Organisational design, skills audit, job profiling, grading and market benchmarking for onderstepoort biological products (OBP03/26/HR01)

Closing date: 19 October 2026

Closing time: 13:00

Compulsory briefing session: None (N/A)

Enquiries deadline: at least 9 working days before closing date

Compulsory briefing session: N/A

Enquiries

• Email: [email protected]
• Queries must be sent at least 9 working days before closing date.

Submission address

Onderstepoort Biological Products SOC Ltd

100 Old Soutpan Road

Onderstepoort

Pretoria

Attention: The Supply Chain Manager

Submission method: hand deliver or courier to the OBP Tender Box at Onderstepoort Biological Products SOC Ltd, 100 Old Soutpan Road, Onderstepoort, Pretoria. No faxed or emailed bids will be considered from bidders with offices in South Africa. International bidders without a local office may submit by fax or email before closing, but must provide proof of no local representation and the original signed documents must arrive within 3 working days after closing.

All bidders must sign the tender submission register kept at the OBP reception area when submitting.

Returnable documents (all must be included; missing documents result in automatic disqualification):

• One original and 3 copies of the tender documents.
• Proof of CSD registration and tax compliance (South African companies).
• SBD 1 (Invitation to Bid) for foreign/international companies.
• COID letter of good standing.
• Tax clearance certificate.
• Company registration (CIPC).
• Proposed methodology and approach for the entire assignment.
• Proposed job evaluation and job grading methodology with justification.
• Proposed approach to remuneration benchmarking and market competitiveness.
• Company profile showing years of relevant experience.
• CVs of all proposed team members with defined roles.
• Detailed pricing structure with milestone-based payment schedule.
• At least 5 contactable reference letters from previous clients for comparable projects.

Tender forms must not be retyped or redrafted; photocopies are allowed but must be signed in black ink. The bidder's name and address must appear on the outside of the tender documents and envelope.

A recommended bidder will be required to present their proposal at OBP premises at their own expense.

Evaluation is staged:

Stage 1: Compulsory documents check – missing documents result in automatic disqualification.

Stage 2: Company experience – bidder must demonstrate at least 10 years of relevant experience and provide at least 5 contactable reference letters meeting specified requirements.

Stage 3: Functionality – minimum qualifying score: 80/100. Criteria and weights:

• Proposed Methodology and Approach: 25 points (score 0–5, multiplied by 5)
• Job Evaluation and Job Grading Methodology: 20 points (score 0–5, multiplied by 4)
• Remuneration Benchmarking and Market Competitiveness: 15 points (score 0–5, multiplied by 3)
• Relevant Experience and Track Record: 15 points (score 0–5, multiplied by 3)
• Project Team and Execution Capacity: 15 points (score 0–5, multiplied by 3)
• Value for Money – Pricing Structure: 10 points (score 0–5, multiplied by 2)

Total: 100 points.

Stage 4: Price and B-BBEE – 80/20 preference point system. Price: 80 points; Specific goals (B-BBEE): 20 points. Total: 100 points.

Specific goals points:

• Level 1 Contributor: 12 points
• Level 2 Contributor: 8 points
• Level 3 to 8 Contributor: 4 points
• Entities owned by Black Women (≥51%): 4 points
• Enterprise Development Targeted Commodities (CIPC registration showing majority local ownership 51% South African): 4 points

Bidders must obtain the minimum functionality score to proceed to Stage 4.

OBP requires a service provider to conduct a comprehensive organisational design project covering:

Diagnostic Phase:

• Current state analysis: review organisational documentation, conduct interviews and focus groups with stakeholders, analyse workflows and decision-making, review HR data, map business processes.
• Comprehensive skills audit: update and validate position descriptions, develop a competency framework, conduct individual skills assessments, create a skills inventory database, benchmark skills against industry standards.
• Gap analysis and risk assessment: identify skill gaps, conduct capability analysis, complete SWOT analysis, develop a risk register, identify quick wins.

Design Phase:

• Future state design: develop a fit-for-purpose organisational structure, reporting lines, spans of control, position descriptions, accountability matrices (RACI), departmental and team structures.
• Job profiling: develop comprehensive job profiles for all positions, document accountabilities, decision-making authority, performance expectations, qualifications, experience, technical competencies, reporting relationships.
• Job evaluation and grading: apply a recognised job evaluation methodology, evaluate positions against consistent criteria, assign grades using the Paterson Grading System, develop grade definitions and progression criteria, ensure internal equity.
• Market benchmarking: benchmark all graded positions against relevant comparator organisations, analyse total remuneration packages, identify positions above/below market median, provide recommendations for adjustments including equal work equal pay.
• Performance management system: design a fit-for-purpose performance management system and performance contracts linked to APP and Corporate Plan/Strategy.

Implementation Planning:

• Transition roadmap: phased implementation timeline covering 3–6 months post-design approval, resource requirements, change management strategy, communication plan, success metrics and KPIs.
• Transition support: role-matching methodology, transition frameworks for incumbents, communication materials, recommendations for managing remuneration impacts.

Stakeholder Engagement Support:

• Prepare discussion materials and presentations for employees, support HR with board updates, facilitate employee feedback sessions, develop Q&A documents.

Project deliverables include: Current Organisational State Diagnostic Report, Skills Audit Report, Gap Analysis, Future Organisational Structure, Job Profiles, Job Evaluation and Grading, Salary Benchmarking, Performance Management Framework, Process Manual, Transition and Change Management Plan, Stakeholder Consultation Support, Monthly Status Update Meetings (virtual), Final Integrated Organisation Design Report, On-site presentations, Project close-out report.

The bidder must submit a proposed comprehensive methodology and approach covering the entire project, including organisational diagnostic, design, skills audit, job analysis, job evaluation and grading, stakeholder engagement, deliverables, project timelines, risk management, and practicality. The methodology will be assessed for clarity, comprehensiveness, logical sequencing, understanding of requirements, and practicality. The job evaluation and grading methodology must demonstrate how jobs will be analysed, evaluated and graded objectively and consistently, including factors, governance, appeals/disputes management, and alignment with internal equity, suitable for a unionised environment. The remuneration benchmarking methodology must cover market data sources, comparator selection, job matching, market positioning, and treatment of scarce/critical skills.

The bidder must provide a company profile demonstrating at least 10 years of demonstrable experience in organisational design, skills audit, job evaluation and benchmarking. At least 5 contactable reference letters from previous clients for comparable projects are required. Each reference letter must be on the client's official letterhead, signed by an authorised representative, issued within the past 5 years, indicate the nature/scope/duration of services, confirm successful delivery of organisational design, skills audit, job evaluation, job grading, and remuneration benchmarking, and provide contact details of a client representative. The letters must cover projects completed in both the private and public sector and show utilisation of the Paterson grading system. CVs of all proposed team members with defined roles must be submitted; the team must demonstrate appropriate expertise across organisational design, skills auditing, job evaluation/grading, remuneration benchmarking, project management and stakeholder engagement.

OBP may inspect the bidder's resources and works if considered necessary, and may visit the bidder's customer sites. The bidder must provide fully comprehensive service documentation in English; incomplete documentation will result in rejection.

Pricing must be submitted in South African Rand and remain valid for 120 days. The pricing schedule must be broken down by phase: Diagnostic phase, Design phase, Implementation phase, Review of performance management system, Implementation planning, Stakeholder engagement support, Other. Total (excl. VAT), VAT 15%, Total (incl. VAT). A detailed pricing structure with milestone-based payment schedule is required and will be evaluated for transparency, milestone alignment, and reasonableness.

Pricing must be submitted in South African Rand and remain valid for 120 days from closing date.

Pricing schedule must be broken down by phase:

• Diagnostic phase
• Design phase
• Implementation phase
• Review of performance management system
• Implementation planning
• Stakeholder engagement support
• Other
• Total (excl. VAT)
• VAT 15%
• Total (incl. VAT)

Payment terms: payments for services rendered will be made 30 days after receipt of statement(s).

No bid security, bond, or guarantee requirements are stated.

Mandatory compliance requirements:

• CSD registration and tax compliance (South African companies).
• Tax clearance certificate.
• Company registration (CIPC).
• COID letter of good standing.
• B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. Specific goals points are awarded based on B-BBEE contributor level and ownership.
• International companies must complete SBD 1 and provide proof of no local office/representation.

Disqualification risks:

• Missing any compulsory document.
• Blacklisted bidders.
• Bidders not registered on CSD (unless international).
• Incomplete, fraudulent, or inaccurate information.
• Bidders who abused OBP's procurement system or failed to perform on previous contracts.
• Bidders without relevant qualifications.
• Bids received after closing time.
• Bids from RSA-based bidders sent via fax or email.

The contract will be governed by South African law. The bidder must choose a domicilium citandi et executandi in South Africa. The bidder accepts full responsibility for proper execution of all obligations. OBP reserves the right to cancel the request, not accept any tender, accept one or more tenders for negotiation, and contact bidders for clarification. Specifications and site plans are OBP's intellectual property. All costs of preparing the bid are for the bidder's account. Confidential material must be clearly marked. Payment for services will be made 30 days after receipt of statement(s).

A recommended bidder that meets all evaluation criteria will be required to undergo a presentation of proposal at OBP premises at the bidder's own expense. Communication regarding the presentation will be shared accordingly.

Additional evaluation criteria: The functionality evaluation uses a scoring scale of 0 to 5 for each criterion, multiplied by the weight. The minimum functionality score is 80. The price and B-BBEE evaluation uses the 80/20 preference point system. Bidders must meet the functionality threshold to proceed to the price and B-BBEE stage.