Supply, configuration, installation, maintenance and support of aruba switches and wireless infrastructure (wi-fi) for dws

2.1.4 National Industrial Participation Programme 8

Submit the completed bid, including all mandatory returnable documents, in a sealed envelope clearly marked with the bid number and description. The bid must be delivered to the SITA tender box at the address specified in the bid document before the closing time of 11:00 on the closing date. Late bids will not be considered. Bids must be submitted in the prescribed format and must be signed by an authorised representative. No electronic submissions are accepted.

Bids will be evaluated in two stages: first, compliance with mandatory requirements; second, functionality and price. Functionality will be evaluated on the following criteria: technical capability (40 points), experience (30 points), and after-sales support (30 points). Only bidders achieving a minimum functionality score of 70% will be considered for price evaluation. Price will be evaluated on the lowest price, and preference points will be allocated for B-BBEE status.

2.1.4 National Industrial Participation Programme 8

Closing date: 5 October 2026 at 11h00. Non-compulsory virtual briefing session: 22 September 2026 at 11h00.

Bids must be submitted by the closing date and time. The non-compulsory virtual briefing session is scheduled for 22 September 2026 at 11h00. All returnable documents must be completed, signed and submitted with the bid.

No eligibility criteria specified. Evaluation criteria not detailed in the available document.

Supply, configuration, installation, maintenance and support of local area network infrastructure (Aruba switches and WiFi access points) for the Department of Water and Sanitation (DWS) Head Office (Phase 2) in Pretoria, for a period of 3 years.

No specific compliance requirements stated in the available document.

Bidders must be registered on the CSD and keep all company details updated. Bid responses must be submitted through the ERP system within the stipulated date and time. The bid pricing schedule must be completed using the provided Excel format and included in the response pack. Each line-item price must be recorded directly in the ERP system as part of the submission. Queries must be submitted in writing to [email protected].

Bidders must be registered on the CSD and ensure all company details are updated. Documentation must be provided in the correct format as original documents. The bid pricing schedule must be completed using the provided Excel format and included in the response pack.

Bidders must be registered on the CSD and ensure all company details are updated. Bidders must complete the bid pricing schedule using the provided Excel format and include it as part of the response pack. Bidders must record each line-item price directly in the ERP system as part of their submission.

The Department of Water and Sanitation (DWS) Head Office (Phase 2) at Sedibeng Building, 185 Francis Baard Street, Pretoria, requires replacement of End-of-Sale and End-of-Support switches and access points at Waterbron Building. Current switches are non-PoE and lack 10 Gbps uplink ports, preventing deployment of wireless APs and IP phones. The project covers supply, installation, configuration, maintenance and support of Aruba switches and wireless infrastructure for a 3-year period.

Publication date: 9 September 2026.

Non-compulsory virtual briefing session: 22 September 2026 at 11:00 (Microsoft Teams link: https://teams.microsoft.com/meet/31796130925316?p=QD23pRUTGJYczwVZ6t, Meeting ID: 371 083 203 110 353, Passcode: ZT2d8Vy2).

Closing date for questions/queries: 25 September 2026 at 16:00.

Bid closing date and time: 5 October 2026 at 11:00 South African Time.

Bid validity period: 120 days from closing date.

Procuring entity: State Information Technology Agency (SITA) on behalf of Department of Water and Sanitation (DWS).

SCM / Vendor registration queries: [email protected]

ERP / Portal queries: [email protected]

Submission portal: https://suppliers.sita.co.za/OA_HTML/OA.jsp?page=/oracle/apps/pos/onboard/webui/ProspRegPG&OAHP=POS_GUEST_REG_HP&OASF=POS_SUPPREG_REGISTER&OAPB=POS_ISP_BRAND&ouid=CB0FA7C16C8D33F8

Delivery address (project site): Sedibeng Building, 185 Francis Baard Street, Pretoria CBD, 0001, Gauteng.

Submission channel: electronic only via the SITA Supplier Oracle ERP portal (https://suppliers.sita.co.za/OA_HTML/OA.jsp?page=/oracle/apps/pos/onboard/webui/ProspRegPG&OAHP=POS_GUEST_REG_HP&OASF=POS_SUPPREG_REGISTER&OAPB=POS_ISP_BRAND&ouid=CB0FA7C16C8D33F8). Bidders must self-register on the portal before submitting.

Closing date and time: 5 October 2026 at 11:00 South African Time. Late submissions are disqualified regardless of reason.

Bid validity: 120 days from the closing date.

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder and contact details.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at SITA/DWS.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Declaration for Local Production and Content): if applicable to any items.
• SBD 8 (Declaration of Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Proof of CSD registration (National Treasury Central Supplier Database).
• Valid SARS tax compliance status PIN.
• Bidder Certification/Affiliation: valid certificate or letter from Aruba OEM/OSM confirming accredited partner/reseller status for LAN switches and wireless infrastructure, on OEM letterhead, dated and signed.
• Bidder Experience: reference details and/or reference letter from at least one customer for supply, installation, configuration, maintenance and support of Aruba switches and wireless infrastructure in the last 5 years (Table 6 format, on referee letterhead, with company name, contact person, telephone/email, project scope, start and end dates).
• Annex B: Addendum 1 (Product/Service Functional Requirements): completed and signed confirmation of compliance with the Bill of Material.
• Declaration of Acceptance for Costing and Pricing Conditions (Section 4.4.5): mark "ACCEPT ALL" or "DO NOT ACCEPT ALL" with reasons if not accepting.
• Declaration of Compliance and Acceptance for Special Conditions of Contract (Section 4.3.2): signed acceptance of all SCC.
• Pricing schedule: completed in the provided Excel spreadsheet format and uploaded.
• Preference Goal evidence: B-BBEE certificate (SANAS-accredited or dtic) or sworn affidavit (CIPC format for EMEs/QSEs), plus ID copies and/or medical certificates for ownership/disability claims as per Table 5.
• CIPC registration documents.

Disqualification risks: any returnable form left unsigned or omitted; submission after closing time; failure to accept all Special Conditions of Contract; failure to complete Annex B; failure to provide required reference letter; non-registration on CSD; invalid tax status.

Four-stage evaluation; a bidder must pass each stage to proceed.

Stage 1 – Mandatory Administrative Responsiveness: CSD registration (compulsory); attendance at briefing session (non-compulsory).

Stage 2 – Technical Mandatory Requirements (all must be met, otherwise "NOT COMPLY"):

• Accredited Aruba partner/reseller with valid OEM/OSM certificate/letter.
• At least one verifiable reference for Aruba switches and wireless infrastructure supply, installation, configuration, maintenance and support in the last 5 years.
• Completed and signed Annex B: Addendum 1 confirming compliance with the Bill of Material.
• Signed acceptance of all Special Conditions of Contract.

Stage 3 – Special Conditions of Contract Verification: acceptance of all SCC (already covered in Stage 2); SITA reserves the right to negotiate or disqualify for counter-conditions; supplier due diligence may be conducted.

Stage 4 – Price and Preference Points (80/20 system):

• Price: 80 points (lowest price scores highest, formula per PPPFA).
• Specific Goals (Preference Points): 20 points allocated per Table 5 based on B-BBEE contributor level and ownership categories (Black Owned ≥51%, Black Woman Owned >30%, Youth Owned, People with Disabilities). Maximum 20 points.
• Bidders must complete the 80/20 preference claim, submit substantiating evidence (B-BBEE certificate/affidavit, ID copies, medical certificates), and sign the commitment at paragraph 4.5 of the Invitation to Bid.
• Failure to submit evidence or sign the commitment means preference points are not claimed.
• Annual preference performance reporting required within 30 days of each quarter anniversary; penalty of 1% of prior year's annual spend for non-compliance.
• SITA reserves the right to negotiate pricing with the successful bidder before award.

Scope: Supply, configuration, installation, maintenance and support of Aruba LAN switches and wireless access points for DWS Head Office (Phase 2) at Sedibeng Building, Pretoria, for a 3-year period.

Bill of Material (quantities for Phase 2 plus future enhancement spares):

• Aruba Core 5412R zl2 (J9822A) – 2 units
• Aruba CX 6200F 24G Class4 PoE 4SFP+ 370W Switch (JL725B) – 53 units (+3 future enhancement)
• Aruba CX 6200F 48G Class4 PoE 4SFP+ 370W Switch (JL727B) – 4 units (+3 future enhancement)
• Aruba 10G SFP+ LC SR 300m MMF Transceiver (J9150D) – 70 units (+10 future enhancement)
• Aruba 10G SFP+ to SFP+ 1m Direct Attach Copper Cable (J9281D) – 76 units (+5 future enhancement)
• Aruba 10G SFP+ to SFP+ 3m Direct Attach Copper Cable (J9283D) – 26 units (+5 future enhancement)
• Aruba AP-615 (RW) Unified AP (R7J49A) – 200 units
• AP-MNT-D AP mount bracket solid surface (R3J18A) – 200 units (+5 future enhancement)
• Aruba 5Y FC NBD warranty for all networking hardware (Next Business Day replacement, countrywide on-site support, 5 years from delivery).

Work packages:

1. Wireless Network Access Infrastructure: removal of old Wi-Fi infrastructure; labelling, mounting of APs and controllers; corporate and guest Wi-Fi; testing.
2. Network Switch Infrastructure: implementation of network redundancy; removal of old switch infrastructure; proper patching and labelling; all floor switches stacked; network management tool; testing.
3. General ICT Infrastructure Services: configuration per DWS network standards and best practice; integration with existing firewalls and routers; server infrastructure connectivity; documentation, network designs and diagrams; removal of old switches to designated storeroom.

Service hours: 07:30–16:30 Monday to Friday including public holidays; after-hours on request. Provision for two weekends (Saturday/Sunday) at Head Office.

Support: off-site/remote support first; on-site only when remote insufficient and approved by DWS. After-hours helpdesk support required for first three months per site (weekdays, weekends, public holidays).

Warranty: OEM 5-year FC NBD included in price; defective items repaired/replaced within 3 days of written notice; maintenance at no expense to SITA during warranty period.

SITA Product Certificates required for all offered products (obtainable from OEM via www.sita.co.za/prodcert.htm).

Compliance: POPIA for duration of contract.

Security: company security screening by SSA may be required (company registration docs, director IDs, tax clearance); individual security suitability checks by SITA (ID, qualifications, fingerprints, consent form); security clearance (Confidential/Secret/Top Secret) via SSA or DI if access to classified information (Z204/DD1057 form, fingerprints, personal docs).

Confidentiality: non-disclosure agreement signed before commencement covering all confidential information as defined.

Business continuity: written BCP/DR plans defining roles, responsibilities and procedures to maintain services during disruptions.

Intellectual Property: SITA retains all IP rights; supplier granted non-exclusive licence for contract duration only; bespoke IP owned by SITA; supplier must return/destroy SITA IP on termination.

Pricing currency: South African Rand (ZAR), VAT inclusive.

Total price must cover entire scope: all services, accessories, upgrades, options, delivery, labour, subsistence & travel, overtime.

Pricing schedule: complete the provided Excel spreadsheet and upload with submission.

Rate of exchange: bidders must split total bid price into Local Price (not dependent on foreign exchange) and Foreign Price (dependent on foreign exchange) using the exchange rates provided in the tender (USD, EUR, GBP vs ZAR). ROE fluctuation details to be negotiated at contracting stage.

Costing and Pricing Conditions acceptance: bidder must declare "ACCEPT ALL" or "DO NOT ACCEPT ALL" with reasons; failure to declare treated as "DO NOT ACCEPT ALL" and bid disqualified.

Warranty: Aruba 5Y FC NBD (Next Business Day replacement, countrywide on-site support) for all networking hardware included in solution price for 5 years from delivery.

SITA reserves the right to negotiate pricing with the successful bidder prior to award and on envisaged quantities.

No explicit performance bond, guarantee or insurance amounts stated in the document.

No minimum turnover or financial capacity threshold stated, but SITA reserves the right to conduct a financial audit/probity check before award to ascertain financial wherewithal.

Mandatory pre-qualification:

• Registered on National Treasury Central Supplier Database (CSD) per Instruction Note 4A of 2016/17.
• Valid SARS tax compliance status (tax clearance PIN).
• CIPC registration documents.
• Accredited Aruba partner/reseller: valid OEM/OSM certificate or letter (on letterhead, dated, signed) confirming accreditation for Aruba LAN switches and wireless infrastructure.
• At least one reference for Aruba switches and wireless infrastructure supply, installation, configuration, maintenance and support in the last 5 years (reference letter on referee letterhead with required details).
• Signed acceptance of all Special Conditions of Contract.
• Completed and signed Annex B: Addendum 1 (Product/Service Functional Requirements).
• Completed 80/20 preference points claim with substantiating evidence: B-BBEE certificate (SANAS-accredited or dtic) or sworn affidavit (CIPC format for EMEs/QSEs); ID copies for ownership claims; medical certificate for disability claims.
• SITA Product Certificates for all offered products (from OEM via www.sita.co.za/prodcert.htm).
• Company security screening by SSA may be required (company registration docs, director IDs, tax clearance).
• Individual security suitability checks by SITA may be required (ID, qualifications, fingerprints, consent form).
• Security clearance (Confidential/Secret/Top Secret) via SSA or DI if access to classified information (Z204/DD1057 form, fingerprints, personal docs).
• Non-disclosure agreement signed before commencement.
• Written Business Continuity and Disaster Recovery Plans.
• Compliance with POPIA for contract duration.
• No fronting: SITA will investigate fronting indicators; failure to disprove within 14 days may invalidate bid/contract and restrict public sector business for up to 10 years.
• Preference Goal commitment legally binding for contract duration; must sustain/improve B-BBEE level; annual reporting; 1% penalty for non-compliance.

Standard returnable forms (SBD/MBD): SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, Authority to Sign/Board Resolution.