Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Stand No. 4 - Leopard Park - Mafikeng - 2753
Organization Type
GOVERNMENT
Published
08 Sept 2026
OCDS Reference
ocds-9t57fa-169498
The road accident fund (raf) is procuring security guarding services on a month-to-month basis for a period not exceeding six months at its mafikeng office, with the contract starting on 01 october 2026. The most consequential requirement is that bidders must complete and sign the bidder's disclosure form (sbd 4), and any bidder listed on the register for tender defaulters or the list of restricted suppliers will be automatically disqualified.
Bidders must complete and sign the Bidder's Disclosure form (SBD 4) and submit it with the bid.
Bidders or their directors, trustees, shareholders, members, partners, or controlling persons must not be employed by the state unless disclosed.
Bidders must disclose any relationship with employees of the procuring institution and any interest in related enterprises.
Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
Bids must be submitted in the prescribed manner and format as detailed in the invitation; late bids will be disqualified.
The contract is for security guarding services at the RAF Mafikeng office, starting 01 October 2026, on a month-to-month basis for up to six months.
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Date & Time
Monday, 14 September 2026 - 10:00
Venue
null
Request for Quotation
Stand No. 4 - Leopard Park - Mafikeng - 2753
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Contact Information
Source: Annexure A - Security Measures.pdf (unknown)08 Sept
2026
Tender Published
Tender was published
14 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A - Security Measures.pdf
The Road Accident Fund (RAF) seeks to appoint a service provider for security guarding services at its Mafikeng office in North West, on a month-to-month basis for up to six months, commencing 01 October 2026.
SBD 6.1 IN TERMS OF PPR2022.docx
The Road Accident Fund (RAF) seeks a service provider for security guarding services at its Mafikeng office in North West, on a month-to-month basis for up to six months, commencing 01 October 2026. The tender uses the 80/20 preference point system, with 80 points for price and 20 points for specific goals.
RFQ Document PR10118178 for Security Guarding Services for Mafikeng Office.docx
The Road Accident Fund (RAF) seeks to appoint a service provider for security guarding services at its Mafikeng office in North West, on a month-to-month basis for up to six months starting 01 October 2026. The contract covers guarding, alarm and armed response services, with specific numbers of Grade B and Grade C security officers on day and night shifts.
SCM-Bid Documents SBD 4_.doc
The Road Accident Fund seeks a service provider for security guarding services at its Mafikeng office, on a month-to-month basis for up to six months starting 01 October 2026.
To download these documents and access AI-powered analysis, visit the main tender page.
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Open Supplier Readiness HubMedian Estimate
R 1 074 960
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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Submission Guidelines
Source: Annexure A - Security Measures.pdf (unknown)Returnable documents must be completed, signed, and submitted with the quotation. The Service Provider must comply with Annexure A - Security Measures, including implementing technical and organisational security measures to protect RAF confidential files, data, and documents, and complying with the Protection of Personal Information Act. The Service Provider must maintain accurate records of each document stored, including location, access history, and retention schedule, and detailed records of all retrieval activities, including date, time, requester identity, and reason.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)Bidders must comply with the Protection of Personal Information Act (POPIA) and applicable data protection laws. Bidders must have policies and procedures in place to meet RAF requirements and the security measures outlined in Annexure A. Bidders must be willing to undergo security screening or vetting of company directors and resources provided. Bidders must be able to sign a data protection agreement if handling PII. No other eligibility criteria (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)provisions of the Protection of Personal Information Act, .
The Service
Quality Management
Source: Annexure A - Security Measures.pdf (unknown)The Service Provider must maintain accurate records of each document stored, including its location, access history, and retention schedule, organized for easy and accurate tracking. Detailed records of all retrieval activities must be maintained, including date, time, requester identity, and reason.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)No specific requirements found
Health & Safety
Source: Annexure A - Security Measures.pdffire extinguishers with carbon dioxide, to prevent damage or loss of documents and records in
the event of a fire.
1.3 Security including secure facility.
Contractual Terms
Source: Annexure A - Security Measures.pdfsecurity of the documents, including controlled access points, surveillance cameras, and or
24/7 security monitoring. The Service Provider must always ensure the physical security of
records in their possession. All document storage facilities must be adequately protected
against unauthorised access. Should there be any real, attempted, or suspected breach of
physical security the Service Provider will be obliged to inform the RAF and provide any
the confidentiality of personal, confidential and sensitive date, including by
imposing confidentiality obligations on any of its agents or subcontractors, or any
third party who has received records.
and mitigate data breaches promptly.
Special Conditions
Source: Annexure A - Security Measures.pdf (unknown)The Service Provider must implement technical and organisational security measures to protect RAF confidential files, data, and documents, including compliance with the Protection of Personal Information Act. Measures include secure document handling and transportation, secure retrieval protocols, secure storage in lockable cabinets, access control, network security, data protection obligations, cybersecurity standards, incident reporting, subcontractor oversight, and audit and monitoring.
Description
Source: RFQ Document PR10118178 for Security Guarding Services for Mafikeng Office.docxService providers/suppliers should ensure that RFQ responses are emailed to the correct email address;
Evaluation Criteria
Source: RFQ Document PR10118178 for Security Guarding Services for Mafikeng Office.docx (unknown)Bidders must be registered on the CSD (Central Supplier Database) and have tax matters in order with SARS. Mandatory documents to submit by closing date/time: valid COIDA letter of good standing (security guarding nature of business), valid PSIRA letter of good standing for company and directors, valid PSIRA company certificate, and proof of an office within 50 km of the RAF Mafikeng Office (ownership/title deed, lease agreement, or municipal statement not older than three months). Bidders must complete and sign all annexures, including SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim under PPPFA 2022). Bidders with disabilities must provide a valid medical certificate. Collusive behaviour or submitting more than one proposal from companies with common directors/shareholders will lead to disqualification. Bidders must not offer gifts or hospitality to RAF officials; solicited bribery must be reported to the fraud line.
Technical Specifications
Source: RFQ Document PR10118178 for Security Guarding Services for Mafikeng Office.docx (unknown)Service providers/suppliers should ensure that RFQ responses are emailed to the correct email address;
Description
Source: SBD 6.1 IN TERMS OF PPR2022.docxPreference points claim form in terms of the preferential procurement regulations 2022
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)Bidders must complete and submit the SBD 6.1 Preference Points Claim Form. Failure to submit proof or documentation required to claim specific goals will be interpreted as not claiming those points. The organ of state may require substantiation of any preference claims before adjudication or at any time subsequently. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR2022.docx (unknown)Preference points claim form in terms of the preferential procurement regulations 2022
Description
Source: SCM-Bid Documents SBD 4_.docSecurity guarding services at the RAF Mafikeng Office. The contract is on a month-to-month basis for a period not exceeding six (6) months, starting 01 October 2026.
Important Dates
Source: SCM-Bid Documents SBD 4_.doc (unknown)Contract start date: 01 October 2026. No other dates (closing date, briefing, site visit) are stated in the provided document.
Submission Guidelines
Source: SCM-Bid Documents SBD 4_.doc (unknown)Returnable documents: the completed and signed Bidder's Disclosure form (SBD 4). Bids must be submitted in the prescribed manner and format as detailed in the invitation. Bidders must ensure all required forms are completed, signed, and submitted with the bid. Bids received after the closing date and time will be disqualified.
Evaluation Criteria
Source: SCM-Bid Documents SBD 4_.doc (unknown)Bidders must complete and sign the Bidder's Disclosure form. Bidders or their directors, trustees, shareholders, members, partners, or controlling persons must not be employed by the state (unless disclosed). Bidders must disclose any relationship with employees of the procuring institution. Bidders must disclose any interest in related enterprises. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
Technical Specifications
Source: SCM-Bid Documents SBD 4_.doc (unknown)Any person (natural or juristic) may make an offer or offers in terms
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
2, Eco Glades Office Park, 420 Witch-Hazel Ave, Centurion, Pretoria, 0046, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
12 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
+27 87 820 1111www.raf.co.za2, Eco Glades Office Park, 420 Witch-Hazel Ave, Centurion, Pretoria, 0046, South Africa
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