Renovations of office space at christoph meyer maths and science centre, mseleni (CIDB grade 2 gb+)

Compulsory briefing session / site visit: 9 September 2026 at 10:00 AM at Christopher Meyer Foundation, Vuka Mabaso, Kwanhlamvu, Mseleni 3967. Closing date and time: 17 September 2026 at 11:00 AM (as per NRF systems). Validity period: 60 days from closure date. No other dates (clarification deadline, site visits beyond compulsory briefing) stated in the document.

Compulsory briefing session / site visit: Wednesday, 9 September 2026 at 10:00 AM at Christopher Meyer Foundation, Vuka Mabaso, Kwanhlamvu, Mseleni 3967. Attendance is mandatory; failure to attend will disqualify the bid.

Bidding procedure enquiries: Section SCM, Contact person: SCM, Email: [email protected]. Technical information enquiries: Section SCM, Contact persons: Gregor Feig and Snethemba Nhlenyama, Email: [email protected]. Submission address: electronic only via email to [email protected] (PDF only). No phone numbers provided in the document.

Submission method: electronic only via email to [email protected]. Only PDF documents are acceptable. Closing date and time: 17 September 2026 at 11:00 AM (as per NRF systems). Compulsory briefing session / site visit: 9 September 2026 at 10:00 AM at Christopher Meyer Foundation, Vuka Mabaso, Kwanhlamvu, Mseleni 3967. Late bids will not be accepted. Validity period: 60 days from closure. One original bid document set required in electronic format for contract signing. Returnable forms and documents (all mandatory unless marked optional):

• SBD 1 (Procurement Invitation) signed and completed, including SBD 4, SBD 6.1, and signed Bid Submission Certificate form.
• Proof of authority to sign (e.g., company resolution).
• Proof of registration on Central Supplier Database (CSD) with Master Registration Number.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) — optional for eligibility, required to claim preference points.
• Valid COIDA Letter of Good Standing.
• Details of two completed projects above R300,000 in the last 60 months (description, relevance, cost, duration, achievements, quality standards, variations, completion date, time extensions).
• Two written reference letters with contact details, signed and dated by referee, not older than 60 months, for similar renovation/building construction work, indicating satisfactory performance.
• Certificate of public liability insurance cover of R1,000,000 or higher, or letter of intent.
• CV of Construction Manager (National Building Diploma or equivalent/higher, minimum 5 years' building site management experience).
• CV of SHE Officer (relevant degree/diploma, minimum 3 years' experience as SHE Representative on similar projects, registered with SACPCMP as Health and Safety Officer).
• Evidence of preliminaries and general (health and safety compliance, building and electrical work including rubble removal, transportation to site, supervision) — evidence in Project Plan.
• Detailed Project Management Plan (PMP) specific to scope (no generic plans) covering project overview, cost and financial management, project schedule, risk management, sub-contractor management, health and safety management.
• Evidence for all construction items (roof sheeting, gutters, rafters, ceilings, internal/external wall painting, tiling, window frame replacement, window painting, putty repair, external doors, security gates, burglar bars, lights, wall plugs, light switches, basin and tap installation) — evidence in Project Plan.
• Pricing schedule (SBD 3.1) or quotation on company letterhead.

Disqualification risks: any mandatory returnable form/document omitted or unsigned; bid received after closing time; failure to attend compulsory briefing session; non-compliance with tax obligations (SARS TCS PIN or CSD number required); bidder or directors/members in service of the state.

Mandatory returnable documents:

• SBD 1 (Procurement Invitation) signed and completed including SBD 4, SBD 6.1, and signed Bid Submission Certificate form.
• Proof of authority to sign (e.g., company resolution).
• Proof of registration on Central Supplier Database (CSD).
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) — optional for eligibility, required for preference points.
• Valid COIDA Letter of Good Standing.
• Details of two projects >R300,000 in last 60 months.
• Two reference letters (signed, dated, contact details, similar work, satisfactory).
• Certificate of public liability insurance cover R1,000,000+ or letter of intent.
• CV of Construction Manager.
• CV of SHE Officer.
• Evidence of preliminaries and general (health and safety compliance, building/electrical work, rubble removal, transportation, supervision) — evidence in Project Plan.
• Detailed Project Management Plan (PMP) specific to scope.
• Evidence for all construction items (roof sheeting, gutters, rafters, ceilings, internal/external painting, tiling, window frame replacement, window painting, putty repair, external doors, security gates, burglar bars, lights, wall plugs, light switches, basin/tap installation) — evidence in Project Plan.
• Pricing schedule (SBD 3.1) or quotation on company letterhead.

Failure to adequately provide any mandatory document results in disqualification.

Evaluation follows a five-stage process:

Stage 1 — Compliance to submission requirements: bidder must submit all mandatory returnable documents per the Returnable Document List.

Stage 2 — Evaluation against Technical Specifications: bidders must meet a minimum qualifying threshold (not explicitly stated) in the specification evaluation to proceed to price/preference scoring. Stage 2A evaluates written response against published criteria in Section D. Stage 2B may involve due diligence interviews or proof of delivery/concept for shortlisted bidders. Stage 2C verifies reference letters with referees.

Stage 3 — Price/Preference Evaluation: 80/20 preference point system (Price 80 points, Specific Goals 20 points). Lowest priced qualifying bid receives maximum 80 price points; other bids scored relative to lowest price using formula Ps = 80

• (1 - (Pt - Pmin)/Pmin). Preference points from SBD 6.1 added to price points for final ranking.

Stage 4 — Tax compliance check: recommended bidder given 7 working days to submit written proof of tax compliance from SARS or proof of arrangement with SARS; failure results in rejection.

Stage 5 — Award: bidder with highest combined score awarded, subject to supply of administrative documentation.

Specific Goals points allocation (80/20 system): B-BBEE Status Level 1-3 = 8 points; Level 4-6 = 6 points; Level 7-8 = 2 points; ≥51% Black-owned = 3 points; ≥51% Black female-owned = 3 points; ≥51% Black youth-owned = 1 point; ≥51% owned by People with Disabilities = 1 point; EME or QSE = 4 points. Valid B-BBEE certificate or sworn affidavit required to claim points.

Scope: Renovations of existing office space in the Christoph Meyer Maths and Science Centre, Mseleni, uMhlabuyalingana District, KwaZulu-Natal. Contract period: Two months. CIDB requirement: Grade 2 GB or higher. Standards applicable: Construction Regulations 2014, Occupational Health and Safety Act, SANS 10085, SANS 10400. All sizes and quantities to be verified by contractor on site.

Detailed work items:

1. Preliminaries and General: health and safety compliance, building and electrical work including rubble removal, transportation to site, supervision.
2. Project Management Plan (PMP) specific to scope (no generic plans) covering project overview, cost and financial management, project schedule, risk management, sub-contractor management, health and safety management.
3. Roof: Replace corrugated roof sheeting with Chromadek IRB sheeting in Dove Grey, approx. 75 m² (contractor to determine exact coverage). Rooms 1-3 internal floor sizes: Room 1: 4.1m x 5.9m = 24.2 m²; Room 2: 4.1m x 5.9m = 24.2 m²; Room 3: 4.1m x 2.9m = 11.9 m². Total approx. 15m x 5m = 75 m².
4. Gutters and downpipes: 15m horizontal gutter (Marley PVC) with brackets and stop-ends; 3 PVC downpipes.
5. Rafters and roof beams: check and replace with SABS approved material where necessary; all joins sealed.
6. Ceilings in three rooms: brandering in SABS approved materials; 30mm isotherm (or equivalent) extruded polystyrene ceiling boards; cornices; 2 coats white high-quality ceiling paint (Dulux/Plascon/Durham). Area approx. 75 m² (contractor to confirm).
7. Internal walls painting (Rooms 1-4): remove old paint (spot sanding), remove fixtures, attend to damp areas with sealing/waterproofing, fill minor cracks with high-quality filler, sand, prime, 2 coats white acrylic paint (Plascon/Durham/Dulux). Room dimensions: Room 1: 4.1m x 5.9m x 3.2m; Room 2: 4.1m x 5.9m x 3.2m; Room 3: 4.1m x 2.9m x 3.2m; Room 4 (Lab): 3.9m x 7.2m x 3.2m (concrete ceiling prep and paint).
8. External walls painting: same preparation as internal; 2 coats white acrylic paint (Plascon/Durham/Dulux); attend to water damage/damp. Contractor to measure exact dimensions.
9. Floor tiling (Rooms 1-4): remove current surface, prepare, tile with high-quality matt terracotta/grey tiles in natural tones (similar to CTM Kilimanjaro Kgalagadi series); SABS certified tile cement (e.g., Progrip/EZEE); grey/white grouting; seal if necessary. Areas: Room 1: 24.2 m² (30 m² with wastage); Room 2: 24.2 m² (30 m²); Room 3: 11.9 m² (15 m²); Room 4: 28 m² (35 m²). Total ~110 m² + 30% allowance for cutting/wastage.
10. Window frame replacement Room 2: steel window 100cm x 90cm with integrated burglar bar (preferred) or additional burglar bar; paint with steel primer and 2 coats white enamel (Plascon/Dulux/Durham).
11. Other window frames (4): 2 coats high-quality enamel paint (Plascon/Dulux/Durham); clean paint spots on glass.
12. Existing windows putty repair and paint (4): white enamel paint (Plascon/Dulux/Durham). Room 1: glass intact, replace putty and paint; Room 2: as item 10; Room 3: glass replacement, clean and paint frame, paint putty.
13. Four external doors: solid wood (Saligna/Maranti) fitted to openings with locks, hinges, adjustments; assess/replace damaged frames; solid wood weather strips; varnish 2 coats clear outdoor quality; SABS certified 3-lever mortice locks brass finish, 2 keys each.
14. Four security gates: mounted on all exterior doors with brackets and SABS approved locks.
15. Burglar bars on windows: paint with high-quality white enamel including surface prep (cleaning, scraping, rust treatment).
16. Lights: 11 x 18W LED ceiling panel lights on separate switches (2 each in Rooms 1-3 and storeroom = 7; 3 in Room 4).
17. Electrical: 6 wall plug replacements; 2 new wall plug installations with wiring and wall closing; 5 light switch replacements. Room 1: 2 plugs, 1 switch; Room 2: 1 plug, 1 switch + additional plug installation; Room 3: 2 plugs, 1 switch; Room 4: plug replacement + additional plug installation.
18. Preparation basin and tap with plumbing in Room 4 (Laboratory).

Health and safety: all personnel must obtain safety induction; PPE mandatory (closed safety shoes, hard hats, height safety equipment, high visibility vests); comply with OHS Act and site instructions; valid COIDA Letter of Good Standing and Compensation Commissioner registration; health and safety plan per OHS Act on site; Section 37.2 agreement; each team member (including sub-contractors) to submit signed Section 37.1 and 37.2 agreements.

Contractor must submit a Project Management Plan (PMP) specific to this scope of work (no generic plans accepted) covering: project overview, cost and financial management, project schedule, risk management, sub-contractor management, health and safety management. Contractor to determine exact dimensions from site inspection for all items. Health and safety plan complying with OHS Act required at work site during contract period. Section 37.2 agreement required. Safety induction for all personnel. PPE mandatory: closed safety shoes, hard hats, height safety equipment, high visibility vests. Compliance with Construction Regulations 2014, OHS Act, SANS 10085, SANS 10400. Work sequence: preliminaries, roof replacement, gutters/downpipes, rafters/beams, ceilings, internal/external painting, tiling, window/door/security gate installations, electrical, plumbing. All joins sealed. Rubble removal included. Supervision required throughout.

Construction Manager: National Building Diploma or equivalent/higher qualification; minimum 5 years' experience in building site management (CV required). SHE Officer: relevant degree/diploma; minimum 3 years' experience as SHE Representative on projects of similar nature; registered with SACPCMP as Health and Safety Officer (CV required). Company experience: two completed projects above R300,000 in the last 60 months with full details (description, relevance, cost, duration, achievements, quality standards, variations, cost variations, completion date, time extensions). Two written references for similar renovation/building construction work within 60 months, signed and dated by referee with contact details, indicating satisfactory performance.

Quality standards: Construction Regulations 2014, Occupational Health and Safety Act, SANS 10085, SANS 10400. SABS approved materials required for rafters, roof beams, brandering, ceiling boards, tile cement, grouting, locks, security gates. High-quality materials specified: Dulux/Plascon/Durham paints; Progrip/EZEE tile cement; CTM Kilimanjaro Kgalagadi series tiles. Workmanship standards: minimum 2 coats paint; primer application; crack filling and sanding; damp sealing and waterproofing; sealed joins; 30% tile wastage allowance. Project Management Plan must address quality through design, construction, handover, operations. Health and safety plan per OHS Act required on site. Section 37.2 agreement. All personnel safety induction. PPE compliance monitored.

Pricing Schedule (SBD 3.1) with 21 line items:

1. Preliminaries and General (Sum, 1)
2. Project management plan (Sum, 1)
3. Replacement of corrugated roof sheeting with Chromadek IRB Dove Grey (75 m², exact measurement by contractor)
4. Horizontal gutters Marley PVC (15 m, determined by contractor)
5. Gutter downpipes (3 each)
6. Rafters and roof beams check/replace (as necessary, Sum)
7. Ceilings including brandering, 30mm isotherm polystyrene boards, cornices, 2 coats white ceiling paint (75 m², determined by contractor)
8. Internal walls painting including prep, damp sealing, primer, 2 coats white acrylic (determined by contractor, m²)
9. External walls painting including prep, primer, 2 coats white acrylic (determined by contractor, m²)
10. Tiling floors - high-quality matt terracotta/grey tiles (CTM Kilimanjaro Kgalagadi series), SABS tile cement, grouting (110 m² + 30% wastage)
11. Window frame replacement Room 2 with steel window 100cm x 90cm, integrated burglar bar, primer and 2 coats white enamel (1 each)
12. Other window frames painted 2 coats enamel (4 each)
13. Window putty repair and paint (4 each)
14. 4 External solid wood doors (Saligna/Maranti) fitted, varnished 2 coats, SABS 3-lever mortice locks brass finish 2 keys (4 each)
15. 4 Security gates fitted with SABS locks (4 each)
16. Burglar bars painted white enamel (prep, cleaning, rust treatment)
17. 11 LED ceiling panel lights 18W on separate switches (11 each)
18. 2 new wall plug installations (2 each)
19. 6 existing wall plug replacements (6 each)
20. 4 light switch replacements (4 each)
21. Preparation basin and tap plumbing Room 4 (1 each)

Total price excluding VAT, VAT amount, total contract including VAT (ceiling price).

Pricing schedule (SBD 3.1) or quotation on company letterhead required. Price quoted in South African Rands, fully inclusive of all costs including delivery to specified NRF price delivery point, VAT, income tax, UIF contributions, and skills development levies. Contract ceiling price includes firm and estimated quantities; NRF pays only for verified deliveries/performances. Price adjustments per GCC clause 17.1 with special conditions: NRF and contractor share price risk equally; rules for application set out in Special Conditions of Contract. Firm quantities required for current period with delivery timing determined during contract; estimated quantities may be ordered during contract period with no guarantee of full uptake. Written purchase orders issued for actual quantities ordered, guaranteeing funding availability. Detailed costed bill of quantities optional unless stated in price schedule, provided as annexure. Pricing subject to addition of preference points per SBD 6.1. No performance bond or guarantee percentage explicitly stated. Public liability insurance of R1,000,000 or higher (or letter of intent) required. No explicit financial capacity/turnover threshold stated beyond project value references (>R300,000).

Mandatory compliance requirements:

• CSD registration with Master Registration Number (Supplier Number).
• Tax compliance: SARS TCS PIN or valid TCS certificate, or CSD number for verification. Each party in JV/consortium/sub-contractor must submit separate TCS/PIN/CSD.
• CIDB registration: Grade 2 GB or higher (valid certificate).
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points; optional for eligibility but no points without it.
• COIDA: valid Letter of Good Standing, registration with Compensation Commissioner.
• Public liability insurance: certificate of cover R1,000,000 or higher, or letter of intent.
• Construction Manager: National Building Diploma or equivalent/higher, minimum 5 years' building site management experience (CV required).
• SHE Officer: relevant degree/diploma, minimum 3 years' experience as SHE Representative on similar projects, registered with SACPCMP as Health and Safety Officer (CV required).
• Experience: two completed projects >R300,000 in last 60 months with full details; two written references for similar renovation/building construction work within 60 months, signed, dated, with contact details, indicating satisfactory performance.
• Authority to sign: company resolution or equivalent proof.
• Not in service of the state: bidder, directors, members not employed by the state.
• Fronting: bidder must prove no fronting per DTI guidelines if challenged; 7 days to respond or bid invalidated and possible 10-year restriction.

Returnable forms (compress to obligation):

• SBD 1 (Invitation to Quote): signed offer cover page with bidder details.
• SBD 4 (Declaration of Interest): discloses state employment/connection; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system.
• SBD 3.1 (Pricing Schedule): firm pricing for listed items.
• Bid Submission Certificate: confirms offer binding for validity period.
• Proof of authority (company resolution).
• CSD registration proof.
• B-BBEE certificate/affidavit.
• COIDA Letter of Good Standing.
• Project details and reference letters.
• Insurance certificate.
• CVs of Construction Manager and SHE Officer.
• Project Management Plan.
• Evidence of compliance with all specification items (in Project Plan).

Preference point system: 80/20 (Price 80 points, Specific Goals 20 points). Specific Goals allocation: B-BBEE Status Level 1-3 = 8 points; Level 4-6 = 6 points; Level 7-8 = 2 points. Supplier ≥51% Black-owned = 3 points; ≥51% Black female-owned = 3 points; ≥51% Black youth-owned = 1 point; ≥51% owned by People with Disabilities = 1 point; EME or QSE = 4 points. Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim points. Failure to submit valid certificate/affidavit results in zero points for Specific Goals. Tenderer must indicate claimed points on SBD 6.1. Organ of state may require substantiation of claims at any time. Fraudulent claims lead to disqualification, cost recovery, contract cancellation, restriction up to 10 years, and possible criminal prosecution.

Occupational Health and Safety requirements: All personnel must obtain safety induction before working on NRF sites. Compliance with OHS Act and regulations mandatory. Personal protective equipment mandatory at all times: closed safety shoes, hard hats, height safety equipment, high visibility vests. All personnel must obey site signage, restricted access rules, and speed limits. Contractor must provide valid COIDA Letter of Good Standing and Compensation Commissioner registration number; validity must not expire during contract. Health and safety plan complying with OHS Act required at work site for duration of contracted work. Section 37.2 agreement (NRF drafted) must be signed. Each team member (including sub-contracted personnel) must submit signed Section 37.1 and 37.2 agreements. Contractor accepts liability for any contraventions of the Act. NRF manages contractor's compliance capacity. Indemnity forms required prior to site entry, kept in health and safety file.

Contract governed by Preferential Procurement Policy Framework Act 2000 and General Conditions of Contract (GCC) with Special Conditions of Contract (SCC); SCC prevails over GCC in case of conflict. Validity period: 60 days from closure. Two-envelope system: No. Central Supplier Database registration mandatory. NRF not liable for bid preparation costs. Collusion, fraud, corruption result in rejection/disqualification. Fronting investigations per DTI guidelines: 7 days to prove no fronting or bid invalidated with possible 10-year restriction from public sector. Cancellation grounds: procurement no longer required; no acceptable quotations; material irregularity in bid process; insufficiency of funds or quotations not within fair price range (fair pricing tests applied; price negotiation only with winning/next ranked bidder). Contract ceiling price includes firm and estimated quantities. Price adjustments per GCC clause 17.1 with equal risk sharing. Price in ZAR, fully inclusive of all costs (VAT, income tax, UIF, SDL). Price delivery point specified. Detailed pricing support optional unless stated. Service provider obligations: reasonable skill, care, diligence; normal working hours Mon-Fri 08:30-17:00 (additional hours by mutual agreement); no prejudice to NRF operations; submit reports as specified; communicate only with NRF. Communication: written via mail, delivery, email with contract and purchase order numbers. Performance levels: NRF measures against performance levels; failure requires root cause investigation, prompt correction, status reporting, preventative measures; both parties monitor performance; failure to measure deemed failure to meet levels. Penalty: no completion certificate or invoice approved/paid if delivery not satisfactory. OHS compliance: Section 37.2 agreement required; safety induction; PPE mandatory; valid COIDA Letter of Good Standing; health and safety plan on site; contractor accepts liability for contraventions.

Service provider obligations: reasonable skill, care, diligence; normal working hours Mon-Fri 08:30-17:00 (additional hours by mutual agreement); no prejudice to NRF operations; submit reports as specified; communicate only with NRF. Communication: written via mail, delivery, email with contract and purchase order numbers; verify communication without contract number with NRF contract manager. Performance levels: NRF measures against performance levels; failure requires root cause investigation, prompt correction, status reporting, preventative measures; both parties monitor performance; failure to measure deemed failure to meet levels. Penalty: no completion certificate or invoice approved/paid if delivery not satisfactory. OHS: safety induction mandatory; PPE mandatory (closed safety shoes, hard hats, height safety equipment, high visibility vests); obey site signage/restricted access/speed limits; valid COIDA Letter of Good Standing and Compensation Commissioner registration; health and safety plan per OHS Act on site; Section 37.2 agreement; each team member (including sub-contractors) signed Section 37.1 and 37.2 agreements; contractor accepts liability for contraventions; NRF manages compliance.

Bidder must supply proof of valid CIDB Grade 2 GB or higher registration certificate. Two written references with contact details for customers for whom the service provider completed work within the last 60 months meeting 'Meets requirements' threshold: signed and dated by referee, not older than 60 months, similar renovation/building construction work, indicating satisfactory performance. Proof of two or more completed projects above R300,000 in the last 60 months with full details (description, relevance, cost, duration, achievements, quality standards, variations, cost variations, completion date, time extensions). Valid COIDA Letter of Good Standing certificate. Valid certificate of public liability insurance cover of R1,000,000 or higher or letter of intent. CV of Construction Manager: National Building Diploma or equivalent/higher, minimum 5 years' building site management experience. CV of SHE Officer: relevant degree/diploma, minimum 3 years' experience as SHE Representative on similar projects, registered with SACPCMP as Health and Safety Officer.

Five-stage evaluation:

Stage 1: Compliance to submission requirements (Returnable Document List).

Stage 2: Evaluation against Technical Specifications — minimum threshold (not specified) to enter Price/Preference scoring. Stage 2A: written response against published criteria in Section D. Stage 2B: due diligence interviews/proof of delivery/concept for shortlisted bidders. Stage 2C: reference letter verification with referees.

Stage 3: Price/Preference Evaluation — 80/20 system (Price 80, Specific Goals 20). Lowest price gets 80 points; others scored via Ps = 80

• (1 - (Pt - Pmin)/Pmin). Preference points from SBD 6.1 added.

Stage 4: Tax compliance check — 7 working days to rectify non-compliance.

Stage 5: Award to highest combined score subject to administrative documentation.

Specific Goals points: B-BBEE Level 1-3 = 8; Level 4-6 = 6; Level 7-8 = 2; ≥51% Black-owned = 3; ≥51% Black female-owned = 3; ≥51% Black youth-owned = 1; ≥51% PwD-owned = 1; EME/QSE = 4. Valid B-BBEE certificate/affidavit required to claim.