RFQ 202070: supply and delivery of electrical supplies

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Submit a written quotation by the closing date and time. Late submissions will not be accepted. The quotation must be all-inclusive of VAT and must remain valid for 120 days from the closing date. Bidders cannot amend their quotations after submission. Include the following with the quotation: Treasury Central Supplier Database (CSD) registration report, and any other documents specified in the RFQ. The quotation should cover the total cost all-inclusive of VAT; where foreign currencies are involved, make provision for forward cover.

Preference points: 80/20 system — 80 points for price, 20 points for specific goals. The lowest acceptable tender will be used to determine the applicable system. Bidders must indicate how they claim points for each preference point system.

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

• develop, promote and maintain South African National Standards.
• promote quality in connection with commodities; and
• render conformity assessment services and matters connected therewith.

SOUTH AFRICAN BUREAU OF STANDARDS – Established in terms of Section 2 of the Standards Act, 1945, as amended

Gauteng Head Office West Coast Region East Coast Region

1 Dr Lategan Road, Groenkloof Liesbeek Park Way, Rosebank 15 Garth Road,

Private Bag X191 PO Box 615, Rondebosch, Waterfall Park

Pretoria, 0001 Cape Town, 7701 PO Box 30087,

Tel +27 (0) 12 428 7911 Tel +27 (0) 21 681 6700 Mayville, 4058

Fax +27 (0) 12 344 1568 Fax +27 (0) 21 681 6701 Tel +27 (0) 31 203 2900

Fax +27 (0) 31 203 2907

2. Request for Quotation (RFQ)

This RFQ serves as an invitation to submit a quotation for Supply and delivery of electrical supplies,

subject to the SABS Standard Terms and Conditions, of which a copy is available on www.sabs.co.za,

accessible through the link: https://www.sabs.co.za/Procurement/proc_toc.asp

The Bidder is requested to supply its quotation, in writing, by the specified date. Should the Bidder

require any clarification, the clarification should be submitted by e-mail to the Procurement Specialist

identified in this document.

By submitting a quotation in response to this RFQ or participating in this RFQ process, the Bidder accepts

that it is subject to and bound by all the terms and conditions contained in this RFQ document.

3. Confidentiality

This document may not be used for any purpose by the Bidder other than for developing their response

to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any information

provided. This document and any other information of a confidential nature provided to the Bidder

during RFQ process are and will be covered by the non-disclosure agreement to be signed between the

SABS and the Bidder.

4. No Contract

Bidders shall note that this RFQ does not commit the SABS to any course of action resulting from the

receipt of quotations and the SABS may, at its discretion reject any submission which does not conform

to instructions and specifications which are contained herein or select a Bidder based upon its own

unique set of criteria. SABS also reserves the right not to select a bidder.

Nothing in this document shall be construed as a contract between the SABS and the Bidder, and no

communication, whether verbal or written, by the SABS personnel or agents during this process shall

create such a contract in respect of the requirements specified in this RFQ.

5. No Obligation to Proceed

The SABS reserves the right to discontinue the RFQ evaluation process at any time and will not be

responsible for any losses incurred by the Bidder because of discontinuation of the RFQ process

6. Validity of Proposals

The Bidder’s quotation shall remain valid for a period of one hundred and twenty (120) days from the

closing date. The SABS may at any time prior to the expiry of the bid validity period, extend the above

validity period by sixty (60) days by written notice to the Bidders. In that event, the SABS will not require

any consent from the Bidders, and bidders will not be required or permitted to amend any of their

quotations.

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SABS retains the right, but is under no obligation, to request Bidders to extend the validity periods of

their quotations, prior to expiry thereof, if it has already invoked the extension referred to above and it

is in the SABS’ interest to further extend the bid validity period. Such a request shall be in writing. The

Bidder is not obliged to extend the validity period. Also, bidders will not be required or permitted to

amend any of their quotations.

20 Pan Wax Collar Seal

25 Multi Plug 6 Way

25 Lead Extension 5m X 2 Plug

10 Lead Extension 10m cable X 2 Plug

50 Lamp 18W mini-Twist (Globes)

50 Lamp LED 9W ES OSRAM Pin (Globes) or equivalent

250 Lamp 4ft LED Cool White OSRAM

250 Lamp 6ft LED 1.8m or equivalent

225 Lamp Fluorescent LED Cool/w 8ft 1 Pin 2.4m

15 Lock Padlock:

Material - Solid Brass with satin finish

Height - 27mm

Shackle Diameter - 5mm

Weight - 0.1kg

8. Timelines

Milestones date and e-mail address

Closing Date and Time 14 September 2026 @ 11:00 am

No late submissions will be accepted.

Method of submission. Responses should be submitted via email

[email protected]

Maximum size 14 MB, Proposals/ Bids must be submitted

on PDF Files (compressed zipped folder if necessary),

Proposals/Bids submitted via a link and/or “we transfer”

will not be accepted

It is the Bidder’s responsibility to ensure that the quotation

is received on time by SABS.

It is the Bidder’s responsibility to ensure that the quotation

is received on time by SABS.

9. Preference Points System

Only Bidders who meet the specification requirements will be evaluated further on 80/20 preference

points system of 2022. (Pricing and Specific Goal)

10. Quotation

The quotation should include but not be limited to the following:

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• Total cost all-inclusive of VAT
• Cost breakdown per deliverable
• Transportation cost (If applicable)
• Disbursement (If applicable)
• Fixed price, where foreign currencies are involved, bidders should make provision for forward

cover.

11. Contact information

All enquiries regarding this RFQ must be e-mailed/directed to [email protected] and 012

428 6044. Bibbers must not contact any other SABS personnel regarding this RFQ, as it may lead to the

Bidder’s disqualification. Also note that any canvassing by Bidders/Suppliers regarding this RFQ will

result in disqualification.

12. Advance payment

The SABS will not make an upfront or advance payment to a successful Bidder. Payment will only be made

in accordance with the delivery of service or goods that will be agreed upon by the SABS and the successful

Bidder.

13. Responsibility for costs

Under no circumstances shall the SABS be responsible for any of the Bidder’s costs associated with the

preparation and/or submission of its quotation, including any costs incurred by the Bidder prior to the

signature, by both parties, of an agreement resulting from a successful bid.

14. Bidder’s contractual terms

The SABS will not be bound by any legal or contractual terms as may be included in the Bidder’s quotation,

in response to this RFQ.

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it

is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of

the enterprise.

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................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Quotation: The quotation should include but not be limited to the following: Total cost all-inclusive of VAT; Cost breakdown per deliverable; Transportation cost (If applicable); Disbursement(If applicable); Fixed price, where foreign currencies are involved, bidders should make provision for forward cover.

Central Supplier Database (CSD) registration report

Please note the following

▪ Treasury Central Supplier Database (CSD) registration report

▪ SBD 4 Bidder’s Disclosure

▪ SBD 6.1 Preference points claim form in terms of the Preferential Procurement

Bidder’s disqualification. Also note that any canvassing by Bidders/Suppliers regarding this RFQ will

result in disqualification.

Points Allocation: 90 points

B-BBEE Details: 070: SUPPLY AND DELIVERY OF ELECTRICAL SUPPLIES

Dear Bidder

The South African Bureau of Standards (SABS) hereby invites you to submit a quotation for Supply and

delivery of electrical supplies.

The details of the service to be provided are in the attached Request for Quote, RFQ 202070.

Please note the following:

• Scope of services specified on
• Closing date specified on
• SABS Procurement terms and conditions (accessed on the sabs website)
• The bidder must submit the following documents with the quotation:

▪ Treasury Central Supplier Database (CSD) registration report

▪ A valid BBBEE certificate/Sworn Affidavit (Specific Goal point

claim)

▪ SBD 4 Bidder’s Disclosure

▪ SBD 6.1 Preference points claim form in terms of the Preferential Procurement

Regulation 2022

▪ Appendix A – Non-Disclosure Agreement

1. Background

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

• develop, promote and maintain South African National Standards.
• promote quality in connection with commodities; and
• render conformity assessment services and matters connected therewith.

SOUTH AFRICAN BUREAU OF STANDARDS – Established in terms of Section 2 of the Standards Act, 1945, as amended

Gauteng Head Office West Coast Region East Coast Region

1 Dr Lategan Road, Groenkloof Liesbeek Park Way, Rosebank 15 Garth Road,

Private Bag X191 PO Box 615, Rondebosch, Waterfall Park

Pretoria, 0001 Cape Town, 7701 PO Box 30087,

Tel +27 (0) 12 428 7911 Tel +27 (0) 21 681 6700 Mayville, 4058

Fax +27 (0) 12 344 1568 Fax +27 (0) 21 681 6701 Tel +27 (0) 31 203 2900

Fax +27 (0) 31 203 2907

2. Request for

• Scope of services specified on
• Closing date specified on
• SABS Procurement terms and conditions (accessed on the sabs website)
• The bidder must submit the following documents with the quotation:

▪ Treasury Central Supplier Database (CSD) registration report

▪ A valid BBBEE certificate/Sworn Affidavit (Specific Goal point

claim)

▪ SBD 4 Bidder’s Disclosure

▪ SBD 6.1 Preference points claim form in terms of the Preferential Procurement

Regulation 2022

▪ Appendix A – Non-Disclosure Agreement

1. Background

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

• develop, promote and maintain South African National Standards.
• promote quality in connection with commodities; and
• render conformity assessment services and matters connected therewith.

SOUTH AFRICAN BUREAU OF STANDARDS – Established in terms of Section 2 of the Standards Act, 1945, as amended

[email protected]

Maximum size 14 MB, Proposals/ Bids must be submitted

on PDF Files (compressed zipped folder if necessary),

Proposals/Bids submitted via a link and/or “we transfer”

will not be accepted

It is the Bidder’s responsibility to ensure that the quotation

is received on time by SABS.

It is the Bidder’s responsibility to ensure that the quotation

is received on time by SABS.

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

□ Partnership/Joint Venture / Consortium

□ One-person business/sole propriety

□ Close corporation

□ Public Company

□ Personal Liability Company

□ (Pty) Limited

□ Non-Profit Company

□ State Owned Company

[Tick applicable box

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form.

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction

of the organ of state that the claims are correct.

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct.

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

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has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Appendix A – Non-Disclosure Agreement

to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any information

provided. This document and any other information of a confidential nature provided to the Bidder

during RFQ process are and will be covered by the non-disclosure agreement to be signed between the

4. This agreement shall not apply to information which: -

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(a) the Supplier can show had been lawfully received by it prior to disclosure under this agreement.

(b) is in the public domain or becomes so otherwise than through breach of this agreement.

(c) was disclosed to the Supplier by a third party who was under no obligation of confidence in respect

thereof.

The 80/20 preference point system applies. Points are allocated: 80 for price and 20 for specific goals. Bidders must indicate how they claim points for each preference point system.