Frequently Asked Questions — SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR RIVIERSONDEREND GWS –THEEWATERSKLOOF DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH.

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: 1 SBD 4 form should be complete and signed, and all other, 1 Companies must be registered with National Treasury’s Central Supplier, Database must submit CSD report., 2 Tax compliant with SARS (to be verified through CSD and SARS). Attach, a copy of SARS Tax Clearance letter and PIN., be verified through CSD and CIPC). Attach copy of CIPC / CIPRO

Question 2

How will bids be evaluated?

Accepted Answer

13. REJECTION OF BIDS 14. RESULTS OF BIDS of 57 INSTRUCTIONS TO BIDDERS 1. ISSUING OF DOCUMENTS (a) A complete set of bid documents can be downloaded from the e-tender portal. (b) Bidders must satisfy themselves that the document is complete and conform to the index of this document. Should any figures or writing be indistinct, or should any pages be missing from this document or should this document or the drawing(s) contain any obvious errors, the Bidders must immediately notify the Department in order to have any discrepancy rectified or clarified before submitting his bid. Such clarification will be valid only if made by the Department by means of formal amendment as described hereunder prior to the date of submission of bids. The Department may issue amendments to clarify or modify the Bid Documents. A copy of each amendment will be issued to each bidder and shall be acknowledged on the form issued with the amendments. No claim whatsoever will be entertained for faults in the bid price resulting from the above-mentioned discrepancies. (c) No alterations, omissions or additions shall be made to this document, but should it be deemed necessary to do so, the Bidder is at liberty to qualify his bid. (d) All Bidders shall be deemed to have waived, renounced and abandoned any conditions printed or written upon any stationery used by them for the purpose of or in connection with the submission of bids which are in conflict with the conditions laid down in this document. 2. QUERIES WITH RESPECT TO THIS BID Each communication between the Department and a tenderer shall be to or from the Department’s contact person only, and in a form that can be read, copied and recorded. Writing shall be in the English language. The employer shall not take any responsibility for non-receipt of communications from or by a tenderer. The name and contact details of the Department’s contact person are: TECHNICAL INFORMATION MAY BE BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: DIRECTED TO: DEPARTMENT/ PUBLIC ENTITY Water and Sanitation DEPARTMENT Construction South The evaluation of bids will be conducted in four (4) phases as follows: • Phase 1: Mandatory Requirements • Phase 2: Administrative Compliance • Phase 3: Technical Evaluation and Specification Compliance • Phase 4: Preference Points system Phase 1: Mandatory Requirements Failure to submit any of the documents as listed and detailed in Table 1 below will render your bid non- responsive and will be disqualified. Table 1 No Detail of Document to be submitted Does the document submitted comply or not-comply? Comply Not- Comply 1 SBD 4 form should be complete and signed, and all other interest must be declared Phase 2: Administrative Compliance: Bidders are required to comply with the following listed below: Table 2 No Criteria Comply Not- Comply 1 Companies must be registered with National Treasury’s Central Supplier Database must submit CSD report. 2 Tax compliant with SARS (to be verified through CSD and SARS). Attach a copy of SARS Tax Clearance letter and PIN. 3 Active registration with Company Intellectual Property Commission (to be verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate. 4 An original or certified copy of B-BBEE Status Level Verification Certificate (failure to submit B-BBEE Certificate and complete SBD 6.1, the Bidder will forfeit the preferential points to be claimed) of 57 No Criteria Comply Not- Comply 5 Letter of appointment of duly authorized person to sign bid. Proof of such authority must be submitted with the bid. If by an individual, must be signed by that individual or by someone on his behalf duly authorised thereto and proof of such authority must be produced. If the bid is by a Company, it must be signed by a person duly authorised thereto by a Resolution of a Board of Directors a copy of which Resolution, duly certified by the Chairman of the Company is to be submitted with the bid. 6 The stipulated minimum threshold percentage for local production and content, Building Materials as stipulated by the Department of Trade and Industry (DTi) is applicable. Please make yourself aware of the stipulated minimum threshold percentage of the specific item(s) as per the specifications. Annex C need to be complete and is available on the Department: Trade and Industry website. (http://www.thedtic.gov.za/sectors-and-services-2/industrial- development/industrial-procurement/ 7 Complete, sign, submit SBD1, SBD3.1, SBD 6.1 Phase 3: Technical Evaluation and Specification Compliance Only Bidders that passed Phase 1 and 2 shall be considered for this phase of the evaluation process. The bid will be evaluated using the criteria as indicated in Technical Information section 3.2.14. by comparing it to the information submitted in Phase 1 and 2. Failure to comply with all the technical specifications will render your bid as not to specification and nonresponsive. The Bid Evaluation Committee will also confirm that the Bidders has indicated c…

Question 3

What are the technical specifications?

Accepted Answer

THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) THE TENDER BOX AT THE ENTRANCE OF: DEPARTMENT OF WATER AND SANITATION 4-6 ALKMAAR STREET DAL JOSAPHAT PAARL 7476 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON F. Groenewald R. de Wee CONTACT PERSON M.M. Matiea E-MAIL ADDRESS groenewaldf@dws.gov.za deweer@dws.gov.za E-MAIL ADDRESS matieam@dws.gov.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE SYSTEM PIN: SUPPLIER OR STATUS DATABASE No: MAAA ARE YOU THE Yes ACCREDITED Yes No ARE YOU A FOREIGN No REPRESENTATIVE BASED SUPPLIER FORIN SOUTH AFRICA [IF YES, ANSWER THE [IF YES ENCLOSE PROOF] THE GOODS /SERVICESFOR THE GOODS QUESTIONNAIRE /SERVICES /WORKS /WORKS OFFERED? BELOW ] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. of 57 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... of 57 DEPARTMENT OF WATER AND SANITATION BID: WTE-0592 CS SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR RIVIERSONDEREND GWS – THEEWATERSKLOOF DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH. SECTION 1: LEGALITIES CONTENTS • INSTRUCTIONS TO BIDDERS • DECLARATION OF INTEREST (SBD 4) • TERMS OF THE PREFERENTIAL PROCUREMENT REGULATION, 2011 (SBD 6.1) • LOCAL CONTENT DECLARATION – SUMMARY SCHEDULE (ANNEXURE C) of 57 DEPARTMENT OF WATER AND SANITATION BID: WTE-0592 CS SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR RIVIERSONDEREND GWS – THEEWATERSKLOOF DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH. 1. INSTRUCTIONS TO BIDDERS CONTENTS 1. ISSUING OF DOCUMENTS 2. QUERIES WITH RESPECT TO THIS BID 3. COMPLETION OF BIDS 4. SUBMISSION OF BIDS 5. SIGNATURE ON BIDS 6. GENERAL CONDITIONS OF CONTRACT 7. BIDS TO COMPLY WITH DOCUMENTS 8. TELEGRAPHIC BIDS 9. THE DEPARTMENT’S RIGHT TO DECLINE ANY BID 10. DEPARTMENT IS NOT LIABLE FOR BIDDER’S EXPENSES 11. PAYMENTS MADE UNDER THIS CONTRACT

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

TAX COMPLIANCE CENTRAL TAX COMPLIANCE STATUS TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD CSD NUMBER CSD NUMBER MUST BE PROVIDED CSD report CENTRAL SUPPLIER DATABASE (CSD), A CSD Central Supplier Database must submit CSD report proof of ownership of premises or a valid rental agreement with the owner of proof of ownership of premises or a valid rental agreement with the owner of such premises 2. TAX COMPLIANCE REQUIREMENTS 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS B-BBEE Minimum Level: 1 Points Allocation: 80 points B-BBEE Details: other interest must be declared Phase 2: Administrative Compliance: Bidders are required to comply with the following listed below: Table 2 No Criteria Comply Not- Comply 1 Companies must be registered with National Treasury’s Central Supplier Database must submit CSD report. 2 Tax compliant with SARS (to be verified through CSD and SARS). Attach a copy of SARS Tax Clearance letter and PIN. 3 Active registration with Company Intellectual Property Commission (to be verified through CSD and CIPC). Attach copy of CIPC / CIPRO certificate. 4 An original or certified copy of B-BBEE Status Level Verification Certificate (failure to submit B-BBEE Certificate and complete SBD 6.1, the Bidder will forfeit the preferential points to be claimed) of 57 No Criteria Comply Not- Comply 5 Letter of appointment of duly authorized person to sign bid. Proof of such authority must be submitted with the bid. If by an individual, must be signed by that individual or by someone on his behalf duly authorised thereto and proof of such authority must be produced. If the bid is by a Company, it must be signed by a person duly authorised thereto by a Resolution of a Board of Directors a copy of which Resolution, duly certified by the Chairman of the Company is to be submitted with the bid. 6 The stipulated minimum threshold percentage for local production and content, Building Materials as stipulated by the Department of Trade and Industry (DTi) is applicable. Please make yourself aware of the stipulated minimum threshold percentage of the specific item(s) as per the specifications. Annex C need to be complete and is available on the Department: Trade and Industry website. (http://www.thedtic.gov.za/sectors-and-services-2/industrial- developme

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"8 OCTOBER 2026","closingTime":"11:00"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"groenewaldf@dws.gov.za","phone":null,"department":"S RIGHT TO DECLINE ANY BID","address":"PERSON F. Groenewald / R. de Wee CONTACT PERSON Matthew Matiea"}

Supply and delivery of building materials for riviersonderend gws –theewaterskloof dam in the western cape for dws construction south.

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