Leasing of water tankers on a twelve (12) months contract for kendal inland terminal at TRANSNET soc ltd

Leasing of water tankers on a twelve (12) months contract for Kendal Inland Terminal at Transnet SOC Ltd. RFQ No PPA 169612. Issue date: 03 September 2026, closing date: 08 September 2026, closing time: 16:00 PM.

Closing date: 08 September 2026, closing time: 16:00 PM.

Queries must be submitted by 13:00 on 08/09/2026.

Formal briefing: Not applicable.

Bidding procedure and technical enquiries: Ndumiso Dlamini, telephone 035 905 2092, email [email protected]. Queries before closing date should be submitted onto the system and to this email by 13:00 on 08/09/2026.

Submit electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome. Upload bid documents against the selected tender; multiple uploads of up to 30 MB each are permitted. Submit at least a day before closing to avoid technical issues; Transnet is not liable for upload challenges. No late submissions accepted.

Mandatory returnable documents (must be submitted by closing date/time or the bid is disqualified):

• Section 4: Quotation Form (priced offer).

Returnable documents used for scoring (failure to submit results in zero score for that criterion, not disqualification):

• Valid B-BBEE certificate or sworn affidavit.
• Technical submission/questionnaire (Annexure).
• Proof of specific goals compliance.
• Equipment availability and specification.
• Operators qualifications.
• Service records and maintenance of equipment.
• Lead times.
• Geographical location.
• Response time to breakdowns and equipment replacement.

Essential returnable documents (failure to submit may result in a further opportunity to submit, then possible disqualification):

• Section 1: SBD1 Form.
• Section 5: Certificate of Acquaintance with RFQ Documents.
• Section 6: RFQ Declaration and Breach of Law Form.
• Section 7: Specific Goals Points Claim Form.

All returnable sections must be signed, stamped and dated. Bids must not include documents from other quotations; additional conditions must be in an accompanying letter. Changes to quotations after closing are not considered. Quotation is deemed an offer.

Mandatory returnable documents: Section 4 Quotation Form. Returnable documents used for scoring: valid B-BBEE certificate or sworn affidavit, technical submission/questionnaire, proof of specific goals compliance, equipment availability and specification, operators qualifications, service records and maintenance, lead times, geographical location, response time to breakdowns and equipment replacement. Essential returnable documents: Section 1 SBD1 Form, Section 5 Certificate of Acquaintance with RFQ Documents, Section 6 RFQ Declaration and Breach of Law Form, Section 7 Specific Goals Points Claim Form. All returnable documents must be signed, stamped and dated.

Evaluation follows a seven-step process:

1. Administrative responsiveness: bid lodged on time, all returnable documents completed and signed.
2. Substantive responsiveness: compliance with qualification criteria, priced offer, material compliance with scope and technical pre-qualification requirements.
3. Minimum threshold for technical criteria: technical scores rounded to 2 decimal places.
4. Weighted scoring: Price 80 points (formula Ps = 80 x (1 - (Pt - Pmin)/Pmin)), Specific Goals 20 points.
5. Post-tender negotiations if price not market-related: sequential negotiation with highest ranked bidder, then 2nd and 3rd, or cancellation.
6. Objective criteria: skills transfer, ROI impact, supplier rotation, bidder's legal capacity, financial stability, risk assessment (including DPIP/FPPO relationships).
7. Award and conclusion of contract.

Specific goals points (80/20 system):

• B-BBEE Level 1 or 2: 10 points.
• +50% Black Youth Owned Entities: 10 points.
• Non-compliant or B-BBEE Level 3-8: 0 points.

Validity period: 180 days from closing date.

Scope: Leasing of water tankers on a twelve (12) months contract for Kendal Inland Terminal at Transnet SOC Ltd. Refer to Annexure A: Scope of Work for detailed specifications. Technical criteria are attached on the system; upload documents in respective folders.

Technical submission must include operators qualifications, service records and maintenance of equipment, lead times, geographical location, and response time to breakdowns and equipment replacement. These are returnable documents used for scoring.

POPIA compliance: Transnet and Respondent must process personal information in accordance with POPIA, implement security safeguards, and maintain measures to manage risks to information shared during the bidding process.

Quotation form: offer to supply goods/services at quoted prices. Prices must be quoted in South African Rand inclusive of VAT, on a 'delivered nominated destination' basis. Pricing must follow the prescribed price schedule; deviations may lead to disqualification. Discounts only considered if unconditional. If highest scoring bidder's price is not market-related, Transnet may negotiate sequentially with ranked bidders or cancel the RFQ.

Prices must be quoted in South African Rand, inclusive of VAT, on a 'delivered nominated destination' basis. Pricing must follow the prescribed price schedule; deviations may lead to disqualification. Discounts only considered if unconditional. Any disbursement not specifically priced will not be accepted. If the highest scoring bidder's price is not market-related, Transnet may negotiate sequentially with ranked bidders or cancel the RFQ. Pricing scores rounded to 2 decimal places.

CSD registration: Mandatory. Bidders must be registered on National Treasury's Central Supplier Database (CSD); business may not be awarded to unregistered respondents. Foreign suppliers with no local registered entity are exempt.

Tax compliance: Bidders must be tax compliant and submit a SARS TCS PIN or CSD number. Each party in a consortium/JV/sub-contractor must submit separate TCS/CSD.

B-BBEE: Valid B-BBEE certificate or sworn affidavit required for scoring. Specific goals points claim form (Section 7) must be completed.

SBD1 Form: Must be completed and submitted as mandatory returnable document.

Declaration of Interest (SBD4): Disclose any relationship with state employees or Transnet personnel.

Certificate of Independent Bid Determination: Certifies no collusion or price disclosure.

RFQ Declaration and Breach of Law Form: Certifies no serious breach of law in preceding 5 years.

Employment Equity Act: Compliance required, including Section 53.

Security clearance: May be required (CONFIDENTIAL/SECRET/TOP SECRET) for successful bidder and personnel.

Specific Goals Points Claim Form: 80/20 preference point system applies (estimated value not exceeding R50 million). Points allocated: price 80, B-BBEE status level of contributor 10, +50% Black Youth Owned Entities 10. B-BBEE status levels 1-2 earn 10 points, levels 3-8 and non-compliant earn 0. Proof required: B-BBEE certificate, sworn affidavit, or CIPC certificate. Sub-contracting more than 25% to a lower B-BBEE entity disqualifies points unless sub-contractor is an EME. Bidders must complete the claim form and provide evidence.

Contract will be concluded after award via Letter of Award. Successful bidder must maintain validity of all returnable documents for contract duration; failure to renew may lead to immediate termination. Transnet may cancel contract and request National Treasury to place respondent on Restricted Suppliers database for up to 10 years if incorrect information furnished. Transnet may award to next ranked bidder if preferred bidder fails to sign or commence contract. Bidders must be familiar with Transnet's General Bid Conditions, Standard RFQ Terms and Conditions, Supplier Integrity Pact, and Non-disclosure Agreement. Material deviations from standard terms may lead to disqualification.

Notice to bidders: responses must not include documents from other quotations; no formal briefing; communication only through designated contact; no canvassing of Transnet officers; collusion leads to disqualification; unsuccessful bidders may request reasons. Legal compliance with all applicable laws; compliance with Employment Equity Act; no changes to quotations after closing; quotation deemed an offer; Transnet disclaimers (right to modify, reject, disqualify, cancel, split award, validate information, request financial statements, cancel contract for incorrect info, award to next ranked bidder). Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET). Registration on Central Supplier Database (CSD) mandatory. Tax compliance required throughout contract term. Disclosure of contract information per JSE Debt Listing Requirements and DPIP/FPPO policy.

Evaluation methodology: Stage 1 - administrative responsiveness (bid lodged on time, all returnable documents completed and signed); Stage 2 - substantive responsiveness (compliance with qualification criteria, priced offer, material compliance with scope); Stage 3 - minimum threshold for technical criteria (technical scores rounded to 2 decimal places); Stage 4 - weighted scoring: price 80 points (formula Ps = 80 x (1 - (Pt - Pmin)/Pmin)), specific goals 20 points; Stage 5 - post tender negotiations if price not market-related, sequential negotiation with highest ranked bidder then 2nd and 3rd; Stage 6 - objective criteria (skills transfer, ROI impact, supplier rotation, bidder's legal capacity, financial stability, risk assessment); Stage 7 - award and conclusion of contract. Validity period: 180 days from closing date.

Leasing of water tankers on a twelve (12) months contract for Kendal Inland Terminal at Transnet SOC Ltd.

Bidders must not appear on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; Transnet may withdraw an award if this is discovered after award. Bidders must comply with the Transnet Supplier Integrity Pact, which prohibits dishonesty, fraud and corruption. Bidders may not assign their rights and obligations under the contract without prior written approval; cession of payment rights is only permitted to financial service providers or state institutions, subject to Transnet's written consent and a written request from the bidder accompanied by the cession agreement.

The contract is for the leasing of water tankers for a period of twelve (12) months at the Kendal Inland Terminal. The document does not specify the number of tankers, capacity, delivery schedule, or any technical standards.

Prices specified in an order cannot be increased. Payment is made against an original undisputed tax invoice, supporting documentation, and a month-end statement. Standard payment terms are 30 days from receipt of the month-end statement. Payment is in South African currency. The contract may be terminated if the allocated maximum contract value is depleted before the expiry date.

Bidders must not be on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Bidders must comply with the Transnet Supplier Integrity Pact. The contract prohibits assignment of rights and obligations without prior written approval; cession of payment rights is only allowed to financial service providers or state institutions with Transnet's written consent.