Supply & deliver poultry & agricultural inputs (plt) for the harry gwala district municipality area

Closing date and time: 18 September 2026 at 12:00 (submissions by email).

No briefing or site visit is stated.

Submission email: [email protected], attention Mthokozisi Magcaba.

Bidding procedure enquiries: Nicolette Napier (email [email protected]).

Technical enquiries: Mthokozisi Magcaba (email [email protected]).

Lead SCM contact officers: Nicolette Napier / Mthokozisi Magcaba.

No telephone numbers are stated.

Returnable documents — all must be completed, signed and submitted with the quotation:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares whether any director, shareholder or controlling person is employed by the state or connected to anyone at the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status; a SARS PIN must be supplied if tax status is non-compliant.

Submission method:

• Quotations must be emailed to [email protected], attention Mthokozisi Magcaba, by no later than 12:00 on 18 September 2026.
• Quotations must be per quotation numbers.

Disqualification risks:

• Any mandatory information omitted or unsigned.
• Late submissions, regardless of reason.
• Bids not submitted on the official forms provided (not to be re-typed).
• Bids from persons in the service of the state, or companies with directors who are persons in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Validity:

• The offer must remain valid for 90 days from the closing date (Annexure A); the pricing schedule states 120 days — bidders should confirm which applies.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) with a valid MAAA number and have an active SARS Tax Compliance Status (provide PIN if non-compliant). Must complete and sign SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim). Bidders must not be persons in the service of the state, nor companies with directors who are state employees. Bidders claiming preference points must submit proof: B-BBEE certificate or affidavit, CSD report, ID documents of owners, municipal account or lease agreement, and for disability, a doctor's certificate or disability database registration. Failure to provide mandatory documents renders the bid non-responsive.

Scope:

• Supply and deliver poultry and agricultural inputs (PLT) for the Harry Gwala District Municipality area.
• Quotations must be per quotation numbers.
• The competitive bidding schedule covers acquisition, supply, delivery and commissioning of agricultural equipment, broiler feeds, veterinary remedies, and poultry infrastructural materials for approved beneficiaries.

Pricing schedule structure:

• 21 lots, each for a named beneficiary, with lot reference numbers (KZNGF-OVF-POULTRY-001 to -021).
• Items include broiler starter/grower/finisher pellets (50kg), maize (whole and crushed), feeders, fonts, lamps, wood shavings, vaccines, veterinary remedies, and equipment such as chicken pluckers, wrapping machines, pressure washers, milling machines and layer cages.
• Bidders must fill in the Bid Unit Price (Excl. VAT) and compute the Total Bid Price (Excl. VAT) for each item based on predefined quantities.
• Summary rows at the base of each lot show the Lot Subtotal, 15% VAT, and Grand Total Price Inclusive of VAT.

Brand specifications:

• Where brand names (e.g., 'Poltek', 'Wayne') are used as benchmarks, bidders must provide explicit specification verification for alternative or equivalent equipment.

Fixed-price quotations on company letterhead, inclusive of VAT and all costs relating to disbursements.

Prices must be in ZAR for individual or combined beneficiary lots.

Bidders must fill in the Bid Unit Price (Excl. VAT) and compute the Total Bid Price (Excl. VAT) for each item in the schedule.

Summary rows at the base of each lot show the Lot Subtotal, 15% VAT, and Grand Total Price Inclusive of VAT.

Where brand names are used as benchmarks, bidders must provide specification verification for alternative or equivalent equipment.

All prices must remain valid for 120 days from the closing date.

Pricing format:

• Fixed-price quotations on company letterhead, inclusive of VAT and all costs relating to disbursements.
• Prices must be in South African Rand (ZAR) for individual or combined beneficiary lots.
• Prices must remain valid for 120 days from the closing date (per the pricing schedule; Annexure A states 90 days).

No bonds, guarantees, insurance, or financial capacity thresholds are stated.

Mandatory compliance:

• Registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status; a SARS PIN must be supplied if tax status is non-compliant.
• Tax compliance: bidders must submit their SARS Tax Compliance Status (TCS) PIN; a printed TCS certificate may also be submitted. For consortia/JVs/sub-contractors, each party must submit a separate TCS PIN/CSD number.
• B-BBEE: a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• Bids from persons in the service of the state, or companies with directors who are persons in the service of the state, will not be considered.
• The successful bidder will be required to sign a written contract form (SBD 7).
• Proof of authority (e.g., company resolution) must be submitted with the signed bid.

Proof for claiming preference points may include:

• B-BBEE Certificate or B-BBEE Affidavit.
• CSD Report.
• ID documents of the owners of the company.
• Municipal account or lease agreement.
• Doctor's certificate / disability database from relevant institutions.

A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.

The successful bidder must sign a written contract form (SBD 7).

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any applicable special conditions.

False declarations in the preference claim may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

The offer must be valid for 90 days from the closing date (per Annexure A); the pricing schedule states 120 days — bidders should confirm which applies.

Mandatory requirements:

• Signed and completed SBD 1, 4 and 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status; SARS PIN to be supplied if tax status is non-compliant.

Failure to provide any mandatory information will result in the submission being deemed non-responsive.

Quotations evaluated on an 80/20 price/specific goals allocation — 80 points for price, 20 points for specific goals.

Specific goals points: Black Ownership (51%–100%: 10; 30%–50%: 6; 5%–29%: 4; 0%–4%: 0), Black Women Ownership (51%–100%: 4; 30%–50%: 2; 5%–29%: 1; 0%–4%: 0), Black Youth Ownership (30%–100%: 3; 5%–29%: 2; 0%–4%: 0), Disability (30%–100%: 3; 5%–29%: 2; 0%–4%: 0). Total: 20 points.