Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Eastern Cape
Closing Date
29 Sept 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
8 station street, Station building - East london - East london - 5200
Organization Type
GOVERNMENT
Published
21 Sept 2026
OCDS Reference
ocds-9t57fa-171094
PRASA eastern cape region requires a service provider to supply and deliver wellness essentials comprising 13 departmental trophies, 100 unisex golf shirts, 50 office essential gift sets, 150 diy home repair kits, 50 lunch bags with bottle and container, 1 podium, 50 power banks, and 3 packs of aaa batteries. Items must be branded with PRASA logos and colours, and several require pre-production samples or design approvals. Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points for 51% black owned eme status). Bids must be submitted physically to the bid box at PRASA SCM offices, 8 station street, east london, by 29 september 2026 at 12:00 pm.
Closing date and time: 29 September 2026 at 12:00 PM; submit sealed quotation in bid box at No. 8 Station Street, Station Building, East London, 5200.
Mandatory returnables (disqualification if missing): completed Pricing Schedule (Section 8) in prescribed format; signed Submission Register at SCM Offices on submission.
Other mandatory documents (must be available within 7 days if award made): company registration documents; directors' ID copies; valid Tax Clearance Certificate and SARS PIN (or CSD number); CSD supplier registration number; proof of bank account; JV/consortium agreement if applicable; all RFQ documentation including SBD 1, SBD 4, SBD 6.1 completed and signed.
Specific Goals (20 points): 10 points for EME 51% Black Owned (evidence: audited financials/B-BBEE certificate/affidavit); 10 points for 51% Black Owned (evidence: CIPC documents/B-BBEE certificate/affidavit). Failure to submit proof = zero points.
CSD registration mandatory (https://secure.csd.gov.za); foreign suppliers with no local entity exempt.
Pricing: fixed price in ZAR inclusive of VAT 15%; must use provided Pricing Schedule; deviation results in non-responsive bid; cost breakdown and escalation formula required.
Sample/design approvals required before bulk production: trophies (design confirmation), golf shirts (physical sample or pre-production proof).
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Date & Time
Tuesday, 29 September 2026 - 12:00
Venue
null
Categories
Request for Quotation
8 station street, Station building - East london - East london - 5200
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AI Document Analysis Stages
Description
21 Sept
2026
Tender Published
Tender was published
29 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf
No summary available
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Contact Person
Simnikiwe Nqulo
Phone
043-700-2331
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Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 257 761
Range
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Duplicate of description extended section – see above.
Important Dates
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Closing date: 29 September 2026 at 12:00 PM (document shows 29.09.2029, assumed typo).
Validity period: 60 working days from closing date.
No compulsory briefing or site visit mentioned.
No clarification deadline mentioned.
Contact Information
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)SCM Enquiries:
Complaints:
Submission address:
No. 8 Station Street
Station Building
East London
5200
Service delivery address:
PRASA Eastern Cape Region departments in East London and Gqeberha (as per specification).
Submission Guidelines
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Submission method: Physical deposit in bid box at PRASA SCM Offices.
Submission address: No. 8 Station Street, Station Building, East London, 5200.
Closing date and time: 29 September 2026 at 12:00 PM (note: document shows 29.09.2029, likely a typo).
Quotations must be in a sealed envelope addressed to PRASA.
Pricing must be completed strictly in the provided Pricing Schedule (Section 8); deviation results in a non-responsive bid.
Bidders must fill and sign the Submission Register at reception at SCM Offices on submission.
Mandatory returnable documents (failure to submit = disqualification):
Other mandatory documents (must be available within 7 days of request if award made):
Non-mandatory scoring documents (zero score if not submitted):
Validity period: 60 working days from closing date; may be extended on same terms.
No changes to quotations after closing date and time.
Late bids will not be accepted.
Standard forms required: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim).
Evaluation Criteria
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Two-stage evaluation process:
Stage 1 – Compliance Requirements (pass/fail):
a) Price Schedule and Pricing and Delivery form completed in full, pricing strictly in provided format
b) Submission Register signed at SCM Offices on submission
a) Audited Annual Financial Statements / B-BBEE Certificate / Affidavit
b) CIPC Documents / B-BBEE Certificate / Affidavit
Stage 2 – Price and Specific Goals (80/20 preference point system):
Technical Specifications
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Supply and delivery of wellness essentials to PRASA Eastern Cape Region:
Quality requirements:
Delivery: Suppliers to offer earliest delivery period; delivery within stated working days from date of order.
Methodology
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Sample/proof requirements:
Delivery: Suppliers to offer earliest delivery period; delivery within stated working days from date of order.
Quality Management
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Quality requirements:
Pricing Schedule
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Duplicate of pricing_schedule extended section – see above.
Financial Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Pricing format: Fixed price basis in South African Rand (ZAR), inclusive of all taxes (VAT 15%).
Must use provided Pricing Schedule (Section 8); deviation results in non-responsive bid.
Cost breakdown required.
Price escalation basis and formula must be indicated.
Discounts considered only at final evaluation on unconditional basis.
Payment terms: PRASA pays within 30 days of receipt of correct tax invoice (per General Conditions of Purchase).
No bid security, bond, guarantee, or retention mentioned.
No financial capacity or turnover thresholds specified.
PRASA may negotiate market-related price with highest, then second, then third highest scorer; if no agreement, RFQ cancelled.
Compliance Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Central Supplier Database (CSD) registration mandatory (https://secure.csd.gov.za); foreign suppliers with no local entity exempt.
Tax compliance: Valid Tax Clearance Certificate (valid on closing date) and SARS PIN, or CSD number if no TCS PIN.
B-BBEE: Specific Goals under 80/20 system – points for 51% Black Owned:
Company registration documents required.
Directors' ID copies required.
Proof of bank account (cancelled cheque or bank letter) required.
Joint Venture/Consortium agreement or written intention (if applicable).
Standard Bidding Documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim) – all must be completed and signed.
No CIDB grading required (not construction).
No local content percentages specified.
No professional body registrations specified.
B-BBEE Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Specific Goals under 80/20 preference point system (20 points total):
Bidders must submit proof/documentation to claim points; failure to submit means points not claimed.
Organ of state reserves right to substantiate claims.
Contractual Terms
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Duplicate of contractual_terms extended section – see above.
Special Conditions
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Validity period: 60 working days from closing date; may be extended on same terms.
PRASA reserves the right to:
Proposed contractual terms subject to PRASA Legal Counsel review.
CSD registration mandatory (foreign suppliers without local entity exempt).
Personal data protection: PRASA processes bidder data only for evaluation/award; no third-party disclosure without consent; bidders must treat PRASA data similarly.
Administrative responsiveness test includes completeness of response and all returnable documents/certificates.
Pricing: all prices in ZAR, fixed price basis inclusive of all taxes.
Quotations must be in sealed envelope.
No changes after closing.
Binding offer – exceptions must be clearly indicated.
No canvassing of SCM officers or PRASA employees between closing and award.
Bid awards, amendments, cancellations published on National Treasury e-Tender Portal (www.etenders.gov.za) and CIDB website (construction).
Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Stage 1A Mandatory (disqualification if missing):
Stage 1B Other Mandatory (must be available within 7 days if award made):
Stage 1C Scoring Documents (non-mandatory, zero score if absent):
Section
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF WELLNESS ESSENTIALS AT PRASA IN THE EASTERN CAPE REGION.pdf (RFQ)Duplicate of evaluation_criteria extended section – see above.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
8 station street, Station building - East london - East london - 5200
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
22 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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