Autodesk licenses – RFQ HO/ICT/10374244/09/2026

No direct contact details are provided. All enquiries and communication must be conducted through the SAP Ariba Message Board during the event.

Submission is conducted entirely through SAP Ariba (SAP Business Network).

• Bidders must register on SAP Business Network or link an existing account to PRASA before responding.
• To respond, copy the https link from the Special Conditions on the Treasury E-Tender advertisement, paste it into a browser, and click Respond.
• Complete all mandatory questions (marked with an asterisk), enter pricing for each line item, click Update Totals, then Submit Entire Response.
• If mandatory questions are incomplete, a pop-up will indicate the section needing attention.
• All communications with PRASA buyers/sourcing specialists must go through the Message Board within the event.

No evaluation criteria are stated in the document.

The procurement is for Autodesk licenses. The document provides no further technical specification, quantities, or delivery details.

Bidders must follow the SAP Ariba registration and response process: create or link an account, respond to the Treasury E-Tender advertisement by copying the link from Special Conditions, register/login, complete all mandatory questions, provide pricing for line items, update totals, and submit the entire response.

No specific compliance requirements are stated beyond the mandatory registration on SAP Business Network and completion of all mandatory questions in the event.

The response process is conducted through SAP Ariba. Bidders must register or link an existing SAP Business Network account to PRASA. All event communications must be conducted through the Message Board.

Suppliers communicate with PRASA buyers/sourcing specialists via the Message Board. To view and reply to a message: click Event Messages, select the message, click View, then Reply, enter the message, and Send. To create a message: click Event Messages, Compose Message, optionally edit the subject or attach a file, enter the message text, and Send.

The RFQ invites competitive quotations for the supply, subscription, and support of Autodesk software licenses for PRASA, supporting its engineering, design, infrastructure development, and related technical functions.

Returnable documents (all must be completed, signed and submitted with the quotation):

• Signed Joint Venture, Consortium or Partnering Agreement (whichever applies).
• Original or certified B-BBEE certificate issued by SANAS, or an affidavit for EMEs/QSEs. For JVs or consortiums, a combined certificate in the name of the JV/Consortium.
• CSD supplier registration number (if not registered, the bidder is allowed 14 days after closing to register).
• Valid and original Tax Clearance Certificate valid at closing date, or a SARS PIN.
• Company registration documents.
• Copies of Directors' ID documents.
• Evidence of OEM partnership (signed or valid partnership letter from Autodesk).
• At least two signed client reference letters (not older than three years) on clients' letterhead with contact details.
• Certified copies of ID documents for specific goal claims, plus doctor's note for disability claims.

Disqualification risks:

• Failure to submit any mandatory compliance document (Stage 1A) leads to automatic disqualification.
• Basic compliance documents (Stage 1B) must be made available within a specified period (e.g., 7 days) if requested, or the bid may be disqualified.

Evaluation is in stages:

• Stage 1A – Mandatory Compliance (substantive responsiveness): automatic disqualification if any mandatory document is missing.
• Stage 1B – Basic Compliance (administrative responsiveness): documents must be available within a specified period (e.g., 7 days) if requested.
• Stage 2 – Price and Specific Goals (80/20 preference point system):
• Price: maximum 80 points, calculated using the formula PS = 80(1 − (Pt − Pmin)/Pmin).
• Specific Goals: maximum 20 points, allocated as follows:
• Black Women Owned: 4 points (certified ID documents of owners).
• Black Youth Owned: 4 points (certified ID documents of owners).
• Owned by Black People with Disability: 4 points (certified ID documents and doctor's note).
• Entities with B-BBEE Level 1 or Level 2: 4 points (B-BBEE certificate / signed affidavit; for JV, consolidated scorecard accepted).
• EME or QSE 51% Black Owned: 4 points (audited annual financials / B-BBEE certificate / affidavit).
• Total points for price and specific goals: 100.

Mandatory requirements (Stage 1A):

• Bidder must be an approved and certified partner of Autodesk (OEM) for selling licenses and providing support, with a signed or valid partnership letter.
• At least two signed client reference letters for Autodesk license sales and support, not older than three years, on clients' letterhead with contact details. PRASA may verify the information.

Scope of work:

• Supply 23 new Autodesk software subscription licenses for a period of two years, payable annually, with an amount indicated for each year.
• Provide quotations for the Autodesk software as per the BOQ Annexure table for each year.
• Provide technical advice and related support for Autodesk issues.
• Provide documentation and guidelines for installation/usage of the software.
• Communicate software updates and releases.
• Provide detailed support contact information for software-related queries, including technical assistance and user help.
• Communicate the software roadmap, new features/upgrades, and changes in licensing structure when released by the OEM.
• Provide quick resolution of faults and queries.
• Provide a clear escalation process with contact numbers for all escalation levels.

Contract term: 24 months.

Mandatory compliance documents (Stage 1A):

• OEM partnership letter from Autodesk (signed or valid, with date).
• At least two signed client reference letters (not older than three years).

Basic compliance documents (Stage 1B):

• Signed Joint Venture/Consortium/Partnering Agreement (if applicable).
• Original or certified B-BBEE certificate (SANAS) or affidavit for EMEs/QSEs; for JV/consortium, combined certificate.
• CSD supplier registration number (or register within 14 days of closing).
• Valid Tax Clearance Certificate or SARS PIN.
• Company registration documents.
• Copies of Directors' ID documents.