Land surveying, verification and i-beam installation for sekhukhune district office land at jane furse

Closing date and time: 22 September 2026 at 11:00 (South African Standard Time).

No compulsory briefing session or site visit is mentioned in the document.

No named SCM or technical contacts, emails, or telephone numbers are provided in the document.

Submission address: Bid box, AB Sikhosana Fire Station offices, Sekhukhune District Municipality, next to Groblersdal WTW.

Postal address for the municipality: Private Bag X8611, Groblersdal, 0470.

Submission method: sealed envelope deposited in the bid box at AB Sikhosana Fire Station offices, Sekhukhune District Municipality, next to Groblersdal WTW. The bid box is accessible 24 hours a day, 7 days a week. Submissions at Bareki Mall offices will not be accepted.

Envelope must be endorsed with the project name and number, closing date and time, and the bidder's name and address on the reverse side.

Only one proposal per envelope. Late proposals will not be considered.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 / MBD 1 (Invitation to Bid): signed offer cover page.
• SBD 4 / MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• SBD 6.1 / MBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 8 / MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain conduct.
• SBD 9 / MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Proof of CSD registration and valid SARS tax compliance status PIN.
• Pricing schedule on a separate sheet from the technical proposal, listing nominated personnel, hours allocated, hourly tariffs, disbursements, and VAT in South African Rand.
• Bidder Municipal Services Account Verification Consent Form: consent for the municipality to verify municipal account status.

Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; proposals containing conditions deviating from the official form; bids from persons in the service of the state.

Three-stage evaluation:

1. Administrative compliance: returnable documents and completeness check.
2. Functionality (technical) – 100 points, minimum qualifying score 60 points. Only bidders scoring 60 or more proceed to stage 3.
3. Preference point system – 80/20 (80 points for price, 20 points for specific goals) in terms of the amended PPPFA Regulations, 2022. The 80/20 system applies to contracts up to R50 million (all taxes included).

Specific goals and required proof are stated in the tender's preference claim form (Table 1). Failure to submit proof for specific goals means those points are not claimed.

Price points calculated using the standard 80/20 formula (Ps = 80

• (1 - (Pt - Pmin) / Pmin)).

Scope: Appointment of a qualified professional land surveyor to verify the surveyed land portion, install permanent I-beams, and provide coordinates for every beam at the corners of the Sekhukhune District Office land at Jane Furse (approximately 6 ha portion of a 53 ha area).

Key deliverables:

• Verification of the surveyed land portion against the approved layout plan (SG Diagram approved June 2023).
• Full inspection and installation of durable I-beam markers at all corners.
• Signed report and coordinate schedule listing all beacon points.
• I-beam cadastral layout with coordinates.
• Approved General Plan from the Surveyor-General Office.
• Close-out report summarising project process, milestones and highlights; maps to be A4 size, clearly numbered, with legible legends.
• All deliverables in hard copy and digital format with an adequate executive summary.

Methodology: Bidder must provide a clear proposed methodology for the activities above.

Time frame: Anticipated completion within 2 months from appointment.

Team expertise required: Land surveying, project management, community facilitation, verbal and written communication including report writing.

Payment: Milestone-based upon satisfactory delivery; total amount includes transport and accommodation. Original invoices with order number, hours spent, purpose and objectives achieved required; no copies or emailed invoices accepted.

Financial penalties for missed milestones without timely notification, valid reasons and supporting evidence. Municipality retains 5% of total project cost for late or non-delivery; forfeiture of payment for delays exceeding 30 days after milestone due date. Extension possible with valid reasons to municipality's satisfaction.

Extra work costs attributable to the service provider borne by the provider.

Contractual requirement: Report in hard copy and electronic format; amendments only with mutual consent; no payment for work deemed unsuitable.

Pricing format: Schedule of rates on a separate sheet from the technical proposal, showing nominated personnel names, hours allocated per person, hourly tariffs, disbursements (separate and inclusive), and VAT; all amounts in South African Rand.

Performance security: Successful bidder must furnish performance security within 30 days of contract award notification, amount specified in the Special Conditions of Contract. Acceptable forms: bank guarantee or irrevocable letter of credit from a reputable bank, or cashier's/certified cheque. Security discharged within 30 days after completion of all obligations including warranty.

Retention: Municipality retains 5% of total project cost for late or non-delivery.

Penalties: Prime interest rate per day of delay on delivered price of delayed goods/unperformed services; possible termination for persistent default.

Payment terms: Municipality pays within 30 days of receipt of a valid invoice accompanied by delivery note and fulfilment of other contractual obligations. Payment in Rand unless otherwise stipulated.

Financial capacity: For procurement expected to exceed R10 million (VAT included), bidders must submit audited annual financial statements for the past three years (or since establishment if younger).

Municipal services account: Bidder must have no outstanding undisputed municipal service commitments overdue more than 30 days; consent form for verification required.

Mandatory registrations and status:

• Central Supplier Database (CSD) registration.
• Valid SARS tax compliance status PIN.
• CIPC company registration.
• B-BBEE certificate or sworn affidavit to claim preference points (80/20 system).
• Professional registration with the South African Geomatics Council (SAGC) for the land surveyor (implied by requirement for a qualified professional land surveyor).

Returnable forms (compressed):

• SBD 1 / MBD 1 (Invitation to Bid): signed offer cover page.
• SBD 4 / MBD 4 (Declaration of Interest): discloses state employment or connections.
• SBD 6.1 / MBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20.
• SBD 8 / MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain conduct.
• SBD 9 / MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution: authorises signatory.
• Bidder Municipal Services Account Verification Consent Form: consent for municipal account verification.
• Proof of CSD registration and tax compliance PIN.
• Pricing schedule (separate sheet) with personnel, hours, rates, disbursements, VAT.
• Audited financial statements (if contract value exceeds R10 million VAT inclusive).

No CIDB grading mentioned (professional services, not construction). No local content requirement stated.