not exceeding 600 ×

2500/2700mm high, fitted

with safety glass.

• Occupational Health and Safety Act (OHASA), Act : Ensuring

the employer provides a working environment that is safe and without risk to

employee health.

• National Building Regulations: Ensuring all glass installations conform to

safety glass standards for commercial properties.

1. Enquiries

to minimise their environmental impact.

Subtotal Total Excl. VAT

VAT Value Added Tax (15%)

Total Project Cost

Total

(Inclusive of VAT)

Compulsory Requirements

The bidding service provider is required to provide the following:

1. Two written reference letters of the similar services

3.5 Quotation prices must be valid for 60 days from the date of closure of this RFQ.

3.6 Quotations must be included on the company letterhead that include the contact details

and quote number and must be duly signed.

3.7 NHC will not be liable for a cost(s) incurred by Suppliers to prepare and submit a

quotation.

3.8 The NHC reserves the right to accept or reject any quote and to annul the quotation

process at any time prior to the award of the contract, without thereby incurring any

liability to the affected supplier(s).

3.9 NHC reserves the right to cancel the RFQ at any time.

3.10 Prices quoted shall be in South African Rand and inclusive of VAT as well as any

associated costs such as delivery, insurance, taxes, etc. for the stipulated period as

indicated in the attached requirements. Quotations that were not costed for the entire

scope of the project and the period will not be considered.

3.11 No price adjustment or amendment will be considered by the NHC after closure of the

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

RFQ NHC-2026-27-014c - Storage Conversion

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

RFQ NHC-2026-27-014c - Storage Conversion

Annexure C: POPIA

Popia: supplier notice and consent form

behaviour to the NHC. The NHC is committed to ensure the confidentiality of reports

received.

RFQ NHC-2026-27-014c - Storage Conversion

Failure to comply with the Code of Conduct may result in the termination of the supplier’s

contract and other legal actions. The NHC reserves the right to audit and monitor

compliance with the Code of Conduct.

11.1 Immediate termination of the supplier’s contract;

11.2 Disqualification from future procurement opportunities with the NHC; and or blacklisting

of the supplier and its directors with the relevant authority;

11.3 Reporting to relevant regulatory or law enforcement authorities;

11.4 Civil or criminal proceedings where applicable.

Important Note on Ventilation: In alignment with internal management recommendations,

the project scope must ensure that further measures are assessed and undertaken as

necessary to guarantee adequate and compliant ventilation in the newly partitioned office

spaces as they are currently storage spaces.

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RFQ NHC-2026-27-014c - Storage Conversion

• Completion of the installation of all 5 aluminum-framed glazed viewing panels to high-

quality workmanship standards.

• Provision of a 12-month workmanship guarantee on all executed work.
• Provision of a manufacturer guarantee of not less than one year on all supplied

materials.

• A clean and safe site hand-back post-installation, free of construction debris.