Maintenance services for TRANSNET assets – witbank cluster, mpumalanga (6-Month tender)

Employer's agent (Senior Buyer):

• Name: Mulweli Mukosi
• Email: [email protected]
• Address: Transnet, Northern Region

Submission portal: https://esupplierportal.transnet.net/

Fraud/corruption reporting: Tip-Offs Anonymous 0800 003 056 or [email protected]

Submission method: electronic upload via Transnet Digital Procurement System (TDPS) at https://esupplierportal.transnet.net/

Closing date and time: 5 October 2026 at 09:00

Upload limit: 30 MB per upload; multiple uploads permitted

Bidders are advised to submit at least one day before closing to avoid technical issues; late submissions will not be accepted

Returnable documents (all must be completed, signed and uploaded):

• T2.2-1 Specific Goals (B-BBEE claim form)
• T2.2-2 Letter of Good Standing (COIDA) from Department of Employment and Labour
• T2.2-3 CIDB Registration Certificate (Grade 3 GB or higher)
• T2.2-4 Compulsory Enterprise Questionnaire
• T2.2-5 Record of Addenda to Tender Documents
• T2.2-6 Authority to Submit Tender
• T2.2-7 Schedule of Proposed Sub-contractors
• T2.2-8 Valid Tax Clearance Certificate and SARS TCS PIN
• T2.2-9 Non-Disclosure Agreement
• T2.2-10 RFQ Declaration Form
• T2.2-11 RFQ – Breach of Law
• T2.2-12 Certificate of Acquaintance with Tender Document
• T2.2-13 Service Provider Integrity Pact
• T2.2-14 Supplier Code of Conduct
• T2.2-15 Two years' audited financial statements
• C1.1 Form of Offer and Acceptance
• C1.2 Contract Data
• C2.3 Pricing Data / Price List (online BOQ)
• C3 Service Information / Scope of Work
• C4 Site Information

Joint ventures: certified copy of signed JV agreement required; if incorporated JV, Memorandum of Incorporation within 4 weeks of contract date

Tender validity: 12 weeks from closing date; may be extended on same terms if evaluation not finalised

Two-stage evaluation:

Stage 1 – Eligibility (scored, failure to submit yields 0%):

• Valid CIDB registration Grade 3 GB or higher
• Valid Letter of Good Standing (COIDA)

Stage 2 – Mandatory (failure to submit disqualifies):

• CIDB registration Grade 3 GB or higher (or capable of registration before evaluation)
• Joint venture compliance: all members CIDB-registered; lead partner at least one grade below required designation; combined grading ≥ 3 GB; certified JV agreement
• CSD registration
• Valid Tax Clearance Certificate and TCS PIN
• B-BBEE certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs with ≥ 51% black ownership
• Compulsory Enterprise Questionnaire completed
• Not listed on Register of Tender Defaulters or Transnet restricted list
• No conviction for serious breach of law in past 5 years

Functionality: minimum qualifying score required (value not stated in extracted text); only bidders meeting it proceed to price/preference evaluation

Price and preference: 80/20 preference point system (estimated contract value ≤ R50 million)

• Price: 80 points (formula Ps = 80[1 – (Pt – Pmin)/Pmin])
• B-BBEE status level: Level 1–2 = 20 points; Level 3–8 or non-compliant = 0 points
• Maximum total: 100 points

Transnet reserves right to award to highest overall scorer unless objective criteria (including due diligence on financial, technical, legal capacity) justify otherwise

Scope: preventative maintenance, corrective maintenance, emergency maintenance, and ad hoc services for Transnet assets (buildings, wet services, electrical, and mechanical) in the Northern Region – Mpumalanga Province, Witbank cluster and surrounding areas

Contract basis: "as and when required"

Contract period: 6 months

Form of contract: NEC3 Term Service Contract

Pricing: online Bill of Quantities (BOQ) to be completed on TDPS

Detailed service information/specification and site information are contained in Part C3 and Part C4 of the tender documents (not fully extracted)

Pricing format: online BOQ (schedule of rates) submitted via TDPS

Bid security / guarantee: not stated in extracted text

Retention: not stated in extracted text

Payment terms: not stated in extracted text

Financial capacity: two years' audited financial statements required (T2.2-15)

Transnet may request audited financial statements or other documentation for due diligence

Bidders must be able to break down quoted prices and provide realistic costs to demonstrate delivery capability

CSD registration: mandatory (supplier number and unique registration reference required)

Tax compliance: valid Tax Clearance Certificate and SARS TCS PIN

B-BBEE: SANAS-accredited certificate or sworn affidavit (EMEs/QSEs with ≥ 51% black ownership); CIPC certificate acceptable for EMEs; consolidated certificate required for JVs

CIDB: Grade 3 GB or higher (construction works class); JV combined grading ≥ 3 GB; lead partner ≥ one grade below required designation

COIDA: valid Letter of Good Standing from Department of Employment and Labour (each JV member)

Enterprise Questionnaire: compulsory (SBD 4 Declaration of Interest and SBD 6.1 Preference Points Claim referenced)

Breach of law: disclosure required for any conviction in past 5 years (T2.2-11)

Non-disclosure agreement, integrity pact, supplier code of conduct: must be signed

Sub-contracting limit: no more than 25% of contract value to enterprises with lower B-BBEE status level, unless sub-contractor is an EME with capability