Supply and delivery of goods – maluti-a-phofung water rfqs 007 to 016 (80/20 preference point system)

Closing date: 28 September 2026 at 10H00. Bid documents available from 17 September 2026 after 10H00 (Phuthaditjhaba cashiers) or from 17 September 2026 at both offices. No compulsory briefing session is stated for this RFQ.

Supply Chain Enquiries: Mr Mosea Mahlomola, 071 420 1948, [email protected]. Also Mr T Foloti, 073 874 0066. Technical Enquiries: Mr Leeaba MT, 067 988 6136. Submission address: Maluti-a-Phofung Water, No. 2 Old Industrial Area, Mandela Park, Phuthaditjhaba.

Submission method: sealed bids only, deposited in Bid Box No. "B" at Maluti-a-Phofung Water, No. 2 Old Industrial Area, Mandela Park, Phuthaditjhaba. No electronic, telegraphic, telefax or late bids accepted. Envelope must clearly show the bid description and reference (SUPPLY AND DELIVERY OF JOJO TANK AND FITTINGS: MAPW RFQ 011 /2026/27). Quotations must be on company letterhead. Only one submission per bidder. Bids from persons in the service of the state will not be accepted. Failure to comply with any condition may invalidate the bid. Bid documents obtainable from 17 September 2026 at Maluti-a-Phofung Water offices (Harrismith and Phuthaditjhaba) on payment of a R150.00 non-refundable fee, or free download from the e-tender portal. Returnable documents: completed and signed MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Certificate), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7 (Contract Form – to be signed by successful bidder), plus company registration certificate, CSD summary report, SARS tax pin, company profile, and municipal rates clearance certificate or proof rates not in arrears for more than three months.

Evaluation split: Price 80 points, Specific Goals 20 points, total must not exceed 100. Specific goals: at least 50% HDI ownership – 5 points; at least 50% Youth ownership – 5 points; at least 50% Woman ownership – 4 points; Locality – Maluti-a-Phofung 6 points, Thabo Mofutsanyana 4 points, Free State 2 points, outside Free State 0 points. Adjudicated under the Municipal Supply Chain Management Policy and the Preferential Procurement Policy Framework Act (80/20 system, revised Procurement Regulations 2022). Specific points awarded using the B-BBEE certificate and proof of locality (municipal rates and taxes up to date).

Supply and delivery of a JOJO tank and fittings, including installation and fitting of the tanks onto trucks. Quantities: Horizontal water storage tank 5500L (JOJO) – 4; Suction pump 510 x 385 x 455, 27 kg – 2; Heavy duty roll frame with rubber feet and rubber mounting – 2; Suction pipe 50mm x 30mm – 3; Heavy duty clamps 52mm–55mm – 30; Camlock PP type C female coupling x hose tail 50mm – 30; 3-flange tank connector with female adapter 50mm – 6.

The 80/20 preferential points allocation system, in line with the revised Procurement Regulations of 2022, using the balanced scorecard methodology, will be applied.

No specific experience or key personnel qualifications are stated. Bidders must submit a company profile and a company registration certificate reflecting active members.

Pricing must be firm, valid for at least 30 days, and clearly indicate whether VAT inclusive or exclusive. Use MBD 3.1 (Pricing Schedule – Firm Prices); non-firm prices are not considered. The bid price must include all applicable taxes and delivery costs.

Pricing: firm prices only, valid for at least 30 days from the date of offer. State clearly whether prices are VAT inclusive or exclusive. Prices must include all applicable taxes and delivery costs. Use MBD 3.1 (Pricing Schedule – Firm Prices); non-firm prices are not considered. No bond or guarantee requirements are stated beyond the R150.00 non-refundable bid document fee.

Mandatory registrations and documents: CSD registration with CSD summary report (all JV parties must be registered); SARS tax pin or tax compliance status certificate (each JV/consortium/sub-contractor party must submit separately); company registration certificate reflecting active members (except sole traders and partnerships); company profile; municipal rates and taxes clearance certificate or proof rates not in arrears for more than three months; B-BBEE certificate (MBD 6.1) to qualify for preference points; MBD 2 (Tax Clearance Certificate) – original valid certificate required, certified copies not accepted; MBD 4 (Declaration of Interest) – disclose any connection to persons in the service of the state; MBD 9 (Certificate of Independent Bid Determination) – certify no collusion. No bids from persons in the service of the state.

Contract period: once-off supply and delivery. The successful bidder must sign a written contract form (MBD 7). Prices must be firm and valid for at least 30 days. Delivery period stated in the quotation is binding if awarded. The municipality is not bound to accept the lowest bid and reserves the right not to award the bid. Communication limited to the successful bidder; if no correspondence within 120 days, treat the bid as unsuccessful.

Bid documents obtainable from 17 September 2026 at Maluti-a-Phofung Water offices (Harrismith and Phuthaditjhaba) on payment of R150.00 non-refundable fee, or free download from e-tender portal. No telegraphic, telefax or late bids. No bids from persons in the service of the state. Municipality reserves the right to accept all, some or none of the bids, and is not bound to accept the lowest bid. Only one submission per bidder. Failure to comply may invalidate the bid. Communication limited to successful bidders. If no correspondence within 120 days, treat the bid as unsuccessful.

Mandatory: CSD registration with summary report; SARS tax pin; company registration certificate (active members); company profile; municipal rates clearance or proof not in arrears for more than three months; quotation on company letterhead; sealed envelope marked with bid description and reference. Prices firm and valid 30 days; delivery period binding. No electronic, telegraphic, telefax or late bids. Only one submission per bidder. No bids from persons in the service of the state.

Price 80 points, Specific Goals 20 points. Specific goals: HDI ownership (≥50%) 5 points, Youth ownership (≥50%) 5 points, Woman ownership (≥50%) 4 points, Locality: Maluti-a-Phofung 6, Thabo Mofutsanyana 4, Free State 2, Outside Free State 0. Total 20 points.