EOI for supply of metal powder (spherical, 45–150 μm) for additive manufacturing – csir panel appointment

{"name":null,"email":"[email protected]","phone":null,"department":"Please use EOI No and EOI Description as subject reference","address":"2.4 Proposals submitted must be signed by a person or persons duly authorised."}

The CSIR reserves the right to:

12.1 Extend the closing date of this EOI;

12.2 Correct any mistakes before closing date and time of the tender that may have been in

the Bid documents or occurred at any stage of the tender process;

12.3 Verify any information contained in the bidder’s submission;

12.4 Request documentary proof regarding the bidder’s submission;

12.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the product/service offered by the bidder(s) or verify any

information whether before or after the adjudication of this EOI;

12.6 Award this tender to a bidder that did not score the highest total number of points, only in

accordance with Section 2(1)(f) of the PPPFA (Act );

12.7 Request audited financial statements or other documents for the purpose of a due

diligence exercise to determine if the bidder will be able to execute the contract;

12.8 Award this EOI as a whole or in part;

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

12.9 Award this EOI to multiple bidders;

12.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date

and/or after presentations have been made, and/or after tenders have been evaluated

and/or after the preferred bidder(s) have been notified of their status as such;

12.11 Post tender negotiate on any elements on the bid, including but not limited to technical,

transformation, price, and contractual terms and conditions.;

12.12 Not to award a contract to a bidder who is associated with a security breach that

materially adversely affects other entities or if any directors or officers of a bidder are

formally charged of fraudulent or illegal conduct which, would harm the CSIR’s reputation

by its continued association with the bidder.

13 conflict of interest, corruption and fraud

13.1 The CSIR reserves its right to disqualify any bidder who either itself or any of whose

members (save for such members who hold a minority interest in the bidder through

shares listed on any recognised stock exchange), indirect members (being any person or

entity who indirectly holds at least a 15% interest in the bidder other than in the context of

shares listed on a recognised stock exchange), directors or members of senior

management, whether in respect of CSIR or any other government organ or entity and

whether from the Republic of South Africa or otherwise ("Government Entity")

a. engages in any collusive tendering, anti-competitive conduct, or any other similar

conduct, including but not limited to any collusion with any other bidder in respect of

the subject matter of this bid;

b. seeks any assistance, other than assistance officially provided by a Government

Entity, from any employee, advisor or other representative of a Government Entity in

order to obtain any unlawful advantage in relation to procurement or services provided

or to be provided to a Government Entity;

c. makes or offers any gift, gratuity, anything of any value or other inducement, to any

Government Entity's officers, directors, employees, advisors or other representatives

in order to obtain any unlawful advantage in relation to procurement or services

provided or to be provided to a Government Entity;

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

d. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

e. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of

any tender, contract, right or entitlement which is in any way related to procurement or

the rendering of any services to a Government Entity;

f. has in the past engaged in any matter referred to above; or

g. has been found guilty in a court of law on charges of fraud and/or forgery, regardless

of whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

National Treasury.

14 misrepresentation during the lifecycle of the contract

14.1 The bidder should note that the terms of its Tender will be incorporated in the proposed

contract by reference and that the CSIR relies upon the bidder’s Tender as a material

representation in making an award to a successful bidder and in concluding an agreement

with the bidder.

14.2 It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by the CSIR against the bidder notwithstanding the conclusion of

the Service Level Agreement between the CSIR and the bidder for the provision of the

Service in question. In the event of a conflict between the bidder’s proposal and the

Service Level Agreement concluded between the parties, the Service Level Agreement

will prevail.

15 preparation costs and limitation of liability

The Bidder will bear all its costs in preparing, submitting and presenting any response or

Tender to this bid and all other costs incurred by it throughout the bid process.

Furthermore, no statement in this bid will be construed as placing the CSIR, its employees

or agents under any obligation whatsoever, including in respect of costs, expenses or

losses incurred by the bidder(s) in the preparation of their response to this bid.

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

A bidder participates in this bid process entirely at its own risk and cost. The CSIR shall

not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or

any damages suffered as a result of the Bidder’s participation in this Bid process.

The CSIR has set minimum standards that a bidder needs to meet in order to be evaluated

and selected as a successful bidder. The minimum standards consist of the following:

Elimination Criteria Technical Evaluation Criteria

Objective Criteria

(Phase 1) (Phase 2)

Only bidders that comply with Bidder(s) are required to achieve a The CSIR reserves the right to

ALL the criteria set on predetermined minimum threshold award this tender to a bidder that

paragraph 26.1 on Phase % overall. Only bidder (s) who did not score the highest total

below will proceed to met and/or exceeded the minimum number of points in accordance

Technical/Functional Evaluation threshold points on Phase 2 below with Section (2) (1) (f) of the

(Phase 2). will proceed to the Final short listing PPPFA (Act ).

phase.

26.1 Elimination Criteria (Phase 1)

Proposals will be eliminated under the following conditions:

• Respondents that submit late bids will not be considered.
• Respondents that submit to the incorrect location or email address will not be

considered (Only electronic submission to [email protected] would be

considered).

• Respondent that are listed on the NT database of restricted suppliers will not be

considered.

• Respondent that is registered on the NT Register of Tender Defaulters will not be

considered.

• Respondent that did not submit mandatory returnable documents as listed on

Annexure D: Proposal Form and List of Returnable Documents (Mandatory

Returnable Documents Table).

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

26.2 Technical Evaluation Criteria (Phase 2)

The evaluation of the functional / technical detail of the proposal will be based on the

following criteria:

No ELEMENT WEIGHT

1 Company Experience in metal powder supply 30

2 Track record and references 40

3 Delivery capability and lead times 20

4 Supplier status: Metal Producer, Authorised distributor, Reseller 10

Total (%) 100

Proposals with functionality / technical points of less than the pre-determined minimum

overall percentage of 80% will be eliminated from further evaluation on Price and

Preference Points Evaluation.

Refer to Annexure C (Technical Evaluation Matrix/Rubrics) for the scoring

ranges/rubrics that will be used to evaluate functionality.

27 objective criteria

The CSIR reserves the right to award this tender to a bidder that did not score the highest

total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )”,

under the following conditions:

• The directors, shareholders or officers of the bidder must not be formally charged of

fraudulent or illegal conduct which could harm the CSIR’s reputation by associating

with the bidder.

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

28 national treasury central supplier database (csd) registration

Respondents are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all organs

of state and facilitate the verification of certain key supplier information. Business may not be

awarded to a Respondent who has failed to register on the CSD. Only foreign suppliers with

no local registered entity need not register on the CSD. In order to enable the CSIR to verify

information on the CSD, Respondents are required to provide the unique registration

reference number.

Before any negotiations will start with the winning bidder it will be required from the winning

bidder to:

• be registered on National Treasury’s Central Supplier Database (CSD). Registrations

can be completed online at: www.csd.gov.za;

• provide the CSIR of their CSD registration number.

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

Annexure A

Standard Bidding Document (SBD) 1

Part a: invitation to bid

You are hereby invited to bid for requirements of the csir

EOI No- 28 September CLOSING

Bid number: closing date: 16:30

7047/28/09/2026 2026 time:

For the supply of Spherical Metal Powders with size distribution between 45 μm and 150 μm for additive

The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific

research and technology development organisations in Africa. In partnership with national

and international research and technology institutions, the CSIR undertakes directed and

multidisciplinary research and technology innovation that contributes to the improvement of

the quality of life of South Africans. The CSIR’s main site is in Pretoria while it is represented

in other provinces of South Africa through regional offices.

2 submission of proposals

2.1 All proposals are to be submitted electronically to [email protected]. No late proposals

will be accepted.

2.2 All proposals will only be considered if received by the CSIR before the closing date and

time (as indicated on the cover page). The CSIR business hours are between 08h00

and 16h30.

2.3 All proposal submissions are to be clearly subject-referenced with the EOI number and

EOI Description. Proposals must consist of one part:

PART 1: Technical Proposal (Please indicated the EOI Number on each File/folder)

2.4 Proposals submitted must be signed by a person or persons duly authorised.

2.5 Proposals submitted at incorrect location and/or address, will not be accepted for

considerations and where practicable, will be returned unopened to the Bidder(s).

2.6 Proposals received after the closing date and time, at the address indicated in the bid

documents, will not be accepted for consideration and where practicable, will be returned

unopened to the Bidder(s).

2.7 All dates and times in this bid are South African standard time.

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

2.8 Any time or date in this bid is subject to change at the CSIR’s discretion. The

establishment of a time or date in this bid does not create an obligation on the part of the

CSIR to take any action or create any right in any way for any bidder to demand that any

action be taken on the date established. The bidder accepts that, if the CSIR extends the

deadline for bid submission (the Closing Date) for any reason, the requirements of this bid

otherwise apply equally to the extended deadline.

2.9 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox,

etc. will not be considered.

2.10 The naming / labelling syntax of files or documents must be short and simple.

2.11 The CSIR will award the contract to qualified bidder(s)’ whose proposal is determined to

be the most advantageous to the CSIR, taking into consideration the technical (functional)

solution, price, specific goals and objective criteria.

3 counter conditions

Bidders’ attention is drawn to the fact that amendments to any of the EOI Conditions or

setting of counter conditions by Bidders or qualifying any EOI Conditions will result in the

invalidation of such bids.

4 fronting

4.1 Government supports the spirit of broad based black economic empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an honest,

fair, equitable, transparent and legally compliant manner. Against this background the

Government condemn any form of fronting.

4.2 The Government, in ensuring that Bidders conduct themselves in an honest manner will,

as part of the EOI evaluation processes, conduct or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in bid

documents. Should any of the fronting indicators as contained in the Guidelines on

Complex Structures and Transactions and Fronting, issued by the Department of Trade

and Industry, be established during such enquiry / investigation, the onus will be on the

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

Bidder / contractor to prove that fronting does not exist. Failure to do so within a period of

14 days from date of notification may invalidate the bid / contract and may also result in

the restriction of the Bidder /contractor to conduct business with the public sector for a

period not exceeding ten years, in addition to any other remedies the CSIR may have

against the Bidder / contractor concerned.

5 appointment of service provider

5.1 The contract will be awarded to the bidder who scores the highest total number of points

during the evaluation process, except where the law permits otherwise.

5.2 Appointment as a successful service provider shall be subject to the parties agreeing to

mutually acceptable contractual terms and conditions. In the event of the parties failing to

reach such agreement, CSIR reserves the right to appoint an alternative supplier.

5.3 Awarding of contracts will be published on the same platform where the bid was

published, and no regret letters will be sent to unsuccessful bidders.

6 enquiries and contact with the csir

Any enquiry regarding this EOI shall be submitted in writing to CSIR to the email and

format outlined in the table on cover page of this EOI document.

Any other contact with CSIR personnel involved in this tender is not permitted during the

EOI process other than as required through existing service arrangements or as

requested by the CSIR as part of the EOI process.

7 medium of communication

All documentation submitted in response to this EOI must be in English.

8 correctness of responses

8.1 The bidder must confirm satisfaction regarding the correctness and validity of their

proposal and that all prices and rates quoted cover all the work/items specified in the EOI.

The prices and rates quoted must cover all obligations under any resulting contract.

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

8.2 The bidder accepts that any mistakes regarding prices and calculations will be at their

own risk.

9 verification of documents

9.1 Bidders should check the numbers of the pages to satisfy themselves that none is missing

or duplicated. No liability will be accepted by the CSIR in regard to anything arising from

the fact that pages are missing or duplicated.

10 responsibility for sub-contractors and bidder’s personnel

A bidder is responsible for ensuring that its personnel (including agents, officers, directors,

employees, advisors and other representatives), its sub-contractors (if any) and personnel

of its sub-contractors comply with all terms and conditions of this bid. In the event that the

CSIR allows a bidder to make use of sub-contractors, such sub-contractors will at all times

remain the responsibility of the bidder and the CSIR will not under any circumstances be

liable for any losses or damages incurred by or caused by such sub-contractors.

11 additional terms and conditions

11.1 A bidder shall not assume that information and/or documents supplied to CSIR, at any

time prior to this request, are still available to CSIR, and shall consequently not make any

reference to such information document in its response to this request.

11.2 Copies of any affiliations, memberships and/or accreditations that support your

submission must be included in the tender.

11.3 In case of proposal/s from a joint venture, the following must be submitted together with

the proposal/s:

• A joint venture agreement signed by both parties clearly indication the lead partner,

including split of work;

• Copy of a valid certificate or consolidated B-BBEE score card;

• The Tax Compliance Status (TCS) or CSD Report of each joint venture partner;

• Proof of ownership/shareholder certificates/copies; and

• Company registration certificate/s.

Expression of Interest (EOI)

CSIR EOI No:7047/28/09/2026 of 41

11.4 An omission to disclose material information, a factual inaccuracy, and/or a

misrepresentation of fact may result in the disqualification of a tender, or cancellation of

any subsequent contract.

11.5 No goods and/or services should be delivered to the CSIR without an official CSIR

Purchase order or signed supplier agreement. The CSIR purchase order number must be

quoted on the invoice. Invoices without CSIR purchase order numbers will be returned to

supplier.

11.6 Failure to comply with any of the terms and conditions as set out in this document will

invalidate the Proposal.

This EOI is for the Provision of services related to for the supply of spherical Metal powders

with size distribution between 45um and 150um for additive manufacturing and welding

processes to the CSIR. The service offering must include all requirements as set out in

Annexure B.

manufacturing and other welding process .

Bid response documents may be deposited in the bid box situated at (street address)

The CSIR requires that all tender submissions be submitted electronically to [email protected]. Should tender file size

exceed 25MB, bidders submit tender in multiple emails. Use the tender number EOI No 7047/28/09/2026 and description

of the tender as the subject on your email.

Bidding procedure enquiries may be directed

To technical enquiries may be directed to:

Contact person n/a contact person n/a

Telephone

Number telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

1 are you

2 are you a

THE ACCREDITED Yes No

Foreign based

Representative

Supplier for the

IN SOUTH AFRICA Yes No [IF YES, ANSWER THE

Goods /services

For the goods questionnaire

/Works offered?

/Services /works [if yes enclose proof] below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes

NO

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Below.

Part b: terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who

Are persons in the service of the state, or close corporations with members persons in the

Service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the

Bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

Annexure B

Technical Specification/Scope of Services

EOI No:7047/28/09/2026

1. Invitation for proposal

Expression of interests are hereby invited for the supply of Spherical Metal Powders with size

distribution between 45 μm and 150 μm for additive manufacturing and other welding process.

The purpose of the Expression of Interest (EOI) is to obtain capability and general information

on the business of potential suppliers for the CSIR to determine the suppliers most capable of

providing the service.

This EOI document details and incorporates, as far as possible, the tasks and responsibilities

of the potential respondent required by the CSIR.

This EOI does not constitute an offer to do business with the CSIR, but merely serves as an

invitation to respondent(s) to facilitate a requirements-based decision process.

Responses to this Expression of Interest (EOI) (hereinafter referred to as a Proposal or a

Proposal) are requested from suitably qualified entities (hereinafter referred to as a

Respondent or Respondent) for the supply of Spherical Metal Powders with size distribution

between 45 μm and 150 μm for additive manufacturing and other welding process

2. Panel engagement model

Pre-qualified suppliers will be approached for quotations on specific requirements on an “as

and when required” basis. The specifics for each request will be indicated on the Request for

Quotation (RFQ) documents. The price and the specific goals will determine the winning bidder

on those specific requirements.

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

3. Proposal requirements

All proposals are to be submitted in a format specified in this enquiry However, bidders are

welcome to submit additional / alternative proposals over and above the originally specified

format.

3.1. Technical Proposal

The following must be submitted as part of the technical proposal:

a. Company profile.

b. Track record and references in supplying of products meeting the specification as

per the EOI

c. Delivery performance and Lead Times on past projects/orders

d. Proof of status as metal powder producer or sole distributor status

4. Proposal specification

4.1. Scope of Work

Expressions of interest are hereby invited from suitably qualified and experienced suppliers

to be registered on CSIR supplier database for provision of the following:

Spherical Metal Powders with size distribution between 45 μm and 150 μm for additive

manufacturing and welding processes, in the following alloy categories:

Alloy composition Name

Aluminium alloys

Al Si Aluminium Silicon alloy

Co-based alloys

Co Cr C Cobalt Chromium alloy 1

Co Cr C W Si Cobalt Chromium alloy 2

Co Cr Mo Ni Cobalt Chromium alloy 3

Co Mo Cr Cobalt Molybdenum alloy 2

Co Mo Cr Si Cobalt Molybdenum alloy 1

Cu-based alloys

Cu Al Fe Copper Aluminium alloy

Fe-based alloys

Fe Cr Mn Mo 11CrMo5-5

Fe Cr Mo Mn V CrMoV steel 1

Fe Ni Nickel alloy 2

Fe Ni Co Mo Ti Nickel Iron Cobalt alloy

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

Fe Ni Cr C CrMoV steel 2

Stainless steel alloys

Fe Cr 410 L

Fe Cr C Mn Stainless steel alloy 2

Fe Cr Co Ni Mo 410NiMo

Fe Cr Ni Cu Stainless steel alloy 1

Fe Cr Ni Cu Mn Nb Stainless steel alloy

Fe Cr Ni Mo Mn 316L

Fe Cr Ni Mo Mn Stainless steel alloy 3

Mo-based alloys

Mo Molybdenum

Ni-based alloys

Ni Nickel alloy 1

Ni B Cr Ni Chromium alloy 2

Ni Cr Ni Chromium alloy 3

Ni Cr C Fe Si B Ni Chromium alloy 1

Ni Cr Fe Si B C Ni Chromium alloy 4

Ni Cr Mo Nb Nickel chromium molybdenum alloy

Ni Cr Nb Ti Nickel alloy 4

Ni Si B Nickel alloy 3

Tin-based alloy

Sn Sb Cu Tin alloy

Ti-based alloy

Ti Al V Titanium alloy

Tungsten-based alloys

W Tungsten Carbide

W Ni C Cr Tungsten Nickel Alloy

• Bidders’ submission should indicate which alloys are included in their bid submissions.
• Bidders’ specification needs to include the technical specification for “spherical

powder”. In support of this requirement bidders can provide information on their

manufacturing method and Scanning Electron Microscopy photographs of typical

powder particles of some of the powder categories.

• If bidders carry stock of powders this can be indicated against the specific alloy

composition.

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

Annexure C

Technical Evaluation Matrix/Rubrics

For the supply of Spherical Metal Powders with size distribution between 45 μm and 150 μm for additive manufacturing and

other welding process

EOI No. 7047/28/09/2026

Scoring sheet to be used to evaluate functionality

Requirement Acceptance Criteria Weight Evidence

A company profile substantiating

this must be provided

Company profile clearly indicating the number of

Company Experience in

• 0 to 2 years – 0 30% years the bidder has in the supplying of required

metal powder supply

• 3 to 5 years – 5 /products
• More than 5 years – 10

Reference letters indicating the capability for

supplying the product.

Proof of track record on supplying OR

such products A list of references indicating the following:

Track record and

• Less than 2 references – 0 - Client references in supplying of
• 2 to 3 references – 5

products in the required 40% - Contact Person

• 4 or more references – 10 - Designation fields

• Email address
• Telephone number

Supplier to provide EN 10204.3.1

Section a: general EOI terms and conditions

Section b: evaluation methodology / process

Pre-qualified suppliers will be approached for quotations on specific requirements on an “as

and when required” basis. The specifics for each request will be indicated on the Request for

Quotation (RFQ) documents. The price and the specific goals will determine the winning bidder

on those specific requirements.

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

1 Company Experience in metal powder supply 30

2 Track record and references 40

3 Delivery capability and lead times 20

4 Supplier status: Metal Producer, Authorised distributor, Reseller 10

Total (%) 100

a. Company profile.

b. Track record and references in supplying of products meeting the specification as

per the EOI

c. Delivery performance and Lead Times on past projects/orders

d. Proof of status as metal powder producer or sole distributor status

Company Experience in

• 0 to 2 years – 0 30% years the bidder has in the supplying of required

metal powder supply

• 3 to 5 years – 5 /products
• More than 5 years – 10

such products A list of references indicating the following:

Track record and

• Less than 2 references – 0 - Client references in supplying of
• 2 to 3 references – 5

products in the required 40% - Contact Person

• 4 or more references – 10 - Designation fields

• Email address
• Telephone number

Supplier to provide EN 10204.3.1

certificate

Expression of Interest (EOI)

CSIR EOI No.: 7047/28/09/2026 of 41

• No evidence of on time

delivery – 0 Project schedule for previous deliveries must be

• Evidence of on time delivery provided. The schedule must show the timelines

from the point of order (client) to the point of Delivery performance and provided – 10

20% supply (to the client). Lead Times

Expression of Interest (EOI) CSIR EOI No.: 7047/28/09/2026 of 41

No evidence of on time delivery – 0 Project schedule for previous deliveries must be

Evidence of on time delivery provided. The schedule must show the timelines from the point of order (client) to the point of Delivery performance and provided – 10 20% supply (to the client). Lead Times OEM/Metal powder Manufacturer =10 Letter confirming the status as metal producer Authorized and link to metal producer’s online catalogue or Supplier status (OEM 10% distributor/agent=10 appointment as local agent for an OEM. No evidence=0 TOTAL 100% Expression of Interest (EOI) CSIR EOI No.: 7047/28/09/2026 of 41 Annexure D Proposal Form and List of Returnable Documents For the supply of Spherical Metal Powders with size distribution between 45 μm and 150 μm for additive manufacturing and other welding process EOI No. 7047/28/09/2026 I/We_________________________________________________________________________ [name of entity, company, close corporation or partnership] of [full address] ____________________________________________________________________________ _____________________________________________________________________________ carrying on business trading/operating as _____________________________________________________________________________ represented by __________________________________________________in my capacity as _____________________________________________________________________________ being duly authorised thereto by a Resolution of the Board of Directors or Members or Certificate of Partners, dated _________________to enter into, sign execute and complete any documents relating to this proposal and any subsequent Agreement. The following list of persons are hereby authorised to negotiate on behalf of the abovementioned entity, should CSIR decide to enter into Post Tender Negotiations with shortlisted bidder(s). FULL NAME(S) CAPACITY SIGNATURE ________________________ ______________________________ ____________________ ________________________ ______________________________ ____________________ ________________________ ______________________________ ____________________ ________________________ ______________________________ ____________________ I/We hereby offer to supply the abovementioned Services at the prices quoted in the schedule of prices in accordance with the terms set forth in the documents listed in the accompanying schedule of EOI documents. Expression of Interest (EOI) CSIR EOI No.: 7047/28/09/2026 of 41 I/We agree to be bound by those conditions in CSIR’s

General EOI Terms and Conditions; and CSIR’s Purchasing Terms and Conditions or Any other standard or special conditions mentioned and/or embodied in this Expression of Interest I/We accept that unless CSIR should otherwise decide and so inform me/us in writing of award/intent, this Proposal [and, if any, its covering letter and any subsequent exchange of correspondence], together with CSIR’s acceptance thereof shall constitute a binding contract between CSIR and me/us. I/We further agree that if, after I/we have been notified of the acceptance of my/our Proposal, I/we fail to enter into a formal contract if called upon to do so, or fail to commence the supply of Services within 4 [four] weeks thereafter, CSIR may, without prejudice to any other legal remedy which it may have, recover from me/us any expense to which it may have been put in calling for Proposals afresh and/or having to accept any less favourable Proposal. I/We accept that any contract resulting from this offer will be for a period as determined by the CSIR. Furthermore, I/we agree to a penalty clause/s which will allow CSIR to invoke a penalty against us for non-compliance with material terms of this EOI including the delayed delivery of the Services due to non-performance by ourselves, failure to meet Subcontracting. I/we agree that non-compliance with any of the material terms of this EOI, including those mentioned above, will constitute a material breach of contract and provide CSIR with cause for cancellation. ADDRESS FOR NOTICES The law of the Republic of South Africa shall govern any contract created by the acceptance of this EOI. The domicilium citandi et executandi shall be a place in the Republic of South Africa to be specified by the Respondent hereunder, at which all legal documents may be served on the Respondent who shall agree to submit to the jurisdiction of the courts of the Republic of South Africa. Foreign Respondents shall, therefore, state hereunder the name of their authorised representative in the Republic of South Africa who has the power of attorney to sign any contract which may have to be entered into in the event of their Proposal being accepted and to act on their behalf in all matters relating to such contract. Respondent to indicate the details of its domicilium citandi et executandi hereunder: Name of Entity: _____________________________________________________________________________ Facsimile: _____________________________________________________________________ Address: ______________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Expression of Interest (EOI) CSIR EOI No.: 7047/28/09/2026 of 41 NOTIFICATION OF AWARD OF EOI As soon as possible after approval to award the contract(s), the successful Respondent [the Service provider] will be informed of the acceptance of its Proposal. Unsuccessful Respondents may be advised in writing of the name of the successful Service provider and the reason as to why their Proposals have been unsuccessful, for example, in the category of price, delivery period, quality, B-BBEE or for any other reason. VALIDITY PERIOD CSIR requires a validity period of 90 [Ninety calendar Days from closing date] against this EOI. Bidders are to note that they may be requested to extend the validity period of their bid, at the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. NAME(S) AND ADDRESS / ADDRESSES OF DIRECTOR(S) OR MEMBER(S) The Respondent must disclose hereunder the full name(s) and address(s) of the director(s) or members of the company or close corporation [C.C.] on whose behalf the EOI is submitted.

Registration number of company / C.C. _____________________________________________________

Registered name of company / C.C. _____________________________________________________

Full name(s) of director/member(s) Address/Addresses ID Number(s) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Expression of Interest (EOI) CSIR EOI No.: 7047/28/09/2026 of 41

B-BBEE Details: ed to CSIR, at any

time prior to this request, are still available to CSIR, and shall consequently not make any

reference to such information document in its response to this request.

11.2 Copies of any affiliations, memberships and/or accreditations that support your

submission must be included in the tender.

11.3 In case of proposal/s from a joint venture, the following must be submitted together with

the proposal/s:

• A joint venture agreement signed by both parties clearly indication the lead partner,

including split of work;

• Copy of a valid certificate or consolidated B-BBEE score card;
• The Tax Compliance Status (TCS) or CSD Report of each joint venture partner;
• Proof of ownership/shareholder certificates/copies; and
• Company registration certificate/s.

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11.4 An omission to disclose material information, a factual inaccuracy, and/or a

misrepresentation of fact may result in the disqualification of a tender, or cancellation of

any subsequent contract.

11.5 No goods and/or services should be delivered to the CSIR without an official CSIR

Purchase order or signed supplier agreement. The CSIR purchase order number must be

quoted on the invoice. Invoices without CSIR purchase order numbers will be returned to

supplier.

11.6 Failure to comply with any of the terms and conditions as set out in this document will

invalidate the Proposal.

12 special conditions

The CSIR reserves the right to:

12.1 Extend the closing date of this EOI;

12.2 Correct any mistakes before closing date and time of the tender that may have been in

the Bid documents or occurred at any stage of the tender process;

12.3 Verify any information contained in the bidder’s submission;

action be taken on the date established. The bidder accepts that, if the CSIR extends the

deadline for bid submission (the Closing Date) for any reason, the requirements of this bid

otherwise apply equally to the extended deadline.

2.9 Documents submitted via cloud solutions such as: WeTransfer, Google Drive, Dropbox,

etc. will not be considered.

2.10 The naming / labelling syntax of files or documents must be short and simple.

2.11 The CSIR will award the contract to qualified bidder(s)’ whose proposal is determined to

be the most advantageous to the CSIR, taking into consideration the technical (functional)

solution, price, specific goals and objective criteria.

and Industry, be established during such enquiry / investigation, the onus will be on the

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CSIR EOI No:7047/28/09/2026 of 41

5.1 The contract will be awarded to the bidder who scores the highest total number of points

during the evaluation process, except where the law permits otherwise.

5.2 Appointment as a successful service provider shall be subject to the parties agreeing to

mutually acceptable contractual terms and conditions. In the event of the parties failing to

reach such agreement, CSIR reserves the right to appoint an alternative supplier.

5.3 Awarding of contracts will be published on the same platform where the bid was

published, and no regret letters will be sent to unsuccessful bidders.

in order to obtain any unlawful advantage in relation to procurement or services

provided or to be provided to a Government Entity;

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CSIR EOI No:7047/28/09/2026 of 41

d. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

e. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of

any tender, contract, right or entitlement which is in any way related to procurement or

the rendering of any services to a Government Entity;

f. has in the past engaged in any matter referred to above; or

g. has been found guilty in a court of law on charges of fraud and/or forgery, regardless

of whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

right to withdraw an award made, or cancel a contract concluded with a successful bidder

in the event that it is established that such bidder was in fact not tax compliant at the time

of the award or has submitted a fraudulent Tax Clearance Certificate to the CSIR, or

whose verification against the Central Supplier Database (CSD) proves non-compliant.

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appear on the Register of Tender Defaulters kept by National

Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers.

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total number of points in accordance with Section (2) (1) (f) of the PPPFA (Act )”,

under the following conditions:

• The directors, shareholders or officers of the bidder must not be formally charged of

fraudulent or illegal conduct which could harm the CSIR’s reputation by associating

with the bidder.

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CSIR EOI No.: 7047/28/09/2026 of 41

28 national treasury central supplier database (csd) registration

Respondents are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all organs

of state and facilitate the verification of certain key supplier information. Business may not be

awarded to a Respondent who has failed to register on the CSD. Only foreign suppliers with

no local registered entity need not register on the CSD. In order to enable the CSIR to verify

information on the CSD, Respondents are required to provide the unique registration

reference number.

which they intend to respond on, before submitting the bid. The Bidder agrees that he/she will

have no claim based on an allegation that any aspect of this EOI was unclear but in respect of

which he/she failed to obtain clarity.

If a bidder breaches the conditions of this bid and, as a result of that breach, the CSIR

incurs costs or damages (including, without limitation, the cost of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and

holds the CSIR harmless from any and all such costs which the CSIR may incur and for

any damages or losses the CSIR may suffer.

17 precedence

This document will prevail over any information provided during any briefing session

whether oral or written, unless such written information provided, expressly amends this

document by reference.

18 tax compliance

No tender shall be awarded to a bidder who is not tax compliant. The CSIR reserves the

right to withdraw an award made, or cancel a contract concluded with a successful bidder

in the event that it is established that such bidder was in fact not tax compliant at the time

of the award or has submitted a fraudulent Tax Clearance Certificate to the CSIR, or

whose verification against the Central Supplier Database (CSD) proves non-compliant.

The CSIR further reserves the right to cancel a contract with a successful bidder in the

event that such bidder does not remain tax compliant for the full term of the contract.

19 tender defaulters and restricted suppliers

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appear on the Register of Tender Defaulters kept by National

Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers.

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The CSIR reserves the right to withdraw an award, or cancel a contract concluded with a

Bidder should it be established, at any time, that a bidder has been blacklisted with

National Treasury by another government institution.

20 governing law

South African law governs this bid and the bid response process. The bidder agrees to

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and

all processes associated with the bid.

21 confidentiality

Except as may be required by operation of law, by a court or by a regulatory authority

having appropriate jurisdiction, no information contained in or relating to this bid or a

bidder’s tender(s) will be disclosed by any bidder or other person not officially involved

with the CSIR’s examination and evaluation of a Tender.

No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by

any means, electronic, photocopying, recording or otherwise, in whole or in part except for

the purpose of preparing a Tender. This bid and any other documents supplied by the

CSIR remain proprietary to the CSIR and must be promptly returned to the CSIR upon

request together with all copies, electronic versions, excerpts or summaries thereof or

work derived there from.

Throughout this bid process and thereafter, bidder(s) must secure the CSIR’s written

approval prior to the release of any information that pertains to (i) the potential work or

activities to which this bid relates; or (ii) the process which follows this bid. Failure to

adhere to this requirement may result in disqualification from the bid process and civil

action.

22 availability of funds

Should funds no longer be available to pay for the execution of the responsibilities of this

bid, the CSIR may terminate the Agreement at its own discretion or temporarily suspend

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CSIR EOI No:7047/28/09/2026 of 41

all or part of the services by notice to the successful bidder who shall immediately make

arrangements to stop the performance of the services and minimize further expenditure:

Provided that the successful bidder shall thereupon be entitled to payment in full for the

services delivered, up to the date of cancellation or suspension.

23 personal information

23.1 Each Party consents to the other Party holding and processing “personal information” (as

defined in the POPI Act) relating to it for legal, personnel, administrative and management

purposes (including, if applicable, any “special personal information” relating to him/her,

as defined in the POPI Act). Notwithstanding the generality of the aforesaid, each Party

hereby undertakes to comply with all relevant provisions of the POPI Act and any other

applicable data protection laws. The bidder further agrees to comply with all CSIR’s

reasonable internal governance requirements pertaining to data protection.

23.2 Each Party consents to the other Party making such information available to those who

provide products or services to such parties (such as advisers, regulatory authorities,

governmental or quasi-governmental organisations and potential purchasers of such Party

or any part of their business).

23.3 While performing any activity where a Party is handling personal information as a

“responsible party” (as defined in the POPI Act), each Party undertakes that it will process

the personal information strictly in accordance with the terms of the POPI Act, this

Contract, and the other Party’s instructions from time to time, and take appropriate

operational measures to safeguard the data against any unauthorised access.

23.4 Each Party acknowledges that in the course of conducting business with each other, each

Party intends to maintain and process personal information about the other Party in an

internal database. By signing this Contract, each Party consents to the maintenance and

processing of such personal information.

Where relevant, the bidder shall procure that all of its personnel, agents, representatives,

contractors, sub-contractors and mandataries shall comply with the provisions of this

clause 30 (Personal Information). The CSIR shall be entitled on reasonable notice to

conduct an inspection or audit bidders compliance with the requisite POPI Act safeguards.

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CSIR EOI No:7047/28/09/2026 of 41

24 disclaimer

This EOI is an Expression of Interest only and not an offer document. Answers to this EOI

must not be construed as acceptance of an offer or imply the existence of a contract

between the parties. By submission of its proposal, bidders shall be deemed to have

satisfied themselves with and to have accepted all Terms & Conditions of this EOI. The

CSIR makes no representation, warranty, assurance, guarantee or endorsements to

bidder concerning the EOI, whether with regard to its accuracy, completeness or

otherwise and the CSIR shall have no liability towards the bidder or any other party in

connection therewith.

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Section b

Evaluation methodology

Section a 4

General EOI terms and conditions 4

1 introduction 4

2 submission of proposals 4

3 counter conditions 5

4 fronting 5

5 appointment of service provider 6

6 enquiries and contact with the csir 6

7 medium of communication 6

8 correctness of responses 6

9 verification of documents 7

10 responsibility for sub-contractors and bidder’s personnel 7

11 additional terms and conditions 7

12 special conditions 8

13 conflict of interest, corruption and fraud 9

14 misrepresentation during the lifecycle of the contract 10

15 preparation costs and limitation of liability 10

16 indemnity 11

17 precedence 11

18 tax compliance 11

19 tender defaulters and restricted suppliers 11

20 governing law 12

21 confidentiality 12

22 availability of funds 12

23 personal information 13

24 disclaimer 14

Section b 15

Evaluation methodology 15

25 terms of reference 15

26 evaluation criteria 15

27 objective criteria 16

28 national treasury central supplier database (csd) registration

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• Annexure A – Standard Bidding Document (SBD) 1 Form
• Annexure B – Technical Specification
• Annexure C – Technical Evaluation Matrix/Rubrics
• Annexure D – Proposal Form and List of Returnable Documents
• Annexure E – Certificate of Acquaintance with EOI
• Annexure F – Preference Point Award Form
• Annexure G – Standard Bidding Document (SBD) 4 Form
• Annexure H – EOI Declaration and Breach of Law Form
• Annexure I – Mutual Non-Disclosure Agreement

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CSIR EOI No:7047/28/09/2026 of 41

9.1 Bidders should check the numbers of the pages to satisfy themselves that none is missing

or duplicated. No liability will be accepted by the CSIR in regard to anything arising from

the fact that pages are missing or duplicated.

10 responsibility for sub-contractors and bidder’s personnel

A bidder is responsible for ensuring that its personnel (including agents, officers, directors,

employees, advisors and other representatives), its sub-contractors (if any) and personnel

of its sub-contractors comply with all terms and conditions of this bid. In the event that the

12.1 Extend the closing date of this EOI;

12.2 Correct any mistakes before closing date and time of the tender that may have been in

the Bid documents or occurred at any stage of the tender process;

12.3 Verify any information contained in the bidder’s submission;

12.4 Request documentary proof regarding the bidder’s submission;

12.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the product/service offered by the bidder(s) or verify any

information whether before or after the adjudication of this EOI;

12.6 Award this tender to a bidder that did not score the highest total number of points, only in

accordance with Section 2(1)(f) of the PPPFA (Act );

12.7 Request audited financial statements or other documents for the purpose of a due

diligence exercise to determine if the bidder will be able to execute the contract;

12.8 Award this EOI as a whole or in part;

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12.9 Award this EOI to multiple bidders;

12.10 Cancel and/or terminate the tender process at any stage, including after the Closing Date

and/or after presentations have been made, and/or after tenders have been evaluated

and/or after the preferred bidder(s) have been notified of their status as such;

12.11 Post tender negotiate on any elements on the bid, including but not limited to technical,

transformation, price, and contractual terms and conditions.;

12.12 Not to award a contract to a bidder who is associated with a security breach that

materially adversely affects other entities or if any directors or officers of a bidder are

formally charged of fraudulent or illegal conduct which, would harm the CSIR’s reputation

by its continued association with the bidder.

14.1 The bidder should note that the terms of its Tender will be incorporated in the proposed

contract by reference and that the CSIR relies upon the bidder’s Tender as a material

representation in making an award to a successful bidder and in concluding an agreement

with the bidder.

14.2 It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by the CSIR against the bidder notwithstanding the conclusion of

the Service Level Agreement between the CSIR and the bidder for the provision of the

Service in question. In the event of a conflict between the bidder’s proposal and the

incurs costs or damages (including, without limitation, the cost of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and

holds the CSIR harmless from any and all such costs which the CSIR may incur and for

any damages or losses the CSIR may suffer.

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and

all processes associated with the bid.

bidder concerning the EOI, whether with regard to its accuracy, completeness or

otherwise and the CSIR shall have no liability towards the bidder or any other party in

connection therewith.

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mentioned above, will constitute a material breach of contract and provide CSIR with cause for

cancellation.

Annexure G: Standard Bidding Document (SBD) 4 Form

Annexure H: EOI Declaration and Breach of Law Form

Annexure I: Mutual Non-Disclosure Agreement

including but not limited to its Tax Clearance Certificate and valid B-BBEE Verification Certificate,

for the duration of any contract emanating from this EOI. Should the Respondent be awarded the

contract [the Agreement] and fail to present CSIR with such renewals as and when they become

due, CSIR shall be entitled, in addition to any other rights and remedies that it may have in terms

of the eventual Agreement, to terminate such Agreement forthwith without any liability and

without prejudice to any claims which CSIR may have for damages against the Respondent.

SIGNED at _________________________ on this _____ day of ____________20