Supply and delivery of a new nine-seater vehicle for teta (RFB, closing 05 october 2026)

{"closingDate":"05 OCTOBER 2026","closingTime":"11:00","briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":"of Transport. TETA is required to promote facilitate, monitor and research","address":"THE CLOSING DATE"}

Returnable Documents: 5.2.17 Schedule 17 : Tax Clearance Requirements, 5.2.18 Schedule 18 : Declaration of Interest (SBD4), 5.2.20 Schedule 20 : Pricing Schedule, equirements, please refer to Section 4.2 of this specification., bid (SBD 1) signed electronically or in permanent, Interest (SBD sign the Declaration of interest form., SARS Pin / CSD

• The bidder must submit a SARS Pin with, CSD Supplier Number., Database www.csd.gov.za. (Please attach

Bidders must complete and sign SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Points Claim). Must submit a valid SARS PIN (or CSD number) and be registered on the Central Supplier Database (www.csd.gov.za). Must provide a certified B-BBEE certificate (or sworn affidavit for EMEs/QSEs) to qualify for preference points. Must submit CIPC registration certificates. Must provide a formal OEM authorisation letter or proof of being an authorised distributor. Must submit a warranty confirmation letter from the OEM or authorised distributor. Must submit a maintenance plan confirmation letter for 7 years/105,000 km. Must provide reference letters from clients demonstrating satisfactory supply and delivery of vehicles and after-sales services over at least three years. Bidders must not be persons in the service of the state, nor companies with directors who are. Failure to provide any mandatory document may render the bid invalid.

2.1 Purpose

2.1.1 The purpose of this Request for Bid (RFB) is an invitation to potential suppliers (hereinafter

referred to as “Bidders”) to submit Bids for the items/products/solutions or services as detailed

under Schedule4: Specification or Terms of Reference

2.2 Objectives

2.2.1 The following objectives must be achieved with the implementation of the above

required solution:

• The rendering of the required services as per the terms of reference.

• Compliance with all relevant legislations and regulations.

• Signing of the Service Level Agreement (SLA) and Contract with TETA.

2.2.2 Based on the Bids submitted and the outcome of the evaluation process according to

the set evaluation criteria TETA intends to select a preferred bidder/s with the view of

concluding a service level agreement (SLA) with such successful bidder. The Bid will be

evaluated in terms of the PPPFA 80/20 preferential points system.

2.3 Queries

2.3.1 Should it be necessary for a bidder to obtain clarity on any matter arising from or

referred to in this RFB document, please refer queries, in writing, to the contact

person(s) listed below. Under no circumstances may any other employee within TETA be

approached for any information. Any such action might result in a disqualification of a

response submitted in competition to the RFB. TETA reserves the right to place

responses to such queries on the website.

SCM SPECIALIST Telephone (011) 577 7027

E-mail [email protected]

Request for Bid

3 definitions

3.1 Transport Education and Training Authority [hereinafter referred to as “TETA”] was in terms of the

provisions of the Skills Development Act (Act No. ), established as a SETA in March 2000,

together with other 24 SETA’s by the Minister of Labour. The establishment of TETA has enabled the

long standing need for a mechanism that can provide skills in the transport industry.

3.2 TETA exists to ensure that the provisions of the Skills Development Act are implemented and complied

with as contemplated by the Act, and to develop and improve skills in the transport sector under the

auspices of the Department of Transport. TETA is required to promote facilitate, monitor and research

education and training in the Transport Sector.

3.3 “Acceptable Bid” - means any bid, which, in all respects, complies with the specifications and conditions

of the Request for Bid as set out in this document.

3.4 “Act” – means the Preferential Procurement Policy Framework Act (Act No. ).

3.5 “Agent” – means a person mandated by another person (“the principal”) to do business for and on

behalf of or to represent in business transaction, the principal, and thereby acquire rights for the

principal against an organ of state and incur obligations binding the principal in favour of an organ of

state.

3.6 “Bid” - means a written offer in a prescribed or stipulated form in response to an invitation by an organ

of state for the provision of services or goods.

3.7 “Bidders” - means any enterprise, consortium or person, partnership, company, close corporation, firm

or any other form of enterprise or person, legal or natural, which has been invited by TETA to submit a

bid in response to this bid invitation.

3.8 “Client” - means internal and external customers that participate in TETA registration processes.

3.9 “Comparative Price” - means the price after deduction or addition of non-firm price factors,

unconditional discounts, etc.

3.10 “Consortium” - means several entities joining forces as an umbrella entity to gain a strategic

collaborative advantage by combining their expertise, capital, efforts, skills and knowledge for the

purpose of executing this tender.

3.11 “Disability” - means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

3.12 “Firm Price” - means the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition or abolition of customs or excise duty and

any other duty, levy or tax which, in terms of a law or regulation is binding on the contractor and

demonstrably has influence on the price of any supplies or the rendering cost of any service, for the

execution of a contract.

3.13 “Goods” – means any work, equipment, machinery, tools, materials or anything of whatever nature to

be rendered to TETA or TETA’s delegate by the successful vendor in terms of this bid.

3.14 “Historically Disadvantaged Individual” (HDI) - means a South African citizen:

3.14.1 Who, due to the apartheid policy that had been in place, had no franchise in national

elections prior to the introduction of the Constitution of the Republic of South Africa, 1983,

(Act No. ) or the Constitution of the Republic of South Africa, 1993 (Act No. ) (the Interim Constitution); and/or;

Request for Bid

3.14.2 who is a female; and/or

3.14.3 who has a disability;

3.15 provided that a person who obtained South African citizenship on or after the coming to effect of the

Interim Constitution is deemed not to be an HDI.

3.16 “Internal Collaboration” - means collaborative arrangements within a group of companies or within

various strategic business units/subsidiaries/operating divisions in order to gain a strategic position

whilst sharing resources, profits and losses as well as risks.

3.17 “Joint Ownership” - (also known as equity JVs) means the establishment by two parent companies of a

child company for a specific task within which both parent companies invest in order to overcome the

limited capabilities vested within them in order that they can both benefit from the combined

investment.

3.18 “Joint Venture” - (Project) means two or more businesses joining together under a contractual

agreement to conduct a specific business enterprise with both parties sharing profit and losses. The

venture is for one specific project only, rather than for a continuing business relationship as in a

strategic alliance. It is about sharing risk with others and providing one or more missing and needed

assets and competencies.

3.19 “Management” - in relation to an enterprise or business, means an activity inclusive of control, and

performed on a daily basis, by any person who is a principal executive officer of the company, by

whatever name that person may be designated, and whether or not that person is a director.

3.20 “Non-firm Price(s)” - means all price(s) other than “firm” price(s).

3.21 “Organ of State” - means a constitutional institution defined in the Public Finance Management Act,

Act .

3.22 “Person(s)” - refers to a natural and/or juristic person(s).

3.23 “Rand Value” - means the total estimated value of a contract in Rand denomination, which is calculated

at the time of proposal invitations and includes all applicable taxes and excise duties.

3.24 “Successful Vendor” - means the organization or person with whom the order is placed or who is

contracted to execute the work as detailed in the bid.

3.25 “Prime Vendor” – means any person (natural or juristic) who forwards an acceptable proposal in

response to this RFB with the intention of being the main contractor should the proposal be awarded to

him/her.

3.26 “Vendor Agent” - means any person mandated by a prime vendor or consortium/joint venture to do

business for and on behalf of, or to represent in a business transaction, the prime vendor and thereby

acquire rights for the prime vendor or consortium/joint venture against TETA or an organ of state and

incur obligations binding the prime vendor or consortium/joint venture in favour of TETA or an organ of

state.

3.27 “SMME” – bears the same meaning assigned to this expression in the National Small Business Act, 1996

(Act No. ).

3.28 “Service Partners” - means any successful vendor who is awarded the proposal or who entered into an

agreement with TETA and/or its clients to offer consulting services in areas such as but not limited to,

strategic e-business consulting, evaluation, implementation and continuous improvement or system

integration.

Request for Bid

3.29 “Support Partners” - means any successful vendor who entered into partnership agreement with TETA

and/or its clients for the provision of support services to a specific solution.

3.30 “Sub-Contracting” - means the primary contractor’s assigning or leasing or making out work to, or

employing another person to support such primary contractor in executing part of a project in terms of

a contract.

3.31 “Trust” - means the arrangement through which the property of one person is made over or

bequeathed to a trustee to administer such property for the benefit of another person.

3.32 “Trustee” - means any person, including the founder of a trust, to whom property is bequeathed in

order for such property to be administered for the benefit of another person.

4 general rules and instructions

4.1 Confidentiality

4.1.1 The information contained in this document is of a confidential nature, and must only be used

for purposes of responding to this RFB. This confidentiality clause extends to Bidder partners

and/or implementation agents, whom the Bidder may decide to involve in preparing a response

to this RFB.

4.1.2 For purposes of this process, the term “Confidential Information” shall include all technical and

business information, including, without limiting the generality of the foregoing, all secret

knowledge and information (including any and all financial, commercial, market, technical,

functional and scientific information, and information relating to a party’s strategic objectives

and planning and its past, present and future research and development), technical, functional

and scientific requirements and specifications, data concerning business relationships,

demonstrations, processes, machinery, know-how, architectural information, information

contained in a party’s software and associated material and documentation, plans, designs and

drawings and all material of whatever description, whether subject to or protected by copyright,

patent or trademark, registered or un-registered, or otherwise disclosed or communicated

before or after the date of this process.

4.1.3 The receiving party shall not, during the period of validity of this process, or at any time

thereafter, use or disclose, directly or indirectly, the confidential information of TETA (even if

received before the date of this process) to any person whether in the employment of the

receiving party or not, who does not take part in the performance of this process.

4.1.4 The receiving party shall take all such steps as may be reasonably necessary to prevent TETA’s

confidential information coming into the possession of unauthorised third parties. In protecting

the receiving party’s confidential information, TETA shall use the same degree of care, which

does not amount to less than a reasonable degree of care, to prevent the unauthorised use or

disclosure of the confidential information as the receiving party uses to protect its own

confidential information.

4.1.5 Any documentation, software or records relating to confidential information of TETA, which

comes into the possession of the receiving party during the period of validity of this process or at

any time thereafter or which has so come into its possession before the period of validity of this

process:

4.1.5.1 shall be deemed to form part of the confidential information of TETA;

4.1.5.2 shall be deemed to be the property of TETA;

4.1.5.3 shall not be copied, reproduced, published or circulated by the receiving party unless

and to the extent that such copying is necessary for the performance of this process and

all other processes as contemplated in; and

Request for Bid

4.1.5.4 shall be surrendered to TETA on demand, and in any event on the termination of the

investigations and negotiations, and the receiving party shall not retain any extracts.

4.2 Preferential Procurement Reform

4.2.1 TETA supports Black Economic Empowerment as an essential ingredient of its business. In

accordance with government policy, TETA insists that the private sector demonstrates its

commitment and track record to Black Economic Empowerment in the areas of ownership

(shareholding), skills transfer, employment equity and procurement practices (SMME

Development) etc.

4.2.2 TETA will apply the principles of the Preferential Procurement Policy Framework Act, (Act No. ) to this proposal.

4.2.3 Vendors shall submit the “Broad-Based Black Economic Empowerment Status Level Certificates”

as part of this proposal. In the case of a consortium and sub-contractors, the preference

certificate must be completed for each legal entity.

4.3 Language

4.3.1 Bids shall be submitted in English.

4.4 Gender

4.4.1 Any word implying any gender shall be interpreted to imply all other genders.

4.5 Formal contract

4.5.1 This RFB, all the appended documentation and the proposal in response thereto read together,

forms the basis for a formal contract to be negotiated and finalised between TETA and the

enterprise(s) to whom TETA awards the bid in whole or in part.

4.5.2 A mere offer and acceptance shall not constitute a formal contract of any nature for any purpose

between TETA and any vendor.

4.6 Instructions for the submissions of a proposal

4.6.1 ONE (1) original copy and ONE (1) electronic (Virus Free USB) copy of the bid Technical

submission shall be submitted on the date of closure of the Bid.

4.6.2 The original copy MUST BE SIGNED by an authorised employee, agent or representative of the

bidder.

4.6.3 Bidders shall submit proposal responses in accordance with the prescribed manner of

submissions as specified above.

4.6.4 Bids must be submitted in a prescribed response format herewith reflected as Response Format,

and be sealed in an envelope.

4.6.5 Bids must be deposited into the tender box at reception on or before 05 OCTOBER 2026 not

later than 11h00.

4.6.6 All Bids in this regard shall only be accepted if they have been placed in the bid box before or on

the closing date and stipulated time.

4.6.7 Bids received after the time stipulated will not be considered.

Request for Bid

4.6.8 Bid responses sent by post or courier must reach this office at least 36 hours before the closing

date to be deposited into the proposal box. Failure to comply with par. 4.6.6 will result in your

proposal being treated as a “late proposal” and will not be entertained. Such proposal will be

returned to the respective vendors.

4.6.9 No proposal shall be accepted by TETA if submitted in any manner other than as prescribed

above.

5 response format (very important)

5.1 Vendors shall submit response in accordance with the response format specified below. Failure

to do so will result in rejecting the vendor’s response. No referrals may be made to comment.

Failure to comply will result in the vendor being penalised.

5.2 Schedule Index:

5.2.1 Schedule 1: Invitation to Bid – SDB 1 (pages 1-3) plus General information: Pages 4 – 15 of this

RFB document

5.2.2 Schedule 2 : Important conditions

5.2.3 Schedule 3 : Bidding Commitment

5.2.4 Schedule 4 : Terms of Reference

5.2.5 Schedule 5 : General Conditions of Contract (GCC)

5.2.6 Schedule 6 : Non-Collusion Form

5.2.7 Schedule 7 : Company Profile

5.2.8 Schedule 8 : Authorisation Letter to supply and deliver vehicles

5.2.9 Schedule 9 : Warranty Compliance

5.2.10 Schedule 10 : Confirmation of Maintenance Plan

5.2.11 Schedule 11 : Reference Letters by Clients

5.2.12 Schedule 12 : Submission of Audited Financial Statements

5.2.13 Schedule 13 : Vehicle Specification Form – Annexure A

5.2.14 Schedule 14 : Employment Equity (EE) Compliance Certificate

5.2.15 Schedule 15 : Bidders Experience

5.2.16 Schedule 16 : Preference points claim forms (SBD6.1) and B-BBEE Certificate

5.2.17 Schedule 17 : Tax Clearance Requirements

5.2.18 Schedule 18 : Declaration of Interest (SBD4)

5.2.19 Schedule 19 : SBD 3.3

5.2.20 Schedule 20 : Pricing Schedule

5.2.21 Schedule 21 : Compliance Checklist of returnable documents by the Bidder

Request for Bid

6 bid preparation

6.1 All additions to the bid proposal documents, i.e. annexes, supporting documentation, pamphlets,

photographs, technical specifications covering equipment and/or services to be offered, shall be

neatly bound as part of the schedule concerned.

6.2 All responses with questions posed on this bid documents shall be answered in accordance with

the Response Format of this RFB.

7 oral presentation and briefing sessions

7.1 Bidders who submit bid offers in response to this RFB may be required to give oral presentations,

which may include, but not limited to, an equipment / service demonstration of their proposal to

Teta.

7.2 This provides an opportunity to the vendor to clarify or elaborate on the proposal.

7.3 No Briefing meeting is scheduled.

7.4 Questions to be forwarded to this email address [email protected] and cut-off date for

queries is Wednesday, 30 September 2026 end of business day.

8 special conditions of contract/bid

Bidders shall provide full and accurate answers to all including mandatory questions posed in this

document, and, are required to explicitly state either "Comply/Accept (with a )" or "Do not comply/Do

not accept (with an X)" regarding compliance to the requirements. Where necessary, the bidder shall

substantiate their response to a specific question.

8.1

The laws of the Republic of South Africa shall govern this RFB Accept Do not accept

and the bidders hereby accept that the courts of the Republic

of South Africa shall have the jurisdiction.

8.2

TETA will not be liable for any costs incurred by the bidder in Accept Do not accept

the preparation of response to this RFB. The preparation of

response will be made without obligation to acquire any of the

items included in any bidder’s proposal or to select any

proposal, or to discuss the reasons why such vendor’s or any

other proposal was accepted or rejected.

8.3

TETA may request written clarification or further information Accept Do not accept

Request for Bid

regarding any aspect of this proposal. The bidders must supply

the requested information in writing within twenty-four (24)

hours after the request has been made, otherwise the

proposal may be disqualified.

8.4

In the case of Consortium, Joint Venture or Sub-contractors,

Accept Do not accept

bidders are required to provide copies of signed agreements

stipulating the work split and Rand value.

8.5

In the case of Consortium, Joint Venture or Sub-contractors, all Accept Do not accept

bidders are required to provide mandatory documents as

stipulated in schedule 4 (TOR).

8.6

TETA reserves the right to cancel or reject any proposal and Accept Do not accept

not to award the proposal to the lowest bidder or award parts

of the proposal to different bidders, or not to award the

proposal at all.

8.7

By submitting a proposal in response to this RFB, the bidders Accept Do not accept

accept the evaluation criteria as it stands.

8.8

TETA reserves the right to conduct a pre-award survey during Accept Do not accept

the source selection process to evaluate contractors'

capabilities to meet the requirements specified in the RFB and

supporting documents.

Request for Bid

8.9

The bidder should not qualify the proposal with own

Accept Do not accept

conditions.

Caution: If the bidder does not specifically withdraw its own

conditions of proposal when called upon to do so, the

proposal response will be declared invalid.

8.10

Should the bidder withdraw the proposal before the proposal Accept Do not accept

validity period expires, TETA reserves the right to recover any

additional expense incurred by TETA having to accept any less

favourable proposal or the additional expenditure incurred by

TETA in the preparation of a new RFB and by the subsequent

acceptance of any less favourable proposal.

8.11

Delivery of and acceptance of correspondence between TETA Accept Do not accept

and the bidder sent by prepaid registered post (by air mail if

appropriate) in a correctly addressed envelope to either

party’s postal address or address for service of legal

documents will be deemed to have been received and

accepted after (2) two days from the date of postage to the

South African Post Office Ltd.

8.12

Should the parties at any time before and or after the award of Accept Do not accept

Request for Bid

the proposal and prior to, and or after conclusion of the

contract fail to agree on any significant product price or

service price adjustments, change in technical specification,

change in services, etc. TETA shall be entitled within 14

(fourteen) days of such failure to agree, to recall the letter of

award and cancel the proposal by giving the bidder not less

than 90 (ninety) days written notice of such cancellation, in

which event all fees on which the parties failed to agree

increases or decreases shall, for the duration of such notice

period, remain fixed on those fee/price applicable prior to the

negotiations.

Such cancellation shall mean that TETA reserves the right to

award the same proposal to next best bidders as it deems fit.

8.13

In the case of a consortium or JV each of the authorised Accept Do not accept

enterprise’s members and/or partners of the different

enterprises must co-sign this document.

8.14

Any amendment or change of any nature made to this RFB shall Accept Do not accept

only be of force and effect if it is in writing, signed by TETA

signatory and added to this RFB as an addendum.

8.15

Failure or neglect by either party to (at any time) enforce any of Accept Do not accept

the provisions of this proposal shall not, in any manner, be

construed to be a waiver of any of that party’s right in that

regard and in terms of this proposal. Such failure or neglect

shall not, in any manner, affect the continued, unaltered

validity of this proposal, or prejudice the right of that party to

institute subsequent action.

8.16

All services supplied in accordance with this proposal must be Accept Do not accept

Request for Bid

certified to all legal requirements as per the South African law.

8.17

No interest shall be payable on accounts due to the successful Accept Do not accept

vendor in an event of a dispute arising on any stipulation in the

contract.

8.18

Evaluation of Bids will be performed by an evaluation panel Accept Do not accept

established by TETA.

80 points will be allocated to Price and 20 points to Specific

Goals (as per PPPFA Regulations 2022).

8.19

TETA will not be held liable for any expenses incurred by Accept Do not accept

vendors, in preparing and submitting the proposal.

8.20

If the successful bidder disregards contractual specifications, Accept Do not accept

this action may result in the termination of the contract.

8.21

The bidders’ response to this BID, or parts of the response, will Accept Do not accept

be included as a whole or by reference in the final contract.

8.22

Should the evaluation of this bid not be completed within the Accept Do not accept

validity period of the bid, TETA has discretion to extend the

validity period.

Request for Bid

8.23

Upon receipt of the request to extend the validity period of the Accept Do not accept

bid, the bidder must respond within the required time frames

and in writing on whether or not he agrees to hold his original

bid response valid under the same terms and conditions for a

further period.

Request for Bid

Schedule 2

Important conditions

1. The bid forms are drawn up so that certain essential information is to be furnished in a specific manner. Any

additional particulars shall be furnished on the enclosed questionnaire or in a separate annexure.

2. The bid forms should not be retyped or redrafted. Offers made in any other manner may be disregarded.
3. Should bid forms not be filled in by means of mechanical devices, for example typewriters, ink, preferably black,

must be used to fill in bid forms.

4. Bidders shall check the numbers of the pages and satisfy themselves that none are missing or duplicated. No

liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated.

5. In terms of the General Conditions of Contract and Order, firm bid prices and delivery periods are preferred.

Consequently bidders shall clearly state whether or not prices will remain firm for the duration of the contract.

6. If non-firm prices are bided, the General Conditions of Contract and Order shall apply.
7. The bid prices shall be given in the units shown on the cost breakdown in the Pricing Schedule.
8. All prices shall be quoted in South African Currency and VAT inclusive.
9. Unless specifically provided for in the bid document, no bids transmitted by telegram, telex, facsimile, e-mail or

similar apparatus shall be considered.

10. If a Consortium or Joint Venture or Sub-contractor, a SARS PIN / CSD Supplier Number must be submitted for

each member.

11. Entities biding as a consortium or joint venture must clearly indicate percentage participation that each entity is

contributing to this bid. A signed Joint Venture Agreement must accompany the submission.

12. TETA reserve the right not to appoint any bidder for this bid.
13. The service providers must address each of the requirements as stated in the KEY DELIVERABLES and must be able

to provide the stated outputs.

14. TETA will not be liable for any cost incurred in the preparation of the service providers’ proposal.
15. All information provided by TETA is strictly confidential.
16. Service providers are not allowed to discuss or make any information available to any members of the public,

press, other bidders or any other unauthorized person(s) except as authorized by CEO of TETA or her delegate.

17. Any false declaration of information will result in the exclusion of the appointment as service providers for TETA.
18. TETA reserves the right to discontinue the work at any given time in consultation with the service provider.

This bid is subject to the general conditions of the contract and, if applicable, any other special

Conditions of contract. (Refer to schedule 5 for gcc and schedule 1 for scc)

The following particulars must be furnished

(Failure to do so may result in your bid/proposal being disqualified)

Company name ...............................................................................................................

Postal address ................................................................................................................

Street address ...............................................................................................................

Telephone ( ) ...............NUMBER.....................................................................................

Cellphone number .............................................................................................................

Facsimile ( )...............NUMBER......................................................................................

VAT registration number .......................................................................................

Has a tax clearance certificate been submitted (sbd 2)? Yes/no

Request for Bid

PROOF OF SHAREHOLDINGS IN THE COMPANY CIPC DOCUMENTS (CoR 39.)

Yes/no

............................ (If yes enclose proof)

Schedule 3

Bidding commitment

1. I / We hereby bid to supply all or any of the supplies and/or to render all or any of the

services described in the attached documents to the Government of the Republic of South

Africa on the terms and conditions and in accordance with the specifications stipulated in the

bid documents (and which shall be taken as part of, and incorporated into, this bid) at the

prices and on the terms regarding time for delivery and/or execution inserted therein.

2. I / We agree that –

(a) the offer herein shall remain binding upon me/us and open for acceptance by the

Department during the validity period indicated and calculated from the closing time of

the bid;

(b) this bid and its acceptance shall be subject to the terms and conditions contained in the

General Conditions of Bid, Contract and Order with which I am/we are fully acquainted;

(c) the state may, without prejudice to its other rights, agree to the withdrawal of my/our

bid, or cancel the contract that may have been entered into between me/us and the

state if:

(i) I / we withdraw my/our bid within the period for which I/we have agreed that

the bid shall remain open for acceptance

(j) fail to fulfil the contract when called upon to do so;

(d) Should additional expenses occur by reason of my / our default, the state shall also have

the right to recover such additional expenditure by set-off against moneys which may be

due to me/us under this or any other bid or contract or against any guarantee or deposit

that may have been furnished by me/us or on my/our behalf for the due fulfilment of

this or any other contract;

(e) If my / our bid is accepted the acceptance may be communicated to me/us by registered

post and the SA Post Office Ltd shall be regarded as my / our agent, and delivery of such

acceptance to SA Post Office Ltd shall be treated as delivery to me/us; and

(f) The law of the Republic of South Africa shall govern the contract created by the

acceptance of my/our bid and that I/we choose a physical (street) address in the

Republic (full address of this place)

................................................................................................................................

.................................................................................................................................

3. I / We furthermore confirm that

• I / we have satisfied myself/ourselves as to the correctness and validity of my/our bid;

• that the price(s) and rate(s) quoted cover all the work/item(s) specified in the bid

documents;

• that the price(s) and rate(s) cover all my/our obligations under a resulting contract and

• that I/we accept that any mistakes regarding price(s) and calculations will be at my/our

risk

4. I / We hereby accept full responsibility for the proper execution and fulfilment of all

obligations and conditions devolving on me/us under the agreement as the Principal(s) liable

for the due fulfilment of this contract.

5. I / We agree that any action arising from this contract may in all respects be instituted against

me/us and I/we hereby undertake to satisfy fully any sentence or judgement which may be

pronounced against me/us as a result of such action.

6. I / We declare that I/we have not been involved in negotiations with any person or company

for the purpose of influencing the bid price(s) of the supplies/services described in the

attached documents.

7. Are you duly authorised to sign the bid? *YES / NO

8. Has the Declaration of Interest been *YES / NO

Completed and included with the other bid forms?

• Delete whichever is not applicable

Note: Failure on the part of a bidder to sign this form (BID COMMITMENT) and thus to

acknowledge and accept the conditions in writing or to complete the attached forms,

questionnaires and specifications in all respects, may invalidate the bid.

Signature(s) of bidder or assignee(s) .................................................................

Date..........................................................................

Please complete the following in block letters

Capacity and particulars of the authority under which this bid is signed:

Name of Bidder

Postal Address

Telephone numbers (Toll free if Applicable)

Facsimile number (s) / Fax number

Bid number

Name of contact person

Schedule 4

Specification goods and services required / terms of reference

1. Background and context

The Transport Education and Training Authority (TETA) was established in terms of section 9 of the

Skills Development Act , as amended. The primary mandate of TETA are, inter alia, to

implement its Sector Skills Plan through development and promotion of learning programmes.

The TETA is committed to facilitating and ensuring that through the National Skills Development

Plan 2030, South Africa will have a pool of highly skilled, competitive and competent people

trained in the various facets of the transport sector, namely - Rail, Aerospace, Maritime, Road

Freight, Road Passenger, Taxi, Freight Handling and Forwarding & Clearing to address the country‘s

skills shortage and demand for Sector priority occupations.

According to section 8(1) of the Occupational Health and Safety Act, Act, 1993 (Act no. ), as amended, an organisation is required to provide as far as reasonably practicable, a

working environment that is safe and without risk to the health of its employees.

The TETA is therefore embarking on a process of sourcing a service provider to supply and deliver

a nine (9) seater vehicle to TETA Randburg Head Office.

TETA seeks to appoint a qualified service provider for the supply and delivery of a nine (9)-seater

vehicle to the TETA Randburg Head Office.

The existing TETA nine (9)-seater vehicle is no longer under mechanical warranty and is no longer

considered suitable or reliable for long-distance travel.

The TETA Facilities Management Unit has identified the need to procure a new nine (9)-seater

vehicle to ensure the safe, reliable, and efficient transportation of employees, primarily for official

trips outside the Gauteng Province.

3. Vehicle specification form (annexure a)

The vehicle offered must comply with the specified requirements outlined below. Bidders must

indicate compliance by marking an “YES OR NO” in the appropriate column confirming adherence

to TETA requirements. Failure to complete this form in full may result in the disqualification of the

bidder’s proposal.

Description TETA Vehicle Bidders Specifications Compliance with Specification

Specification (Indicate with YES/NO)

Length +/- 5 253mm

Width +/- 1 997mm

Height +/- 1 990mm

Seats Nine (9) Seater

Colour White

Engine

Engine Type Engine mounted to

the vehicle

Cylinders 4

Engine Capacity +/- 2497 cc

Power Output 130KW@3800

Torque 430/1500-2500

Gearbox Type 7 speed Automatic

Drive Wheels 4

Service Intervals 15 000 (7 year /

105 000km) – The

Minimum is

105 000km)

Economy

Fuel Type Diesel

Fuel Consumption 8,7 l/100km

Fuel Tank (L) +/- 75

Safety

Driver, Passenger, Side Standard

and Curtain Airbags

Pre Collision Avoidance Standard

System

Daytime Running Standard

Lights

Blind Spot Detection Standard with

Camera

Blind Spot Collision Standard

Avoidance Assist (BCA)

Forward Collision Standard

Avoidance Assist (FCA)

Convenience

Features

Air-Conditioner Automatic Climate

Control

Steering Wheel Audio, On Board

Multifunction Control Computer with

Navigation system,

Bluetooth and Cruise

Control

Audio Infotainment system

with Speaker System

Electric Windows Standard

Sunroof Standard

Side Mirror Folding Electric

Function

Park Assist Standard (Front &

Rear) & Surround

View Monitor

Wireless Phone Standard

Charging

Smart Key with Push Standard

Button Start

Driver’s Seat Electric

Adjustment – Slide,

Recline & Height

Heated & Ventilated Standard

Front Seats

Heated & Ventilated Standard

2nd Row Seats

2nd Row Split Rear Standard

Seats

3rd Row Split Rear Standard

Seats

Number of Seats Nine (9)

Seat Trim Leather

Wheel Type Alloy 18’’

Additional

supply and

Vehicles deliver the proposed vehicle or submit

proof that the bidder is an authorised

or certified distributor of the OEM.

Warranty

• The bidder must submit a warranty

Compliance confirmation letter or certificate issued

by the Original Equipment

Manufacturer (OEM) or an authorised

distributor, confirming that the

proposed vehicle is covered by the

applicable manufacturer's warranty

and that the bidder is authorised to

provide warranty support and related

after-sales services

BRIEFING NONE SESSION BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 344 PRETORIA AVENUE FERNDALE RANDBURG 2194 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON SCM SPECIALIST CONTACT PERSON SCM SPECIALIST TELEPHONE NUMBER 011 – 577 7027 TELEPHONE NUMBER 011 – 577 7027 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CODE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE TAX COMPLIANCE CENTRAL STATUS SYSTEM PIN: SUPPLIER OR DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] VERIFICATION SWORN AFFIDAVIT Request for Bid Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ARE YOU A FOREIGN BASED ACCREDITED Yes No SUPPLIER FOR THE GOODS REPRESENTATIVE IN Yes No /SERVICES /WORKS SOUTH AFRICA FOR THE [IF YES, ANSWER THE OFFERED? GOODS /SERVICES [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW ] /WORKS OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. Request for Bid PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... ________________________________________________________________________________________________ Request for Bid SCHEDULE 1 INVITATION TO BID - SBD 1 (pp 1-3) PLUS GENERAL INFORMATION BELOW (pp 4-15) 1 CONFIDENTIAL INFORMATION DISCLOSURE NOTICE 1.1 This document may contain confidential information that is the property of the TRANSPORT EDUCATION and TRAINING AUTHORITY (TETA). 1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this Bid, without prior written permission from TETA. 1.3 All copyrights and Intellectual Property herein vests with TETA Manufacturer’s 5 Year / 150 000 km Warranty Manufacturer’s Warranty plus Additional 2 Year / 50 000 km Manufacturer’s

bid (SBD 1) signed electronically or in permanent

Interest (SBD sign the Declaration of interest form.

SARS Pin / CSD

• The bidder must submit a SARS Pin with

CSD Supplier Number.

Database www.csd.gov.za. (Please attach proof)

may result in the disqualification of

B-BBEE Minimum Level: 10

B-BBEE Details: B-BBEE status of level contributor 10

Other Specific Goals (as per table below) 10

Total 100

 Pt − P min  Ps =80 1 − 

 P min 

Where

Ps = Points scored for price of tender under consideration

Pt = Rand value of tender under consideration

Pmin = Price of lowest acceptable tender

7.1.2 Specific Goals Evaluation

The following Table will be used to allocate the scores as this is an 80/20 bid:

B-BBEE Status Level of Contributor Number of Points (80/20)

1 10

2 9

3 7

4 6

5 4

6 3

7 2

8 1

Non-compliant contributor 0

Other Specific Goals 10

1. Who had no franchise in national

elections before 1983 and 1993 3

Constitutions

2. Who is a female 3
3. Who has disability 2
4. Who is young (youth) 2

NB: The bid will be awarded to a bidder who scores the total highest points on Price and Specific

Goals Evaluation unless there is a compelling reason not to award the bid to the highest point

scorer.

8. Audited annual financial statements

The service provider will be providing a product to TETA and therefore submission of Audited

Annual Financial Statement is an administrative requirement for this TOR.

9. Negotiation

TETA has the right to enter into negotiations with a prospective Service Provider regarding any

terms and conditions, including price(s), of a proposed contract.

NB. TETA shall not be obliged to accept the lowest of any quotation, offer or proposal.

TETA issues this bid invitation in good faith, however it reserves the right to:

• Cancel or delay the selection process at any time, without explanation,
• Not to select any of the respondents to this bid invitation, without explanation, exclude

certain services, without explanation.

• All bidders will be informed in writing whether they have been successful or not.
• A contract will on

Evaluation uses a points system: Price (80 points) and Specific Goals (20 points). Specific goals are scored on a scale of 0 to 5, where 0 = Non-Compliant, 1 = Poor, 2 = Average, 3 = Good, 4 = Very Good, 5 = Excellent. The price score is calculated as Ps = 80 × (Pmin / Pt), where Pmin is the price of the lowest acceptable tender and Pt is the price of the tender under consideration. Bidders must accept the evaluation criteria as stated; failure to do so may result in disqualification.